Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Various Landscape, Agricultural, and Field Maintenance Equipment, Parts, and Accessories
- Solicitation number
- IFB-26-0057
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form for the City of Phoenix, Arizona, documenting the formal acceptance of a contractor's proposal for a five-year landscape, agricultural, and field maintenance equipment supply contract (IFB-26-0057). The solicitation seeks sealed offers for various equipment, parts, and accessories from 38 specified manufacturers including Gravely, Jacobsen Mowers, Walker, and Ryan Turf Equipment. A pre-offer conference is scheduled for December 19, 2025, at 2:00 p.m. via WebEx, with written inquiries due by December 29, 2025, at 2:00 p.m. Sealed offers are due January 9, 2026, by 2:00 p.m. through the City's electronic Procurement Portal. The contract commences on or about April 1, 2026, and extends for five years, with all offeror responses required to remain firm for 180 calendar days. The form serves as the binding agreement once executed by the City Manager and City Clerk, with specific approval noted as of January 19, 2017, by the City Attorney.
Contractors must submit pricing as percentage discounts from manufacturers' most recent published price lists, with all prices FOB destination and definitive delivery times required. Evaluation criteria include responsiveness, responsibility, and lowest overall pricing, with the City reserving the right to award by individual line items, groups, or combinations most advantageous to the city. Contractor qualifications require a minimum of three years of operational history with demonstrated experience in similar goods and services. Insurance requirements include commercial general liability coverage with a $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and statutory workers' compensation coverage, with complete certificates of insurance due within 14 calendar days of award notification. The solicitation references Disadvantaged Business Enterprise (DBE) requirements and nondiscrimination standards, with contractors employing more than 35 employees required to prohibit discrimination based on sexual orientation and gender identity. No contract award value is specified, though the comprehensive nature of the procurement across multiple equipment and parts categories suggests significant potential contract value.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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