RFQ_ABL-16156_AMENDMENT_2.pdf

AMENDMENT #2 OMB Approval No. 9000-0009

Is theREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

This RFQ [X ] is [ ] is not a Small Business Set-Aside Page

Of Pages

1. REQUEST NO.

ABL-16156_B

2. DATE

ISSUED

07/05/2016

3. REQUISITION/PURCHASE REQUEST

NO.

4. CERT. FOR NAT.

DEF. UNDER BDSA

REG. 2 AND/OR DMS

REG.1

RATING

5a. ISSUED BY: U.S. DEPT. OF COMMERCE, NOAA, NMFS, AUKE BAY LABORATORIES

17109 PT LENA LOOP RD, JUNEAU, AK 99801

6. DELIVER BY (Date) 6 months from date of award

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

7. DELIVERY

NAME TELEPHONE NUMBER [X ] FOB DESTINATION [ ] OTHER (see schedule)

SUZANNE JOHNSTON

SUZANNE.JOHNSTON@NOAA.GOV

AREA CODE

NUMBER

789-6061

9. DESTINATION

a. NAME OF CONSIGNEE USDOC/NOAA

NOAA FISHERIES

8. TO:

a. NAME

b. COMPANY

b. STREET ADDRESS 904 Polovina Turnpike Road

c. STREET ADDRESS

c. CITY

ST. PAUL ISLAND

d. CITY

e. STATE

f. ZIP CODE d. STATE

AK

e. ZIP CODE 99660

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE

July 12, 2016 @ 3:00PM, AKTIME

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local Taxes)

ITEM

NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Replace the Simplex Grinnel 4100U fire alarm panel at the NOAA St Paul Island Field Research Station with non-proprietary panel.

(a detailed cost breakdown must be attached to this proposal that equals the value input for the job)

Option 1, Annual certification of fire alarm system for 2017

Option 2, Annual certification of fire alarm system for 2018

Option 3, Emergency transportation and 32 utility hours for repairs to the system.

JOB

12. DISCOUNT FOR PROMPT

PAYMENT

a. 10 CALENDAR DAYS %

b. 20

CALENDAR

DAYS %

c. 30 CALENDAR

DAYS %

d. CALENDAR DAYS

NUMBER

PERCENTA

GE

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

16. SIGNER

b. STREET ADDRESS

a. NAME (type or print) b. TELEPHONE

c. CITY, STATE, ZIP

AREA CODE

c. TITLE (type or print)

QUOTED BY:_____________________ DATE_____________________________

COMPANY NAME:_________________________ email ADDRESS:_______________

PHONE:__________________________ SMALL BUSINESS?___________________

FAX:_____________________________ TAX ID NUMBER:____________________

ADDRESS:___________________________________________________________

DUNS no._______________________________CAGE CODE (CCR):____________

North American Industry Classification System (NAICS) Code & Small Business Size Standard:

561621 Fire alarm sales combined with installation, repair, or monitoring services $20.5 Mil

FAX QUOTE TO SUZANNE JOHNSTON (907) 789-6094

Or email SUZANNE.JOHNSTON@NOAA.GOV

Award will only be issued to Vendors/Contractors who:

Are registered and active in SAM (System for Award

Management) at https://www.sam.gov/portal/public/SAM/

Attachment B

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class Deviation) (March 2015)

(1) In accordance with Sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by the Consolidated and Further Continuing Appropriations Act, 2015 funding may be used to enter into a contract with any corporation that-

(a) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where an awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the Government, or

(b) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) The Offeror represents that, as of the date of this offer -

(a) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(b) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision)

Attachment D

CERTIFICATION BY OFFERORS REGARDING FEDERAL INCOME TAX FILING AND

FEDERAL INCOME TAX VIOLATIONS. (Class Deviation) (March 2015)

(a) In accordance with Section 523 of Division B, Consolidated and Further Continuing Appropriations Act, 2015, (Pub. L. 113-235) none of the funds made available by the Act may be used to enter into a contract in an amount greater than $5,000,000 unless the prospective contractor certifies in writing to the U.S. Consolidated and Further Continuing that, to the best of its knowledge and belief, the contractor has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

(b) The offeror’s proposal shall include a signed written certification as follows –

To the best of my knowledge and belief, ---(name of offeror)--- has filed the Federal tax returns required during the three years preceding this certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

Firm _____________________________________________ Signature _________________________________________ Name ____________________________________________ Title _____________________________________________ Date of execution __________________________________

(End of Provision)

PERFORMANCE WORK STATEMENT

SECTION C-1

GENERAL

1.1 OBJECTIVE

The fire alarm panel for the Staff Quarters at the St Paul Island Field Research Station is currently not working properly with several trouble codes, including a ground fault that cannot be cleared locally. The objective of this solicitation is to replace the fire panel with a basic non-proprietary panel that will support repair from multiple vendors that will meet NFPA 72 certification for 2016, plus options in place for future re-certifications for 2017 and 2018 and to provide for a vehicle for emergency repairs when needed.

