Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, for execution by the city manager and city clerk. The document serves as formal acceptance of a contractor's offer to provide materials or services under a specific contract related to lifeguard uniforms for the Parks and Recreation Department. The contract covers 43 line items of lifeguard apparel including women's training suits (Speedo Endurance+, sizes 28-48), men's swimwear (Speedo Marina Volley and O'Neill Santa Cruz styles), and cover shorts and crew shorts (Watermen brand, various sizes) for a five-year term commencing April 1, 2026. The pre-offer conference is scheduled for February 2, 2026, at 10:00 a.m. via Microsoft Teams, with written inquiries due by February 4, 2026, at 2:00 p.m., and sealed offers due February 13, 2026, at 2:00 p.m. through the City's Procurement Portal. The contractor must not commence any billable work or provide materials or services until receiving official purchase order or contract documentation from the city.

Pricing must be submitted on a per-unit basis with firm and fixed rates for the initial one-year period, with City-approved price adjustments permitted annually thereafter if documentation supports the requested increase. All products must be new with no manufacturing defects, and the contractor must maintain a 12-month warranty or the manufacturer's warranty, whichever is greater. Delivery is specified at 30 days after receipt of order to Parks and Recreation warehouses on an FOB destination basis, with payment made within 30 to 45 calendar days of invoice receipt following final acceptance. Offerors must have been in operation for a minimum of five years and demonstrate experience providing lifeguard uniforms. The City reserves the right to add, change, or delete quantities and items as circumstances require and to award multiple contracts or by individual line items. Contractors must comply with all federal civil rights requirements including Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, Disadvantaged Business Enterprise requirements under 49 CFR Part 26, and Immigration Reform and Control Act compliance including E-Verify worker verification.