A5 PWS 42753000.pdf

PERFORMANCE WORK STATEMENT

Parts Washer Tanks Lease and Services

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services Firm Fixed Price contract to provide the leasing and servicing of parts washers within the Controlled Industrial Area of Puget Sound Naval Shipyard (PSNS) and Naval Base Kitsap (NBK). The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the servicing of government owned and leased (under this requirement) parts washers as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Puget Sound Naval Shipyard and Intermediate Maintenance Facility is an industrial complex whose mission is to maintain, modernize and retire the Navy fleet with a vision of on-time maintenance, modernization, and retirement of the U.S. Navy’s fleet. The shipyard in Bremerton is the Pacific Northwest's largest naval shore facility and one of Washington State’s largest industrial installations.

Several of the industrial shops and codes located on PSNS and Naval Base Kitsap, Bremerton require a Contractor to maintain Government-owned and leased parts washers, fill them with virgin solvents and recycle their used solvents. The Government is the generator of the waste under the Resource Conservation and Recovery Act.

1.3 Objective: The objective of this PWS and resulting procurement is to provide the government with leased parts washers and the servicing of all parts washers identified whether leased or owned by the government.

1.4 Scope: The leased parts washers and government owned are identified in section 4 below. The Contractor shall provide all management, supervision, labor, material, and equipment to maintain, refill and recycle used solvent from parts washers owned by the government or leased from the contractor. This can occur at various locations within Bremerton Naval Complex (PSNS and/or NBK). Hazardous waste will need to be processed at a Treatment, Storage, and Disposal Facility (TSDF) that has been approved and permitted by the EPA and the DOT of the state where recycle/disposal operations are conducted. The requirement includes the rental of various types of Fire Marshall approved/UL listed parts washing equipment identified herein and in the applicable ordering data, and delivery of clean virgin solvent equivalent to MIL-PRF-680A Type II with a minimum flash point of 150°.

1.5 Period of Performance: The Performance Period shall be from January 1, 2025- December 31, 2025 (Base year), January 1, 2026 – December 30, 2026 (Option Year 1) and December 31, 2026 – 6/30/2027 (Option year 2)

1.6 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall identify what procedures will be implemented to ensure that proper problem identification and their appropriate corrective actions are being taken. The contractor’s quality control program is the means by which the contractor assures themselves that their work complies with the requirements of the contract. The Contractor shall have a quality control plan. This plan shall incorporate Environmental and Safety Concerns (See PSW section 1.9

Special Requirements), inclusive of all applicable regulations, permits, guidelines and laws. This plan shall be maintained and updated periodically throughout the life of the contract. This plan shall be made available to the Contracting Officer or the COR at their request within 3 business days.

1.6.1 Environmental Concerns: The contractor shall comply fully with all applicable Environmental Protection Agency (EPA), Department of Transportation (DOT), and State Department of Ecology (DOE) regulations regarding the storage, handling, transportation, and disposal of hazardous material, hazardous substances, or hazardous waste. Contractor shall comply with Attachment 1 Environmental Contractor Guide.

The contractor shall use safe work practices that protect the work place, workers, and property of others, including the Bremerton Naval Complex (BNC).

The contractor shall be liable for all damages to persons, property and the environment that occur on the premises of the Bremerton Naval Complex as a result of contractor action or failure to take actions required by this PWS. The contractor’s minimum environmental impairment liability coverage shall be as required by current federal DOT regulations per incident, and aggregate.

1.6.1.1 Spills: In the event of a spill of a hazardous substance(s), or ground or water pollution resulting from the contractor’s transportation, storage, recycling, reclaiming, re-refining, or disposal of hazardous waste from Bremerton, the contractor shall pay all costs and expenses for the timely remediation of such a spill or pollution, in excess of the aforementioned minimum environmental impairment liability, using the contractor’s own assets.

A spill is any release of oil or hazardous substances to the water or ground that is not controlled or permitted. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material that is not authorized in writing by the COR.

