Access_Control_Upgrade_(Addendum_#6_Revision).pdf

INVITATION FOR BID

074-2025-IFB-G

ACCESS CONTROL UPGRADE

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 21, 2025

DEADLINE FOR QUESTIONS: September 16, 2025

RESPONSE DEADLINE: September 30, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

INVITATION FOR BID

Access Control Upgrade

I. Introduction

II. Scope of Work

III. Instructions to Bidders

IV. Terms and Conditions

V. DBE Participation Plan

VI. Contract Award

VII. Vendor Questionnaire

VIII. Bid Pricing Form

Attachments:

A - Federal Clauses - Terms and Conditions - Construction

B - General Terms and Conditions

C - CDDrawings-FINAL-2024.09.25

D - CD Product Data Sheets

E - CD Specifications-09.25.2024

F - CD ProjectNarrative-2024.09.25

G - Prevailing Wage Determination

H - Cost Breakdown Summary

I - Revised Specifications

Invitation For Bid #074-2025-IFB-G

Title: Access Control Upgrade

1. Introduction

1.1. Summary

The Southwest Ohio Regional Transit Authority (SORTA) is seeking bids from a qualified contractor to provide a complete update of the existing SORTA electronic access control system and migration of the existing Access Control System (ACS) into SORTA's existing Genetec Security Center (version 5.12) unified electronic security management system.

1.2. Background

The Southwest Ohio Regional Transit Authority ("SORTA"), commonly referred to as Cincinnati Metro, is a regional transit authority organized and operating under Section 306.30 et seq. of the Ohio Revised

Code. As such, it is a political subdivision of the State of Ohio. SORTA provides both fixed-route mass transportation services and paratransit services.

SORTA provides service to the city of Cincinnati, Hamilton County Ohio, and parts of Butler, Clermont, and Warren Counties. SORTA operates 46 fixed routes. SORTA provides both fixed-route mass transportation and paratransit services through approximately 350 city-type transit buses and 57 paratransit vehicles and 14 MetroNow! on demand vehicles.

1.3. Contact Information

Angela Meade Procurement Supervisor 1401 Bank Street Cincinnati, OH 45214 Email: ameade@go-metro.com Phone: (513) 632-7516

Department:

Safety

1.4. Timeline

Release Project Date August 21, 2025

Pre-Proposal Meeting (Non-Mandatory) September 9, 2025, 9:00am

Agenda

1401 Bank St., Cincinnati, OH 45214

Question Submission Deadline September 16, 2025, 2:00pm

Addendum/Response to

Questions/Clarifications

September 23, 2025, 4:00pm mailto:ameade@go-metro.com tel:(513)632-7516 https://government-project.s3.amazonaws.com/192274/1b807af0-f4d3-487a-8820-283801b7c14a_074-2025-02-Pre-Solicitation_Bid_Agenda.pdf

Proposal Submission Deadline September 30, 2025, 2:00pm

2. Scope of Work

2.1. PROJECT OVERVIEW

The Southwest Ohio Regional Transit Authority (SORTA) is seeking bids from a qualified contractor to provide a complete update of the existing SORTA electronic access control system and migration of the existing ACS into SORTA's existing Genetec Security Center (version 5.12) unified electronic security management system.

• The Access Control System (ACS) requirements for this project shall provide for a complete update of the existing SORTA electronic access control system and migration of the existing ACS into SORTA’s existing Genetec Security Center (version 5.12) unified electronic security management system.

o Existing sensors and cabling shall be re-used to the greatest extent possible.

o Existing door controllers shall be replaced with Genetec compatible, networked controllers.

o Existing card readers, except for readers at the Huntington Center facility, shall be replaced with new readers.

• The contractor/integrator shall pre-test each existing access-controlled portal and inspect wiring terminations at the devise and at the headend.

o The contractor shall document any failed equipment or sub-standard wire/terminations.

o The results of the pre-testing shall be assembled into a pre-testing report, with repair/replacement recommendations, and submitted to the SORTA Project Manager or the

SORTA Project Manager’s representative.

