STATEMENT_OF_WORK-Drydock_FY14_Dyson_8-2013_Rev_4.pdf

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NOAA Ship OSCAR DYSON Dated 1 August 2013

Vessel Particulars

Year Built: Commissioned May 2005 Builder: VT Halter Marine, Inc.

Moss Point, Mississippi

ABS ID: 05113227

IMO Number: 9270335 Construction: Welded Steel Hull, Aluminum superstructure Propulsion: Diesel-Electric in line dual 1508hp DC motors

Single Propeller, fixed pitch Generators: Caterpillar 3808B, 3512B (2 each) Bow Thruster: Elliot 40T3S 6.2 Ton, 360 deg Length Overall: 209 Feet Beam: 49.2 Feet Draft: 19.4 ft Full load Centerboard retracted Draft: 29.7 ft Full load Centerboard extended Frame spacing: 600mm (23.62”) Displacement: 1,840 metric Tons Light Ship

2,479 metric Tons Full Load

National Oceanic and Atmospheric Administration Marine Operations Center, Pacific

2002 SE Marine Science Drive Newport, Oregon 97365

NOAA Ship OSCAR DYSON FY14 DRYDOCK REPAIRS

Table of Contents

GENERAL INFORMATION

Ship’s Profile

Point of Contact for Technical Questions

Oscar Dyson’s Winter 2013/2014 Performance Period

General Requirements for Work

4.0 Maintenance of ABS Class and Certificates

4.1 Condition Reports

4.2 Progress Meetings and Schedule of Work

4.3 Personnel Information

4.4 Protective Coverings

4.5 Restricted Access

4.6 Daily and End of Project Clean-ups

4.7 Disruption of Ship's Systems and Habitability

4.8 Work Hours

4.9 Local Policies and Directives

4.10 Safety Requirements

4.11 Interferences and Restorations

4.12 Shipboard Storage

4.13 Watertight Integrity

4.14 Removals

4.15 Structural Access Openings

4.16 Brackets and Supports

4.17 Gaskets, Packing, and Seals

4.18 Welding and Allied Processes

4.19 Painting

4.20 Electrical

4.21 Sea Trials

4.22 Quality Assurance (QA), Test, and Inspections

4.23 Fuel Oil and Lube Oil Offloading

4.24 Disposal of Fluids

4.25 Pre-bid Inspections

4.26 Water Depths and Height Restrictions

4.27 Ship's Moorings

4.28 Update AutoCAD Drawings

4.29 Weight Control

4.30 Operation and Maintenance Manuals

4.31 Hazardous Materials

4.32 Accident Reporting

4.33 Restricted Access

4.34 Engine Room Bilge Cleaning

BASIC – CLASS A ITEMS

ITEM NO. 101 TITLE: TEMPORARY SERVICES AND UTILITIES

ITEM NO. 102 TITLE: ROUTINE DRYDOCKING AND FRESHWATER WASH-DOWN

ITEM NO. 103 TITLE: UNDERWATER BODY PRESERVATION

ITEM NO. 104 TITLE: HULL FREEBOARD PRESERVATION

ITEM NO. 105 TITLE: ANCHOR CHAIN RANGED AND PAINTED

ITEM NO. 106 TITLE: CHAIN LOCKERS, CLEAN AND INSPECT

ITEM NO. 107 TITLE: UNDERWATER BODY INSPECTION AND REPAIR

ITEM NO. 108 TITLE: REPLACEMENT OF SEA CHEST CATHALCO COPPER ANODES

ITEM NO. 109 TITLE: REPLACEMENT OF BOW THRUSTOR CATHALCO COPPER ANODES

ITEM NO. 110 TITLE: BALLAST & WASTE WATER TANK INSPECTION AND REPAIR

ITEM NO. 111 TITLE: CENTERBOARD OVERHAUL

ITEM NO. 112 TITLE: SCIENTIFIC SEAWATER SYSTEM LINE INSTALLATION

ITEM NO. 113 TITLE: HULL VALVE REPAIR/REPLACEMENT/CLEANING

ITEM NO. 114 TITLE: POTABLE WATER TANK INSPECTION AND REPAIR

ITEM NO. 115 TITLE: WELD PORT AND STARBOARD PLIMSOLL MARKS AND DECK LINES

ITEM NO. 116 TITLE: SHAFT BEARINGS INSPECTION AND MAINTENANCE

ITEM NO. 117 TITLE: ABS Drydocking Survey

ITEM NO. 118 TITLE: ABS Special Periodical Survey – Hull 2 and Underwater Body and Inspections and Repairs

ITEM NO. 119 TITLE: ABS Special Periodical Survey – Machinery 2

ITEM NO. 120 TITLE: ABS Special Periodical Survey – Tail Shaft and Main Propulsion Shafting and Propeller Inspection & Repairs

