Accessories Bid _ 14 vehicles.pdf

PURCHASING DEPARTMENT

151 Willowbend Road Peachtree City, GA 30269 Phone: 770-487-7657 Fax: 770-631-2505 www.peachtree-city.org

March 4, 2026

Ladies and Gentlemen:

The City of Peachtree City will be accepting sealed bids from authorized distributors and installers for the purchase and installation of aftermarket accessories for: Four (4) F150 Responders and Ten (10) 2025 Ford (Explorer) Pursuit Interceptor Utilities.

Bids will be received by Angela Egan, Purchasing Agent, at Public Works, 209 McIntosh Trail, Peachtree City, Georgia 30269 until 3:00 p.m. Wednesday April 1, 2026, at which time and place the bids will be opened and read aloud. Bids received after the set time will not be considered. All bids must strictly conform to the bid specifications.

Specifications and bid forms are available on the City’s web site at www.peachtree-city.org or upon request from the Purchasing Department at 770-486-4181.

Bids are to be submitted in a sealed envelope, with the name of the bid (Accessories #26-111BPD) clearly marked on the front. The date and time of the opening are also to be included, along with the name of the company submitting the bid. The bid made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes).

No bids may be withdrawn for a period of ninety (90) days after the scheduled time to receive the bids. Any request for clarification must be submitted in writing (hand delivery, email, fax, or regular mail) to the Purchasing Agent by the close of business, five business days prior to the submission of bids. Any clarification issued will be in the form of an addendum to the bids instructions, plans, or specifications not later than seventy-two (72) hours prior to the time of submission of bids. Any addendums will also be placed on the City’s website at www.peachtree-city.org. It is the bidder’s ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the Purchasing Agent or by visiting the City’s website prior to bid submittal.

The City reserves the right to bid a project in phases and award the contract on the phases it deems to be in the City’s best interest.

The City will choose the lowest, best, responsible or responsive bidder(s). The City will exercise its discretion in awarding the contract to the bidder(s) who best satisfies the needs of the City. The City reserves the right to negotiate with the firm awarded the contract, after the contract is signed. The City also reserves the right to reject any and all bids and to waive any and all irregularities.

Bids will not be accepted from any person, firm, or corporation who is in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity.

Sincerely, Angela Egan Purchasing Agent

ARE/BID- # 26-111BPD VEHICLE ACCESSORIES (14-VEHICLES)

Attachment http://www.peachtree-city.org/ http://www.peachtree-city.org/ http://www.peachtree-city.org/

SPECIFICATIONS

BID # 26-111BPD

FOURTEEN (14) AFTERMARKET ACCESSORIES AND INSTALLATION

SUBMITTED BY:

NAME OF FIRM: ______________________________ PHONE: _______________________________

BIDDER’S NAME: _____________________________ FAX: ________________________

ADDRESS: __________________________________ CELL:___________________________

EMAIL:_________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________

This bid covers the purchase and installation of aftermarket accessories for:

Four (4) F150 Responders and Ten (10) 2025 Ford (Explorer) Pursuit Interceptor Utilities.

The City has purchased a total of fourteen (14) police pursuit vehicle from local dealers. Bidder shall include all necessary costs to transport vehicles from the Peachtree City Police Department or Public Works to the installation site. Bidders’ price shall also include all transportation costs to deliver vehicles to the City’s Public Works’ Facility after installation is complete.

VENDOR INFORMATION: If and only if Bidders deviate from these bid specifications, they shall indicate EXACTLY what they are offering in each one of the following relevant blanks in the "BIDDER'S RESPONSE" column.

SUPPORTING DATA: Bidders must furnish catalog pages, specification sheets, or similar data to support deviations made in BIDDER'S RESPONSE column. Failure to furnish required data, MAY BE CONSIDERED AS

CAUSE FOR REJECTION OF BID.

SPECIFICATIONS FOR FOURTEEN (14) POLICE VEHICLES

SEE ATTACHED DOCUMENT OF SPECIFICATIONS FOR OUTFITTING ACCESSORIES.

No substitutions of specified equipment will be accepted without consent of the City.

*PDU to be mounted in easily accessible location. All accessories to be wired to the PDU with the exception of those accessories requiring direct battery connection per manufacturer instructions. All accessories to be wired to PDU with like gauge and color wire as the accessory being added. PDU to be clearly marked with added accessory name. Installer to provide wiring schematic indicating ground locations as well as locations of fuses as permitted above.

