Attachment 6 - Questions and Answers ORR.xlsx
XLSX spreadsheet 540 KB Posted
- Attached to
- Special Population Continuum of Care Network
- Solicitation number
- Not on record
About this file
This document is a set of Questions and Answers related to a pre-solicitation Request for Information (RFI) for a Special Population Continuum of Care Network solicitation by the Department of Health and Human Services, Administration for Children and Families (ACF), Office of Refugee Resettlement (ORR).
The RFI is seeking information from industry on the capability to develop a region-wide local network of licensed, high-quality care providers experienced in serving special population unaccompanied children, including those requiring secure care, diagnostic center care, psychiatric residential treatment, residential treatment, staff secure care, and therapeutic group home care. The contractor must ensure timely admissions, diagnostics, transfers, and discharges/family unifications within the continuum of care. Key objectives include describing current services and partners, approach to ensure industry best practices, and barriers to network capacity. Responses are limited to 15 pages and due by January 5, 2024. The solicitation is anticipated to be released in the 1st quarter of FY 2025.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Special Population CoC Network RFI - Answers 20240111.pdf | ||
| Special Population CoC Network RFI - questions 20241021.docx | DOCX document | |
| DRAFT-Special Population CoC Network SOO 10.17.pdf | ||
| Special Pop CoC Network SOO Revision 1.pdf | ||
| Appendix.zip | ZIP file | |
| Teaming Vendor Info.pdf | ||
| Vendor Name SPCOC.docx | DOCX document | |
| Special Populations CoC Network Break-Out Session PPT 5.7.2024 PC - Read-Only.pptx | PPTX presentation | |
| Appendix.zip | ZIP file | |
| Special Population CoC Network SOO 5.21.2024.pdf | ||
| PWS Special Population CoC Network Contract.pdf |
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Special Pop Attachment 6: Special Population COC Network Questions and Answers Template
| Q-ID | Document / Reference | Section | Page | Question | Answer |
| Q-001 | Can the government provide an estimated start date for availability of beds and delivery of services? When does the government want these beds and services made available for use? | Please see Section 2.0, Background, within the revised SOO, with particular attention to the "Constraints" subsection. | |||
| Q-002 | SOO | 1 | What is the maximum ramp up time the government would consider for construction or major renovations (days, months, etc.)? | Please see Section 2.0, Background, within the revised SOO, with particular attention to the "Base Year Bed Capacity Constraints" subsection. | |
| Q-003 | SOO | Place of Performance | 11 | Does the government have preferential states for the delivery of the proposed services? | Please see Section 2.0, Background, within the revised SOO, with particular attention to the " Settlement Agreements" subsection. Further, see section 7.0, Place of Performance. |
| Q-004 | SOO | Contractor CoC Network Management | 8 | Is the government only looking for facilities that are or can be licensed? Would the government consider Texas facilities that were previously licensed, but which have had licenses rescinded under rescinded pursuant to 26 Texas Administrative Code (TAC) § 745.115(1)(B)? | Please see Section 1.0, Purpose, and 2.0, Background, within the revised SOO. Further, see section 7.0, Place of Performance, for information regarding Texas. |
| Q-005 | SOO | 12.0 Other Addenda | The number of beds per level of care offerors should plan for is listed in the Level of Care table. Is this bed capacity to be reached by all offerors combined across all regional networks? | Please see Section 2.0, Background, and Section 4.0, Performance Objectives (required results), regarding regional networks. | |
| Q-006 | SOO | 12.0 Other Addenda | The Level of Care table does not include Therapeutic Group Home. What is the expected level of need for beds in this level of care? | Please see Section 2.0, Background, within the revised SOO, with particular attention to the "Base Year Bed Capacity Constraints" subsection. Further, see Section 12.0, Other addenda, and provided table. | |
| Q-007 | SOO | Purpose | Could the government please clarify the method by which ORR will consider budget applications for construction or major renovations of facilities to meet the SOO. | Please see Section 2.0, Background, within the revised SOO, with particular attention to the "Base Year Bed Capacity Constraints" subsection. Further, see Section 4.0, Performance Objectives (required results), for information regarding costs. | |
| Q-008 | Will you or ORR be hosting additional informational sessions before the release of the RFP? | No not at this time. | |||
| Q-009 | When do you foresee the RFP posting on Sams.gov? | 1st quarter FY25 | |||
| Q-010 | |||||
| Q-011 | |||||
| Q-012 | |||||
| Q-013 | |||||
| Q-014 | |||||
| Q-018 | |||||
| Q-019 | |||||
| Q-020 | |||||
| Q-021 | |||||
| Q-022 | |||||
| Q-023 | |||||
| Q-024 | |||||
| Q-025 | |||||
| Q-026 | |||||
| Q-027 | |||||
| Q-028 | |||||
| Q-029 | |||||
| Q-030 | |||||
| Q-031 | |||||
| Q-032 | |||||
| Q-033 | |||||
| Q-034 | |||||
| Q-035 | |||||
| Q-036 | |||||
| Q-037 | |||||
| Q-038 | |||||
| Q-039 | |||||
| Q-040 | |||||
| Q-041 | |||||
| Q-042 | |||||
| Q-043 |
Recommendations Attachment 6: Special Population COC Network Recommendations Template
| R-ID | Document / Reference | Section | Page | Recommendations | Answer |
| R-001 | SOO | Recommends that ORR include psychiatric acute care in the continuum so that youth who require acute stabilization will have access to this standard and important level of behavioral healthcare when medically necessary. | The Government notes this recommendation. For more, See section 2.0 of the SOO. | ||
| R-002 | SOO | Add a Project Management Office (PMO) who exercises strong leadership to engage, sustain, and integrate partners. The PMO develops and implements communication strategies with regular and specific meeting agendas to keep coordination among the network without taxing their time unnecessarily. | The Government notes this recommendation and will consider it. | ||
| R-003 | SOO | Implement a centralized intake and diagnostics facility with bed capacity integrated with pre-approved providers to reduce barriers of a network capacity. | The Government notes this recommendation and will consider it. | ||