1.2 BACKGROUND

There are no local contractors for servicing the fire panels on St Paul Island, AK located approximately 800 miles by air from Anchorage, AK. When inspection, service, and repair is needed for these panels, contractors must travel from (or through) Anchorage. The use of a non-proprietary panel will allow for the selection of qualified vendors for repair, and make is easier to share transportation costs with other entities scheduling fire panel maintenance and service on St Paul Island.

The fire alarm panel at the St Paul Staff Quarters is a Simplex Grinnell 4100u panel installed in the Staff Quarters facility in 2007. It is connected through an underground cable to a Simplex 4000 IDNet NAC Extender panel is located in the lab facility. In the past five years we have had difficulty clearing trouble codes on the unit, and had to replace the mother board once. Once again we are having trouble codes that will not clear, and the unit is exhibiting the same behavior that led to motherboard replacement previously.

Additionally, it is an annual requirement for a NFPA 72 Report of Inspection and Test for the fire panel to certify proper operation.

1.3 CURRENT EQUIPMENT

The current system consists of a Simplex Grinnell 4100u alarm panel connected to:

Simplex Grinnell IDNet NAC Extender (mounted in laboratory building and hard-wired to the main panel in Staff Quarters) 46 Photoelectric Smoke Detectors 56 Heat Detectors 14 Manual Pull Stations.

10 Strobes 40 Horn/Strobes

Main Panel

NACExtension Panel

A floorplan is attached to this solicitation which shows the approximate locations of these devices.

1.4 DESIRED EQUIPMENT

1.4.1 The replacement panel should be a non-proprietary addressable fire alarm panel that is readily available, sold, and maintained by multiple vendors for ease of future service such as the Silent Knight, Siemens or Fire-Lite systems. VENDORS ARE ENCOURAGED TO DESIGN A

NON-PROPRIETARY SYSTEM OF THEIR CHOSING THAT THEY BELIEVE WOULD

BEST MEET THE GOVERNMENTS NEEDS and INCORPORATES EXISITING

COMPONENTS IF APPROPRIATE.

1.4.2 Installation of a proprietary panel that requires the services of a limited number of regional service providers, or requires special licensing from the manufacturer for installation or service will receive less consideration but will not be eliminated from consideration.

1.4.3 The replacement panel should use addressable sensors or bases that allow sensor to be changed out by facilities personnel without the use of proprietary software.

1.4.4 A minimum of one smoke sensor in each apartment will be replaced with combination CO- Smoke sensor.

1.4.5 Horns will be replaced with new low frequency horns or sounder bases attached to one of the room sensors that will produce a 520Hz tone in accordance with new NFPA 72 provisions after January, 2014.

1.4.6 A room temperature sensor be installed in the hallway on each level of the staff quarters and in the hall of the lab that will be connected to dry contacts to create alarms when a low ambient temperature (less than 45 degrees) is present in the building.

1.4.7 A sensor will be placed within the boiler loops of each building to alarm when the boiler temperature drops below 100 degrees. These sensors will be programmed to send an alert to LJ Alarm in the temperature drops below the prescribed values. The normal boiler water temperature is 185 to 195 degrees, via existing Weil Mclain boilers.

1.5 SCOPE OF WORK.

Replace the Simplex Grinnell fire alarm panel and provide NFPA 72 certification for 2016 with options for 2017 and 2018 inspection and certification. The installed system shall include but not be limited to the FACP plus power supplies, initiating devices, audible and visual notification appliances, alarm devices, and all accessories needed to provide a complete operating fire alarm system for the Staff Quarters and Laboratory buildings at the NOAA Saint Paul Island research facility located at 904 Polvina Turnpike, on Saint Paul Island, Alaska. With the exception of the FACP itself, any appliances or devices to be reutilized will be tested to ensure compatibility with the new FACP and that they meet current NFPA requirements.

1.5.1 INSTALLATION - The contractor will procure all materials and equipment for the replacement of the fire alarm panel and any new appliances needed to have a complete working system. Any appliances or devices to be reutilized will be tested to ensure compatibility with the new FACP and that they meet current NFPA requirements. All work will be to current building codes and will be installed in a workmanlike manner.

1.5.2 QUALITY ASSURANCE PLAN - The contractor will develop a work plan within the Quality

Assurance Plan that includes a commissioning plan and testing regime to produce a NFPA 72 system report and verify that the temperature sensors work properly.

1.5.3 PROPERTY CONTROL - The contractor shall obtain approval of the COR or the contracting officer before removing any item from its existing location. Existing hardware to be reutilized will be tested, repaired, and reconfigured if required and integrated into the system.

