1.0_-_Western_Regional_Climate_Center_Request_for_Proposal_ Final .pdf

AB-133E-16-RP-0034

Western Regional Climate Center Request for Proposal

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

xxxxxxxxxx

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 4 OF 60 AB-133E-16-RP-0034

Base Period 0001 Western Regional Climate Center Services in accordance with Part I, Section C, Performance Work Statement (PWS) of this document.

Period of Performance 01-August-2016 to 05-March-2017

This is a non-priced CLIN, do not enter pricing for this item. See section J

Period of Performance: 08/01/2016 to 03/05/2017

7.00 MO

Option Period I

OPT

1001 Western Regional Climate Center Services in accordance with Part I, Section C, Performance Work Statement (PWS) of this document.

Period of Performance 06-March-2017 to 05-March-2018

This is a non-priced CLIN, do not enter pricing for this item. See Section J

Period of Performance: 03/06/2017 to 03/05/2018

12.00 MO

Option Period II

OPT

2001 Western Regional Climate Center Services in accordance with Part I, Section C, Performance Work Statement (PWS) of this document.

Period of Performance 06-March-2018 to 05-March-2019

This is a non-priced CLIN, do not enter pricing for this item. See Section J

Period of Performance: 03/06/2018 to 03/05/2019

12.00 MO

Option Period III

OPT

3001 Western Regional Climate Center Services in accordance with Part I, Section C, Performance Work Statement (PWS) of this document.

Period of Performance 06-March-2019 to 05-March-2020

This is a non-priced CLIN, do not enter pricing for this item. See Section J

Period of Performance: 03/06/2019 to 03/05/2020

12.00 MO

Option Period IV

OPT

4001 Western Regional Climate Center Services in accordance with Part I, Section C, Performance Work Statement (PWS) of this document.

Period of Performance

12.00 MO

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 5 OF 60 AB-133E-16-RP-0034

06-March-2020 to 05-March-2021

This is a non-priced CLIN, do not enter pricing for this item. See Section J

Period of Performance: 03/06/2020 to 03/05/2021

PART I - SECTION B - SCHEDULE OF ITEMS

AB-133E-16-RP-0034 Page 6 of 60

SCHEDULE OF ITEMS/PRICES: The contractor shall provide direct billable rates for the line item(s) of services noted below using the attached pricing matrix (section J attachment 1). Requirements for work will be specified in individual task order(s)(section J attachment 2) issued herein in strict accordance with the Performance Work Statement and all other terms and conditions of the contract.

B.1 FAR 52.216-1 Type of Contract (April 1984)

The Government contemplates award of a single award Indefinite Delivery-

Indefinite Quantity (IDIQ) contract resulting from this solicitation with provisions for directed firm fixed price or Labor Hour/Time and Material task orders (TOs). It consists of a base period from the effective date of the contract to 7 months thereafter and 4, 1-year options.

The type of contractual instrument selected will be determined by task order and will be based on the criteria contained in FAR 16.1, Selecting Contract

Types. Only one type of contractual instrument will be used on an individual

TO unless otherwise mutually agreed to by the Contractor and the Contracting

Officer.

B.2 1352.216-72 Minimum and Maximum Contract Amounts (March 2000)

During the period of performance of this contract, including any extension options exercised, the Government shall place orders totaling a minimum of

$10,000. The amount of all orders shall not exceed $9,900,000.00.

B.3 DEFINITIONS

For the purpose of this contract, the terms offer, Offeror or Offeror(s) is synonymous with the terms bid, Bidder or Bidder(s). The terms additional work requirements is synonymous with task orders.

(End of Section B)

PART I - SECTION C - SPECIFICATIONS/ PERFORMANCE WORK STATEMENT

AB-133E-16-RP-0034 Page 7 of 60

C.1 STATEMENT OF WORK/SPECIFICATIONS

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the following Performance Work Statement.

PERFORMANCE WORK STATEMENT

C.1.1 Introduction and Background

The mission of the National Oceanic and Atmospheric Administration’s (NOAA)

National Environmental Satellite, Data, and Information Service (NESDIS) is to provide and ensure timely access to global environmental data from satellites and other sources to promote, protect, and enhance the Nation's economy, security, environment, and quality of life. NESDIS acquires and manages the Nation's operational environmental satellites, provides data and information services to numerous end users, and conducts related research.