ITEM NO. 121 TITLE: Renewal Load Line Survey 2

ITEM NO. 122 TITLE: Annual Load Line Survey 4

ITEM NO. 123 TITLE: Annual Hull Survey 4

ITEM NO. 124 TITLE: Annual Machinery Survey 4

ITEM NO. 125 TITLE: PROVIDE TEMPORARY BERTHING/HOTEL ACCOMODATIONS

OPTIONAL – CLASS B ITEMS

ITEM NO. 201 TITLE: REPLACE POTABLE WATER TANK VENTS

ITEM NO. 202 TITLE: RELOCATE STBD AFT CRANE BOOM STOWAGE PEDESTAL TO STBD AFT TUNA TOWER

ITEM NO. 203 TITLE: BILGE AND TANK CLEANING

ITEM NO. 204 TITLE: GALLEY VENT SYSTEM CLEANING AND REPAIRS

ITEM NO. 205 TITLE: CRANES, WINCHES, DAVITS, AND ANCHOR WINDLESS, ANNUAL INSPECTION/MAINTENANCE

ITEM NO. 206 TITLE: ADD 2.5 TONNES OF PERMANENT BALLAST

ITEM NO. 207 TITLE: INSTALL GFE WIRE ON NETSONDE WIRE WINCH

ITEM NO. 208 TITLE: TUNA TOWER MODIFICATIONS FOR SAFETY

ITEM NO. 209 TITLE: STEERING GEAR

ITEM NO. 210 TITLE: OILY WATER SYSTEM CALIBRATION AND INSPECTION

ITEM NO. 211 TITLE: CENTERBOARD OVERHAUL, ES333 TRANSDUCER INSTALL

ITEM NO. 212 TITLE: PROVIDE ADDITIONAL TEMPORARY BERTHING/HOTEL ACCOMODATIONS

ITEM NO. 213 TITLE: SWITCHBOARD PANEL INSPECTIONS AND MAINTENANCE

ITEM NO. 214 TITLE: CUTLER HAMMER MAIN BREAKERS, INSPECT

ITEM NO. 215 TITLE: ZINC REPLACEMENTS

ITEM NO. 216 TITLE: UTILITIES AND SERVICES, DAILY RATE

ITEM NO. 217 TITLE: PROVIDE DRYDOCK LAY DAYS

ITEM NO. 218 TITLE: SATELLITE ANTENNA SYSTEMS REMOVAL AND INSTALLATIONS

ITEM NO. 219 TITLE: ANNUAL FIRE EQUIPMENT INSPECTION AND MAINTENANCE

ITEM NO. 220 TITLE: ANNUAL LIFE RAFT INSPECTIONS AND REPAIRS

GROWTH – CLASS C ITEMS

ITEM NO. 301 TITLE: ADDITIONAL GOVERNMENT REQUIREMENTS

ITEM NO. 302 TITLE: GROWTH TO RESTORE POTABLE WATER TANKS, PRESERVE 100%

ITEM NO. 303 TITLE: GROWTH TO CHAIN LOCKER, PRESERVE 100%

ITEM NO. 304 TITLE: GROWTH TO BALLAST TANKS, PRESERVE 100%

REFERENCES:

GENERAL INFORMATION

Ship’s Profile Outboard Profile of NOAA Ship Oscar Dyson. This diagram provides a general display of hull features, although some details may vary.

Point of Contact for Technical Questions Jessica E. Long, Port Engineer Marine Operations Center - Pacific

2002 SE Marine Science Drive Newport, OR 97365

541-867-8726 (office) 206-851-5701 (cell)

541-867-8854 (fax) Jessica.e.long@noaa.gov

Oscar Dyson’s Winter 2013/2014 Performance Period Many work items require parts with long lead times. The contract will be awarded on September 23, 2013 to begin the performance period and accommodate the lead times. Schedule planning, coordination with ABS, and design work may also occur during that period of time. The ship will only be available to be in the drydock and/or dockside from November 1, 2013 to January 15, 2014.

General Requirements for Work

1. INTENT

1.1 This specification contains the general requirements for work under the drydock repair contract for the NOAA Ship

Oscar Dyson. These general requirements apply to all work contained in or added to this contract including care of the ship, sea trials, and any services provided to the ship during the contract.

2. REFERENCES

The following references form a part of these Detail Specifications. All provisions and requirements contained therein are applicable to all work items, including all additional work items, which are authorized by the Contracting Officer. All work procedures and all materials shall meet the ABS Rules.

2.1 General References

a. ABS: American Bureau of Shipping "Rules for Building and Classing Steel Vessels"

b. ABS: American Bureau of Shipping “Rules for Survey After Construction 2013, Part 7” found at:

https://www.eagle.org/eagleExternalPortalWEB/ShowProperty/BEA%20Repository/Rules&Guides/LinkedGe neralGuideTitles/Current/Part7_2013

c. CFR: U. S. Coast Guard "Subchapter F - Marine Engineering", 46 CFR 50 through 46 CFR 64

d. CFR: U. S. Coast Guard "Subchapter J - Electrical Engineering", 46 CFR 110 through 46 CFR 113

e. Standard: IEEE Std 45-2002, "IEEE Recommended Practice for Electric Installations on Shipboard"

f. CFR: 29 CFR Part 1915 OSHA standards for Shipyard Employment

g. Standard: NAVSEA Standard Item 009-32, “Cleaning and Painting Requirements”

2.2 NOAA Specific References

a. NOAA Std Spec MOC-000-1F: General Requirements for Contract Repair Work on NOAA Ships

b. NOAA Std Spec MOC-631-2D: Coating Systems for Steel Surfaces

c. NOAA Std Spec S4800-2: Piping Systems, General Requirements

d. NOAA Std Spec S6900: General Requirements for Electrical/Electronic Items

e. NOAA Std Spec S631-5: Coating Systems for NOAA ship OSCAR DYSON

f. DWG OD-304-PE45 Rev 01: Electrical Installation Details

g. DWG OD-304-PE43 Rev 01: Bonding and Grounding Details

h. DWG OD-304-PE40 Rev 02: Cableway Details

i. DWG OD-074-FH90 Rev 01: Welding Booklet

j. DWG OD-505-FP25 Rev 04: Piping Standard Detail

k. DWG OD-085-FA02 Rev 06: General Arrangements

l. DWG OD-631-FF04 Rev 01: Painting Schedule

m. DWG OD-085-FZ30 Rev 00: Booklet of General Drawings

n. DWG OD-085-FA01 Rev 03: Outboard Profile

o. DWG OD-085-FA04 Rev 05: Docking Drawing

p. DWG OD-801-FC05 Rev 00: Tank Capacity Curves, Booklet of Tank Sounding Tables

q. DWG OD-079-FC12 Rev 00: Trim and Stability Booklet

r. Tech Manual FRV40-224-106-010 Switchboards, 600 Volt and 480 Volt

s. Tech Manual List.xls: (Contractor shall reference this list and request additional documents if required.)

