A5 SOW Signed Final.docx

STATEMENT OF WORK FOR

TOWER INSPECTION AT BEACH SITE 4

1.0 SCOPE

The Naval Surface Warfare Center, Panama City Division (NSWC PCD) Code 1022 has a requirement to obtain an inspection of the Tower at Beach Site 4 (Building 575B, aka B575B). The Contractor shall be adequately experienced with the inspection and certification of towers, specifically, per ANSI/TIA-222. The Contractor shall have current capabilities ready to deploy to the worksite within 10 business days of contract award.

1.1 Acronym List

Following is a list of acronyms used in this Statement of Work.

2.0 APPLICABLE DOCUMENTS

The following documents, of the exact issue shown, form a part of this SOW to the extent specified herein. In the event of conflict between the documents referenced and the contents of this SOW, the SOW shall take precedence. Second tier and lower references, (i.e., those referenced in the primary references) shall be used for guidance only.

2.1 Military Specifications: None

2.2 Military Standards:

2.2.1 US Army Corps of Engineers EM-385-1-1

2.2.2 Applicable Unified Facility Criteria (UFC’s)

2.3 Other Documents:

2.3.1 2023 National Electrical Code (NFPA 70)

2.3.2 ANSI/TIA 222

3.0 REQUIREMENTS

3.1 This requirement shall be performed at the Government’s facilities located at: Naval Surface Warfare Center Panama City Division 110 Vernon Avenue Panama City, FL 32407-7001

3.2 The Contractor shall provide all labor, equipment, parts, and consumables required to inspect; provide recommendations for maintenance and/or repairs; and certify the tower at Beach Site 4 (B575B). Inspection shall include, but not be limited to the following:

