Academic Advisor Test Admin - Combined Synopsis Solicitation.pdf

Department of the Air Force 31st Fighter Wing (USAFE)

Combined Synopsis/Solicitation

General Information

Requirement Information

Requirement Title: 31 FSS Academic Advisor/ Test Admin

Solicitation Number: FA568224Q8032

Solicitation Issue Date: May 6, 2024

Response Deadline: May 21, 2024 no later than 1600 EEST

Point(s) of Contact: Andrew Westbrook / andrew.westbrook@us.af.mil Ali Elyousfi / ali.elyousfi.2@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ) using Simplified Acquisition Procedures (FAR Part 13).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Defense Federal Acquisition Regulation Public Notice Air Force Federal Acquisition Circular

4. The North American Industry Size Classification System (NAICS) code associated with this requirement is 611710.

Description:

Non-personal services in support of U.S. Air Force voluntary off-duty education program to include the Air University (AU) testing programs, Defense of Defense language exams, Federal Aviation Administration (FAA) Airman Knowledge Testing (AKT) program and Pearson VUE Professional Certification Examination Testing. Also provide academic advisement, information, guidance and preparation of documents associated with the services provided and administrative tasks as defined in the Performance Work Statement.

Delivery Schedule: Base Year (01 Aug 2024 - 30 Aug 2025) with 4 option years ending 01 Aug 2030, and a 6-month option to extend services that could extend to 30 Jan 2031.

The Offeror should submit pricing for all contract years (Base plus 4 Option years). However, proposals will not be disqualified due to not submitting pricing for the last 6-month option to extend.

Notice to Offeror (IAW AFFARS MP5332.7(a)): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

See FAR 52.232-18 in Attachment 3.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Aviano, AB, Italy, 33081 (exact customer address will be provided at award)

Line Item Description Quantity Unit of Measure 0001 Academic Advisor/ Test Admin Services-1Aug 24 - 30Aug 25, Edu 1664 hours 1001 Academic Advisor/ Test Admin Services-1Aug 25 - 30Aug 26, Edu 1664 hours mailto:andrew.westbrook@us.af.mil mailto:ali.elyousfi.2@us.af.mil

Combined Synopsis/Solicitation

Instructions to Quoters

Vendor Information

2001 Academic Advisor/ Test Admin Services-1Aug 26 - 30Aug 27, Edu 1664 hours 3001 Academic Advisor/ Test Admin Services-1Aug 28 - 30Aug 29, Edu 1664 hours 4001 Academic Advisor/ Test Admin Services-1Aug 29 - 30Aug 30, Edu 1664 hours

Company Name:

Name and Title of Representative:

Phone / Email:

Discount Terms:

Cage Code:

By the submission of this quote, the Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Proposals submitted in response to this Solicitation must address the following evaluation factors which include a price proposal and technical qualifications as follows:

1. In accordance with Performance Work Statement (PWS), Attachment 1, the offeror should demonstrate the following:

(a) A required baccalaureate degree from an accredited American college or university.

(b) Have a minimum of 15 to 30 semester hours in social sciences, education, or a related discipline.

(c) A minimum of one (1) year work or volunteer experience pertaining to academic advising covering all applicable needs spanning basic educational skills to graduate level degrees, is preferred.

(d) Knowledge of/experience with AF terminology, office procedures, and familiarity with Microsoft 365 tools is desirable.

Proposal Specifics: All proposals shall include the following information.

1. Complete mailing and remittance address.

2. Discount for prompt payment if any.

3. Offeror shall be enrolled in the System for Award Management (SAM) database (beta.sam.gov). Per FAR 4.1102, all offerors must have a valid SAM registration at the time of proposal acceptance.

4. Proposals shall be valid through 01 Aug 2024

5. Prices shall be all inclusive (i.e., all materials, transportation, labor, shipping etc.).

6. Technical specifications outlined above.

Proposals are due to this office May 21, 2024 at 1600 EEST. It is preferred that proposals be sent via e-mail to Andrew Westbrook andrew.westbrook@us.af.mil and Ali Elyousfi / ali.elyousfi.2@us.af.mil. Please reference the solicitation number FA568224Q8032 and the position (31 FSS Academic Advisor/ Test Admin) in the subject of any email.

mailto:andrew.westbrook@us.af.mil mailto:ali.elyousfi.2@us.af.mil

Evaluation Criteria

Price Information: Offeror must complete Attachment 2 - Price Schedule of this Solicitation. The Government will evaluate the offeror's proposal in its totality. The government will set a total evaluated price made up of the base year, four option years, and 6 month extension of services. This total evaluated price will be weighed against other proposals in accordance with the evaluation procedures set in the Evaluation Criteria below.