The National Centers for Environmental Information (NCEI) is the official source for historical and near-real time atmospheric and space weather, climate, coasts, oceanographic, and geophysical environmental data and information, and supports the NESDIS mission. NCEI was created in 2015 as a merger of the former National Climatic Data Center (NCDC), National

Geophysical Data Center (NGDC), and National Oceanographic Data Center

(NODC). NCEI headquarters are located in Asheville, NC, with additional major presences in Boulder, CO; Silver Spring, MD; and Stennis Space Center, MS; as well as regional staff stationed around the country. With archival responsibilities at its core, NCEI provides end-to-end capacity for acquisition, stewardship, access, services, and assessment of its holdings in support of NOAA’s mission to “understand climate variability and change to enhance society’s ability to plan and respond.”

To better support its users, NCEI uses a three-tiered program for climate services that leverages the expertise and capabilities of partners at the national, regional, and state levels. At the first tier, NCEI provides national-level climate monitoring, data archival, products, and services in response to national economic and environmental priorities. At the second tier, NCEI supports a Regional Climate Services (RCS) program that makes relevant and actionable products and services accessible to a range of place-based private and public sector customers. At the third tier, NCEI primarily partners with state climate offices and the American Association of State

Climatologists (AASC) to promote data access and capture user requirements.

NCEI’s six Regional Climate Centers (RCC) are a key part of its RCS program.

The RCCs produce and deliver environmental data, products, information, and services – hereafter collectively termed “products and services” – and capture user needs in six distinct regions of the United States, including the contiguous U.S., Alaska, Hawaii, and territories. By transforming, tailoring, and augmenting NCEI’s products and services, the RCCs provide a bridge between NCEI and regional user communities, including the private sector. They support NOAA’s mission to advance understanding of climate variability and impacts through user engagement and the translation of data into useable products and services for decision makers.

RCCs support an intentional effort to understand user needs for NCEI’s environmental information, and translate those needs into requirements for the development of future products and services. They work hand-in-hand with

AB-133E-16-RP-0034 Page 8 of 60

NCEI’s Regional Climate Services Directors (RCSD) in their mission, with the

RCSDs primarily assessing, prioritizing, and translating constituent needs into actionable product requirements, and the RCCs primarily providing operational capacity to deliver products and services. RCSDs provide strategic direction to the RCCs to align their core activities with emerging regional priorities. Working together, the RCSDs and RCCs enable more environmentally-informed private- and public-sector decision-making in all sectors of the economy, effectively enhancing the Nation’s preparedness for and resiliency to climate extremes and change.

To maintain a cost-effective program, RCCs take into consideration existing and planned capabilities of other NOAA and non-NOAA climate services providers to avoid redundancy. RCCs share their expertise in observational networks, data stewardship, and information systems design with NCEI, the

National Weather Service (NWS), and other NOAA programs and partners to ensure an integrated approach to climate information analysis and dissemination.

The RCC Program directly supports the following legislative mandates:

● National Climate Program Act of 1978, whose mandate is to “…establish a national climate program that will assist the Nation and the world to understand and respond to natural and man-induced climate processes and their implications.” 15 U.S.C. §§ 2901- 08 (1978)

● U.S. Global Change Research Act of 1990, which calls for the Federal

Government to “…combine and interpret data from various sources to produce information readily usable by policymakers attempting to formulate effective strategies for preventing, mitigating, and adapting to the effects of global change.” 15 U.S.C. §§ 2921, 2931-38 (1990)

C.1.2 Scope of Work

NCEI seeks to sustain and strengthen its existing climate services and capabilities through the RCC program. NCEI's six RCSDs, who are geographically stationed across the U.S., will look toward RCC capabilities to implement and facilitate major operational components of NCEI's regional goals and to pursue complementarity with other NOAA regional capabilities.

Through this arrangement, the RCCs will effectively provide execution of

NCEI's regional priorities.

A. Geographic Scope

The six RCC regions are defined as follows:

● Northeast Region: ME, NH, VT, MA, RI, CT, NY, NJ, PA, DE, MD, WV

● Southeast Region: VA, NC, SC, GA, AL, FL, PR, USVI

● Southern Region: TN, MS, LA, AR, OK, TX

● Midwestern Region: KY, IN, MI, IL, WI, MO, IA, MN, OH

● High Plains Region: ND, SD, NE, KS, CO, WY

● Western Region: MT, ID, UT, NM, AZ, NV, CA, OR, WA, AK, HI, US-affiliated Pacific Islands

AB-133E-16-RP-0034 Page 9 of 60

A contractor providing an RCC capability to a region need not be physically located within the region however and all states, territories, and U.S.-affiliated islands in a region must be served by its respective RCC. To this end, formal partnerships, consortiums, and other means of institutional collaboration within each region are encouraged.