3. DEFINITIONS

Wherever used in this specification and in all other work items in this contract, the following definitions of terms apply:

https://www.eagle.org/eagleExternalPortalWEB/ShowProperty/BEA%20Repository/Rules&Guides/LinkedGeneralGuideTitles/Current/Part7_2013 https://www.eagle.org/eagleExternalPortalWEB/ShowProperty/BEA%20Repository/Rules&Guides/LinkedGeneralGuideTitles/Current/Part7_2013

3.1 Inspect. Visually evaluate the specified surface, item, part, or component for evidence of contamination, damage excessive wear, scoring, and any other condition which could interfere with the proper operation or functioning of the surface, item, part or component.

3.2 Install. Place the specified item in position for service and make all connections needed to insure proper use, service, appearance, and operation. Except as may otherwise be specified, this shall include the following:

a. Provide new or modify existing foundations. Securely mount equipment and components using new fasteners.

Align connected equipment and components to meet manufacturer’s specifications.

b. Make all electrical connections. Provide new electric cable runs between controllers and motors of new equipment. Existing cables may be reused in other applications, except where the existing cables are too short to make connections. Renew cables, which are too short and less than 20 feet long. Junction boxes may be used to increase the cable run length where the existing cable runs are longer than 20 feet.

c. Modify new piping to suit the new equipment, including the rerouting of existing piping and adding of new piping as needed to properly connect equipment and components. Piping modifications greater than five feet from the equipment are not required. New piping is required only to the extent necessary to accommodate modifications of existing piping.

3.3 Piping. A system of pipe, tube, elbows, tees, valves, couplings, and other pipe fittings. Unless otherwise specified in the detailed item description, all piping systems and components shall comply with material and installation requirements of reference 2.f.

3.4 Rebuild. Disassemble, clean, inspect, repair (including renewal of all parts needed), reassemble, test, and calibrate the specified part, component, system, or machine to restore it to a condition of reliability equivalent to a new part, component, system, or machine. Components and parts shall meet the manufacturer's applicable rebuild specifications.

3.5 Reinstall. Return the same item, which was previously removed, to its previous configuration and location.

3.6 Renew. Provide and install a new item as replacement for an existing item previously removed or to be removed.

The new item must be the same as or comparable in material, performance and configuration to the item removed.

3.7 Replace. Same as "renew", defined above.

3.8 NDT: Non Destructive Testing. This term is used to describe various processes to test material soundness by non destructive means such as: RT (Radiograph), UT (Ultrasonic Testing), PT (Dye Penetrant inspection), MT (Magnetic particle Inspection) or VT (Visual examination).

3.9 Habitable Ship. The galley, laundry, and mess area are functional. Adequate number of living quarters, ships office and their HVAC, electrical & plumbing services are available and functional.

4. REQUIREMENTS

4.0 Maintenance of ABS Class and Certificates

4.0.1 The ship is to be maintained in American Bureau of Shipping (ABS) Class A1, Ice Class C0, , AMS, ACCU, DPS-1, with certificates for Class, Load Line, SOLAS and MARPOL. All ABS rules required to maintain the ship’s Class and Certificates shall be adhered to by the contractor. This includes all rules for material, fabrication, quality control, inspection, and ABS on-site survey of work. Specifications may call out ABS surveyor inspection, but not all ABS inspections are necessarily identified in the specifications. The contractor shall consult with ABS on the entire work package and changes and assure ABS involvement where required to maintain Class and Certificates.

4.0.2 Contractor shall develop, in consultation with the American Bureau of Shipping (ABS) Surveyor, a written survey schedule that lists the items to be inspected and the scheduled dates and times of the inspections. Submit the survey schedule to the COR within 48 hours after the start of the contract performance period. The survey schedule shall list all initial inspections required by the ABS Surveyor. In addition, the Contractor shall schedule the services of an ABS Surveyor as required by ABS for performing inspections of all new installations, hull modifications, tank inspections, gauging inspections, and load tests.

4.0.3 The contractor is responsible for scheduling ABS inspections and shall provide NOAA with copies of all correspondence with ABS. The cost of ABS services in support of the contracted work package and changes are the contractor’s responsibility. The cost of ABS services to conduct surveys and renew OSCAR DYSON certificates shall also be included in the contractor’s price proposal even those surveys and certificates which do not relate to the contractors work. The contractor shall schedule and pay for the annual load line, hull and machinery space surveys of Oscar Dyson.

Contractor to also schedule and pay for drydocking, renewal load line, special periodical hull and machinery, tail shaft and propeller surveys.

4.0.4 All requirements of the 10 year Special Survey are to be completed to the satisfaction of the ABS surveyor by the contractor.

4.1 Condition Reports

4.1.1 A Condition Report shall be prepared and submitted by the Contractor to the Contracting Officer's Technical Representative (COR) on all of the following occasions:

a. Whenever specifically required by other documents.

b. Whenever the Contractor determines or notes that additional work or material or other deviation is necessary in order to produce a reliable or complete repair.

c. Whenever defect or deficiencies are noted in Government-furnished Property.

d. Whenever measurements, tests or inspections are required by other specifications or procurement documents, the results and findings shall be documented on a Condition Report.