TRAINING - Training will be held for facility staff on the changes made to the operator interface.

1.6 GENERAL

1.6.1 Control Panel

The fire alarm control panel (FACP) shall be an addressable control panel with necessary modules to monitor for smoke, CO, and temperature as necessary while also monitoring for low battery, loss of AC and loss of communication. The FACP should utilize a digital communication protocol between sensors and annunciators. The use of shielded cable or twisted pair between sensors and panel or power supplies should not be required.

The FACP must have a built in UL approved digital communicator. It is desired that the panel be able to be accessed remotely to allow remote up/downloading of system operating options, event history, and detector sensitivity data and the ability to remotely restore programming in the event of a failure of the system memory.

The FACP must automatically test the smoke detectors in compliance with NFPA standards to ensure that they are within listed sensitivity parameters and be listed with Underwriters Laboratories for this purpose.

The FACP must compensate for the accumulation of contaminants that affect detector sensitivity (Drift Compensation). The FACP must have a maintenance alert feature (differentiated from trouble condition). The panel shall indicate a “Maintenance Alert” which means that the detector is still in an operational condition but should be cleaned before it enters a “Trouble” condition in which it will no longer function properly.

The FACP shall have a Jumpstart feature that can automatically enroll all properly connected and addressed accessories into a functional system without further programming as required by UL 864. Panels that do not have this feature will not be acceptable.

1.6.2 Addressable Detector Functions

The products of combustion detectors must communicate analog values using a digital protocol to the control panel for the following functions:

Automatic compliance with NFPA 72 standards for detector sensitivity testing

Drift compensation to assure detector is operating correctly

Maintenance alert when a detector nears the trouble condition

Trouble alert when a detector is out of tolerance

Alert control panel of analog values that indicate fire.

1.6.3 Distributed Power Modules

The contractor shall supply (where required) a power module or NAC extender/alarm booster module compatible with the fire alarm control panel.

1.6.4 Digital Communicator

The digital communicator must be capable of reporting all zones or points of alarm, supervisory, and trouble conditions as well as all system status information such as loss of AC, low battery, ground fault, and loss of supervision to any remote devices with individual and distinct messages to a receiving point. The communicator must also be capable of up/downloading of all system programming options, Event History and Sensitivity compliance information to a PC on site or at a remote location. The communicator must be capable of reporting via SIA and Contact ID formats.

1.6.5 Ground Fault Detection

A ground fault detection circuit shall be employed which can detect a ground fault on both the positive and negative side of each circuit. The ground fault detector shall operate the general trouble devices as specified but shall not cause an alarm to be sounded. Ground faults shall not interfere with normal operation, such as alarm, or other trouble conditions.

1.6.6 Over current Protection

All low voltage circuits will be protected by microprocessor controlled power limiting or have self-restoring poly-switches for the following: smoke detector power, main power supply, indicating appliance circuits, battery standby power and auxiliary output.

1.6.7 Test Functions

A “Lamp Test” mode shall be a standard feature of the fire alarm control panel and shall test all displays on the main panel and remote annunciators where equipped.

A “Fire Drill” mode shall allow the manual testing of the fire alarm system notification circuits.

A “Bypass Mode” shall allow for any zone, point, group, or nac circuit to be bypassed without affecting the operation of the total fire system.

1.6.8 On Board Programmer

The FACP shall have an on board programmer which will allow for all system functions and options to be programmed. Any panel that does not have this capability will not be accepted.

1.6.9 Downloading Software

The fire alarm control panel must support up/downloading of system programming from a PC under Windows 7, 8, or 10 operating system. The FACP must also be able to upload the detector sensitivity test results and event buffer to the PC. Communication shall take place over a direct connection to the PC and/or via the same telephone lines as the built in digital communicator. If an external modem is required, it shall be provided and connected to the panel in such a way that it can be accessed remotely without onsite operator intervention.

The downloading software shall contain a code that will block unauthorized persons from accessing the panel via direct connection or over the phone lines.

1.6.10 Offsite Facility Management Access

The FACP must support a facility management capable of providing off site access to FACP data that is necessary to manage fire system operation

1.6.11 English Language Descriptions

The FACP shall provide the ability to have a text description of each system device input zone and output group on the system. The use of individual lights to provide descriptions will not be acceptable.

1.7 SYSTEM OPERATION

1.7.1 Alarm

When a device indicates an alarm or supervisory condition the control panel must respond within 3 seconds. The General Alarm or Supervisory Alarm LED on the panel shall light and the LCD shall prompt the user as to the number of current events. All notification circuits associated with the alarm or supervisory condition shall activate. If the digital dialer is being utilized it shall transmit a signal to the digital alarm receiving unit. The alarm information must be stored in event memory for later review. Event memory shall be available at the main and all remote annunciators.