Emergency and non-emergency spills are defined as follows:

a. Emergency Spill Event

(1) Is an immediate threat to human health or the environment, or

(2) Is a material not known to the person discovering the spill, or

(3) Has the immediate potential to enter or has entered a drain or waterway, or migrated off Government property, or

(4) Requires assistance from Government for cleanup, or

(5) Is more than 10 gallons.

b. Non-emergency Spill Event

(1) Is not an immediate threat to human health or the environment, and

(2) Is a material known to the person discovering the spill, and

(3) Has not entered, and does not have immediate potential of entering a waterway or waterway inlet (e.g.

storm drain, sanitary sewer manhole, etc.), and remains on Government property, and

(4) Can be cleaned up safely by Contractor personnel without assistance from the Government, and

(5) Is 10 gallons or less.

Note: Any spill that does not meet all five criteria of a non-emergency spill event shall be treated as an emergency spill.

In the event of an emergency spill, immediately call 360-476-3333 on commercial outside lines or cellular phones, or call 911 from within BNC, and notify the COR. The Government will respond to all emergency spills. It is required to follow the incident commander’s verbal instructions, and to reimburse the government for assistance of emergency spill cleanup and disposal.

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed at Bremerton Naval Complex, Bremerton WA. 1400 Farragut Ave, Bremerton WA, 98314.

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am through 3:00 pm Pacific Time Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: The below link provides the current list of Federal Holiday’s in which the government facility will be closed and the contractor will be required to reschedule work.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

1.8 Security Requirements: Contractor Employees, in order to gain access to the government facility identified in paragraph 1.7.1 to perform work under this contract, the Contractor must follow PWS Attachment 2 Badging and Access Requirements procedures and policies that are required to obtain personnel badges and/or vehicle access to the job location prior to the performance of the contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Special Qualifications: The Contractor shall maintain current copies of all records throughout the lifetime of the contract and make such records or permits available to the Contracting Officer or COR within 3 business days of request. The contractor shall, without additional expense to the government, be responsible for:

1.9.1 Permits: The contractor shall ensure proper licenses and permits are obtained to perform this requirement, including ensuring the disposal location and recycling locations have proper permits. The contractor shall ensure necessary permits for treatment, storage, and disposal of hazardous waste. The contractor shall store new, used, and recycled solvent and perform the solvent recycling operation at a Treatment, Storage, and Disposal Facility (TSDF) that has been approved and permitted by the EPA and the DOE of the state where recycle operations are conducted.

1.9.2 Compliance with Applicable Laws, Codes, and Regulations: The contractor shall comply with any and all applicable federal, state, and municipal laws, codes, and regulations in connection with the performance of all services including, but not limited to, regulations concerning:

1.9.2.1 Transportation of Hazardous Substances: The contractor shall comply with all applicable DOT regulations when transporting hazardous substances.

1.9.2.2 Regulatory Requirements: The Contractor shall comply with all applicable local, county, state, and federal standards pertaining to the transportation, storage and recycling of solvent waste. This includes having permits from the appropriate state and counties for hauling and recycling solvent waste.

The Contractor shall provide copies of the following to the COR within 3 business days after contract award, and shall maintain on file for the duration of this contract:

a. If the Contractor owns the recycling equipment to be used in this contract, a copy of the permit/license to recycle solvent.

b. If the Contractor does not own the recycling equipment to be used in this contract, a copy of the agreement with the subcontractor to recycle solvent waste, and also a copy of the subcontractor’s permit/license to recycle solvent.

c. The Contractor shall provide a copy of all permits/licenses from state, federal and county officials for hauling clean and wasted solvent.

1.9.3 Protection of Government Property: During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence/accident under the contract to their original condition at no cost to the Government.

1.9.4 Directives, Instructions and References: Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are attached that are applicable. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

Specific requirements relating to work performed under the PWS may be located in the Technical Resource Center (TRC), online, or available for purchase.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting contract.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer.

CORS:

PRIMARY

Maria Benson maria.m.benson3.civ@us.navy.mil

(360) 627-4754

1.12 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.12.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract (see paragraph 1.8).