The City expects to award to one vendor who bids the lowest total cost price for all fourteen vehicles.

COMBINED:

VEHICLE WITH EQUIPMENT INCLUDED – VEHICLES 1-14

1. VEHICLES 1-4 F150 PATROL: – INDIVIDUAL UNIT PRICE: $______________________

2. VEHICLES 1-4 F150 PATROL: – EXTENDED PRICE: $______________________

3. VEHICLES 5-14 PATROL: – INDIVIDUAL UNIT PRICE: $______________________

4. VEHICLES 5-14 PATROL – EXTENDED PRICE: $______________________

VEHICLES TOTAL COST TO CITY (Sum of lines 2 + 4): $______________________

ALL BASIC REQUIREMENTS SHALL BE INSTALLED BY CERTIFIED TECHNICIAN(S)/SPECIALIST(S) AND A CERTIFIED ELECTRICAL TECHNICIAN/SHOP TO MAINTAIN ALL WARRANTIES ON THE EQUIPMENT INSTALLED.

CERTIFICATES OF STATUS SHALL BE CURRENT AND COPIES OF SAID CERTIFICATES SHALL BE INCLUDED IN BID PACKAGE AS WELL AS FINAL DELIVERY PAPERWORK PRIOR TO TAKING CUSTODY OF THE VEHICLES.

ABSOLUTELY NO DEVIATION FROM THESE BID SPECIFICATIONS MAY BE MADE WITHOUT THE EXPRESS WRITTEN

PERMISSION OF THE PURCHASING AGENT.

ALL LEFT OVER, UNUSED OR SPARE/EXTRA, INSTALLATION EQUIPMENT, PARTS, RESIDUAL PAPERWORK, INSTALLATION GUIDES, LABELS, LENSES, AND/OR MATERIALS PURCHASED THROUGH THIS BID, OR FROM MONIES PROVIDED BY THE CITY FOR THE PURCHASE OF EQUIPMENT, SHALL BE DEEMED TO BE THE PROPERTY OF THE CITY OF PEACHTREE CITY AND SHALL BE TRANFERRED TO THE CITY OF PEACHTREE CITY AT THE TIME OF DELIVERY OF THE VEHICLES. THIS SHALL INCLUDE, BUT NOT BE LIMITED TO EXTRA STOP STICKS, SPOTLIGHT

BULBS, LED UNITS, ANTENNAS, CHARGERS, OWNER’S MANUALS, ETC.

ANY QUESTIONS, PROBLEMS, OR CONCERNS, NO MATTER HOW SEEMINGLY INSIGNIFICANT, MUST BE ADDRESSED IN WRITING AND A WRITTEN RESPONSE PROVIDED BY THE CITY BEFORE MODIFYING OR CHANGING ANY PART DESCRIBED, OR ANY INSTALLTION AS DESIGNATED IN THIS BID. ALL FUSES, CABLES, WIRES AND RELAYS SHALL BE LABELED AND COLOR CODED TO DENOTE THE USE FOR EACH WIRE. THIS SHALL BE

REFLECTED ON THE EVTM AND WIRING SCHEMATIC/DIAGRAM.

WARRANTY WORK SHALL BE COMPLETED AT THE POLICE DEPARTMENT, PUBLIC WORKS, OR OTHER LOCATION APPROVED BY THE CITY. AN ATTEMPT TO REPAIR OR CORRECT WARRANTY ISSUES SHALL BE

MADE WITHIN 3 BUSINESS DAYS AFTER NOTIFICATION.