3.2.1 Tower site layout to include as a minimum:

3.2.1.1 Tower access road

3.2.1.2 Site fence

3.2.1.3 Access gate(s)

3.2.1.4 RF signage

3.2.1.5 Antenna Structure Registration (ASR) number

3.2.1.6 Tower base vegetation

3.2.1.7 Tower site soil erosion

3.2.1.8 Debris and trip hazards

3.2.1.9 Check to ensure sanitary site conditions

3.2.1.10 Protection from potential vehicle impact

3.2.2 Tower Ground Structure to include as a minimum:

3.2.2.1 Tower foundation cracking/spalling/splitting

3.2.2.2 Visible honeycombing of concrete

3.2.2.3 Evidence of standing water on/near concrete

3.2.2.4 Evidence of concrete settling or movement

3.2.2.5 Grout integrity and condition

3.2.2.6 Loose structural nuts or bolts

3.2.2.7 All leg pad bolts visibly present

3.2.2.8 Galvanization

3.2.2.9 Free from visible rust

3.2.2.10 Tower leg holes free and clear from obstructions

3.2.2.11 Ping test acceptable with minimal interior leg rust

3.2.2.12 Tower visibly straight from ground level without major deformations or twists

3.2.2.13 All structural members in place and visible from ground

3.2.3 Tower structure

3.2.3.1 All structural members free from bends or cracks

3.2.3.2 All structural members secure

3.2.3.3 All structural members in place (not missing)

3.2.3.4 Welds visibly free from cracks or deformities

3.2.3.5 Structural nuts and bolts in place and secure

3.2.3.6 Structural bolts with locking devices present

3.2.3.7 Leg pads free of major gaps

3.2.3.8 Tower steel free from major dents or dings

3.2.3.9 Tower galvanization at height in acceptable condition

3.2.3.10 Tower at height free from major visible rust

3.2.3.11 Tower leg weep holes at height – free from obstructions

3.2.3.12 Ping test at height acceptable with minimal interior leg rust

3.2.3.13 Tops of legs capped to prevent excessive moisture intrusion

3.2.3.14 Tower free from excessive bird droppings

3.2.4 Antenna and lines

3.2.4.1 Antenna mounting brackets free from visible bends and cracks

3.2.4.2 Condition of antenna bracket hardware

3.2.4.3 Antenna adjustments securely locked

3.2.4.4 Condition of antenna elements

3.2.4.5 Condition of antenna bodies

3.2.4.6 Presence and condition of radomes, if necessary

3.2.4.7 Presence and condition of antenna ice shields

3.2.4.8 Condition of transmission line jackets

3.2.4.9 Transmission lines free from major dents and kinks

3.2.4.10 Transmission lines free from evidence of holes and leaks

3.2.4.11 Presence of transmission line weatherproofing

3.2.4.12 Presence of transmission line hangers and supports

3.2.4.13 All transmission lines connected and being used

3.2.5 Ground System

3.2.5.1 Proper grounding of tower structure with one ground lead per leg

3.2.5.2 Proper grounding of site fence

3.2.5.3 Proper grounding of ice bridge

3.2.5.4 Ground leads routed in downward direction

3.2.5.5 Lightning rod located at highest point of tower

3.2.5.6 All ground leads present and in acceptable condition and free from damage

3.2.5.7 All transmission lines grounded near the antenna, at tower base, and at the building entry port

3.2.5.8 All site generators and fuel tanks properly grounded

3.2.5.9 Bus bars properly tied to the site grounding system

3.2.5.10 Proper protection of ground leads where they transition below grade level

3.2.5.11 Building properly tied to site grounding system

3.2.5.12 All ground connections secure and in acceptable condition

3.2.6 Obstruction Lighting System (OLS)

3.2.6.1 OLS present on the structure

3.2.6.2 OLS compliance with FAA regulations

3.2.6.3 Proper OLS function in day mode

3.2.6.4 Proper OLS function in night mode

3.2.6.5 Proper transition of OLS from day mode to night mode

3.2.6.6 OLS photocell unobstructed with clear view of the sky

3.2.6.7 OLS lighting fixtures installed at proper heights and intervals

3.2.6.8 OLS lighting fixture covers, lenses and bevels intact and free from chips and cracks

3.2.6.9 OLS light fixtures, conduit and cabling properly secured to structure

3.2.6.10 OLS fixture interiors free from moisture and visible corrosion

3.2.6.11 OLS fixture interiors and power supplies free from burned and charred wires and components

3.2.6.12 All OLS junction boxes sealed and free from corrosion

3.2.6.13 OLS lamps, bulbs, flash tubes, and LED strings operational

3.2.7 Photos of the following:

3.2.7.1 General tower and site conditions

3.2.7.2 Conditions and items recommended for repair and/or replacement.

3.2.8 Inspect, test, and provide certification documentation for existing Safety-Climb/Fall Protection System on Antenna Tower.

3.2.9 Inspect, test, and provide report of functionality and condition of tower grounding system.

3.2.10 Inspect and provide comprehensive report with maintenance recommendations for the tower to include, but not limited to corrosion, damaged or missing tower structural elements, brackets, fasteners, railings, cross-members, or other components.

3.3 The Contractor shall provide all lifting equipment and components required to accomplish the tower inspection/certification.

3.4 The Contractor shall provide tools, equipment and enough trained personnel to perform the inspection without problems or delays. The Contractor shall ensure that the entire area receiving this work shall be left in a condition acceptable to the NSWC COR upon completion. Any damaged areas or tower components resulting from inspection processes shall be restored to their original condition by Contractor. The inspection shall be completed as expeditiously as possible.

3.5 General Requirements

The Contractor shall complete the inspection that meets the technical requirements in the SOW. The Contractor shall collaborate closely with NSWC PCD personnel regarding scheduling and execution of the inspection. The beach site may be continuously occupied during installation activities. Ensure that Contractor personnel employed on this base become familiar with and obey base regulations.

3.5.1 Hours for work shall be Monday through Friday 0700 to 1700. Contractor may ask for a modified work schedule, which may include extended daily or weekend hours. Any overtime or weekend work must be approved in advance.