B. Program Scope

The RCCs will provide climate-related products and services to address regional needs and issues in the context of NCEI’s broader environmental information responsibilities. This will include leveraging NOAA’s capabilities and expertise by transforming its satellite, in situ, radar, and paleoclimate data and products into regionally-tailored products and services, as appropriate that meet the needs of users and partners. RCCs will focus their work in four broad areas, including:

1. Regional engagement and user needs identification, in which RCCs will engage with industry, economic and environmental sectors, and public sector constituencies throughout each region to understand their climate-related issues, needs, awareness, and capabilities.

2. Needs prioritization and product and tool provision, in which RCSDs will assess, prioritize, and translate user needs into requirements, and, RCCs will adapt or develop, test, and sustain tools, products, and services meeting the requirements. To this end, they will support NCEI in the intentional collection of user needs and translation to requirements for future products through regular contributions to

NCEI’s requirements collection database tool.

3. Transitioning appropriate tools, products, and services to sustained NCEI operational states, in which RCCs will plan and execute transition projects that result in new or upgraded NCEI operational software, systems, products, services, and other capabilities.

4. Services in which RCCs will sustain activities supporting their mission of the provision of products and services as well as other NCEI regional needs.

When appropriate, RCCs will actively engage other regional NOAA programs

(e.g., NWS regional offices, National Integrated Drought Information System

(NIDIS), early warning systems, NOAA regional collaboration teams) and NOAA partners (e.g., Regional Integrated Sciences and Assessments, Sea Grant programs) to identify shared priorities for climate services and facilitate opportunities for research-to-operations activities. RCCs are encouraged to refer customers to other key partners (AASC offices, NWS) for state and local inquiries if there is a State Climatologist or NWS Weather Forecast Office with the capacity to address the need. In all activities RCCs will monitor the greater climate service provider landscape and adjust appropriately to avoid duplication of efforts.

The RCCs will focus on serving relevant parts of the private sector as well as non-Federal parts of the public sector, such as state, county, and municipal governments, related associations, and indigenous communities.

RCCs will also provide non-inherently governmental support to NCEI per the

Requirements section below.

The RCCs will collectively provide two types of services and capabilities:

Regional Services and National Capabilities to Support Regional Needs. (Task

Order 001)

AB-133E-16-RP-0034 Page 10 of 60

1. Regional Services are services that must be provided by the RCC in a particular region. Some of these services are common to all RCCs, while others are specific to individual regions. Common services include general regional services not focused on specific sectors or climate-related issues, such as providing monthly, quarterly, and annual regional climate summaries to NCEI and transitioning mature RCC research products and services to NCEI’s Initial Operational

Capability.

Region-specific services are those focused on sectors or climate-related issues that NCEI has identified in the Requirements section below. Examples include conducting needs assessments and providing climate products related to water resources or coastal inundation.

Besides serving its home region, an RCC with a given region-specific primary capability will provide leadership and expertise in that function beyond its region, in concert with other RCCs, to ensure the sector- or issue-related capability serves regional needs across the

Nation as necessary.

2. National Capabilities to Support Regional Needs are enterprise services or capabilities that do not require the expertise or resources unique to any given regions, such as a capability for users to report and track possible errors in NCEI data products and systems as identified by users.

C.1.3 Period of Performance:

Base Period: August 1, 2016 – March 05, 2017

Option Period I: March 6, 2017 – March 05, 2018

Option Period II: March 6, 2018 – March 05, 2019

Option Period III: March 6, 2019 – March 05, 2020

Option Period IV: March 6, 2020 – March 05, 2021

C.1.4 Additional Work Requirements (AWR) or Task Orders

The contractor is encouraged to actively advance regional climate services through the performance of additional work requirements. With the availability of additional financial resources, the RCS Program Manager at

NCEI will oversee the allocation of funding for additional work requirements, based upon NCEI’s mission needs and regional priorities identified in coordination with the RCSDs. Such funding is above and beyond that dedicated for the requirements outlined under Section 4. These requests will be processed as task orders under the base contract and priced based on appropriate labor categories and rates for the appropriate option year.