When the alarmed device is restored to normal, the control panel shall be required to be manually reset to clear the alarm condition, except that the alarms may be silenced as programmed.

Exception: When detectors are utilized in single station or multi-station applications they may be self- restoring.

An alarm shall be silenced by a code or Firefighter key at the main or remote annunciators.

When silenced, this shall not prevent the resounding of subsequent events if another event should occur (subsequent alarm feature). When alarms are silenced the silenced LED on the control panel, and on any remote annunciators shall remain lit, until the alarmed device is returned to normal.

1.7.2 Troubles

When a device indicates a trouble condition, the control panel System Trouble LED should light and the panel should prompt the user as to the number of current events. The trouble information must be stored in event memory for later review. Event memory must be available at the main and all remote annunciators.

When the device in trouble is restored to normal, the control panel shall be automatically reset, the trouble restore information must be stored in event memory for later review. Event memory must be available at the main and all remote annunciators. A trouble shall be silenced by a code or Firefighter key at the main or remote annunciators. When silenced, this shall not prevent the resounding of subsequent events if another event should occur.

The Trouble condition will also be utilized to indicate low ambient temperature through the use of temperature sensors mounted in the hallways of the staff quarters and lab, as well as boiler water temperature sensors. The trouble condition for low temperature will be reported via the digital communications system to the alarm monitoring service and should include the information for the type of low temperature condition (space temperature or boiler temperature) and location.

1.7.3 Supervision methods

The sensor loop shall be electrically supervised for opens and ground faults in the circuit wiring, and shall be so arranged that a fault condition on any loop will not cause an alarm to sound. Additionally, every addressable device connected to the sensor loop will be supervised and individually identified if in a fault condition. The occurrence of any fault will light a trouble LED and sound the system trouble sounder, but will not interfere with the proper operation of any circuit which does not have a fault condition.

1.8 SYSTEM COMPONENTS

1.8.1 System Cabinet

The system cabinet shall be red and can be either surface or flush mounted. The cabinet door shall be easily removable to facilitate installation and service.

1.8.2 Audible System Trouble Sounder

An audible system trouble sounder shall be an integral part of the control unit. Provisions shall also be provided for an optional supervised remote trouble signal.

1.8.3 Power Supply and Charger:

An appropriate power supply with battery backup per NFPA 72 shall be provided for the main FACP and the remote panel in the lab building.

The power supply shall comply with UL Standard 864 for power limiting.

The FACP will indicate a trouble condition if there is a loss of AC power or if the batteries are missing or of insufficient capacity to support proper system operation in the event of AC failure. A “Battery Test” will be performed automatically every minute to check the integrity of the batteries. The test must disconnect the batteries from the charging circuit and place a load on the battery to verify the battery condition.

1.9 ACCESSORY COMPONENTS

1.9.1 Manual Fire Alarm Stations

Manual Fire Alarm Stations shall be, single or double action type, with a key operated test-reset lock in order that they may be tested, and so designed that after actual emergency operation, they cannot be restored to normal except by use of a key. The reset key shall be so designed that it will reset manual station and open the FACP panel without use of another key.

An operated station shall automatically condition itself so as to be visually detected, as operated, at a minimum distance of fifty feet, front or side. Manual stations shall be constructed of LEXAN® or die cast metal with clearly visible operating instructions on the front of the stations in raised letters.

Stations shall be suitable for surface mounting on matching backbox, or semi-flush mounting on a standard single-gang box, and shall be installed within the limits defined by the Americans with Disabilities Act (ADA) dependent on manual station accessibility or per local requirements.

1.9.2 Notification Devices

The visible and audible/visible signaling devices shall be compatible with the FACP as stated in the installation manuals and be Listed with Underwriters Laboratories Inc. per UL 1971 and/or 1638. Any appliances or devices to be reutilized will be tested to ensure compatibility with the new FACP and that they meet current NFPA requirements. Each indicating appliance circuit shall be electrically supervised for opens, grounds and short circuit faults, on the circuit wiring, and shall be so arranged that a fault condition on any indicating appliance circuit or group of circuits will not cause an alarm to sound.

1.9.3 Smoke Detectors

Smoke detectors shall be Photo ceiling mounted, addressable photoelectric smoke detectors, or a multi-criteria photoelectric smoke detector for CO and smoke. The combination detector head and associated base shall be U.L. listed compatible with the FACP.

The smoke detector shall have a flashing status or green LED for visual supervision. When the detector is actuated, the flashing LED indicate visually that it is in alarm by staying on full brilliance or by color change. The detector may be reset by actuating the control panel’s reset switch. The sensitivity of the detector shall be capable of being selected and measured by the control panel without the need for external test equipment. It shall be possible to perform a sensitivity test of the detector without the need of generating smoke. The test method shall simulate the effects of products of combustion in the chamber to ensure testing of the detector circuits. Detectors shall have completely closed back to restrict entry of dust and air turbulence and have a 30 mesh insect screen. Electronics of the unit shall be shielded to protect against false alarms from E.M.I. and R.F.I.