• Upon written acceptance of the pre-testing report, the security systems contractor/integrator shall replace the existing door controllers and card readers.

• Defective devices and cabling identified in the contractor’s/integrator’s pre-testing report shall be replaced as approved by the SORTA Project Manager or SORTA Project Manager’s representative.

• During the migration of the ACS equipment, but prior to the replacement of the controllers/nodes, the security integrator shall export the existing ACS database, prepare the database as necessary for import into Security Center and complete the database import into Security Center.

2.2. QUALIFICATIONS

• Certified Genetec Channel Partner o The Electronic Security Systems Integrator shall be a Certified Genetec Channel Partner.

o The Integrator shall submit documentation demonstrating a current Genetec Channel Partner certification.

o Failure to provide adequate documentation for its Genetec Channel Partner certification will be considered as a disqualifying factor for respondents.

• Electronic Security Systems Integrator Experience o The Electronic Security Systems Integrator shall have been continuously engaged in the integration of the components referenced in this IFB for a minimum of 5 years.

o Submit documentation of required integration experience.

o Failure to provide adequate documentation for access control systems integrations of similar size and complexity will be considered as a disqualifying factor for respondents.

o Installation experience may not be substituted for integration experience.

• Electronic Security Systems Integrator Certifications o The Electronic Security Systems Integrator shall have been continuously certified equipment installer for the proposed manufacturers for a minimum of two (2) years.

o The Integrator shall be responsible for the total installation of all access control equipment and duly qualified to install, configure and maintain each access control system component without support from any party other than equipment manufacturer.

• Electronic Security Systems Integrator's Project Manager o The Electronic Security Systems Integrator’s Project Manager shall have been continuously engaged in the management of IP and analog access control systems integration projects for a minimum of two (2) years.

o Submit documentation of required Project Management experience for systems of the similar type, size, and design. Include the names, locations, and points of contact of at least three installations of similar type and design. Indicate the type of each system and certify that each system has performed satisfactorily in the manner intended for a period of not less than 12 months. The Project Manager shall be authorized to act on behalf of the Integrator and have the authority to execute reasonable changes required during the equipment upgrade and integration process without additional approvals. The Project Manager shall attend, in person, all coordination and moderate periodic status meetings.

• Electronic Security Systems Integrator's Installer o Prior to installation activity the Electronic Security System Integrator shall submit data of the installer’s experience and current equipment certifications.

o The Integrator will be required to demonstrate that the equipment installers who will perform the work have a minimum of two (2) years of experience successfully installing access control equipment of the same type and design as specified herein.

o Include the names, locations, and points of contact of at least three installations of the similar type, size, and design as specified herein where the installer has installed such systems.

o Indicate the type of each system and certify that each system has performed satisfactorily in the manner intended for a period of not less than 12 months.

• Electronic Security Systems Integrator's Instructor o Prior to the installation the Electronic Security Systems Integrator will be required to submit data of the instructor’s experience.

o Show that the instructor, who will train operating and maintenance personnel, has received a minimum of 40 hours of training from the specified manufacturers, and two (2) years of experience in the installation of systems of the type specified.

2.3. SCHEDULE

• Respondents shall include in their response a preliminary integrated schedule for all installation, integration and cut-over activities.

• Schedule shall be in Gantt chart format depicting each upgrade and integration activity, expected duration for each activity, the proposed start and end dates for each activity, and the critical path for project completion.

• The successful respondent will be required to submit a revised schedule for Owner review and approval prior to the commencement of work.

2.4. HUNTINGTON CENTER

SORTA’s headquarters, is comprised of two (2) stories of office space in downtown Cincinnati.

• The Huntington Center ACS is comprised of multiple AMAG/Symmetry nodes and door controllers.