REQUIREMENTS- PURCHASE &

INSTALL QUANTITY DESCRIPTION/PART NUMBER BIDDER’S RESPONSE

WHELEN -

CENCOM CORE+ 1

C399 / C399K7

VEHICLE SAFETY GATEWAY

CORE+ FEATURES

WHELEN WECANX

CONTOL PANEL 1 CCLT6

WHELEN VEHICLE SYNC 1 CV2V - INTERNAL ANTENNA

EXPANSION MODULES

ANY REQUIRED AMPLIFIER OR

EXPANSION MODULES

WHELEN RST - TRIO

WECANX REAR INNER EDGE 1

ISR47/BSRW12T

RED/BLUE/AMBER

CLEAR LENSES

WHELEN TRIO- STUD MOUNT

WESTIN CHANNEL 4

TSTOJC

RED/ BLUE/ CLEAR

WHELEN TRIO SURFACE MOUNT

BLUE/WHITE – PUSH BUMPER VERTICAL

SIDE MOUNT 2

TSSOJC

COLOR: RED/BLUE/ WHITE

WHELEN DUO SURFACE MOUNT - PIT

WING SURFACE MOUNT 2

TSSOE

COLOR: BLUE/ WHITE

WHELEN UNDER MIRROR LIGHTS 1 SET

U180E

COLOR: BLUE/ WHITE

WHELEN UNDER MIRROR BRACKET 1 SET U18047

WHELEN MEGA-T DUO

REAR DOOR PANNEL MOUNT 2

PSE02FCR

COLOR: BLUE/ WHITE

WHELEN MEGA-T DUO

REAR DOOR BRACKET 2 PSBKT90

FORD TAILLIGHT FACTORY TAILLIGHT FLASHER

WHELEN TRACERS - TRIO

ROCKER PANELS 2

6 SECTION TRIO COLOR: RED/BLUE/

WHITE

WHELEN TRACER - TRIO

MOUNTED UNDER TAILGATE 1

4 SECTION TRIO COLOR:

RED/BLUE/WHITE

WHELEN SIREN 2 SA315P

WHELEN

EXPANSION AMPLIFIER 1 CEXAMP

WHELEN SIREN MOUNT 2

SAK1

PUSH BAR MOUNTING

WHELEN HOWLER & BRACKET 1 HSB35

HOWLER AMPLIFIER 1 CHOWLER

EXPANSION MODULES

ANY REQUIRED AMPLIFIER OR

EXPANSION MODULES

2025 F150 RESPONDER - PATROL

RADAR EQUIPMENT

SIREN

LIGHTING

KUSTOM EAGLE 3 DASH MOUNTED 1

EAGLE 3

FRONT AND REAR ANTENNAS

WIRED REMOTE

WESTIN ELITE XD

PUSH BUMPER 1 36-54085

WESTIN ELITEXD HD BRACKETS 1 36-54085BHD

WESTIN WING WRAP 1 36-52065W

WESTIN PIT BAR 1 36-54085PB

WESTIN

4 LIGHT CHANNEL 1 36-6015W4

HAVIS

F150 CONSOLE

17" WIDE W/ BROTHER

PRINTER CONSOLE C-VSW-1700-F150-PM-3

HAVIS ACCESSORY BOXES 1

HAVIS

INTERNAL CUP HOLDER

HAVIS

LOCKABLE ACCESSORY

BOX 6” / 4.5” DEEP

HAVIS

SIDE MOUNTED ARM REST –

C-LP2-USB-BL2

HAVIS CHARGE CONSOLE

C-USB-3

USB CHARGER

HAVIS 2

C-MCB

MICROPHONE BRACKETS

MAGNETIC MIC 2 1 RADIO, 1 PA

HAVIS COMPUTER PREMIUM MOUNT

PKG-PSM-385

HAVIS

UNIVERSAL LAPTOP MOUNT 1

UT-1001

PRO-GARD

VERTICAL SELF

SUPPORTING MOUNT 1

2025 F150

2 LONG GUN RACK

BED COVER 1

BAK - BAKFLIP MX4

HARD FOLDING COVER

BED STORAGE 1

DECKED - XF4

WITH PREMIUM ACC. PACK

TUFFY UNDERSEAT

STORAGE BOX 1

W/ KEYED LOCKS

#316-01

CONSOLE EQUIPMENT

BED EQUIPMENT

MISC. EQUIPMENT

PUSH BUMPER

D&R POWER MANAGEMENT 1

MOUNT IN EQUIPMENT BOX

PDU-8S

POWER INVERTER

MIN 750W 2 OUTLET 1

MOUNTED IN CABIN