1.9.4 Heat Detectors

Furnish and install analog/addressable heat detectors. The combination heat detector and twist lock base shall be U.L. listed compatible with the FACP. The heat detector shall have a flashing status or green LED for visual supervision. When the detector is actuated, the flashing LED indicate visually that it is in alarm by staying on full brilliance or by color change. The detector may be reset by actuating the control panel’s reset switch.

1.9.5 Temperature Sensors

The room temperature sensors for the hallways, and the boiler temperature sensors can be simple open/closed contact sensors wired to dry contacts on the alarm panel or extension module. The contacts shall switch from closed to open in the event that the temperature drops below the set point of 45 degrees in the hallways, or 100 degrees in the boiler loop. If the temperature drops or connectivity to the sensor is lost, then the system will register this as a drop in temperature and report the event as a “Trouble” condition, as well as type (space temperature or boiler temperature) and location.

1.9.6 Wiring

Testing of installed wiring shall be the installer’s responsibility. All wiring will be in accordance with applicable fire and life safety codes.

1.10 SPECIFIC TASKS/REQUIREMENTS

1.10.1 Task 1, Replace the Simplex Grinnell 4100n fire alarm panel and IDNet NAC Extender, all sensors and enunciators. The vendor shall provide 2 extra CO/Smoke detectors, 2 extra Smoke, and 2 extra heat detectors for use as spares.

1.10.2 Task 2, The vendor will provide an NFPA 72 Report of Inspection and Test for the fire alarm panel.

1.10.3 Task 3, The vendor will install temperature sensors in the hall on each level of the staff quarters and in the hall of the lab to report when the temperature drops below 45 degrees.

These sensors will be connected to a monitored dry contact connected to the fire panel and send a trouble alert to the alarm monitoring service.

1.10.4 Task 4, The vendor will install a boiler water temperature sensor in the boiler loop in the staff quarters and lab to report when the boiler temperature drops below 100 degrees. These sensors will be connected to a monitored dry contact connected to the fire panel and send a trouble alert to the alarm monitoring service.

1.10.5 Task 5, The fire panel communications dialer will be programmed to notify the governments alarm monitoring company, LJ Alarm in Juneau, (907-789-7940) of fire and trouble alarm situations. The government will set up the account with LJ. The vendor will coordinate directly with LJ Alarm for account information alarm notification and mapping for panel configuration.

1.10.6 Task 6, If the option is exercised, the vendor will inspect and provide the NFPA 72 Report of Inspection and Test for the fire alarm panel annually.

1.10.7 Task 7, If the option is exercised, the vendor will travel to the island to troubleshoot and repair the panel and bill the government for up to the estimated amount set forth in the award.

1.11 REPORTS

A certified NFPA 72 Report of Inspection and Test for the fire alarm panel will be produced that is signed by a technician licensed by the state of Alaska to conduct this inspection.

PERIOD OF PERFORMANCE

The period of performance for the base award is for project completion within six months from date of award. Vendor will not be able to start work in the actual facilities until after our field season on the Island which typically ends around the end of September. Vendor will need to coordinate dates with the government after award.

1.12 EMPLOYEES

1.12.1 APPEARANCE - Contractor personnel shall present a neat appearance and be easily recognized.

This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

1.12.2 LANGUAGE - The contractor representative must be able to read, write, speak, and understand English.

1.12.3 SECURITY OR ACCESS REQUIREMENT - The awarded contractor shall apply for a security background check. The awarded contractor can contact the Auke Bay Laboratories Security Officer Representative at (907) 789-6005 for instructions on how to request this check for all employees who will be employed on this project and working on federal grounds.

1.13 QUALITY CONTROL - Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices for installation, maintenance, and repair. The contractor shall develop and implement procedures to identify and prevent defective services from recurring.

1.13.1 QUALITY CONTROL PLAN - The contractor shall establish and maintain a Quality Control

Program/Plan to ensure the requirements of the contract are achieved. One copy of the contractor's Quality Control Plan shall be furnished to the contracting officer, as indicated:

1.13.2 PLAN CONTENTS - The Quality Control Plan will include a testing regime for commissioning of a new system that will test all panels, sensors, operators, sequences, and alarms. The plan will include measures to take prior to deactivation of any component for configuration and integration into the new system as well as a sequence of events and schedule approved of by the facility manager before any work begins. This plan will be briefed prior to start of contract work. Additionally, it will include inspection points within the installation commensurate with standard commercial practice for the installation and commissioning of fire alarm panels.

1.14 INSPECTION SYSTEM - Quality control will be monitored based upon standard quality control practices for commercially procured items. The contractor will be expected to develop and execute the inspection system.