1.12.2 Employee Conduct and Removal: Contractor employees shall conduct themselves in a proper, efficient, courteous and business-like manner. The Contractor shall remove any individual whose continued government facility access is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2 SPECIAL DEFINITIONS:

“Servicing”: A "servicing" includes solvent replacement, disposal or recycle of used solvent in accordance with state/local/federal law/regulations and delivery of disposal related documentation. For contractor provided parts washers, servicing also includes preventative or periodic maintenance.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. The Government will identify locations, schedule and provide access for all government owned parts washers for servicing (see Attachment 3 Service Schedule).

PART 4

SPECIFIC TASKS

4. SPECIFIC TASKS:

4.1. Basic Services: The contractor shall provide services for the leasing of parts washers and the servicing of leased and government owned parts washers.

4.2. Leasing of Parts Washers: The Contractor shall provide the lease of various types of Fire Marshall approved/UL listed parts washing equipment, identified in the Table 1 below (29 total leased parts washers), and the delivery of clean virgin solvent equivalent to MIL-PRF-680A Type II with a minimum flash point of 150°. Recycled Solvent is not allowed. The Solvent is required to be Virgin Solvent, not Recycled, and needs to meet MIL-PRF-680A TYPE II specifications with the minimum flashpoint of 150°.

This is required by the NT (Nuclear Test) parts cleaning requirements. (See PWS Section 4.3.2).

Table 1 – Leased Parts Washers

Tank Style Size Approx.

Gallons

Tanks Provided by KTR**

Approx.

Dimensions +/- 4"

(H) / (D) / (W)

Operation Type

Benchtop Model 1 5 2 7" x 16" x 30" Manual

Sink on Drum Model 1 8 1 7" x 16.5" x 27.5" Manual

* Vat Model 1 23 14 8" x 22.75" x 34.5" Manual

*Vat Model 2 30 5

10.75" x 21.5" x 45.5"

Manual

*Agitating Vat w/Air Pump Model 1

76 7 36" x 52" x 37.5" Auto w/lifting deck

*Denotes Vat Style tanks.

**KTR Denotes Contractor

4.2.1 Leased Parts Washer Minimum Characteristics: The parts washers provided for lease shall at a minimum meet the requirements of Table 1 above and the below minimum characteristics in Table 2 below:

Table 2: Minimum Parts Washer Characteristics

Characteristic Notes:

Fire Marshall approved Material 16 Gauge Solid Steel or Better Lid w/Fusible Link in case of fire Operating Temp Ambient Elec. Power 120 Volt AC Listing UL / ETL us Power Cord Length 6 foot w/ ground Fixed Lamp / Work Light Circulation Pump Appropriate to the volume of the tank Solvent Filter Appropriate to the volume of the tank Flo-Thru Brush Flexible Metal Spigot Removable Work Shelves *Vat style tanks only

4.2.2 Contractor Maintenance of Leased Parts Washers: The contractor shall be responsible for maintaining its parts washers, including required preventive maintenance. Preventative maintenance of contractor owned equipment shall be performed by the contractor. All parts washers must be in good operating condition and must meet or exceed all applicable Occupational Safety and Health Administration (OSHA) and National Fire Protection Association Standards as well as all applicable Fire Codes. In the event that contractor-owned equipment fails, the contractor shall, at no additional expense to the government, repair or replace the equipment within 2 business days of being notified that the equipment has failed. In the event that contractor-provided equipment is found to be faulty during regularly scheduled service, the contractor shall, at no additional expense to the government, repair or replace the equipment 2 business days of discovering that the equipment has failed.

4.2.3 Initial Installation of Leased Parts Washers: Leased Parts Washers shall be delivered under this contract under the initial award for leasing services within 14 calendar days of the start of the period of performance. The delivery shall include the installation of the leased parts washer in a serviced condition including virgin solvent. Installation of all leased provided washers shall be coordinated with the COR.

4.3 Servicing of Parts Washers: “Servicing”: A "servicing" includes solvent replacement, disposal or recycle of used solvent in accordance with state/local/federal law/regulations and delivery of disposal related documentation. For contractor provided parts washers, servicing also includes preventative or periodic maintenance (See PWS section 4.2.2).