4.1.2 Condition Reports shall contain, as a minimum, the following:

a. Name of the ship.

b. Contract number and related work item number.

c. Detail description of conditions observed, including a record of all measurements taken and other supporting data.

d. Recommendations of additional work and materials deemed to be needed, if any.

e. Estimate of the impact on the completion of the contract, if any.

4.1.3 Submit Condition Reports to the COR within twenty-four hours after completing the measurements, inspections, or tests, or after the need for additional work or material is noted. Provide two hard copies and an electronic copy of all Condition Reports in Adobe Portable Document Format (.pdf).

4.1.4 For work involving disassembling and inspection of equipment, machinery or systems, the work must be completed and a Condition Report must be submitted during the first 25-percent of the work performance period.

4.2 Progress Meetings and Schedule of Work

4.2.1 Provide a schedule of work, including a Gantt Chart, to the Port Engineer as soon as possible, but no later than the pre-dockside meeting.

4.2.2 Weekly progress meetings shall be held at a time and place mutually agreeable to the COR and the Contractor. As a minimum, the meetings shall be attended by the COR and a Contractor's management official having authority to make binding commitments. Other interested parties may attend the meetings as appropriate.

4.2.3 Prior to the end of the work day preceding the progress meeting, the Contractor shall submit to the COR a preliminary progress report containing the following information:

a. Percentage completion of each contract item, including all additional work items authorized by the Contracting Officer.

b. An updated Gantt Chart depicting work schedule and progress.

c. Notation of any problems that could impact timely completion, including material delivery delays.

4.3 Personnel Information

4.3.1 The Contractor shall provide to the COR a list of the Contractor's supervisors, including shop supervisors, and a list of telephone numbers where the supervisors can be reached during non-working hours in event of an emergency. Any changes to this information shall be sent to the COR immediately. Failure to provide updated information may have a detrimental impact on the contractors performance review.

4.3.2 The Contractor shall provide a sufficient number of qualified personnel to perform the work described in this Statement of Work and in accordance with the requirements of subsequent task orders. These personnel shall provide the core of knowledge for the Contractor to ensure uninterrupted performance at acceptable quality levels.

The Contractor shall designate sufficient supervisory personnel to meet task outcomes. Contract supervisors shall provide day-to-day supervision of contract personnel including, but not limited to, work monitoring, payroll records, leave, etc. At no time shall Contractor personnel be supervised by Government personnel. Government assistance shall be available to provide technical direction in accordance with CAR 1301.670 through the assigned Contracting Officer Representative (COR).

The following skills are generally required in the repair of NOAA ships. The Contractor shall have the necessary skills and equipment, or clearly have the capability of obtaining these services. Skills or tasks may include, but not be limited to the following:

¯ Welding: all positions, all types, ferrous and non-ferrous, ABS certifications ¯ Ship Fitting ¯ Sandblasting, Mechanical Cleaning, Surface Preparation, and Painting ¯ Pipe Fitting ¯ Crane Services ¯ Hydraulic Systems Repairs, Service, and Troubleshooting ¯ Marine Electrician Services ¯ Heating, Ventilation, Air Conditioning, and Refrigeration ¯ Sheet Metal and Ducting ¯ Machinists and Metal Fabrication ¯ Marine Deck Coverings ¯ Insulation, Sheathing, and Joiner Work ¯ Quality Assurance, Inspections, and Testing

The Contractor’s fully loaded composite labor rate shall be used for negotiating growth work and task order modifications.

For these purposes, fully loaded composite labor rate hours are for skilled labor at the journeyman level expended in direct production of the following expected work functions listed above.

Fully loaded composite rate hours will include those functions (whether charged directly or indirectly by the Offeror’s accounting system) which are herein defined as direct support for production functions. All necessary support functions (fuel, equipment etc) shall be included in the full loaded composite labor rate with the exception of material cost.

SUBCONTRACTORS

The prime contractor must insure that all subcontracts have proper certifications and credentials prior to the performance of work. The Contracting Officer may request proof of compliance with this requirement at any time.

TRAVEL

If the place of performance is outside the daily travel range (50 mile radius from the contractor’s place of business) the Offeror will submit expected travel related costs with their estimate. Travel related costs must follow the guidelines set forth in FAR 31.205-46 Lodging rates shall not exceed the Federally Mandated rate for the geographic area where the work is to take place.

If circumstances in the place of performance do not allow for the vendor to maintain the geographically set rates for the area the Contracting Officer must be informed immediately and an exception may be given if the CO is given proof (written quote) of the higher rate and is not able to find a better rate within the geographic area where the work shall be performed.

No overhead cost allowance will be given when the Offeror is being reimbursed under these circumstances. Composite work rates will remain fixed regardless of the work location.

MATERIAL COSTS

Material costs will not be included in composite labor rates.

4.4 Protective Coverings

4.4.1 Prior to starting work on interior spaces, protect the decks and deck coverings of spaces in which contract work is to be performed and spaces through which workers will traverse by covering the decks and deck coverings with a temporarily fitted heavy vinyl, plywood or particle board. Securely tape all edges and joints of the protective covering.

Maintain the protective covering in place during the entire contract period, renewing sections that are damaged during the contract period. For those decks over which equipment, valves, piping, or other materials must be handled, the temporary protective covering shall be plywood or particle board and shall be of sufficient thickness to protect the deck from damage in the event the equipment or materials are dropped.

4.4.2 Protect all compartments, machinery, equipment, deck coverings, furnishings, vent terminals, insulation, glass, cables, piping systems, coatings, structures, and other ship components from damage and from entry of dust, dirt, grit, sand, and other foreign particles.