1.14.1 METHODS - The methods for identifying and preventing defectives in the quality of service performed shall be identified before the level of performance becomes unacceptable.

1.14.2 RECORDS - On-site records of all inspections conducted by the contractor and necessary corrective action taken will be documented. This documentation shall be made available to the contracting officer, as requested, during the term of the contract.

1.14.3 GOVERNMENT REVIEW - The Government may review the Contractor Quality Control Plan to determine if it is adequate. If the plan is found to be adequate, the Government will authorize the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or contract start date, whichever is sooner. Contractor performed work which fails to conform to standards when the contracting officer performs quality assurance work will serve as an indicator that the contractor QC system is not adequate.

1.15 QUALITY ASSURANCE

1.15.1 CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COR) - COR’s will be appointed to monitor contractor performance and have the right to inspect and accept and reject defective services. The name and telephone number of each COR under the contract will be furnished to the contractor in writing by the contracting officer.

Prior to the start of contract work.

Prior to issuance of Notice to Proceed.

Be provided with the initial proposal (Note: identify if QC plan to be provided must be specific plan for this contract; a sample of a previously used similar quality control plan; or an outline of the items that will be included on the QC plan). Revisions or updates to the submitted quality control plan must be submitted in the same manner as the original plan.

1.15.2 GOVERNMENT MONITORING - The Government will monitor the contractor's performance under this contract using the method(s) of surveillance specified in the Performance Requirements Summary (PRS). All monitoring observations will be recorded by the government. When an observation indicates defective performance, the COR will request the contractor's representative to confirm defective work and perform corrective work.

1.16 GENERAL CONDITIONS

1.16.1 IT SERVICES - This order will not require assignment of a user account and access to DOC data systems. This contractor will not need access to Government hardware, application software, system software, and sensitive data. IT security consideration and controls will be put in place before commencement of service if indicated.

1.16.2 PHYSICAL SECURITY - The contractor shall be responsible for safeguarding all Government property provided for contractor use in accordance with the Government Furnished Property clause, 52.245-4.

1.16.3 KEY CONTROL - The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued the contractor by the Government shall be duplicated.

The contractor shall develop procedures covering key control that shall be included in the quality control plan. Any keys issued to the contractor will be returned to the government prior to the contractor departing the premises.

1.16.4 HOURS OR OPERATION - The Staff Quarters are a residential facility for field research.

Normal working hours are Monday through Friday 8:00 am to 6:00 pm, however, performance of maintenance and repairs under this contract will not be precluded after normal hours.

1.16.5 DAMAGE - The Government will not be responsible in any way for damage occasioned by fire, theft, accidents, and otherwise to the Contractor's personal belongings brought into the Government buildings.

1.16.6 SUPENSION OF WORK AND GOVERNMENT SHUT DOWN

In the case of a Government Wide Shutdown, this contract/order may be subject to a stop-work order. A stop-work order may be issued by writing by the Contracting Officer or Government Official. In accordance with FAR 42.13 - Suspension of Work, Stop-Work Orders, and Government Delay of Work is also made a part of this Acquisition. NOAA will not make payments to contractors for products or services not obligated before the funding lapse. If a contract or order has been issued and funded and productive work is possible then Contractor may continue to operate under your Contract during Laps on written approval of the contracting officer. However, depending on the duration of a funding lapse, the absence of available Federal employee oversight may lead an agency to reconsider whether the contract or grant activity should continue to be performed. Federal employees will not be available to make timely payments to the contractor or grantee in accordance with the contract.

1.16.7 INSURANCE COVERAGE

The contractor will be responsible for providing their own workman's compensation and health insurance. The government will not be responsible for providing insurance. The contractor must show proof of workman's compensation insurance if requested by either the COTR, ACOTR or Contracting Officer. If the contractor will be performing work on a vessel or in a field camp, the government takes no responsibility in event of injury if the contractor has not obtained workman's compensation insurance.

1.16.8 FEDERAL, STATE, AND LOCAL TAXES

Except as may be otherwise provided in this contract price includes all applicable federal, state, and local taxes and duties in effect on the date of this contract but does not include any taxes from which the Government the Contractor or this transaction is exempt. Upon request of the contractor, the Government shall furnish a tax exemption certificate or similar evidence of exemption with respect to any such tax not included in the contract price pursuant to this clause. For the purpose of this clause, the term "date of this contract" means the date of the contractor's quotation or, if no quotation, the date of this Purchase Order.

1.17 ON-SITE PERFORMANCE

The on-site work schedule, building access, and logistics will be coordinated between the Contractor and the Government COR.

1.18 DOCUMENTATION AND RECORDS. All documentation, records and schedules as described in this

PWS that are the responsibility of the contractor, are the property of the Government and shall be turned over to the Government upon completion or termination of the contract. All records are subject to the Freedom of Information and/or Privacy Acts and any requests for release of any records shall be handled accordingly.

