Accutech_System_Maintenance_and_Upgrades.pdf

Event Description PURPOSE. The purpose of this Request for Proposal (RFP) solicitation is to implement upgrades, on-going maintenance, and support to the established Accutech System at the Minneapolis Veterans Home at 5101 Minnehaha Ave S, Minneapolis, MN 55417. The are potentially other locations that may utilize the awarded contract(s).

Contractor must provide cost detail on Exhibit D Price Schedule.

QUESTIONS/CLARIFICATIONS. Any questions or clarifications in regard to the solicitation response shall be made in writing to Katy McCann, Acquisition Management Specialist, via email at katy.mccann@state.mn.us by April 26, 2025. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.

M-599

General Comments

- Pre-Proposal Meeting. A pre-proposal meeting will take place on April 24, 2024 at 10:00am at 5101 Minnehaha Ave S, Minneapolis, MN 55417. Attendance is mandatory.

Responders must register to attend the pre-proposal meeting as soon as possible. Responders must register by April 23, 2024. To register for the pre-proposal meeting, contact Matthew Ablen at matthew.e.abeln@state.mn.us.

Responders that do not register for the pre-proposal meeting will not be admitted into the facility.

Documents included with this solicitation:

1. Request for Proposals (RFP)

2. RFP Attachments

3. Sample Contract and Exhibits

4. Exhibit A Supplement 1 Prevailing Wage Rates

5. Exhibit D Price Schedule

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman, Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 1 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 2 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 3 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Exhibit D, Supplement 1 of the RFP Sample Contract and Exhibits discusses a sample invoice that will be included in the contract. Attach a sample invoice here that includes the minimum invoice requirements from what is listed within Exhibit D, Supplement 1.

A file attachment is required to satisfy this question.

Response Comments

Exhibit D, Supplement 1 of the RFP Sample Contract and Exhibits discusses a sample quote that will be included in the contract. Attach a sample quote here that includes the minimum quote requirements from what is listed within Exhibit D, Supplement 1.

A file attachment is required to satisfy this question.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 4 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Price Schedule

Question Response Upload the Price Schedule as instructed. Note:

This solicitation is utilizing a price schedule.

However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01. Do not select "I decline to bid."

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 5 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 6 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 05/07/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 7 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128

Email: Katy.mccann@state.mn.us

Event ID Format Type Page G0210-2000015595 Sell RFx 8 Event Round Version 1 1 Event Name Accutech System Maintenance and Upgrades Start Time Finish Time 03/23/2024 10:23:22 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No