Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix, a municipal corporation in Arizona, for the procurement of an air-fed vertical collating system. The contract is contingent upon the contractor refraining from commencing any billable work or providing materials or services until receiving official purchase order or contract documentation from the City. The agreement will become effective upon final signature and recording by the City Clerk's department, with the commencement date set for the contract term start date approved by the Phoenix City Council or the effective date, whichever occurs later. The contract term is established for five years from the commencement date, with five additional one-year renewal options available at the City's sole discretion, terminating upon the earliest of contract expiration, extension conclusion, or termination pursuant to agreement provisions.

The form serves as formal acknowledgment that the City of Phoenix has accepted the contractor's offer based on the solicitation, including all attached specifications, amendments, terms, and conditions. The document requires completion of specific fields including the assigned contract number, acceptance date, and signatory information from the City Manager's office or designated director. Legal review was completed and approved as to form by the City Attorney on January 19, 2017, and the approved form is maintained on file with the City Clerk. This standardized form requires no resubmission to the City Attorney unless substantive alterations are made to the document.