W/ IGN KILL

STREAMLIGHT FLASHLIGHT 1 SL-20LP LED - BLACK

TREMCO ANTI-THEFT DEVICE 1

WEATHERTECH WINDOW DEFLECTORS 1 SET

FRONT & REAR WINDOW

DEFLECTORS

ROOF MOUNT ANTENNAS –

INSTALLATION 1

ANTENNA PROVIDED BY CITY

ONE (1) VHF

ANTENNA PROVIDED BY CITY

ONE (1) 800 MHZ

KENWOOD VM7000 RADIO 1 800MHZ RADIO BASE

1 UHF RADIO BASE

DELIVERY DATE SIXTY (60) DAYS FROM DATE OF VEHICLE ACCEPTANCE

PICK UP AND DELIVERY OF VEHICLES FROM/TO PD FACILITY

PAYMENT UPON DELIVERY OF ALL COMPLETED VEHICLES (NO PARTIAL PAYMENTS)

WARRANTY PARTS ONE YEAR MINIMUM

WARRANTY LABOR ONE YEAR MINIMUM

THE CITY UNDERSTANDS THAT PART NUMBERS MAY VARY FOR UPDATED PRODUCTS AND COLOR.

VENDER IS RESPONSIBLE FOR QUOTING FOR THE ADDITIONAL COMPONENTS TO FULLFIL

THE PRIMARY EQUIPMENT FUNCTIONALITY.

INSTALLATION ONLY - EQUIPMENT PROVIDED BY CITY

REQUIREMENTS- PURCHASE & INSTALL QUANTITY DESCRIPTION/PART NUMBER BIDDER’S RESPONSE

WHELEN WECANX

CENCOM CORE+ 1

C399 / C399K4

VEHICLE SAFETY GATEWAY

CORE+ FEATURES

WHELEN WECANX

CONTROL PANEL 1 CCLT6

EXPANSION MODULES

AS REQUIRED

(DETAIL IN QUOTE)

ANY REQUIRED APLIFIER OR

EXPANSION MODULES

WHELEN WECANX LIGHT BAR 1

48" LEGACY TRIO

CLEAR LENSES

ALUMINUM TOP & ENDS

(1) E381111 - LEGACY 48" TRIO

(6) E3DL1 - RED/WHITE/BLUE

(2) E2DS1 - RED/WHITE/BLUE

(6) ESDS2 - RED/AMBER/BLUE

(1) GBA - SUPER LED ALLEY

(1) CLBV2V - V2V SYNC MODULE

MBAJ105 - BRACKET

WHELEN TRIO - STUD MOUNT

WESTIN 4 CHANNEL 4

TST0JC

COLOR: RED/ BLUE/ CLEAR

WHELEN DUO SURFACE – SIDE PUSH

BUMPER 2

TSS0E

VERTICAL SIDE MOUNT

COLOR: BLUE/ WHITE

WHELEN DUO SURFACE MOUNT - PIT

WING MOUNT 2

TSS0E

COLOR: BLUE/ WHITE

WHELEN VERTX -IN HEADLIGHT 2

VTX9J

COLOR: BLUE/RED

WHELEN VERTX ADAPTER 2

VTXADAPT

HEADLIGHT PREDRILLED

WHELEN UNDER MIRROR LIGHTS 2

U180E

COLOR: BLUE/WHITE

WHELEN UNDER MIRROR BRACKET

1 SET

(DRIVER AND PASS) U18050

WHELEN MEGA-T DUO

DIAGONAL MOUNTED C-PILLAR

REAR 1/4 GLASS 2

PSE02FCR

COLOR: BLUE/WHITE

WHELEN STRIP LIGHT BRACKET 2 PSBRT90

2025 PATROL UNIT ACCESSORIES

LIGHTING

WHELEN REAR HATCH 2

WIONJ

COLOR: RED/BLUE

WHELEN REAR HATCH BRACKET 1 IONBKT8

WHELEN TRIO LICENSE PLATE MOUNT 2

TSTOJC

TRUNK MOUNT LIGHT

COLOR: RED/BLUE/WHITE

LICENSE PLATE BRACKET 1 TIONBKT2

WHELEN VERTX - IN TAIL LIGHT 2

VTX9E

COLOR: BLUE/WHITE

FORD TAILLIGHT FACTORY TAILLIGHT FLASHER

WHELEN TRUNK LIGHT - INDP SWITCH

IN REAR 1

INTERIOR TRUNK MOUNT

PEL2B

REQUIRED MODULES / AMPLIFIER

AS REQUIRED

(DETAIL IN QUOTE)

