Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Lutron Lighting Systems
- Solicitation number
- IFB PCC-26-0101
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, formalizing the acceptance of a contractor's offer for a five-year Lutron lighting systems contract commencing on or about March 1, 2026. The contract encompasses comprehensive lighting system support services for the Phoenix Convention Center, including preventive and corrective maintenance, remote and onsite diagnostics, system optimization, parts replacement, technical consultation, and emergency response. The procurement process includes a non-mandatory pre-offer conference and site visit scheduled for November 19, 2025, with written inquiries due by December 5, 2025, and sealed offers due by December 19, 2025. The contract becomes effective upon City Council award and signature and recording by the City Clerk's department, whichever is later, and terminates upon the earliest occurrence of reaching the end of the five-year term including any extensions or through termination pursuant to specific agreement provisions.
The pricing proposal is structured on an as-needed basis with two primary line items: a technician hourly rate and a parts discount rate based on catalog pricing. Bidders must be authorized Lutron Services providers with factory support and maintain at least two certified technicians on Lutron Quantum systems, evidenced by a current letter from Lutron confirming distributor status. The solicitation mandates significant focus on Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to use good faith efforts to promote DBE firm involvement and submit monthly documentation of participation through the City's Certification and Compliance System along with an annual Small Business Participation Plan. Contractors must provide comprehensive insurance coverage including commercial general liability and workers' compensation with the City of Phoenix named as an additional insured, and must comply with background screenings, safety protocols, and non-discrimination policies. The contractor is cautioned not to commence any billable work or provide materials or services until receiving official purchase order or contract documentation.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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