1.19 CONTRACT CLOSE-OUT SUBMITTALS. Deliver two (2) copies of the following to the owner’s representative within Thirty (30) days of system acceptance. The closeout submittals shall include:

1.19.1 Installation and Programming manuals for the installed Life Safety System.

1.19.2 Point to point diagrams of the entire Life Safety System as installed. This shall include all connected Smoke Detectors and addressable field modules.

1.19.3 All drawings must reflect the verified device address where appropriate.

1.20 WARRANTY

Warranty all materials, installation and workmanship for a one (1) year period from government acceptance, unless otherwise specified. A copy of the manufacturer warranty shall be provided with the closeout documentation.

1.21 PRODUCTS

1.21.1 This Life Safety System Specification must be conformed to in its entirety to ensure that the installed and programmed Life Safety System will accommodate all of the requirements and operations required by the building owner. Any specified item or operational feature not specifically addressed prior to the bid date will be required to be met without exception.

1.21.2 Submission of product purported to be equal to those specified herein will be considered as possible substitutes only when all of the following requirements have been met:

1.21.2.1 Any deviation from the equipment, operations, methods, design or other criteria specified herein must be submitted to the COR for approval. Each deviation from the operation detailed in these specifications must be documented in detail, including page number and section number, which lists the system function for which the substitution is being proposed.

1.21.2.2 A complete list of such substituted products with three (3) copies of working drawings thereof shall be submitted to the approved.

1.21.2.3 The contractor or substitute bidder shall functionally demonstrate that the proposed substitute products are in fact equal in quality and performance to those specified herein.

1.22 GENERAL EQUIPMENT AND MATERIALS REQUIREMENTS All equipment furnished for this project shall be new and unused. All components shall be designed for uninterrupted duty. All equipment, materials, accessories, devices and other facilities covered by this specification or noted on the contract drawings and installation specification shall be best suited for the intended use and shall be provided by a single manufacturer. If any of the equipment provided under this specification is provided by different manufacturers, then that equipment shall be “Listed” as to its compatibility by Underwriters Laboratories (UL), if such compatibility is required by UL standards.

1.23 GOVERNMENT FURNISHED PROPERTY AND SERVICES

Housing and on-island vehicle transportation will be provided for the contractor within the Staff Quarters while the contractor is conducting services for the government on St Paul Island. The contractor will be responsible for his own meals and transportation to and from the Island.

Keys will be provided that will allow the contractor access to all rooms within the facility.

1.24 CONTRACTOR FURNISHED PROPERTY /SUPPLIES /MATERIALS/ EQUIMENT/ ETC.

Except for those items or services specifically stated to be Government furnished in Section C-3, the contractor shall furnish everything (equipment, materials, consumables, incidentals, etc.) required to perform the tasks identified in this contract in accordance with the contract requirements and performed in a skillful and workmanlike manner. THE GOVERNMENT WILL HAVE NO PERSONNEL ON ISLAND

TO ACCEPT DELIVERIES OF MATERIALS. VENDORS WILL NEED TO COORDINATE STORAGE WITH

THE TRANSPORTATION COMPANIES UNTIL VENDOR PERSONNEL ARE ON ISLAND TO TAKE

ACCEPTANCE OF MATERIALS.

1.25 INVOICING - This is a firm fixed price service contract. Billing may not occur until project is complete. In compliance with the Prompt Payment Act, the Financial Management Division will pay an invoice in accordance with the terms set forth in the contracts with vendors if a "proper invoice" is received.

1.25.1 PROPER INVOICE - A "proper invoice" (sample available upon request) includes:

Name of the vendor, invoice date, and sequential invoice number;

Purchase order number;

Description, price and quantity of property and services actually delivered or rendered;

Period of work performance invoiced;

Payment terms;

Other substantiating documentation, for example a waybill for shipping charges if freight is $100 or more, or other information as required by the contract;

Name, title, phone number, and complete mailing address of the responsible official to whom payment is to be made.

1.25.2 ADDRESS - Invoices are to be submitted to:

DOC/NOAA/NMFS

Auke Bay Laboratories Ted Stevens Marine Research Institute 17109 Point Lena Loop Rd Juneau, AK 99801

Or abl.invoice@noaa.gov

SECTION C-2

DEFINITIONS

2.1. ACCEPTABLE QUALITY LEVEL (AQL). The maximum percent defective (or the maximum number of defects per hundred units) that for purposes of random sampling, may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. When the method of surveillance is other than random sampling, the AQL is defined as the number of defects or maximum percentage of defects in the lot that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow a contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.2. DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

2.3. LOT. The total number of service outputs in a surveillance period, as defined in the AQL column of the Performance Requirements Summary (PRS).