• The existing ACS headend hardware is distributed throughout two equipment rooms, o the telecommunications MDF located on the fifth floor and o a telecommunications IDF located on the sixth floor.

• Huntington Center has a total of twenty-five (25) existing access-controlled doors.

o One (1) new access-controlled door will be added as part of this project.

• The ACS equipment at the Huntington Center has been installed recently and is in good condition.

• The ACS equipment located in the Huntington Center telecommunications MDF (located on the fifth floor) is comprised of three (3) 8-door controllers/nodes.

• The ACS equipment located in the Huntington Center telecommunications IDF (located on the sixth floor) is comprised of two (2) 4-door controllers/nodes.

Huntington Center-Scope of Work

• The security integrator will be required to conduct a pre-test of each of the twenty-five (25) existing access-controlled doors to document any faulty access control devices at each door prior to commencing the ACS upgrade.

o During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults uncovered during the pre-test will be corrected during the pre-testing phase.

o Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project

Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace each door controller with a new equivalent door controller from a manufacturer that is compatible with the Genetec Security Center unified security platform.

o The migration of each intelligent/door controller will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations. Night and/or weekend work may be required.

• Upon completion of the replacement of each controller the security integrator shall test each access-controlled door and document the results.

o Each access-controlled door shall be returned to functionality prior to progressing to the next controller/node.

o During the migration of the ACS equipment, but prior to the replacement of the controllers/nodes, the security integrator shall export the existing ACS database, prepare the database as necessary for import into Security Center and complete the database import into

Security Center.

• The security integrator shall also provide a badging workstation with camera and badge printer for the Huntington Center facility.

• Upon completion of the database migration and controller/node replacement the security integrator shall test each access-controlled portal and record the results for submission to the

SORTA Project Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance

(Operations and Maintenance) submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.5. QUEENSGATE FACILITY

The Queensgate Facility is comprised of three (3) separate buildings:

• Transportation Office at the north end,

• Parking Bays building in the center, and

• Maintenance Garage at the south end of the facility.

The Queensgate ACS is comprised of multiple AMAG/Symmetry nodes and door controllers.

• The existing ACS head end hardware is distributed throughout three equipment rooms:

o the facility telecommunications MDF in the Transportation Office building, o the Parts Storeroom mechanical mezzanine in the Maintenance Garage building, and o the second-floor electrical equipment room in the Maintenance Garage second floor office space.

• The Queensgate Facility has a total of forty-two (42) existing access-controlled doors.

o Three (3) new access-controlled doors will be added as part of this project.

o The existing ACS equipment at Queensgate has been installed over time and much of the equipment is dated though functional.

o The ACS equipment located in the Queensgate Facility MDF (located in the Server Room in the Transportation Office building) is comprised of seven (7) 2-door controllers/nodes, one

(1) 4-door controllers/nodes and one (1) 8-door controller/node.

o The ACS equipment located in the Queensgate Maintenance Garage mechanical mezzanine

(located at the north end of the Maintenance Garage Parts Storeroom area) is comprised of seven (7) 2-door controllers/nodes and three (3) 4-door controllers/nodes.

o The ACS equipment located in the Queensgate Maintenance Garage second floor office space electrical equipment room (located at the south end of the Maintenance Garage) is comprised of a single 8-door controller/node.

Queensgate Facility - Scope of Work

• The security integrator will be required to conduct a pre-test of each of the forty-two (42) existing access-controlled doors to document any faulty access control devices at each door prior to commencing the ACS upgrade.

o During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults will be corrected during the pre-testing phase. Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace each door controller with a new equivalent door controller from a manufacturer that is compatible with the Genetec Security Center unified security platform.

o Likewise, the security integrator shall replace each access control card reader.

o The migration of each door controller/node will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations. Night and/or weekend work may be required.