Servicing shall occur in accordance with Attachment 3.

4.3.1 Notification of Servicing: 5 business days prior to arriving at the location listed in PWS section 1.7.1 the contractor shall coordinate with the COR. The contractor shall follow all procedures contained within PWS Section 4.4 for proper notification.

4.3.2 Virgin MIL-PRF-680A Type II Solvent: For ALL servicing the contractor shall use clean virgin solvent equivalent to MIL-PRF-680A Type II with a minimum flash point of 150°. Recycled Solvent is not allowed. The Solvent is required to be Virgin Solvent, not Recycled, and needs to meet MIL-PRF-680A TYPE II specifications with the minimum flashpoint of 150°. This is required by the NT (Nuclear Test) parts cleaning requirements.

4.3.3 Servicing of Government Owned Parts Washers: The Government owns eight (8) industrial parts washers on Naval Base Kitsap, Bremerton. The Contractor shall be require to service the parts washers in accordance with the identified schedule (See Attachment 3). The contractor shall provide servicing of the government owned parts washers including fill them with virgin solvents (See PWS Section 4.3.2) and recycle the used solvents from each parts washer (See PWS Section 4.4). The eight government owned parts washers specifications are shown in Table 3 below. All government owned parts washers meet the minimum characteristics as shown in Table 2 above:

Table 3 – Government Owned Parts Washers

Tank Style Size

Approx. Gallons Estimated Tanks Each

Dimensions Approx.

+/- 4" (H) / (D) / (W)

Operation Type

SO Model 1 38 4

(H) 36” (D)” 20” (W) 22 ½”

Manual

SO Model 2 45 1

(H) 39 ½” (D)49” (W) 30 1/2”

Manual

SO Model 3 23 2 (H) 37” (D) 26” (W) 22” Manual

SO Model 4 15 1 (H) 39” (D) 23” (W) 37” Manual

4.3.3.1 Maintenance of Government Owned Parts Washers: Preventative maintenance of government owned parts washers shall be performed by the government. Such maintenance shall include appropriate inspection of parts washers to insure good operating conditions and that the equipment meets or exceeds all applicable Occupational Safety and Health Administration (OSHA) standards, and National Fire Protection Association Standards, as well as all applicable Fire Codes.

4.3.4 Servicing of Leased Parts Washers: The Contractor shall be responsible for servicing the leased parts washer in accordance with Attachment 3. The contractor shall provide servicing of the leased parts washers including fill them with virgin solvents (See PWS Section 4.3.2) and recycle the used solvents from each parts washer (See PWS Section 4.4).

4.4 Solvent Waste Documentation (Manifest / Disposal Recycle): The Contractor Shall CLOSELY Coordinate with the COR for scheduling of all Servicing’s. The Contractor shall:

- Prior to the first initial service visit: 5 business days prior to arriving at the location listed in PWS section 1.7.1 the contractor shall submit a Material Safety Data Sheet (MSDS) and Contractor’s Hazardous Material Inventory (CHMI) to Code 106.33 via email, brem_psnsc10634hazardousmaterialdistro@us.navy.mil. CHMI is to be submitted in contractor’s format. For any question regarding Hazardous Waste, contact Code 106.33 Help desk at 360-340- 5279.

- Manifest to be signed by a qualified Government representative and the transporter.

- The contractor shall provide a Certificate of Recycle for each solvent waste shipment to any off-site treatment, storage, or recycling facility within 30 days of initial shipping date.

- The contractor shall provide the Washington State Dangerous Waste Annual Report (Recycling Credits) for the previous year by the last business day in January.

- The contractor shall, prior to leaving the government facility during servicing, stop at Bldg. 944 (Bremerton) immediately after servicing scheduled solvent tank units. Contractor will provide a completed Uniform Hazardous Waste Manifest to be signed by a qualified Government representative and the transporter. The Government shall verify manifested containers & volumes.