Task Orders, as defined in this section, differ from requirements (as defined in Section C.1.2) by the extent and nature of the activity. Typically, core requirements are defined as those activities dedicated to operations and maintenance, successor products and services, and development and transfer activities. Task Order requirements under this section, cover system enhancements or major directed efforts that may fall into one or more of the following categories:

● Reanalysis, rescue or other significant enhancements of data sets

● Enhancements to existing operational systems and products

AB-133E-16-RP-0034 Page 11 of 60

● Operation and maintenance of systems used by NCEI partners such as NWS and the Office of Oceanic and Atmospheric Research

● Climate interfaces (data management and dissemination)

● Climate network development

● Development of geospatial capabilities

● Integration of non-NOAA data into blended products

● Non-routine data quality assurance and control

● Development of thematic web portal infrastructure

● Engagement in emerging regional services priorities (e.g., extreme events)

● Response to regional funding or interagency coordination opportunities

● Other climate and or environmental data related work requirements

(END OF PERFORMANCE WORK STATEMENT)

(END OF SECTION C)

PART I - SECTION D - PACKING AND MARKING

AB-133E-16-RP-0034 Page 12 of 60

D.1 MARKING DELIVERABLES

The contract number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by the contract.

Mark deliverables for:

NATIONAL CENTERS FOR ENVIROMENTAL INFORMATION

C/o RCS PROGRAM MANAGER, ROOM 471

151 PATTON AVE.

ASHEVILLE, NC 28801-5001

(End of clause)

(End of Section D)

PART I - SECTION E - INSPECTION AND ACCEPTANCE

AB-133E-16-RP-0034 Page 13 of 60

E.1

FAR 52.246-4

INSPECTION OF SERVICES -- FIXED-PRICE (AUG. 1996)

E.2

FAR 52.246-6

INSPECTION -- TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

E.3

FAR 52.246-9

INSPECTION OF RESEARCH AND DEVELOPMENT (SHORT FORM) (APR 1984)

E.4

CAR 1352.246-70

PLACE OF ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

NATIONAL CENTERS FOR ENVIRONMENTAL INFORMATION

C/o RCS PROGRAM MANAGER, ROOM 471

151 PATTON AVE.

ASHEVILLE, NC 28801-500

E.5 PROGRESS REPORTS

The contractor shall submit, to the Government, a progress report every two (2) month(s) after the effective date of the contract, and every two (2) months thereafter during the period of performance. The contractor shall deliver progress reports that summarize the work completed during the performance period, the work forecast for the following period, and state the names, titles and number of hours expended for each of the contractor's professional personnel assigned to the contract, including officials of the contractor. The report shall also include any additional information—including findings and recommendations—that may assist the Government in evaluating progress under this contract. The first report shall include a detailed work outline of the project and the contractor's planned phasing of work by reporting period.

E.6 RESPONSIBILITY FOR INSPECTION AND ACCEPTANCE

The Contracting Officer's Technical Representative (COTR) as appointed/ designated by letter per Section G.2 of this document is the Government's official responsible for inspection and acceptance of required services under the terms and conditions of this contract. The

Government may designate additional representative(s) to provide periodic inspections or observations during the performance of this contract. However, Government inspections are for the sole benefit of the Government and do not relieve the contractor of its responsibilities to provide adequate quality control as described in

Technical Specification Section J. The contractor is responsible for

PART I - SECTION E - INSPECTION AND ACCEPTANCE

AB-133E-16-RP-0034 Page 14 of 60 inspection of its own work to insure that all work performed conforms to the terms and conditions of the contract.

(End of Section E)

PART I - SECTION F - DELIVERY OR PERFORMANCE

AB-133E-16-RP-0034 Page 15 of 60

F.1 1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

The period of performance of this contract is from 09/01/2012 or date of award, whichever is later through 09/30/2013.

F.2 FAR 52.242-15

STOP-WORK ORDER (AUG. 1989)

F.3 FAR 52.242-17

GOVERNMENT DELAY OF WORK (APR 1984)

F.4 SCHEDULE OF DELIVERABLES

F.4.1 SCHEDULE OF DELIVERABLES FOR REGIONAL SERVICES REQUIREMENTS

The table below summarizes the contractual deliverables, the frequencies of delivery, and the recipients of the deliverables for the Regional Services Requirements (Task Order 001).