ANY ADDITIONAL EXPANSION

MODULE OR AMPLIFIERS

WHELEN SIREN 2 SA315P

SIREN MOUNT 2

PUSH BAR MOUNT

SAK1

WHELEN EXPANSION SIREN 1 CEXAMP

WHELEN HOWLER 1 CHWLFE29

WHELEN HOWLER BRACKET 1 HWLRB29

WHELEN HOWLER AMPLIFIER 1 CHOLWER

REQUIRED MODULES / AMPLIFIER

AS REQUIRED

(DETAIL IN QUOTE)

ANY ADDITIONAL EXPANSION

MODULE OR AMPLIFIERS

KUSTOM EAGLE 3 DASH MOUNTED

COMPLETE UNIT

EAGLE 3

DUAL ANTENNAS

WIRED REMOTE

WESTIN PUSH BUMPER ELITE 1 36-2125

WESTIN 4 LIGHT CHANNEL 1 36-6005W4

WESTIN ELITE PIT WINGS 1 36-2125PB

WESTIN ELITE

HEADLIGHT WING-WRAP 1 36-2125W

PRISONER EQUIPMENT

RADAR EQUIPMENT

PUSH BUMPER

SIREN

PRO-GARD POLY-CARB CENTER

SLIDING W/ EXPANDED METAL INSERT,

INCLUDES RECESSED PANEL AND

LOWER EXTENSIONS 2025 FORD

UTILITY 1 PRPSP4714UINT20A

PRO-GARD STANDARD PLASTIC

TRANSPORT SEAT W/ POLY-CARB

WINDOW CARGO BARRIER 1 S4702UINT20OSB

MANUAL OUTBOARD SEATBELTS 1

PRO-GARD CHARCOAL GREY ABS

FLOOR PAN 2025 FORD UTILITY 1 FP47UINT20

PRO-GARD

VERTICAL RIFLE PARTITION MOUNT 1

1 RIFLE

1 SHOTGUN

PRO-GARD

POLY WINDOW BARRIER 1 SET WBP47NPUINT20

PRO-GARD

CARGO SECURITY COVER 1

HAVIS

CLASSIC ELECTRONIC

STORAGE PACKAGE 1 PKG-SBX-INUT-101

HAVIS 24” FLAT CONSOLE 1 C-VS-0618-INUT

HAVIS BROTHER POCKJET PRINTER

MOUNT FOR FORD UTILITY 1 C-PM-134-PC

HAVIS SIDE MOUNTED FLIP UP

ARMREST 1 C-ARM-108

HAVIS INTERNAL CUP HOLDER 1 CUP2-1001

HAVIS 2 LIGHTER PLUG W/ USB 1 C-LP2-USB-BL2

HAVIS USB-C / USB-A CHARGER 1 C-USB-3

HAVIS ACCESSORY BOX 1 C-AP-0325-1

HAVIS - PREMIUM COMPUTER

PEDESTAL MOUNT KIT 1 PKG-PSM-3006

HAVIS UNIVERSAL LAPTOP MOUNT 1 UT-1001

HAVIS FILLER PLATES 1 KENWOOD VM7000 RADIO

1 WHELEN CONTROLS - CCLT6

HAVIS MIC CLIP BRACKET 2

C-MCB

1 MIC, 1 PA

MAGNETIC MIC 2 1 MIC, 1 PA

POWER INVERTER

MIN 750W 2 OUTLET 1

MOUNTED IN CABIN

W/ IGN KILL

D&R POWER MANAGEMENT 1

MOUNT IN EQUIPMENT BOX

PDU-8S

CONSOLE EQUIPMENT

MISC. EQUIPMENT

STREAMLIGHT FLASHLIGHT 1 SL-20LP LED - BLACK

TREMCO ANTI-THEFT DEVICE 1

WEATHERTECH WINDOW DEFLECTORS 1

FRONT & REAR WINDOW

DEFLECTORS

ROOF MOUNT ANTENNAS –

INSTALLATION 1

ANTENNA PROVIDED BY CITY

ONE (1) VHF

ANTENNA PROVIDED BY CITY

ONE (1) 800 MHZ

KENWOOD VM7000 RADIO 1 800MHZ RADIO BASE

1 UHF RADIO BASE

DELIVERY DATE SIXTY (60) DAYS FROM DATE OF VEHICLE ACCEPTANCE

PICK UP AND DELIVERY OF VEHICLES FROM/TO PD FACILITY

PAYMENT UPON DELIVERY OF ALL COMPLETED VEHICLES (NO PARTIAL PAYMENTS)

WARRANTY PARTS ONE YEAR MINIMUM

WARRANTY LABOR ONE YEAR MINIMUM

THE CITY UNDERSTANDS THAT PART NUMBERS MAY VARY FOR UPDATED PRODUCTS AND COLOR.