2.4. PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.5. QUALITY ASSURANCE. Those actions taken by the contractor and Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.6. CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government person designated by the contracting officer with authority to act within the scope the delegated authority.

2.7. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

2.8. QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that services meet the requirements of the PWS.

SECTION C-3

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

TASKS AND

CRITICAL

SUBTASKS

QUALITY

STANDARDS

ACCEPTABLE

QUALITY

LEVEL

MEANS OF

MEASUREMENT

INCENTIVES/

DISINCENTIVES

Task 1 Replace the fire alarm panel

Tasks 2&6, Provide NFPA 72 Inspection Report

Tasks 3&4, Provide and install temperature sensors.

Task 5, Connect and configure panel dialer to contact and report alarm and trouble conditions

Task 7, Provide emergency panel service

Task 1, Contractor will provide a panel that meets all requirements of

NFPA 72.

Tasks 2&6, NFPA

Tasks 3,4 &7, IBC and NEC standards

Task 5, Panel OEM instructions

Task 1&7, 100% of systems attached to the panel will be tested and operational.

Tasks 2&6, Inspection report must meet Alaska State Fire Marshal requirements.

Task 3&4, Sensors must trigger trouble code for low temperature

Task 5, Alarm service receives all alarms and trouble calls

Tasks 1, 2, 6 &7, NFPA 72 Report of Inspection and Test Standards

Task 3&4, Vendor test report

Task 5, Print out from Alarm Service indicating proper operation of all reported alarms.

SECTION C-4

QUALITY ASSURNACE SURVIELLANCE PLAN

QUALITY ASSURANCE SURVIELLANCE PLAN

TASKS AND

CRITICAL

SUBTASKS

QUALITY

STANDARDS

ACCEPTABLE

QUALITY

LEVEL

MEANS OF

MEASUREMENT

INCENTIVES/

DISINCENTIVES

All Tasks

Fire alarm panel and all attached equipment must perform to all required safety standards and inspection must meet Alaska State Fire Marshal requirements.

System must meet NFPA 72 and Alaska State Fire Marshal requirements.

Installed equipment works as intended

Review of inspection report.

SECTION C-5

RESPONSE REQUIREMENTS

5.1. AWARD CRITERIA

This action is being set aside for small business only under NAICS 561621. This will be a firm fixed price award and has an estimated value of less than $150,000.00

Award will be issued based on the best value to the government to the vendor who provides a solution with preference towards a non-proprietary panel that can be serviced in future years by any qualified fire and security panel vendor. For the purpose of this selection, “proprietary” shall be interpreted to mean a panel which limits service of and purchase of repair parts to a sole manufacturer, or vendor with limited number of regional licensees only.

The use of a non-proprietary panel will allow the selection of multiple vendors for service and repair in the future, and make is easier to share transportation costs with other entities for scheduling fire panel maintenance and service on St Paul Island.

Installation of a proprietary panel that requires the services of a limited number of regional service providers will receive less consideration.

Best value will be based on product/services submitted that meet all minimum requirements, price and knowledge/experience and past performance of vendor, all of equal importance.

5.2. SUBMITTALS

The contractor shall submit documentation with the bid package. This documentation must include the type, size, rating, style, catalog number, manufacturers names, photos, and /or catalog data sheets for all items proposed to meet these specifications.

Submittal of shop drawings shall be made within 30 days of award and shall contain at least three

(3) copies of the manufacturer specification and installation instruction sheets. All equipment and devices on the shop drawings to be furnished under this contract shall be clearly marked in the specification sheets.

Suppliers qualifications shall be submitted with proposal indicating years in business, service policies, warranty definitions, NICET certification, completion of factory training program and a list of similar installations to indicate past performance.

Also, each vendor to provide a cover letter or proposal that details out how your entity is able to meet the governments needs based on the requirements.

Each proposal must include a detailed cost breakdown as well. The government would like to see costs associated with components and estimated labor.

5.3. SUBMISSION OF QUOTES

A response to this Request for Quote by interested parties shall consist of the following:

Completed and Signed Page 1 – 4 of this document.

A written proposal / cover letter detailing how you meet the NFPA 72 requirements for an operational FACP at this facility as well as the qualifications, skills, and documentation of prior experience in relation to the Specific Tasks and Deliverables (services) outlined in the above

PWS;

Supporting documents of Qualifications & Experience requirements;

Past Performance information;

Each proposal must include a detailed cost breakdown as well. The government would like to see costs associated with components and estimated labor.

Verification that the vendor is registered in SAM and has completed the On-Line Representations and Certifications or has otherwise included completed FAR 52.212-3 Representations and Certifications.

All responses to this solicitations sent by email or fax should reference the Solicitation # ABL- 16156B, to ensure proper receipt of your response.

SECTION C-6

PROVISIONS AND CLAUSES

Solicitation Provisions:

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any…