Deliverables Frequency Received By*

Climate Monitoring

Reports

Monthly and Annually - No later than the 5th business day of the following month and calendar year

NCEI Climate

Assessment Team

Lead, PM, COR

Quarterly Reports Quarterly - No later than the

10th business day following the end of the fiscal quarter

PM, COR,

appropriate RCSD

Climate Impact and

Outlook Summaries

Quarterly – No later than 3rd

Thursday of March, June, September and December

PM, COR,

appropriate RCSD

Summary of User Needs Monthly through NCEI requirements tool – No later than 10th business day of the following month

NCEI requirements tool

Inventory of products and services

Semi-Annually (include in quarterly reports for

Jan/Feb/Mar and Jul/Aug/Sep)

PM, COR,

appropriate RCSD

Prioritized List of

User Needs

Semi-Annually (include in quarterly reports for

Jan/Feb/Mar and Jul/Aug/Sep)

PM, COR,

appropriate RCSD

Workshops At least annually

Workshop Reports Within 6 weeks of workshop completion

PM, COR,

appropriate RCSD

Security Audit Annually COR

*PM: RCS Program Manager, COR: Contracting Officer’s Representative, RCSD:

Regional Climate Services Director

PART I - SECTION F - DELIVERY OR PERFORMANCE

AB-133E-16-RP-0034 Page 16 of 60

F.4.2 SCHEDULE OF DELIVERABLES FOR NATIONAL CAPABILITIES REQUIREMENTS

The table below summarizes the contractual deliverables, the frequencies of delivery, and the recipients of the deliverables for the National Capabilities Requirements (Task Order 001).

Deliverables Frequency Received By*

Updates and Corrections to Threaded Database

Annually, by April of each year (end of month)

NCEI Operations

Error Reporting and

Tracking Status Reports

Monthly - No later than the 5th business day of the following month

PM, COR

Cooperative Observing

Stations – Update

Database Daily

Daily NCEI Operations

NWS COOP Support Reports Monthly - No later than the 5th business day of the following month

PM, COR

*PM: RCS Program Manager, COR: Contracting Officer’s Representative.

(End of Section F)

PART I - SECTION G - CONTRACT ADMINISTRATION DATA

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G.1 CAR 1352.201-70

CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2 CAR 1352.201-72

CONTRACTING OFFICER'S REPRESENTATIVE (COR) (APR 2010)

(a) A Government representative shall be designated as the Contracting

Officer's Representative (COR) after award of the contract via official letter from the Contracting Officer. The COR may be changed at any time by the Government without prior notice to the contractor by further written notification by the Contracting Officer. Contact information for the COR shall be included in the letter(s).

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The

Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

G.3 SUBMISSION OF INVOICES

Payment will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment.

a) Original invoices shall be emailed, or mailed via the U.S. Postal

Service to the COR, Contracting Officer(s), and Contracting

Specialist(s) assigned to the administration of the contract. The

Government may elect to specify which method (mail, email or another electronic method) the contractor shall use to deliver invoices via written letter from the Contracting Officer at any time.

AB-133E-16-RP-0034 Page 18 of 60

b) The contract administration office is as follows:

U.S. Department of Commerce/NOAA

Western Acquisition Division

7600 Sand Point Way NE, SOU6, Bldg. 1

Seattle, WA 98115

c) The designated payment office for this contract is:

U.S. Department of Commerce/NOAA

Western Finance Operations Branch

7600 Sand Point Way NE

Seattle, WA 98115

d) The Government may return invoices that do not comply with these requirements.

G.4 CONTRACTOR PERFORMANCE EVALUATIONS

Interim and final evaluations of contractor performance on this contract will be prepared in accordance with Federal Acquisition

Regulation (FAR) Subpart 42.15. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluations will be prepared on a yearly basis.

Interim and final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit comments, rebutting statements, or additional information.

Disagreements between the parties regarding an evaluation will be reviewed by the Government at a level above the Contracting Officer.

The ultimate conclusion on the performance evaluation is a decision of the contracting agency.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

G.5 NONPERSONAL SERVICES

This contract is for nonpersonal services, as defined in Federal

Acquisition Regulation (FAR) 37.101. Contractor personnel are not subject to supervision and control by the Contracting Officer, the

Contracting Officer’s Technical Representative, or any other

Government employee.

AB-133E-16-RP-0034 Page 19 of 60

G.6

CONTRACT ADMINISTRATOR

TO BE DESIGNATED AT TIME OF AWARD BY SEPARATE LETTER is hereby designated as the Contract Administrator under the contract. All correspondence and inquiries concerning administration of this contract should be addressed to the Contract Administrator at the address in Block 7 (page 1) of this document.