• Upon completion of the replacement of each door controller/node and associated card readers the security integrator shall test each access-controlled door and document the results.

o Each access-controlled door shall be returned to functionality prior to progressing to the next controller/node.

o During the migration of the ACS equipment, but prior to the replacement of the controllers/nodes, the security integrator shall export the existing ACS database, prepare the database as necessary for import into Security Center and complete the database import into

Security Center.

o The security integrator shall also provide a badging workstation with camera and badge printer for the Queensgate Facility.

• Upon completion of the database migration and controller/node replacement the security integrator shall test each access-controlled portal and record the results for submission to the

SORTA Project Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.6. BOND HILL FACILITY

The Bond Hill Facility is comprised of one (1) building comprised of general office space, bus parking bays and a maintenance garage.

• The Bond Hill ACS is comprised of multiple AMAG/Symmetry nodes and door controllers.

o The existing ACS headend hardware is distributed throughout two (2) equipment rooms:

▪ One (1) in the second-floor office space at the west end of the facility and

▪ One (1) the electrical equipment mezzanine in the garage area at the east end of the facility.

• The Bond Hill Facility has a total of twenty-five (25) existing access-controlled doors.

• The ACS equipment has been installed over time and much of the equipment is dated though functional.

• The ACS equipment located in the Bond Hill security equipment room (located on the second floor of the office area at the west end of the facility) is comprised of four (4) 2-door controllers/nodes and four (4) 4-door controllers/nodes.

• The ACS equipment located in the Bond Hill electrical equipment mezzanine (located in the maintenance garage area at the east end of the facility) is comprised of one (1) 2-door controller/node and one (1) 4-door controller/node.

Bond Hill - Scope of Work

The security integrator will be required to conduct a pre-test of each of the twenty-five (25) access-controlled doors to document any faulty access control devices at each door prior to commencing the

ACS upgrade.

• During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults will be corrected during the pre-testing phase.

o Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project

Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace each door controller with a new equivalent door controller from a manufacturer that is compatible with the existing Genetec Security Center unified security platform.

o Likewise, the security integrator shall replace each access control card reader.

o The migration of each door controller/node will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations.

o Night and/or weekend work may be required.

• Upon completion of the replacement of each door controller/node and associated card readers the security integrator shall test each access-controlled door and document the results.

o Each access-controlled door shall be returned to functionality prior to progressing to the next controller/node.

o During the migration of the ACS equipment, but prior to the replacement of the controllers/nodes, the security integrator shall export the existing ACS database, prepare the database as necessary for import into Security Center and complete the database import into

Security Center.

o The security integrator shall also provide a badging workstation with camera and badge printer for the Bond Hill Facility.

• Upon completion of the database migration and controller/node replacement the security integrator shall test each access-controlled portal and record the results for submission to the

SORTA Project Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.7. ACCESS FACILITY

The Access Facility is comprised of one (1) building with general office space, bus parking bays and a maintenance garage.

• The Access Facility ACS is comprised of multiple AMAG/Symmetry nodes and door controllers.

• The existing ACS headend hardware is located in the facility’s Server Room located in the front office space (north end of the facility).

• The Access Facility has a total of thirteen (13) existing access-controlled doors.

• The ACS equipment has been installed over time and much of the equipment is dated though functional.

• The ACS equipment located in the Access Facility Server Room (located in the front Office area at the north end of the facility) is comprised of one (1) 2-door controllers/nodes and three (3) 4-door controllers/nodes.

Access Facility - Scope of Work

• The security integrator will be required to conduct a pre-test of each of the thirteen (13) access-controlled doors to document any faulty access control devices at each door prior to commencing the ACS upgrade.

o During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults will be corrected during the pre-testing phase.

o Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project

Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace each door controller with a new equivalent door controller from a manufacturer that is compatible with the Genetec Security Center unified security platform.

o Likewise, the security integrator shall replace each access control card reader.

o The migration of each door controller/node will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations.

o Night and/or weekend work may be required.