3.5.2 Base Access: Defense Biometrics Identification System (DBIDS) - To improve force protection and streamline access control procedures at Navy installations, the Navy utilizes DBIDS for contractors and vendors requiring access to an installation. Please do not include costs for base access in your proposals, since DBIDS is provided at no cost. The SECNAV 5512 form is to be used for a one-time access to the base – see Attachment 01. The NSA Panama City DBIDS Enrollment form (Attachment 02) is used to provide a plastic ID for contractors who must access the base on a regular basis for the entire installation activity. Entry of non-U.S. Citizens onto the installation is at the sole discretion of the NSA Panama City Installation Commander, and may or may not be approved. Contractor shall comply with NSA Panama City Security rules and policies while on the installation.

3.5.3 Approved Areas for Contractor Personnel: This area is an active facility and shall remain in operation during inspection activities. Contractor personnel shall not enter any areas or structures outside the work area without prior approval by the KO. Keep within the limits of the work and avenues of ingress and egress. Do not enter any restricted areas unless required to do so and until cleared for such entry.

3.5.4 The Contractor’s equipment shall be conspicuously marked for identification.

3.5.5 Vehicle Access and Parking: The Government will provide temporary access into project work areas as required for vehicles and equipment. All vehicles/drivers must have valid registration, proof of insurance, and valid driver’s license. Vehicles that are short-term rentals are exempt from this requirement.

3.5.6 Base Observances: Whenever the national anthem is played, all personnel aboard NSA PC, civilian and military not in formation, are required to stand at attention and face the national flag. In the event the national flag is not displayed, they shall face the source of the music. Those driving a vehicle shall come to a complete stop and remain seated. Colors are conducted every morning at 0800 and each evening at sunset.

3.5.7 Debris and Trash Disposal: Disposal facilities for trash and debris are not available at Naval Support Activity Panama City. The Contractor shall not use NSWC PCD waste disposal facilities including garbage cans, trash piles, or dumpsters. The Contractor shall be responsible for removing and disposal off NSA PC in accordance with Local, State and Federal regulations.

3.5.8 The following submittals shall be submitted to the KO for Government approval. No inspections may be performed until these submittals are approved.

3.5.8.1 High Hazard Operations Form – (CDRL A001)

3.5.8.2 Environmental Awareness Training Documentation (CDRL A002)

3.5.9 Safety:

The Contractor shall ensure all work is performed in accordance with the Department of the Army Corps of Engineers’ “Safety and Health Requirements Manual,” EM-385-1-1, latest edition. Personal Protective Equipment (PPE) is required at all times while on the job site. In the event of a safety mishap, the Contractor shall maintain an accurate record of and shall report to the KO in the manner and on the forms prescribed by the KO, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract.

3.5.9.1 Hazardous Materials: If hazardous materials will be encountered as part of the inspection, submit copies of all current Hazardous Material (HAZMAT) Safety Data Sheets (SDS’s) to the NSWC PCD Safety Inspector. The NSWC PCD Safety Inspector will review them for safety issues forward this submittal to the NSWC PCD Environmental Inspector for review and consideration of environmental impacts before they are brought aboard the base.

3.5.9.2 At any time during the review process or life of the contract, should the Safety Inspector or Environmental Inspector deem the HAZMAT unacceptable or have special handling and/or Personal Protective Equipment requirements, those concerns will be returned to the contractor for implementation.

3.5.9.3 All HAZMAT having unresolved issues will be strictly forbidden from entry aboard NSA PC until the Safety Inspector and Environmental Inspector have approved the use of “SAFE TO HANDLE” HAZMAT.

3.5.9.4 The Contractor shall submit a High Hazard Operations Form (CDRL A001) to the Safety Inspector prior to commencing installation activities. The attached form (Attachment 03) is to be used when submitting to the Safety Inspector.

