A5 - Instructions to Offerors Basis For Award.pdf

INSTRUCTIONS TO OFFERORS - Addendum to FAR Clause 52.212-1, Instructions to Offerors – Commercial Items

1. The 305 Operations Group urgently requires a HAAS UMC-750 5-axis CNC machine. These machines are to be utilized to increase the section's production capabilities as well as facilitate their new responsibility of performing reverse engineering of aircraft parts to alleviate supply shortfalls.

2. The Government intends to award a single firm-fixed-price contract after solicitation on a sole source basis.

3. See Federal Acquisition Regulation (FAR) Provision 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information.

4. See the Basis for Award for additional information and evaluation criteria.

5. Questions regarding this solicitation shall be submitted via email to the Contract Specialist, Daniel Theyn at daniel.theyn@us.af.mil, and the Contracting Officer, at Sarah Brown Sarah.Brown.53@us.af.mil no later than 8 August 2025.

6. All services shall be performed in accordance with the Statement of Work (SOW).

7. Contractors must have an active registration in System for Award Management (SAM) in order to be eligible to be awarded a Department of Defense (DoD) contract. If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam.

8. Contractor offers shall be submitted via email to the Contract Specialist, Daniel Theyn at daniel.theyn@us.af.mil, and the Contracting Officer, Sarah Brown Sarah.Brown.53@us.af.mil and shall contain the following information:

A. Technical: Contractor proposals will be evaluated for technical acceptability on an acceptable/unacceptable basis. The contractor shall provide in their quote documentation demonstrating capacity to meet or exceed the specifications as outlined in the SOW.

B. Price/Admin:

a. Unit and extended pricing for all Contract Line-Item Numbers (CLIN). A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of SOW.

b. CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 333517.

c. You must include all Representations and Certifications with your quote or reflect they’re completed in SAM.

9. All offers shall remain valid for 90 calendar days. Multiple offers will not be accepted.

mailto:daniel.theyn@us.af.mil mailto:Sarah.Brown.53@us.af.mil mailto:daniel.theyn@us.af.mil mailto:Sarah.Brown.53@us.af.mil

BASIS FOR AWARD

Award will be made only after agreement has been reached on all terms and conditions on a fair market price for the supplies/services to be acquired. Although the Government intends to award without discussions, if the price is not determined to be fair and reasonable, negotiations will commence. Award will be made only after agreement has been reached on all terms and conditions and a fair market price for the services to be acquired.

I. TECHNICAL

a. Ability to perform the requirements of the SOW/solicitation based on the submitted technical approach stating how you will meet the requirements of the PWS/solicitation, to include availability of labor mix (labor classification/number of hours) and materials/equipment to perform this effort

II. PRICE:

a. Proposals shall include prices for each line item listed and should include a total price, in order that proposals may be properly evaluated. Offers shall also include the completed SF 1449 and any amendments.

b. The Government will evaluate the offer for award purposes by adding the total price for all Contract Line Item Numbers (CLIN) (base period and option periods) for the total evaluated price. In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units. If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price.

Evaluation of options shall not obligate the Government to exercise the option(s).

c. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.