4.4.3 Whenever abrasive blasting or other operations which create atmospheric contamination are performed on or near the ship; or which could otherwise allow airborne contaminates to collect on or in the ship, the Contractor shall plug, wrap, blank, cover, or mask all openings to prevent entry of the contaminates into the ship. Install industrial foam filter material on the intake and exhaust end of ventilation systems which will be in use. Renew the filter materials when air flow becomes restricted. Whenever abrasive blasting is performed inside the ship, blast materials shall be confined to the compartment being blasted.

4.4.4 All damage and contamination resulting from failure to provide adequate protection shall be repaired and cleaned to re-establish the condition that existed at the start of the work.

4.4.5 After completion of all other work, remove and dispose of all protective coverings.

4.5 Restricted Access

Access by workers to the ship's compartments shall be restricted to those in which work is being performed or through which passage is necessary to reach the work site. All other compartments shall be considered off-limits to workers.

4.6 Daily and End of Project Clean-ups

4.6.1 Clean-up and remove from the ship all dirt, debris, scrap, and other materials incident to Contractor's work at the end of each work day. The work site shall be left "broom-clean". Vacuum up debris at end of shift instead of using a broom where nooks and crannies, gratings, or other obstacles are present.

4.6.2 Whenever abrasive blasting or other operations on or near the ship causes collection of blasting residue or other foreign particles to collect on exterior decks of the ship, the Contractor shall vacuum or sweep the decks to remove the residue and particles prior to the end of the day on which the contamination occurred. Do not wash the residue or particles through the ship’s deck drains.

4.6.3 At the end of the project, the Contractor shall clean all deck surfaces and wash tile decking. Clean all dirt from exterior decks and wash down exterior decks.

4.7 Disruption of Ship's Systems and Habitability

4.7.1 Several work items may affect habitability on the ship. Schedule work on these items at the same time and minimize that work to as much as possible in order to minimize the impact on Ship’s Force. Provide the COR with three days advance notice prior to starting work that affects ship’s habitability in order for the Government to make other arrangements for lodging and meals for the crew off the ship.

4.7.2 The galley, mess area and associated equipment to prepare and serve meals aboard are to be restored to an operational condition one week prior to Sea Trails. At other times the galley and mess area may be taken out of service.

4.7.3 The Contractor shall minimize shipboard work and inspections requiring ship’s force and COR presence on December 23, 24, 30, and 31. Shipboard work may include mechanical tools and light industrial work. The Contractor shall not schedule nor conduct any shipboard hot work during these periods.

4.7.4 Contractor shall maintain systems or provide temporary systems or limit disruptions to 4 hrs as noted below.

4.7.5 Except as necessary to perform work, none of the ship's fire main, electrical, heating, potable water, drainage, or other systems which are vital to crew safety or comfort shall be shut off or disrupted. The COR must be given advanced notice of a disruption at least 4 hours in advance.

4.7.6 Disruptions shall be limited to 4-hour intervals. If the required work will need a longer interval, temporary bypass hoses, blank flanges, or piping shall be installed to keep the system in operation.

4.7.7 For purposes of this specification, a "disruption" occurs whenever a large section of a system will be unusable. If the only section of the system affected is that on which work is being performed and the remainder of the system can be operated, a "disruption" has not occurred and the requirements of this paragraph do not apply.

4.8 Work Hours

At the beginning of the repair period, the Contractor shall advise the COR in writing of the planned regular work day schedule. In the event the Contractor desires to work at times other than those previously scheduled, notify the COR at least 4 hours prior to the end of the scheduled work day proceeding the unscheduled work time. If previously unscheduled work is to be performed on a weekend or federal holiday, the COR must be notified prior to 9:00am on the last regular work day before the unscheduled work.

4.8.1 Chargeable work time will commence when contractor personnel arrive at the repair location (i.e. onboard vessel) and will cease when contractor personnel depart from it.

4.8.2 Time to and from the performance location, including base access, is the responsibility of the contractor and will not be considered to be a reasonable cause of delay in performance.

4.8.3 The contractor shall be available via telephone, 24-hours a day, 7 days a week for emergencies. In emergency situations, the contractor may start work immediately by verbal authorization from the Contracting Officer.

4.8.4 Ordinarily, work will commence in accordance with the delivery order. Any exceptions to be authorized by Contracting Officer only.

4.8.5 Work is to be planned and organized as efficiently as possible.

4.8.6 Once a job has commenced, any contractor caused delays which cause work stoppage shall be at the expense of the contractor.

4.9 Local Policies and Directives

4.9.1 While Contractor personnel are on the ship or on other government facilities, they shall comply with all policies and directives issued by the Master, Commanding Officer, or Director of the ship or facility.

4.9.2 Only a Contracting Officer may make changes to the terms and conditions of this contract. Any direction that the Contractor deems as a compensable change to the terms and conditions of this contract must be brought to the attention of the Contracting Officer immediately.

4.10 Safety Requirements

4.10.1 References 2.1 and 2.2 apply to all work of the basic contact and subsequent modification.

4.10.2 Gas Free Certification

a. The Contractor shall be responsible for certifying that a safe atmosphere exists in and about a compartment prior to the commencement of any work. Whenever compartments must be gas free to meet state and federal regulations, the Contractor shall pump down, open, remove sludge, clean, wipe, ventilate and take all other action required to make the compartments safe for the work to be performed. When requested by the Contractor, and to the extent empty tank space is available, NOAA will shift fuel as required to facilitate gas free requirements. If off-loading of fuel oil is necessary because of insufficient empty tank space, the Contractor shall off-load the fuel.

b. Copies of gas free certificates, issued by a Marine Chemist certified by the National Fire Protection Association, shall be posted on the ship in two locations designated by the COR. Follow-up inspections by the Contractor's Competent Person shall also be documented at the same two locations.

c. The Contractor shall be responsible for identifying the compartments that require gas free certification. Specific requirements for gas free certification are not normally included in the detail specifications of any work item.