VENDER IS RESPONSIBLE FOR QUOTING FOR THE ADDITIONAL COMPONENTS TO FULLFIL

THE PRIMARY EQUIPMENT FUNCTIONALITY.

INSTALLATION ONLY - EQUIPMENT PROVIDED BY CITY

BID CONDITIONS

1. CERTIFICATION. The Bidder hereby certifies that they have carefully examined all of the applicable Bid/Contract Documents for the material or service specified herein, understands the nature and scope of the work to be done, and that their Bid is based upon the terms, specifications, requirements and conditions. The Bidder further agrees that the performance time specified is a reasonable time. By their signature on the response to the bid or the bid Response Form, the Bidder certifies that their Bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a Bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud, so that all Bids for the purchase will result from free, open and competitive bidding among all vendors. Further, the Bidder certifies that they understand collusive bidding/proposing is a violation of Federal law and can result in fines, prison sentences, and civil damage awards. The Bidder further certifies that they are authorized to sign this Bid for the Bidder.

2. CONFLICT OF INTEREST. By submission of a bid, the Bidder agrees that at the time of submittal, they: (1) have no interest

(including financial benefit, commission, finder’s fee, or any other remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of Bidder’s services, or (2) will not benefit from an award resulting in a “Conflict of Interest.” A “Conflict of Interest” shall include employment or elected office with Peachtree City or any of its component units. Bidders shall identify any interests, and the individuals involved, on separate paper with the response and shall understand that Peachtree City, at the discretion of the Purchasing Director in consultation with legal counsel, may reject their bid.

3. REBATES TO PEACHTREE CITY EMPLOYEES. Any employee or any official of the Peachtree City or any of its component units, elective or appointive, who shall take, receive or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money or other things of value, as in inducement or intended inducement, in the procurement of business, or the giving of business for, or to, or from, any person, partnership, firm or corporation, offering, bidding for, or in open market seeking to make sales to Peachtree City shall be deemed guilty of a felony and upon conviction such person or persons shall be subject to punishment or a fine in accordance with State and/or Federal laws.

4. BIDDER’S OFFER. The Bidder responding offers to furnish all materials, labor, supplies, equipment and incidentals necessary to provide the equipment/materials/services described herein and in any applicable related documents (e.g., Notification of Solicitation, Request for Information, Addenda, Contract, Bonds, Insurance, Plans, etc.). It shall be understood that the Bidder's sureties and insurers are subject to the approval of the City of Peachtree City.

5. DISCUSSION WITH BIDDERS. Peachtree City may award a purchase contract, based on initial offers received, without discussion of such offers. A Bidder’s initial offer should therefore be based on the most favorable terms available from a price and technical standpoint. Peachtree City may, however, have discussion with those Bidders that it deems in its discretion to fall within a competitive range. It may also request best and final offers from such Bidders, and make an award and/or conduct negotiations thereafter. The Peachtree City reserves the right to negotiate separately with any Bidder after the closing of this Bid when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection, or a counteroffer on the part of Peachtree City.

6. CONTACTING PEACHTREE CITY PERSONNEL. Bidders shall make NO CONTACTS - either written or verbal - with any Peachtree

City employee or elected official, with the exception of the Purchasing Agent, during the period beginning with the issuance of this document through approval of award unless authorized herein. Any attempt by a vendor/Bidder to influence a member or members of the aforementioned may be grounds to disqualify the Bidder from participation in the selection process of this Bid.