Technical Acceptability: The offeror will be evaluated on an acceptable/unacceptable basis. An offeror's proposal will be deemed acceptable if all the criteria outlined in Evaluation Criteria (FAR 52.212-2 / Section M) below are satisfied. The proposal shall provide specific information on how the offeror meets the requirements.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. BASIS FOR CONTRACT AWARD: The Government's evaluation of offerors' proposals will be conducted utilizing the evaluation factors of: 1. Price and 2. Technical Capability. Evaluation of these factors will utilize a Price and other factors evaluation approach utilizing procedures in FAR part 13. The other factors evaluated will be the measures of merit under Part II - Technical Capability Evaluation.

The Government intends to award a contract without formal discussions. Upon completion of the Government's initial evaluation of proposals, exchanges with offerors may occur, for purpose of clarifications and communications.

2. EVALUATION FACTORS FOR AWARD: The Government's evaluation of offeror proposals will be conducted as follows:

i. PART I - PRICE EVALUATION. The offeror's price proposal shall be evaluated in the following manner

a. Each offeror's line item price will be verified by multiplying the quantities identified at the contract line item number (CLIN) level by the proposed unit price to confirm the extended amount for each CLIN (to include the base period AND the option years).

The offeror's total proposed price will be verified by adding base period CLIN and all option year CLINs.

b. Comparisons of proposed pricing by offerors received in response to the solicitation will be evaluated at the annual and aggregate totals. Price evaluation will also include the evaluation of FAR 52.217-8, titled Option to Extend Services, using pricing from CLIN 4001. This pricing will be 50% of the total price of CLIN 4001 as the Option to Extend Services will not exceed 6-months. This pricing will be applied to the aggregate total for evaluation. An offeror's proposal constitutes acceptance of continued rates for the option period in which the clause is exercised by the government.

c. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

d. The Offeror should submit pricing for all contract years (Base plus 4 Option years). However, proposals will not be disqualified due to not submitting pricing for all option years.

Evaluation of options shall not obligate the Government to exercise the option(s).

ii. PART II - TECHNICAL CAPABILITY EVALUATION. Technical acceptability shall be evaluated against the following sub-factors:

a. The offeror shall demonstrate their ability to meet the requirements within the PWS and as outlined in Addendum to FAR 52.212-1 in Attachment 1. The offeror shall provide specific documentation with the proposal to describe how the proposal will meet the requirements of the PWS.

Measure of Merit - This requirement is met when the offeror's proposal includes: Specific documentation on how the offeror intends to meet the PWS requirements in Attachment I and evaluation factors. This documentation must include:

1. Proof of baccalaureate degree from an accredited American college or university, and

2. Proof of a minimum of 15- 30 semester hours in counseling, secondary education, or a related discipline.

Attachments

3. Proof of a minimum of one (1) year experience relating to educational basic skills through graduate level degrees to enable counseling military members on available academic programs.

4. Proof of experience with computer operations with competency in Microsoft programs.

5. Proof of capacity to work overseas in Italy.

b. System for Award Management Registration or Offeror's Representations and Certifications: The offeror's proposal will be evaluated for completeness in submitting required documentation verifying the offeror's registration with the System for Award Management or a completed copy of FAR clause 52.212-3, Offeror's Representations and Certifications. Offerors must have an active registration at beta.SAM.gov in order to be eligible award. SAM registration must be valid through the 10 November 2020.

Measure of Merit - This requirement is met when the offeror's proposal includes: Copy of registration confirmation from beta.SAM.gov, or documentation confirming that registration has been initiated and FAR clause 52.212-3 is completed. Please note that registration must be completed prior to contract award. Lack of compliance will result in the offeror's proposal being disqualified.

Rating of Technical Capability:

Acceptable = Proposal clearly meets the minimum requirements of the solicitation. All factors and sub-factors have passed the evaluation.

Unacceptable = Proposal does not clearly meet the minimum requirements of the solicitation. Each sub-factor must pass the evaluation in order for the technical factor to pass. Failure to address any sub-factor will deem a proposal technically unacceptable.

Each measure merit will be determined as acceptable/unacceptable based on evaluations of timely, complete proposals.

3. AWARD DETERMINATION: As a result of the Government's evaluation, only those offerors whose proposals are acceptable in all technical areas will be considered for award. After evaluating price factors and technical factors, the government will award to the offeror that provides the best value to the government. This may result in award to an offeror other than the lowest-priced.

Attachment 1 - Performance Work Statement Attachment 2 - Clauses and Provisions Attachment 3 - Instructions to Offerors