• Upon completion of the replacement of each door controller/node the security integrator shall test each access-controlled door and document the results.

o Each access-controlled door shall be returned to functionality prior to progressing to the next controller/node.

o During the migration of the ACS equipment, but prior to the replacement of the controllers/nodes, the security integrator shall export the existing ACS database, prepare the database as necessary for import into Security Center and complete the database import into

Security Center.

o The security integrator shall also provide a badging workstation with camera and badge printer for the Access Facility.

• Upon completion of the database migration and controller/node replacement the security integrator shall test each access-controlled portal and record the results for submission to the

SORTA Project Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.8. RIVERFRONT TRANSIT CENTER

The Riverfront Transit Center is a small satellite facility located in the lower level of the central riverfront development (The Banks) adjacent to the Central Riverfront Garage in downtown Cincinnati.

• The Riverfront Transit Center ACS is comprised of one (1) AMAG/Symmetry 2-door controller.

• The Riverfront Transit Center has a total of two (2) access-controlled doors.

• The ACS equipment at the Riverfront Transit Center has been installed relatively recently and is in fair condition.

Riverfront Transit Center - Scope of Work

• The security integrator will be required to conduct a pre-test of each of the two (2) access-controlled doors to document any faulty access control devices at each door prior to commencing the ACS upgrade.

o During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults will be corrected during the pre-testing phase.

o Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project

Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace the door controller with a new equivalent door controller from a manufacturer that is compatible with the Genetec Security Center unified security platform.

o Likewise, the security integrator shall replace each access control card reader.

o The migration of each door controller/node will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations.

o Night and/or weekend work may be required.

• Upon completion of the replacement of each door controller/node the security integrator shall test each access-controlled door and document the results for submission to the SORTA Project

Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.9. NORTHSIDE TRANSIT CENTER

The Northside Transit Center is a small satellite facility located in the Northside suburb of Cincinnati.

• The Northside Transit Center ACS is comprised of one (1) AMAG/Symmetry 4-door controller.

• The Northside Transit Center has a total of two (2) access-controlled doors.

• The ACS equipment at the Northside Transit Center has been installed recently and is in good condition.

Northside Transit Center - Scope of Work

• The security integrator will be required to conduct a pre-test of each of the two (2) access-controlled doors to document any faulty access control devices at each door prior to commencing the ACS upgrade.

o During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults will be corrected during the pre-testing phase.

o Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project

Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace the door controller with a new equivalent door controller from a manufacturer that is compatible with the Genetec Security Center unified security platform.

o Likewise, the security integrator shall replace each access control card reader.

o The migration of each door controller/node will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations. Night and/or weekend work may be required.

• Upon completion of the replacement of the door controller/node the security integrator shall test each access-controlled door and document the results for submission to the SORTA Project

Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.10. GLENWAY CROSSING TRANSIT CENTER

The Glenway Crossing Transit Center is a small satellite facility located in the Western Hills suburb of

Cincinnati.

• The Glenway Crossing Transit Center ACS is comprised of one (1) AMAG/Symmetry 4-door node/controller.

• The Glenway Crossing Transit Center has a total of three (3) access-controlled doors.

• The ACS equipment at the Glenway Crossing Transit Center has been installed relatively recently and is in fair condition.

Glenway Crossing Transit Center - Scope of Work

• The security integrator will be required to conduct a pre-test of each of the three (3) access-controlled doors to document any faulty access control devices at each door prior to commencing the ACS upgrade.

o During the pre-testing the security integrator will be required to conduct a visual inspection of the wiring/wire terminations for each ACS device at each access-controlled door.

o Minor wiring faults will be corrected during the pre-testing phase.

o Equipment failures and major wiring faults, along with recommendations for remediation, shall be recorded and reported to the SORTA Project Manager or the SORTA Project

Manager’s representative.