(End of section G)

PART I - SECTION H - SPECIAL CONTRACT REQUIREMENTS

AB-133E-16-RP-0034 Page 20 of 60

H.1 CAR 1352.208-70

RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

(a) The contractor is authorized to duplicate or copy production units provided the requirement does not exceed 5,000 production units of any one page or 25,000 production units in the aggregate of multiple pages. Such pages may not exceed a maximum image size of 103/4by

141/4inches. A “production unit” is one sheet, size 81/2x 11 inches

(215 x 280 mm), one side only, and one color ink. Production unit requirements are outlined in the Government Printing and Binding

Regulations.

(b) This clause does not preclude writing, editing, preparation of manuscript copy, or preparation of related illustrative material as a part of this contract, or administrative duplicating/copying (for example, necessary forms and instructional materials used by the contractor to respond to the terms of the contract).

(c) Costs associated with printing, duplicating, or copying in excess of the limits in paragraph (a) of this clause are unallowable without prior written approval of the Contracting Officer. If the contractor has reason to believe that any activity required in fulfillment of the contract will necessitate any printing or substantial duplicating or copying, it shall immediately provide written notice to the

Contracting Officer and request approval prior to proceeding with the activity. Requests will be processed by the Contracting Officer in accordance with FAR 8.802.

(d) The contractor shall include in each subcontract which may involve a requirement for any printing, duplicating, and copying in excess of the limits specified in paragraph (a) of this clause, a provision substantially the same as this clause, including this paragraph (d).

H.2 CAR 1352.209-72

RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

(a) The contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the contractor in performance of the contract and designated by the

Contracting Officer or Contracting Officer's Representative, in the strictest confidence. The contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the contractor's possession, to those employees needing such information to perform the work described herein, i.e., on a “need to know” basis. The contractor agrees to immediately notify the Contracting Officer in writing in the event that the contractor determines or has reason to suspect a breach of this requirement has occurred.

(b) The contractor agrees that it will not disclose any information described in subsection (a) to any person unless prior written

AB-133E-16-RP-0034 Page 21 of 60 approval is obtained from the Contracting Officer. The contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

H.3 CAR 1352.209-73

COMPLIANCE WITH THE LAWS (APR 2010)

The contractor shall comply with all applicable laws, rules and regulations which deal with or relate to performance in accord with the terms of the contract.

H.4 CAR 1352.209-74

ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(a) Purpose. The purpose of this clause is to ensure that the contractor and its subcontractors:

(1) Are not biased because of their financial, contractual, organizational, or other interests which relate to the work under this contract, and

(2) Do not obtain any unfair competitive advantage over other parties by virtue of their performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the contractor, its parents, affiliates, divisions and subsidiaries, and successors in interest

(hereinafter collectively referred to as “contractor”) in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity. For the purpose of this clause, affiliation occurs when a business concern is controlled by or has the power to control another or when a third party has the power to control both.

(c) Warrant and Disclosure. The warrant and disclosure requirements of this paragraph apply with full force to both the contractor and all subcontractors. The contractor warrants that, to the best of the contractor's knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, and that the contractor has disclosed all relevant information regarding any actual or potential conflict. The contractor agrees it shall make an immediate and full disclosure, in writing, to the Contracting Officer of any potential or actual organizational conflict of interest or the existence of any facts that may cause a reasonably prudent person to question the contractor's impartiality because of the appearance or existence of bias or an unfair competitive advantage. Such disclosure shall include a description of the actions the contractor has taken or proposes to take in order to avoid, neutralize, or mitigate any resulting conflict of interest.

(d) Remedies. The Contracting Officer may terminate this contract for

AB-133E-16-RP-0034 Page 22 of 60 convenience, in whole or in part, if the Contracting Officer deems such termination necessary to avoid, neutralize or mitigate an actual or apparent organizational conflict of interest. If the contractor fails to disclose facts pertaining to the existence of a potential or actual organizational conflict of interest or misrepresents relevant information to the Contracting Officer, the Government may terminate the contract for default, suspend or debar the contractor from

Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) Subcontracts. The contractor shall include a clause substantially similar to this clause, including paragraphs (f) and (g), in any subcontract or consultant agreement at any tier expected to exceed the simplified acquisition threshold. The terms “contract,” “contractor,” and “Contracting Officer” shall be appropriately modified to preserve the Government's rights.

(f) Prime Contractor Responsibilities. The contractor shall obtain from its subcontractors or consultants the disclosure required in FAR

Part 9.507–1, and shall determine in writing whether the interests disclosed present an actual, or significant potential for, an organizational conflict of interest. The contractor shall identify and avoid, neutralize, or mitigate any subcontractor organizational conflict prior to award of the contract to the satisfaction of the

Contracting Officer. If the subcontractor's organizational conflict cannot be avoided, neutralized, or mitigated, the contractor must obtain the written approval of the Contracting Officer prior to entering into the subcontract. If the contractor becomes aware of a subcontractor's potential or actual organizational conflict of interest after contract award, the contractor agrees that the

Contractor may be required to eliminate the subcontractor from its team, at the contractor's own risk.

