Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Lutron Lighting Systems
- Solicitation number
- IFB PCC-26-0101
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form from the City of Phoenix, Arizona, for a sealed bid procurement related to Lutron lighting systems at the Phoenix Convention Center. The City of Phoenix is soliciting offers for a five-year contract to provide comprehensive Lutron lighting system support commencing on or about March 1, 2026. Services include preventive and corrective maintenance, remote and onsite diagnostics, system optimization, parts replacement, technical consultation, and emergency response. Bidders must be authorized Lutron Services providers with factory support and maintain at least two certified technicians on Lutron Quantum systems, with documentation of distributor status from Lutron required. A non-mandatory pre-offer conference and site visit are scheduled for November 19, 2025, with written inquiries due by December 5, 2025, and sealed offers due by December 19, 2025. The contract becomes effective upon City Council award, signature, and recording by the City Clerk's department, and terminates at the end of the five-year term or through specific agreement provisions.
The pricing proposal is structured on an as-needed basis with two primary line items: a technician hourly rate and a parts discount rate based on catalog pricing. Contractors must demonstrate significant commitment to Disadvantaged Business Enterprise (DBE) and small business participation through good faith efforts, with requirements to submit monthly documentation of DBE and small business participation via the City's Certification and Compliance System and provide an annual Small Business Participation Plan. Comprehensive insurance coverage requirements include commercial general liability and workers' compensation with the City of Phoenix named as an additional insured. Contractors must comply with City requirements including background screenings, safety protocols, and non-discrimination policies. While specific contract value is not explicitly stated, the five-year term and multiple Convention Center locations indicate a substantial procurement opportunity.
View the file
Other files
Show all 49
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
File details come from the government source that posted it. Updated .