• Upon acceptance/approval of the pre-testing report and system shop drawings the security integrator will be required to replace each door controller with a new equivalent door controller from a manufacturer that is compatible with the Genetec Security Center unified security platform.

o Likewise, the security integrator shall replace each access control card reader.

o The migration of each door controller/node will be closely coordinated with the SORTA

Security and IT teams.

o The equipment replacement and testing will be preplanned and scheduled to minimize downtime and interruption to SORTA’s business operations.

o Night and/or weekend work may be required.

• Upon completion of the replacement of each door controller/node the security integrator shall test each access-controlled door and document the results for submission to the SORTA Project

Manager for review and comment/approval.

o The final, approved test record shall be included in the Operations and Maintenance submittal.

o The security integrator shall provide maintenance and operations training for SORTA

Security, Maintenance and IT staff.

• As a bid alternate, the Electronic Security Systems Integrator shall provide a price/proposal for a five (5) year maintenance period for the new equipment.

• The five (5) year maintenance proposal shall include preventative maintenance as recommended by the equipment manufacturer and periodic updating of equipment firmware.

2.11. CLOSEOUT

• At or near substantial completion of the SORTA Access Control Systems Alterations project, the

Security Systems Integrator will prepare and submit to the SORTA Project Manager record drawings, operations and maintenance manual(s) and warrantee certificates.

• The Security Systems Integrator will prepare Access Control System record drawings including, but not limited to, o updated floor plans indicating the location of each access-controlled door and the ACS equipment type at each door, o the location and type of equipment at each equipment headend location, o enlarged floor plans and elevations indicating the arrangement of all ACS equipment at each headend location, o a schematic single line diagram of the enterprise-wide access control system depicting the major ACS equipment items and their connectivity, o detailed wiring diagrams for each ACS enclosure and o final equipment schedules.

• The record drawings will be submitted to the SORTA Project Manager for review and comment/approval.

• Approval of the record drawings shall be obtained prior to final completion so as not to delay final acceptance, final payment and closeout of the project.

• The Security Systems Integrator will assemble an operations and maintenance manual(s) to include, but not limited to, manufacturer’s installation and user manuals for each type of equipment used in the access control system, pre-testing reports for each of the SORTA facilities, performance verification/acceptance test report for each of the SORTA facilities and a complete

Bill of Materials (including make, model and available serial numbers) for each item of equipment installed during the upgrade.

• The operations and maintenance manual(s) shall be submitted to the SORTA Project Manager for review and comment/approval.

• Approval of the Operations and Maintenance manuals shall be obtained prior to final completion so as not to delay the final acceptance, final payment and closeout of the project.

• The Security Systems Integrator will provide all warrantee certificates/documentation to the

Owner for each new equipment item installed during the Access Control System upgrade.

• Warrantee certificates/documentation shall be submitted prior to final completion so as not to delay the final acceptance, final payment and closeout of the project.

2.12. MAINTENANCE AND SUPPORT

The awarded contractor shall provide a five (5) maintenance and support for all equipment, hardware, and software.

• The five (5) year maintenance proposal shall include:

o preventative maintenance as recommended by the equipment manufacturer o periodic updating of equipment firmware

• Response times for maintenance and support must comply with the below schedule:

Priority Level Description Response Time

P1-Critical System down, major business impact, no workaround available.

15 minutes

P2-High Significant impact, partial system outage, workaround available.

1 hour

P3-Medium Moderate impact, non-critical issue, business operations continue

4 hours

P4-Low Minor issue, cosmetic defect, general inquiry. 1 business day

2.13. WARRANTY

Contractor shall provide a standard manufacturer's warranty on all purchased equipment, hardware, and software.

Please provide information regarding standard warranty coverage (i.e., term, what is included in coverage) and additional optional coverage (i.e. extended warranty) in your bid.

• The warranty must include all materials, equipment, parts, tools, labor, and incidentals.

• Warranty shall cover complete repairs or replacements, and site visits, as necessary.