| R-004 | SOO | Ensure that all case managers (CMs) and clinicians are trained to operate across facilities, giving the network and the CMs the ability to flex where needed to maintain operational staff ratios, prevent excess staffing, and retain qualified and caring staff. | The Government notes this recommendation and will consider it. | ||
| R-005 | SOO | A recommendation to forecast UC referrals to special population care facilities is to incorporate an agile technological solution to provide the PMO and network participants with a real-time common operating picture of current capacity and future needs. | The Government notes this recommendation and will consider it. | ||
| R-006 | SOO | Provide a proper program management system that maintains an up-to-date list of ORR contracted providers and community resources to supplement and bolster facility services at no additional cost to ORR or the contractor and with numerous psychosocial benefits to the children. | The Government notes this recommendation and will consider it. |
APBI
Attachment 6: Special Population COC Network Questions and Answers Template
| Q-ID | Document / Reference | Question | Answer |
| 1 | APBI | Regarding facility space for each of the special population levels of care, are they required to be in one city or in one state? Is it across different states? So having one contractor being able to do all the services is a slight challenge, right? | Please see Section 1.0, Purpose, and 2.0, Background, within the revised SOO. Further, see section 7.0, Place of Performance. |
| 2 | APBI | With the continuum of care, would it be possible and beneficial to breaking this solicitation up into several pieces? So, it may be easier for contractors to carve off certain levels of care or pieces of the work that are niche markets? | The government notes these questions. The government will further consider whether to break this requirement up. |
| 3 | APBI | How is the Government currently addressing special population levels of care? What does it look like? | Please see Section 1.0, Purpose, and 2.0, Background, within the revised SOO. |
| 4 | APBI | With the current level of services and care being provided, what does technology look like in terms of case management and how do you expect or anticipate that to change with the new contract? | Please see Section 4.0, Performance Objectives (required results), for information regarding expectations. |
| 5 | APBI | Regarding contract setup, is there opportunity for small businesses with language and translation services to support this requirement, i.e., mostly Mayan, and Central American languages? | Please see section 7.0, Place of Performance. |
| 6 | APBI | What percentage or opportunities will there be set aside for small businesses who want to support this requirement? | The Government anticipates soliciting this requirement as a full and open procurement. |
| 7 | APBI | Will funding be available for quality improvements? | Please see section 5.0, Type of Contract. |
| 8 | APBI | Will the Government provide a table or information for anticipated levels of effort for this requirement specific to volume of special population beds or placements Offerors should plan for capacity in the continuum of care? | Please see Section 12.0, Other Addenda. Further, The Government notes this recommendation and will review. |
| 9 | APBI | Will the Government provide a list of organizations and people who signed up and participated in the Special Population Break-Out Session so we people can reach out to each other and contact other interested care providers? | Please check Sam.gov for up-to-date released information. When avilable, the Government could post the names of each organization who registered and participated in the Special Population Continuum of Care Network Break-Out Session as part of the ACF Advanced Planning Briefing for Industry to SAM.gov with conditions and exceptions. |
| 10 | APBI | I think the Scope of Objectives (SOO) model increases innovation and allows industry to respond in a broader way. When is this anticipated to be released with some of the objectives still in motion? Or we just from planning purposes, is this anticipated to be released around the September time frame or later in the year? This will help determine how organizations move forward with various partnerships and so forth. | Please check Sam.gov for up-to-date information for public release. |
| 11 | APBI | How soon after award does the Government expect the continuum of care to be available with each of the different special population levels of care discussed during the break-out session? | Please see Section 2.0, Background, and 4.0, Performance Objectives (required results), within the revised SOO. |
Barrier Attachment 6: Special Population COC Network Recommendations Template
| B-ID | Document / Reference | Section | Page | Barriers | Answer |
| B-001 | Inefficient Management: Lack of Strong Leadership | Government notes stated barriers. | |||
| B-002 | Insufficient Networking: Lack of Resource Sharing | Government notes stated barriers. | |||
| B-003 | Fragmented Systems: Lack of Ability to Forecast Capacity | Government notes stated barriers. | |||
| B-004 | Inefficient Administration: Lack of Knowledge of Existing Local Resources | Government notes stated barriers. |
image1.png image2.svg Level of Care Base OP 1 OP 2 OP 3 OP 4 Secure Care Number of Beds, $1,200/daily rate Average length of stay 72 days 30 30 35 35 35 Diagnostic Center Number of Beds, $1,100/daily rate Average Stay 30 days MAX 50 50 50 50 50 Psychiatric Residential Treatment Facility Number of Beds, $1,900/daily rate Average length of stay 72 days 30 30 30 30 30 Residential Treatment Center Number of Beds, $1,400/daily rate Average length of stay 72 days 70 70 70 70 70 Staff Secure Care Number of Beds, $1,100/daily rate Average length of stay 72 days 140 140 140 140 140 Therapeutic Group Home Number of Beds, $950/daily rate * Not considered restrictive but required therapeutic part of CoC Average length of stay 72 days 30 30 30 30 30 Partial Hospitalization Program (Number of Applications), $600/daily rate * Therapeutic resource assistance to support remaining in least restrictive care Average Application 21 days 50 50 50 50 50
File details come from the government source that posted it. Updated .