7. RESPONSE SUBMITTAL. Return your signed Bid in a sealed envelope, marked with the Bidder name, Bid number, and Bid closing time and date. Bids shall be returned to the Purchasing Agent, Peachtree City, 209 McIntosh Trail, Peachtree City, GA 30269, on or before the date and time specified. The time of receipt shall be determined by the clock in the City Hall lobby. Late Bids will not be accepted. A Public Bid opening will be held at the date and time stated in the bid or RFP. Peachtree City will not be held responsible for the failure of any mail/delivery service (e.g., U.S. Mail, hand-delivered, UPS, Federal Express, or other express mail delivery services) to deliver a Bid response prior to the stated Bid due date and time.

8. FACSIMILE RESPONSES. Peachtree City will NOT accept responses transmitted via facsimile unless stated to the contrary within this document.

9. PEACHTREE CITY RIGHTS. If determined to be in its best interest, the Peachtree City reserves the right to: (1) reject any Bid, if determined to be non-responsive in any form to this and/or related documents, (2) reject all Bids, (3) to accept any item or items in the Bids, and, (4) to waive any irregularity in the Bids.

10. SAMPLES. It shall be understood that ownership of all data, materials, and documentation prepared for and submitted to Peachtree City in response to this Bids shall belong exclusively to Peachtree City and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code Annotated, Section 50-18-70, et.seq., unless otherwise provided by law.

11. BIDDER EXPENSES. Peachtree City will not be responsible for any expenses incurred by any Bidder in the development of a response to this Request for Bid including any onsite (or otherwise) interviews and/or presentations, and/or supplemental information provided, submitted, or given to Peachtree City and/or its representatives. Further, Peachtree City shall reserve the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement/purchase order by the recommended Bidder even if the City has formally accepted a recommendation.

12. LOWEST RESPONSIBLE BIDDER. Peachtree City interprets the term "lowest responsible Bidder" as requiring the Peachtree City to determine which Bid is most suitable for its intended use or purpose. The Peachtree City can determine any differences or variations in the quality or character of the material, goods, wares, or services performed or provided by the respective Bidders. If there is any variance or conflict, the Bid specifications or requirements shall control.

13. PURCHASE ORDER. A purchase order constitutes the Peachtree City’s offer to the Bidder upon the terms and conditions stated herein, and shall become a binding contract on the terms set forth herein when it is accepted either by acknowledgment or performance. Peachtree City will issue a purchase order/contract for the acquisition of products/services specified as a result of an award made in reference to this document. Contract documents shall be subject to any regulations governed by the laws of the State of Georgia and any local resolutions specifically applicable to the purchase. Any dispute arising out of the contract documents or their interpretation shall be litigated only within the courts of the State of Georgia. Contracts entered into on the basis of submitted Bids are revocable if contrary to applicable law.

14. CONTRACTS. If applicable, the Bidder agrees to execute and deliver to Peachtree City a contract in accordance with the Contract

Documents (if applicable) within ten days of notice of the award to the Bidder. The Bidder agrees that the surety/deposit given concurrently herewith shall become the property of Peachtree City in the event the Bidder fails to execute and deliver such contract within the specified time. In the further event of such failure, the Bidder shall be liable for Peachtree City’s actual damages that exceed the amount of the surety

15. TAXPAYER IDENTIFICATION NUMBER. A valid federal tax identification number must be provided to the Peachtree City before any purchase orders can be issued and/or payments can be made.

16. TERMINATION. If the Bidder refuses or fails to make delivery of the services within the times specified herein or in the purchase order or contract, Peachtree City may, by written notice, terminate the purchase order OR contract.

CONTRACTOR AFFIDAVIT AND AGREEMENT

CITY OF PEACHTREE CITY

The City of Peachtree City and Contractor agree that compliance with the requirements of the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603 and O.C.G.A. 13-10-91 and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor (the Acts) is a condition of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with The City of Peachtree City has registered with and is participating in a federal work authorization program known as “E-verify” (web address https://e-verify.uscis.gov/enroll/) operated by the United States Citizenship and Immigration Services Bureau of the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with The City of Peachtree City, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to The City of Peachtree City at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number Date Registered

BY: Authorized Signature Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor Printed Name of Firm

Printed Name of Authorized Officer or Agent

Subscribed and sworn before me on this the _____ day of ______________________, 20___

____________________________________ My Commission Expires:__________________ Notary Public Signature https://e-verify.uscis.gov/enroll/ As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

(End of Form) https://e-verify.uscis.gov/enroll/ https://e-verify.uscis.gov/enroll/