2.14. PLACE OF PERFORMANCE

LOCATION ADDRESS

Huntington Center 525 Vine St., Cincinnati, OH 45202

Queensgate 1401 Bank St., Cincinnati, OH 45214

Bond Hill 4700 Paddock Rd., Cincinnati, OH 45229

Access 1801 Transpark Dr., Cincinnati, OH 45229

Riverfront Transit Center (RTC) 220 Central Pkwy., Cincinnati, OH 45202

Northside Transit Center (NTC) 4041 Spring Grove Dr., Cincinnati, OH 45223

Glenway Crossing Transit Center 5142 Glencrossing Way, Cincinnati, OH 45202

3. Instructions to Bidders

3.1. Bid Preparation Cost

SORTA will not reimburse proposers for any costs incurred in the preparation and submittal of proposals or participation in the evaluation and negotiation process.

3.2. Requests for Clarification/Questions

Any questions regarding this solicitation shall be submitted through the e-Procurement Portal no later than 2:00 pm on Tuesday, September 16, 2025 (EST). Telephoned questions will not be accepted.

Proposers shall not contact any other SORTA personnel regarding any aspect of this solicitation. Any proposer found to have had such contact shall be barred from participation in this solicitation and any subsequent contract, either as a prime contractor or subcontractors.

SORTA anticipates that responses to questions submitted will be provided to all known proposers by 4:00 pm on Tuesday, September 23, 2025. If the responses materially alter the terms of this solicitation, they will be incorporated in an amendment to the solicitation. No communication by SORTA or any of its

Trustees, officers, employees, agents or representatives shall alter the terms of this solicitation or bind

SORTA in any manner, unless incorporated in such an amendment.

3.3. Revisions and Amendments to the Solicitation

SORTA reserves the right in its absolute discretion to revise or amend this Solicitation, including the

Scope of Work, up to the time set for receipt of Bids. Any such revision or amendment, if any, will be sent via email to all Bidders who have downloaded a copy of this Solicitation from the e-Procurement

Portal. Bidders shall acknowledge any and all addenda electronically via the e-Procurement Portal as part of their bid package.

3.4. Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form together with the documents specified here:

A. Bid Pricing Form

1. The Bidder shall complete the Bid Pricing Form, including submittal of pricing in the spaces provided. Use of any other form or format shall disqualify the bidder unless otherwise noted in this solicitation. Cost Breakdown Summary (Attachment H) must be completed and submitted in the Vendor Questionnaire Section

2. The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and

Conditions set forth in this IFB.

3. A detailed pricing sheet of all cost breakdown may be requested at any time. Cost Breakdown

Summary (Attachment H) must be completed and submitted with proposal in the Vendor

Questionnaire Section 7.4.3 https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

4. Pricing shall remain valid for no less than 120 days

B. Certification Forms

1. Certification Regarding Debarment, Suspension and Other Responsibility Matters

2. Personal Property Tax Affidavit

3. Certification of Restrictions on Lobbying

C. Documents for Construction Projects

1. Buy America if applicable

2. Bid Bond if applicable

3. Prevailing Wage Rates

3.5. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA) will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation. No hard copy submittals will be accepted. Any required notarizations shall be by a licensed notary or an online notary pursuant to Ohio Revised Code Section 147.60 et seq.; a listing of such notaries may be found on the Ohio Secretary of State website:

Online Notary Search

Proposals must be received no later than 2:00 pm on Tuesday, September 30, 2025 (EST). Late proposals will not be accepted, except as described below.

3.6. Bid Modification or Withdrawal

Prior to the bid submission due date, Bids may be modified or withdrawn by the Bidder electronically via the e-Procurement Portal. Any such modification must be delivered in the manner for submission of Bids as set forth above, and received by SORTA by no later than the bid submission due date and time specified in the Introduction Section. If withdrawal is timely received, SORTA shall acknowledge the request for withdrawal of Bid. If a modification is timely received by SORTA prior to the date and time set for the receipt of Bids, then that modification will be considered by SORTA as a part of the original

Bid.