(g) Waiver. The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the contractor may at any time seek a waiver from the Head of the Contracting Activity by submitting such waiver request to the Contracting Officer, including a full written description of the requested waiver and the reasons in support thereof.

H.5

CAR 1352.216-74

TASK ORDERS (APR 2010)

(a) In task order contracts, all work shall be initiated only by issuance of fully executed task orders issued by the Contracting

Officer. The work to be performed under these orders must be within the scope of the contract. The Government is only liable for labor hours and costs expended under the terms and conditions of this contract to the extent that a fully executed task order has been issued and covers the required work and costs. Charges for any work not authorized shall be disallowed.

AB-133E-16-RP-0034 Page 23 of 60

(b) For each task order under the contract, the Contracting Office shall send a request for proposal to the contractor(s). The request will contain a detailed description of the tasks to be achieved, a schedule for completion of the task order, and deliverables to be provided by the contractor.

(c) The contractor shall submit a proposal defining the technical approach to be taken to complete the task order, work schedule and proposed cost/price.

(d) After any necessary negotiations, the contractor shall submit a final proposal.

(e) Task orders will be considered fully executed upon signature of the Contracting Officer. The contractor shall begin work on the task order in accordance with the effective date of the order.

(f) The contractor shall notify the Contracting Officer of any instructions or guidance given that may impact the cost, schedule or deliverables of the task order. A formal modification to the task order must be issued by the Contracting Officer before any changes can be made.

(g) Task orders may be placed during the period of performance of the contract. Labor rates applicable to hours expended in performance of an order will be the contract rates that are in effect at the time the task order is issued.

(h) If multiple awards are made by the Government, the CO shall provide each awardee a fair opportunity to be considered for each task order over the micro-purchase threshold unless one of the exceptions at FAR 16.505(b) applies.

H.6 1352.228-70 INSURANCE COVERAGE (APR 2010)

(a) Workers Compensation and Employer’s Liability. The contractor is required to comply with applicable federal and state workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least

$100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General liability. (1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) When special circumstances apply in accordance with FAR 28.307-

2(b), Property Damage Liability Insurance shall be required in the amount of $0.00.

(c) Automobile liability. The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability

AB-133E-16-RP-0034 Page 24 of 60 covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel liability. When contract performance involves use of vessels, the Contractor shall provide, vessel collision liability and protection and indemnity liability insurance as determined by the

Government.

H.7 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED

PRICE (APR 2010)

When the Government is injured, wholly or partially as a result of the contractor's actions and such actions are covered by the insurance required by 1352.228-70, Insurance Coverage, the Government is entitled to recover from the contractor the full amount of any such injury attributable to the contractor regardless of a deductible. The

Contracting Officer may offset the amount of recovery against any payment due to the contractor.

H.8 CAR 1352.228-75

RISK AND INDEMNITIES (APR 2010)

The contractor hereby agrees to indemnify and hold harmless the

Government, its officers and employees from and against all claims, demands, damages, liabilities, losses, suits and judgments (including all costs and expenses incident thereto) which may be suffered by, accrue against, be charged to or recoverable from the Government, its officers and employees by reason of injury to or death of any person other than officers, agents, or employees of the Government or by reason of damage to property of others of whatsoever kind (other than the property of the Government, its officers, agents or employees) arising out of the operation of the aircraft. In the event the contractor holds or obtains insurance in support of this covenant, evidence of insurance shall be delivered to the Contracting Officer.

H.9 1352.233-70 HARMLESS FROM LIABILITY (MAR 2000)

The Contractor shall hold and save the Government, its officers, agents, and employees harmless from liability of any nature or kind, including costs and expenses to which they may be subject to or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or persons

AB-133E-16-RP-0034 Page 25 of 60 or property by virtue of performance of this contract, arising or resulting in whole or in part from the fault, negligence, wrongful act or wrongful omission of the contractor, or any subcontractor, their employees, and agents.

H.10

CAR 1352.237-71

SECURITY PROCESSING REQUIREMENTS—LOW RISK CONTRACTS (APR 2010)

(a) Investigative Requirements for Low Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a Low Risk contract shall undergo security processing by the Department's Office of Security before being eligible to work on the premises of any Department of Commerce owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Commerce IT system. All Department of Commerce security processing pertinent to this contract will be conducted at no cost to the contractor.