3.5.10 Environmental:

3.5.10.1 Submittals: The contractor shall submit one electronic copy of each submittal to the PM for review and approval unless directed otherwise by the PM. All submittals shall be submitted to the PM using the form provided for each transmittal copy. All correspondence must include the contract number and title. Failure to do so may result in a processing delay. Email correspondence needs to have the contract number in the Subject block at a minimum.

3.5.11 Environmental Awareness Training: Environmental Awareness training is required for all contractor personnel working on the installation. Environmental training using the Environmental Compliance Assessment, Training and Tracking System (ECATTS) is required for the contractor’s project manager, QC manager, environmental manager and project superintendent as appropriate. The contractor shall then brief all contractor personnel on this information. The contractor shall submit the ECATTS training certificates and the personnel training roster to the contracting officer when all training is completed. (CDRL A002)

3.6 End Of Job Submittals: Final payment will not be made until all the following items are furnished to the NSWC PCD PM:

3.6.1 One copy of the Contractor’s Inspection Report (CDRL A003)

3.7 Contract Administration

The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The Contractor shall not conduct inspection that is beyond the scope of this Statement of Work unless directed in writing by the KO. Any work done by the Contractor beyond the scope of this SOW without direction from the KO will be at the Contractor’s own risk and at no cost to NSWC PCD.

3.7.1 Upon successful approval of the required submittals, the PM will provide a written approval to the Contractor. No work shall be initiated until the approval is issued by the PM. The Contracting Officer may designate one or more individuals to serve as the COR(s). The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each COR and their responsibilities.

3.7.2 NSWC PCD does not make representations or warranties of any kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

3.7.3 NSWC PCD’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

3.7.4 NSWC PCD has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. NSWC PCD PM or his/her designee may perform quality assurance inspections and tests during installation to confirm the work is installed according to the SOW.

3.7.5 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when NSWC PCD requires time for official functions, or is in possession of specific credible information indicating a potential threat and that execution of the project will increase NSWC PCD’s vulnerability. The Contractor shall promptly notify the KO that work has been stopped.

3.7.6 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. NSWC PCD may by contract or otherwise, perform the services and charge the Contractor any cost incurred by NSWC PCD that is directly related to the performance of such service or terminate the contract for default.

3.7.7 NSWC has the right to terminate this contract for convenience at any time, if the Contracting Officer determines it is in the interest of NSWC PCD.

3.8 Pre-Installation Requirements

3.8.1 Receipt of Materials – Procurement and delivery of equipment, materials, and supplies are the responsibility of the Contractor. No items are to be procured by NSWC PCD.

3.8.2 The Contractor shall be responsible for repair of any damage incurred to buildings, pavement or other utilities and improvements as a result of inspection activities.

3.8.3 Cleanup: If applicable, the Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes.

3.8.4 Upon completing installation activities, the Contractor shall leave the work site in a clean and orderly condition acceptable to the COR.

3.8.5 Permits and Responsibilities – The Contractor shall comply with all federal and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence, and shall take proper safety and health precautions to protect the work, workers, the public, and the property of others. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work, which may have been accepted under the contract.

3.8.6 The contractor shall notify the CM of dates they will require photographs to be taken. NSWC PCD will provide an authorized base photographer upon request. The contractor shall coordinate its work schedule with the Government to provide a photographer at the appropriate time.

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 Government Furnished Information (GFI) None.

4.2 Government Furnished Property (GFP) None.

5.0 DATA DELIVERABLES

Data shall be provided in accordance with the Contract Data Requirements List (CDRL) DD Form 1423.

6.0 PERIOD OF PERFORMANCE

Upon award of this contract, the Contractor shall contact the Government Representative to schedule a mutually agreeable date and time to be on the base. The inspection shall be completed no later than ten weeks after receipt of award.

7.0 SECURITY

The Contractor shall not have access to classified or controlled Unclassified Information (CUI).