The Government will supply the shipping labels, and perform technical review of the Uniform Hazardous Waste Manifest.

o All waste generated during the servicing shall be reviewed by the government prior to removal from the government installation. All waste shall be treated as Hazmat Waste.

This shall be designated by the government prior to leaving the government installation.

The waste gets marked prior to shipping on the highway with the proper DOT Marking.

Any necessary corrections to the manifest are authorized to be made by C/106.33.

o The Generators name and address, Block 5 of the Uniform Hazardous Waste Manifest- EPA Form 8700-22, should be as follows:

Puget Sound Naval Shipyard & IMF 1400 Farragut Ave.

Bremerton, WA. 98314-5001 Attention: Shop 99HM-B448 Mail Stop: 2029 Phone: 360 476-7719

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

5.2. MIL-PRF-680A

5.3 Nation Fire Protection Association Standards

5.4 Occupational Safety and Health Administration

5.5 Applicable EPA Regulations

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. ATTACHMENT/TECHNICAL EXHIBIT LIST:

6.1 Technical Exhibit 1 – Performance Requirements Summary:

6.2. Technical Exhibit 2 – Deliverables Schedule:

6.3 Attachment 1 – Contractor Guide to Environmental and Safety Compliance

6.4 Attachment 2 – Contractor Badging and Access Requirements

6.5 Attachment 3 – Service Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Method of Surveillance

PRS # 1.

The Contractor shall provide the lease of various types of Fire Marshall approved/UL listed parts washing equipment, identified in the Table 1 IAW PWS Section 4.2.

The contractor shall not use recycled solvent. All leased parts washers shall meet the minimum characteristics described in Table 1 and Table 2. Contractor shall maintain leased parts washers including all maintenance.

No more than one customer complaint per month, and no more than 6 complaints total per year.

Inspection of services, and random sampling completed by COR.

PRS # 2

Service all parts washers (leased or government owned) IAW PWS Section 4.3.

The contractor shall not use recycled solvent. The contractor shall service the parts washers IAW the schedule. Contractor shall provide proper notification of services to COR.

No more than 6 total missed individual parts washer services per year. No missed notification of services to the

COR.

Inspection of services, and random sampling completed by COR.

PRS # 3

Coordinate with COR for scheduling, providing all required documentation IAW PWS Section 4.4.

All required documents and notifications shall be submitted as required.

Zero deviation from standard. 100% inspection by

COR.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Material Safety Data Sheet

1 time, 5 business days prior to initial visitation

1 Email Code 106.33 brem_psnsc10634ha zardousmaterialdistr o@us.navy.mil

And Code 980S.2 Maria Benson Maria.m.benson3.civ @us.navy.mil

Contractor Hazardous Material Inventory (CHMI)

1 time, 5 business days prior to initial visitation

1 Email Code 106.33 brem_psnsc10634ha zardousmaterialdistr o@us.navy.mil

And Code 980S.2 Maria Benson Maria.m.benson3.civ

Deliverable Frequency # of Copies Medium/Format Submit To Uniform Hazardous Waste Manifest

Every visit that solvent is removed.

Completed manifest emailed within 30 days of service date.

2 Printed form must be signed by Government employee and transporter.

Final copy must be emailed to Code 106.33

Government employee working at Bld. 944 immediately after service completion.

sabrina.l.beretta.civ

Service Record showing tanks serviced, # of gallons of dirty solvent removed, # of gallons of clean solvent added, and # of container of waste being manifested.

Every Visit 1 Emailed or hard copy.

Maria Benson Maria.m.benson3.civ @us.navy.mil

Hard copy delivered to Bld. 448, 2nd floor, room 232

Washington State Dangerous Waste Annual Report (Recycling Credit letter)

Annually, by the last business day of January from the previous year

1 Emailed Maria Benson Maria.m.benson3.civ @us.navy.mil

And Sarah Best Code 106.33 sarah.j.best.civ@us.

navy.mil

Certificate of Recycle

Within 30 days of initial shipping date of each solvent waste shipment to any off-site facility.

2 Emailed Maria Benson Maria.m.benson3.civ @us.navy.mil

AND

sabrina.l.beretta.civ