(b) Investigative requirements for Non-IT Service Contracts are:

(1) Contracts more than 180 days—National Agency Check and

Inquiries (NACI).

(2) Contracts less than 180 days—Special Agency Check (SAC).

(c) Investigative requirements for IT Service Contracts are:

(1) Contracts more than 180 days—National Agency Check and

(2) Contracts less than 180 days—National Agency Check and

(d) In addition to the investigations noted above, non-U.S.

citizens must have a background check that includes an

Immigration and Customs Enforcement agency check.

(e) Additional Requirements for Foreign Nationals (Non-U.S.

Citizens). Non-U.S. citizens (lawful permanent residents) to be employed under this contract within the United States must have:

(1) Official legal status in the United States;

(2) Continuously resided in the United States for the last two years; and

(3) Obtained advance approval from the servicing Security

Officer in consultation with the Office of Security headquarters.

(f) DOC Security Processing Requirements for Low Risk Non-IT

Service Contracts. Processing requirements for Low Risk non-IT

AB-133E-16-RP-0034 Page 26 of 60

Service Contracts are as follows:

(1) Processing of a NACI is required for all contract employees employed in Low Risk non-IT service contracts for more than 180 days. The Contracting Officer's Representative

(COR) will invite the prospective contractor into e-QIP to complete the SF–85. The contract employee must also complete fingerprinting.

(2) Contract employees employed in Low Risk non-IT service contracts for less than 180 days require processing of Form

OFI–86C Special Agreement Check (SAC), to be processed. The

Sponsor will forward a completed Form OFI–86C, FD–258, Fingerprint Chart, and Credit Release Authorization to the servicing Security Officer, who will send the investigative packet to the Office of Personnel Management for processing.

(3) Any contract employee with a favorable SAC who remains on the contract over 180 days will be required to have a NACI conducted to continue working on the job site.

(4) For Low Risk non-IT service contracts, the scope of the

SAC will include checks of the Security/Suitability

Investigations Index (SII), other agency files (INVA), Defense

Clearance Investigations Index (DCII), FBI Fingerprint (FBIF), and the FBI Information Management Division (FBIN).

(5) In addition, for those individuals who are not U.S.

citizens (lawful permanent residents), the Sponsor may request a Customs Enforcement SAC on Form OFI–86C, by checking Block

#7, Item I. In Block 13, the Sponsor should enter the employee's Alien Registration Receipt Card number to aid in verification.

(6) Copies of the appropriate forms can be obtained from the

Sponsor or the Office of Security. Upon receipt of the required forms, the Sponsor will forward the forms to the servicing Security Officer. The Security Officer will process the forms and advise the Sponsor and the Contracting Officer whether the contract employee can commence work prior to completion of the suitability determination based on the type of work and risk to the facility ( i.e. , adequate controls and restrictions are in place). The Sponsor will notify the contractor of favorable or unfavorable findings of the suitability determinations. The Contracting Officer will notify the contractor of an approved contract start date.

(g) Security Processing Requirements for Low Risk IT Service

Contracts. Processing of a NACI is required for all contract employees employed under Low Risk IT service contracts.

(1) Contract employees employed in all Low Risk IT service contracts will require a National Agency Check and Inquiries

(NACI) to be processed. The Contracting Officer's

Representative (COR) will invite the prospective contractor into e-QIP to complete the SF–85. Fingerprints and a Credit

Release Authorization must be completed within three working

AB-133E-16-RP-0034 Page 27 of 60 days from start of work, and provided to the Servicing

Security Officer, who will forward the investigative package to OPM.

(2) For Low Risk IT service contracts, individuals who are not

U.S. citizens (lawful permanent residents) must undergo a NACI that includes an agency check conducted by the Immigration and

Customs Enforcement Service. The Sponsor must request the ICE check as a part of the NAC.

(h) Notification of Disqualifying Information. If the Office of Security receives disqualifying information on a contract employee, the Sponsor and Contracting Officer will be notified. The Sponsor shall coordinate with the Contracting

Officer for the immediate removal of the employee from duty requiring access to Departmental facilities or IT systems.

Contract employees may be barred from working on the premises of a facility for any of the following reasons:

(1) Conviction of a felony crime of violence or of a misdemeanor involving moral turpitude.

(2) Falsification of information entered on security screening forms or of other documents submitted to the Department.

(3) Improper conduct once performing on the contract, including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or…