7.1 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment. Critical information includes information regarding:

· Operations, missions, and exercises, test schedules or locations;

· Location/movement of sensitive information, equipment, or facilities;

· Force structure and readiness (e.g., recall rosters);

· Capabilities, vulnerabilities, limitations, security weaknesses;

· Intrusions/attacks of DoD networks or information systems;

· Network (and system) user IDs and passwords;

· Movements of key personnel or visitors (itineraries, agendas, etc.); and

· Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

· Practice OPSEC and facilitate OPSEC awareness;

· Immediately retrieve documents from printers assessable by the public;

· Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

· Protect information from personnel without a need-to-know;

· When promulgating information, limit details to that essential for legitimacy;

· During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0 GOVERNMENT AND CONTRACTOR RELATIONSHIP

(a) The services to be delivered under this contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor's personnel. It is, therefore, in the best interest of the Government to afford both parties a full understanding of their respective obligations.

(b) All Contractor, Subcontractor, and consultant personnel shall wear prominently displayed identification badges at all times when performing work on NSWC PCD property or attending meetings in the performance of this contract. The badge shall contain the individual's name, the company name and logo. When participating in such meetings (e.g., as a speaker, panel member), those individuals in Contractor employ must supplement physical identification (e.g., badges, place markers) with verbal announcements so that it is clear to the assembled group that they are employees of the Contractor, not NSWC PCD employees. In addition, when working on NSWC PCD property, all Contractor, Subcontractor, and consultant personnel shall have signs visible on their desks or at their work sites that clearly state that they are not NSWC PCD employees.

(c) The Contractor is responsible for supervision of all Contractor personnel assigned to this contract. The Contractor shall exercise ultimate over all aspects of Contractor personnel day-to-day work under this contract including the assignment of work, means and manner of Contractor employee performance and the amount of Contractor supervision provided. The Contractor shall be ultimately responsible for all aspects of performance under this contract including the work of its Contractor personnel.

Contractor personnel under this contract shall not:

(1) Be placed in a position where they are under the supervision, direction, or evaluation of a Government employee.

(2) Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other Contractors under other NSWC PCD contracts, or become a part of the Government organization.

(3) Be used in administration or supervision of Government procurement activities.

(4) Have access to proprietary information belonging to another without the express written permission of the owner of that proprietary information.

(d) Employee Relationship:

(1) The services to be performed under this contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

(2) Rules, regulations, directives and requirements that are issued by the U.S. Navy and NSWC PCD under its responsibility for good order, administration, and security are applicable to all personnel who enter the Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(1) Payments by the Government under this contract are not subject to the Federal income tax withholdings.

(2) Payments by the Government under this contract are not subject to the Federal Insurance Contributions Act.

(3) The Contractor is not entitled to unemployment compensation benefits under the Social Security Act, as amended, by virtue of performance of this contract.

(4) The Contractor is not entitled to workman's compensation benefits by virtue of this contract.

(5) The entire consideration and benefits to the Contractor for performance of this contract are contained in the provisions for payment under this contract.

(f) Notice. It is the Contractor's, as well as the Government's responsibility to monitor contract activities and notify the Contracting Officer if the Contractor believes that the intent of this clause has been or may be violated.

(1) The Contractor should notify the Contracting Officer in writing promptly, within three

(3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this clause. The notice should include the date, nature, and circumstances of the conduct, the name, function and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct, identify any documents or substance of any oral communication involved in the conduct, and the estimate in time by which the Government must respond to this notice to minimize cost, delay or disruption of performance.

(2) The Contracting Officer shall promptly, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) countermand any communication regarded as a violation

(iii) deny that the conduct constitutes a violation and when necessary direct the mode of further performance; or

(iv) in the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor and the date.

9.0 ATTACHMENTS

Attachment 01: SECNAV 5512 Base Access Form Attachment 02: NSA Panama City DBIDS Enrollment Request Form Attachment 03: High Hazard Operations Form

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