3.7. Late Bids

Any bid that is received at the website or office designated for the receipt of such Documents after the exact time specified is “late” and will not be considered, unless:

A. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

https://procurement.opengov.com/portal/go-metro https://notarysearch.ohiosos.gov/ords/f?p=ENSEARCH:SEARCH:7352870426289:::1::

B. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

3.8. Verification of Proposer Responsibility

SORTA may undertake such investigations as it deems necessary to determine the ability of each

Proposer to perform the work, and the Proposer shall furnish to SORTA all such information and data as

SORTA may request for this purpose. SORTA reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy SORTA that such proposer is properly qualified to carry out the obligations of the contract and to complete the work required, hereunder.

SORTA may require the proposer to submit any of the following information as part of the evaluation process:

(1) proposer’s performance record;

(2) proposer's certified, audited financial statements for up to three (3) prior years; and

(3) such additional information as will satisfy SORTA that the Proposer is adequately prepared to fulfill the contract.

SORTA also reserves the right to verify a proposer’s indirect cost rates, such as provisional overhead

(burden) and General & Administrative (G&A) rates, before or after award of a contract. In this connection, SORTA may request the proposer to provide copies of undisputed audits of the proposed by

(1) other FTA grantees;

(2) the federal government; or

(3) state government.

3.9. Award

The Contract will be awarded to the responsible Bidder(s) submitting the lowest offer. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

Bids will be evaluated on vendor’s responsiveness and responsibility. A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

A. The character, integrity, reputation, judgment, and efficiency of the bidder;

B. The bidder is neither debarred nor suspended from Federal, State or local programs;

C. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

D. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

E. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

F. The bidder is in compliance with applicable licensing and tax laws and regulations;

G. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

H. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities, I. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

J. The bidder is able to provide a:

1. Satisfactory current performance record, and

2. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

K. The Bidder’s compliance with contract terms;

L. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3.10. Protests

SORTA’s policy and procedure for the administrative resolution of protests is set forth in §3.10 of

SORTA’s Procurement Procedures Manual (PPM). The PPM contains rules for the filing and administration of protests. SORTA shall furnish a copy of §3.10 upon request. The policy and procedure is available on SORTA’s website at

Metro Protest Procedure (go-metro.com)

An interested party wishing to protest a matter involving a proposed procurement or contract award, shall file a written submission with the Director of Procurement by certified mail or other delivery method by which receipt can be verified. Electronic submission of protests is not acceptable unless an original signed copy of the protest is received by the Director within 24 hours (not including weekends and holidays) after receipt of the electronic copy.

The Director may, however, permit the electronic provision of supplemental information after the initial protest submittal. The protest shall include, at a minimum:

The name and address of the protesting party and its relationship to the procurement sufficient to establish that the protest is being filed by an interested party;

• Identity of the contact person for the protestor, including name, title, address, telephone, fax and e-mail addresses. If the contact point is a third party representing the protester, the same information must be provided, plus a statement defining the relationship between the protester and the third party;

• Identification of the procurement;

• A description of the nature of the protest, referencing the portion(s) of the solicitation involved;

• Identification of the provision(s) of any law, regulation, or other governance upon which the protest is based;

• A compete discussion of the basis for the protest, including all supporting facts, documents or data;

• A statement of the specific relief requested.

The protestor is solely responsible for the completeness and validity of the information provided. Any documents relevant to the protest should be attached to the written submission. Documents which are readily available on the Internet may be referenced to an appropriate link.

3.11. Confidential Information

All proposals and documents submitted in response to this IFB are subject to the disclosure provisions of the Ohio Public Records provisions of Ohio Revised Code Chapter 149.43. Proposers should be mindful to avoid providing proprietary information such as trade secrets copyrighted material, or other information of a sensitive or confidential nature. Any such information that is determined to be necessary in order to respond adequately and competitively must be placed at the end of the designated section of the Proposal for easy reference and removal.