4.10.3 Fire Watch Standers

a. Hot work is permitted only when the Contractor provides fire watch standers. A fire watch stander is required whenever welding, flame cutting brazing or grinding or other hot work is performed where combustible materials are present within 35 feet; or where wall or deck openings within a 35-feet radius expose combustible materials in adjacent areas; or when combustible materials are adjacent to the opposite side of metal partitions exposed to hot work, and could be ignited by conduction or radiation. In the latter case, a fire watch stander is required on both sides of the partition.

b. Each fire watch stander shall be outfitted by the Contractor with a fire extinguisher of a suitable size and type.

c. Prior to leaving the work site, the fire watch stander shall verify with the worker performing the hot work that no further hot work will be performed. Fire watch shall remain in effect for no less than 30 minutes after the completion of hot work.

d. Insulation, sheathing, or other materials which limit access to either side of a partition or structure on which hot work is being performed shall be considered to be interference, and shall be removed and restored by the Contractor.

4.10.4 Written Hot Work Notice

Prior to starting hot work on any job or separate area of the ship, provide a written notice to the COR, or to the Officer on Deck when on duty. The notice shall specify the location of the work, the time hot work will commence and the current gas free status of the area if needed. The COR shall be notified by the Contractor of the hot work to be performed at the beginning of each work day.

4.10.5 Miscellaneous Safety Requirements

a. Provide a copy of ABS approved welding procedures and maintain a list of currently qualified welders.

b. Oxygen, acetylene, and gas supply manifold systems shall be located off the ship and have a shutoff valve to the gas supply located on the dock. The shutoff shall be in addition to the master shutoff valve at the inlet to each portable outlet header.

c. Rigging of hoses, welding leads, and temporary lights shall be kept clear of the decks on temporary "trees" or brackets and be arranged so as to minimize tripping and other safety hazards. Passageways shall be kept as clear of obstructions as possible.

d. Lockout-tagout safety procedures must be followed when maintenance is being completed on dangerous equipment.

Machines shall be properly shut off and not started up again prior to the completion of maintenance or servicing work.

Hazardous power sources must be isolated and rendered inoperative before any repair procedure is started. Identify, isolate, lock/tag any energy sources and then prove that the equipment isolation is effective before starting maintenance.

4.11 Interferences and Restorations

4.11.1 Remove all interferences and obstructions necessary to complete the required work. This shall include the disassembly and removal of machinery, piping, ducts, cable, wiring, insulation, structures, and anything else, which interferes with the proper accomplishment of work. Except as otherwise specified, this does not include relocations made necessary by new installations, which physically prevent an interference from being returned to its existing location.

4.11.2 Whenever an interference to be removed involves a structural strength member, temporary supports shall be provided to compensate for the strength loss. Whenever watertight integrity is violated by a removed interference, provide a temporary means of maintaining watertight integrity, except when work is actually being performed or the space is otherwise manned.

4.11.3 Restore all interferences to their existing configuration and condition. Install new gaskets and fasteners. In place of material that is rendered unsuitable for reinstallation during removal or storage, provide and install new materials which are equal in composition, strength, design, type, and size as existed prior to removal. All insulation removed or damaged shall be renewed with new insulation.

4.11.4 Material containing asbestos, which is removed as interference, shall not be reinstalled. Instead, renew the asbestos-containing material with a new non-asbestos material, which provides the same function, and general appearance as that removed.

4.11.5 Align and conduct strength, tightness, and operational tests to ensure that the reinstalled interferences safely perform their normal functions.

4.11.6 The Contractor shall be responsible for identifying all interferences involved in accomplishing required work.

Interferences are not normally identified in the detail specifications of the work item.

4.11.7 All exterior hardware installed in this scope of work shall be SAE 316 grade, unless other materials are specified in the specific work item.

4.12 Shipboard Storage

4.12.1 No space or compartment on the ship shall be used for storage by the Contractor of materials or tools. The materials allowed at the work site shall be limited to those that will be installed, consumed, or otherwise used during the work shift in progress. When needed or required, obtain approval from NOAA’s facilities manager and provide a temporary dockside storage area to store materials and tools.

4.12.2 Non-hazardous materials that will be used within a week’s time may be stored on the ship if approved by the Commanding Officer prior to bringing them on board. Material brought onto the ship shall be stored until used in areas which do not interfere with access to fire-fighting equipment or personnel access. Crating and packing shall be removed prior to bringing the equipment or material aboard the ship, unless needed to protect the equipment or material from damage during handling. In that case, the crating and packing shall be removed from the equipment or material, and shall be removed from the ship, immediately after being brought aboard.

4.12.3 Material brought onto the ship shall be stored until used in areas which do not interfere with access to fire-fighting equipment or personnel access. Crating and packing shall be removed prior to bringing the equipment or material aboard the ship, unless needed to protect the equipment or material from damage during handling. In that case, the crating and packing shall be removed from the equipment or material, and shall be removed from the ship, immediately after being brought aboard.

4.13 Watertight Integrity

Maintain or restore the watertight integrity of the ship's watertight bulkheads, decks, and hull by installing stuffing tubes, welded bulkhead and deck penetrations, multi-cable transits, couplings, and kickpipes as appropriate. All materials and installation details shall be same as the nearest similar existing penetrations.

4.14 Removals

4.14.1 Whenever removal of equipment or machinery is specified, but reinstallation is not specified, the Contractor shall remove all related electric cables, brackets, foundations, and piping. Removal of cables shall be to the nearest circuit breaker or terminal not needed for operation of other equipment or machinery. Removal of piping shall include all related piping not used by other systems or equipment. Install pipe caps as needed to maintain remaining piping tight.

Foundations or supports shall be cut close to deck, bulkhead, or other support and ground smooth. Contractor shall touch up paint in disturbed areas in accordance with the ship’s Painting Schedule.

4.14.2 Whenever removal of piping or cables involve penetration through bulkheads, decks, hull plating or other watertight boundaries, crop out the penetration and install an insert plate of same thickness as the adjacent plating.

Insert plates shall be a minimum of 6-inch diameters, but as a minimum must comply with ABS requirements for inserting steel decks and bulkheads. Contractor shall touch up paint in disturbed areas in accordance with the ship’s Painting Schedule.

4.15 Structural Access Openings

4.15.1 The Contractor may, with prior approval, cut access openings in ship's structure if required to perform work. Such openings shall be limited to those which are essential for access to otherwise inaccessible areas or which greatly improve accessibility for removals or installations. The method and accomplishment of access cuts in hull and watertight boundaries require ABS authorization, inspection and approval.

4.15.2 Prior to making any access opening in ship's structure, submit to the COR a sketch of the proposed opening, showing the location and dimensions of the proposed access cut, adjacent framing members, nearby penetrations, and scantlings of the structure. Generous radii shall be provided at all corners. Also include a description of the eventual restoration configuration, with material and welding details, and a narrative justification for cutting the opening.

Submittal of the sketch does not insure that the COR will authorize the cut as proposed. The Contractor shall proceed with the access cut only after return by the COR of a signed copy of the sketch. access cut only after return by the COR of a signed copy of the sketch and ABS approval.

4.16 Brackets and Supports

All pipe, cables, ducts, furniture, equipment, machinery installed by the Contractor shall be bracketed, supported, and secured so as to carry the weight, prevent vibration, and withstand inertia forces resulting from rolling and pitching of the ship.

4.17 Gaskets, Packing, and Seals

Whenever the Contractor performs work which disturbs existing gaskets, packing, or seals, new gaskets, packing, and seals of same material as existing shall be installed, except use 3/16-inch thick cork rubber impregnated gasket material conforming to MIL-C-6183, Type I, Class 1, Grade C for all fuel oil tank manhole covers and fuel oil service piping.

4.18 Welding and Allied Processes

4.18.1 All welding, brazing, and allied processes shall be in accordance with the requirements and recommendations of references listed in this statement of work.

4.18.2 While the ship is water-borne, welding shall be permitted only when welding leads are properly grounded.

Welding machines and other welding power sources shall have both cables connected only to the ship where welding is done. The return ground cable shall never be grounded to anything but the ship it is servicing. All welding cables shall be fully insulated and not be permitted to drop overboard into the water. The total cross-sectional areas of the return ground cable shall be at least one million circular mils per 1,000 amperes per 100 feet, but not less than 85,000 circular mils. The ground cable shall be securely fastened to grounding plates or to an integral part of the ship, with contact areas thoroughly cleaned to bare metal.

4.18.3 When welding on structure, equipment, machinery, pressure vessels, or piping, the return ground cable to the welding machine shall be connected in the immediate vicinity (as close as practical) of the work to ensure that current does not flow through bearings, pipe hangers or other areas where arcing or high resistance paths exist. Ground cables shall be attached to structure/piping adjacent to work area when welding near electronic equipment to prevent damage to electronic equipment.

4.19 Painting

4.19.1 Paint new surfaces and touch-up paint existing coating systems that are damaged during performance of work.

Follow the requirements of NOAA Standard Specification S631-5. DWG OD-631-FF04 Rev 01: Painting Schedule If no paint system is identified in the item, then apply the appropriate coating system similar to the area being coated as identified in NOAA Standard Specification MOC-631-2D, “Coating Systems for Steel Surfaces” except that the top coat shall match the surrounding area. NOAA Standard Specification MOC-631-2D, “Coating Systems for Steel Surfaces” may be amended with reference NAVSEA Standard Item 009-32, “Cleaning and Painting Requirements; accomplish” when approved by the COR.

4.20 Electrical

4.21.1 All requirements and recommendations of listed references shall be followed in the selection and installation of electrical cables, equipment, and machinery.

4.20.2 Electrical power distribution systems available aboard the ship for Contractor power tools include 480vac via three submersible pump receptacles and 120vac receptacles throughout the ship.

4.21 Sea Trials

4.21.1 Sea trials are required for this contract. Sea trials shall be conducted two or more days prior to the contract completion date and if contract extensions are awarded this applies to the revised contract completion dates. The ship will return to contractor’s facility following Sea trials, until contract completion. For planning purposes Sea trials will include 12 hours time between departure and return to contractor’s facility. NOAA reserves the option to anchor out, returning contractor to shore via small boat and returning to contractor’s facility the morning following Sea Trials.

4.21.2 Two weeks before Sea Trials, submit to COR a draft Sea Trials Agenda for review. The Sea Trials Agenda shall list tests and inspections to be accomplished by the contractor, and indicating where Ships Force assistance is needed to operate equipment. Include operational test and leak test of electrical & mechanical equipment and leak check of affected mechanical joints in the Sea Trials agenda. Other testing of equipment and systems will be identified to the contractor for inclusion into the Sea Trials agenda.

4.22 Quality Assurance (QA), Test, and Inspections

4.22.1 Maintain a Quality Assurance (QA) TEST AND INSPECTION PLAN applicable to all work items, including all additional work items which are authorized by the Contracting Officer. Update QA TEST AND INSPECTION PLAN weekly and provide a copy to the COR 24-hours prior to the scheduled weekly progress meeting. Include the following minimum information for each work item and additional work item:

a. Specification item and paragraph number

b. Component/Equipment name

c. Test or Inspection description

d. Acceptance Criteria

e. Quality Assurance Inspection Report/Condition Report

4.22.2 Maintain a separate Test Schedule. Update Test Schedule weekly and provide a copy to the COR 24-hours prior to the scheduled weekly progress meetings.

4.22.3 At least four hours, but not more than 24 hours, in advance of conducting each required test and inspection, notify the COR in order to allow the COR the opportunity to witness, or to arrange for another NOAA representative to witness, the tests and inspections. If the COR or other NOAA representative is not present at the scheduled time of the test or inspection, and if the required 4-hour advance notification was furnished to the COR, the Contractor may proceed with the test or inspection.

4.22.4 All tests and inspections shall be witnessed by the Contractor's supervisor responsible for the work. A Condition Report shall be prepared to document the results of all tests and inspections.

4.22.5 To the extent possible, all tests and inspections shall be scheduled during the normal weekday work shift. Tests and inspections may be scheduled for other times only when necessary to avoid a delay in the contract completion.

When necessary to schedule a test or inspection after the normal day shift or on a weekend, the COR shall be notified of the test or inspection at least four hours before the end of the last preceding regular work shift.

4.22.6 Perform an operational test of all newly installed, overhauled, and repaired equipment to demonstrate proper operation. Shipboard equipment will be operated by the ship’s crew.

4.22.7 Whenever a "hose test" is specified, conduct the test by directing a 50-psig stream of water from a 1-1/2 inch fire hose through an all purpose nozzle at a distance of not more than 10 feet from the surface being tested. Direct the stream of water in a manner most likely to disclose a leak and inspect the opposite side of the surface for leaks.

4.22.8 Whenever equipment, machinery, systems, or other system components are required to be disassembled, opened or overhauled, the Contractor shall complete all disassembling and inspections during the first 25-percent of the work performance period. All tanks required to be opened shall also be opened and gas-freed during the first 25-percent of the work performance period. No time extension of the work performance period will be granted for delays caused by the Contractor's failure to comply with this 25-percent time requirement.

4.23 Fuel Oil and Lube Oil Offloading

4.23.1 Whenever the Contractor is required to or elects to offload fuel oil or lube oil from the ship, the oil shall be pumped to and stored in clean moisture-free storage tanks. Meter the oils with a calibrated meter during offloading and during return. Contractor shall provide all equipment, labor, disposal costs, and misc. related items. Take test samples during offloading and during return, and have the test samples analyzed by a lab for water and impurities to verify that the oils were not contaminated while in the Contractor's possession. Provide copies of lab reports to the COR.

4.23.2 After all work which necessitated the oils removal has been completed, return the oil to the ship. In lieu of storing the oil, the Contractor may accept title and responsibility for disposal of the oil and provide an equal amount of new clean oil, same as that removed. Test samples are required, even if this option is exercised by the Contractor.

4.24 Disposal of Fluids

Whenever work requires that equipment, machinery, piping, or tanks be drained of fluids, the Contractor shall be responsible for draining and proper disposal of the fluid. If the Contractor drains the fluid into the ship's bilges, the Contractor shall pump all fluid from the applicable bilges into drydock tanks and properly dispose of the fluid, including the fluid that existed prior to and the fluid that accumulates between the time the equipment, machinery, piping or tanks were drained and the time the bilges have been pumped dry by the Contractor.

4.25 Pre-bid Inspections

4.25.1 Vehicle and personnel access to NOAA Ship Oscar Dyson for pre-bid inspections is restricted via gated security if in Newport. All contractors, vendors, and visitors are encouraged to make pre-arrival arrangements for access in advance by calling the Port Engineer at 541-867-8726.

4.25.2 Pre-bid inspections are scheduled for 9-3-2013 in Kodiak, Alaska

4.26 Water Depths and Height Restrictions

4.26.1 At no time will the ship be moored at any dock or transit any waterway which has a water depth less than that required to provide a minimum clearance of one foot under the lowest underwater projection.

4.26.2 The minimum liquid load, drafts and displacement of the ship at which the government intends to transit and arrive at the Contractor's facility will normally be provided in the detail specifications. Also included will be information concerning any changes in the ships liquid load which the Contractor will be permitted to make in order to meet the minimum underwater clearance requirements.

4.26.3 At no time will the ship transit a waterway which has non-opening bridge or other overhead structure that would cause less than one-foot clearance over the ship's highest projection. In order to permit passage of the ship under bridges or other overhead structures in the waterway, the government will lower masts, which have hinged connections for that purpose. However, the government will not remove, and will not permit the Contractor to remove, any part of the ship's structure or equipment for the purpose of providing the required overhead clearance. The NOAA Ship Oscar Dyson does not have hinged masts.

4.27 Ship's Moorings

The contractor shall provide adequate pier or dock space acceptable to the Contracting Officer for safely mooring the ship. The following requirements and restrictions apply:

4.27.1 The facilities and services shall be sufficient to permit the contractor to comply with all other requirements of the contract.

4.27.2 Contract award is based, in part, on information provided by the contractor during the pre-award survey regarding the pier or dock facilities, which will be used to moor the ship. Unless specifically approved in writing by the COR, the ship shall not be moored at any pier or dock space other than those proposed during the pre-award survey.

4.27.3 Shifting of the ship from one mooring berth to another causes disruption of services to the ship and interferes with work and schedules of the crew. Unless specifically approved by the Contracting Officer, no more than one mooring shift (dry docking and refloating excluded) of the ship shall be made during the contract period.

a. When shifting of the ship is required, the COR and Commanding Officer shall be given a minimum of three days advance notice of the proposed shift.

b. Except when drydocking and refloating the ship, all shifting of the ship shall be performed only during regular work days and hours.

4.27.4 All mooring spaces to be used by the ship shall be under the complete and legal control of the contractor.