A5 280-004 PWS 2026_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

PROJECT OFFICE ADMINISTRATIVE ASSISTANT IV SERVICES

1. GENERAL. This is a non-personal services contract to provide Marine Engineering Project Office Administrative Assistant IV services. The government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Project Office Administrative Assistant IV duties as defined in this PWS except for those items specified as Government furnished items and support, if any. The contractor shall perform to the standards in this contract.

1.2. Scope: This PWS covers Project Office Administrative Assistant IV services for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) . The purpose of this contract is to provide design Project Office Administrative Assistant IV services for Planning Yard ships and vessels.

This contract requires expertise with the following software products: Microsoft Access, Excel, Word, Project and Adobe Pro in support of Project Management assistance. This contract shall require at a minimum two (2) full time contractor employees to provide 4,124 hours (per year) of services from a desired start date of (Award Date) 2026 through the Required Completion Date. No work on Government holidays or holiday curtailment period. This work is to be performed at

The work must also be completed during a 0720 to 1600 shift, Monday through Friday.

1.3. Recognized Federal Holidays: On the days listed the contractor is not required to perform services:

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

New Year’s Day Martin Luther King Jr.’s Birthday Presidents Day Memorial Day Independence Day Juneteenth Day

2. APPLICABLE DOCUMENTS.

2.1. SL720-AA-MAN-030 Rev 4 Navy Modernization Process Management and Operational Manual (NMP-

MOM)

2.2. Naval Sea Logistics Center (NSLC) Eforms eLAR User Guide

2.3. Aircraft Carrier Integrated Design Engineering Activity (IDEA) Operations Manual

2.4. NAVSEA TS9090-600A Ship Alteration Drawings (SIDs) Preparation, Technical Specification

2.5. NAVSEA S9AA0-AB-GOS-010/GSO Rev 09 General Specifications for Overhaul of Surface Ships (GSO)

2.6. Planning Yard Drawing Issue Procedure

2.7. Project Office SID Issue Procedure

2.8. Planning Yard LAR LODESTAR

2.9. Project Office LAR Procedure

2.10. Planning Yard AIT/3rd Party SID Review Procedure

2.11. Planning Yard DIS Management Standard

2.12. CVN Availability Schedule 2023-06-29

3. REQUIREMENTS.

3.1. Project Office Administrative Assistant IV.

3.1.1. Have a high school education, 5-7 years of Administrative Assistant experience, one year experience with Navy Modernitation, and have 5-7 years of experience with Microsoft Office products.

3.1.2. This contract shall require the Contractor to provide, at a minimum, 2 full-time personnel to complete below tasks.

3.1.3. Contractor shall process, IAW documents 2.7 (above), up to 5000 ship drawings. Quality assurance check in addition to following drawing issue requirements of document 2.6 to be included in drawing processing procedure.

3.1.4. Contractor shall process up to 3000 Liaison Action Record (LARs). LAR processing will include processing and monitoring in both the NSLC eLAR program and Planning Yard’s internal LAR program IAW documents 2.9 (above).

3.1.5. Contractor shall compile, update, and verify up to 8000 ship availability Ship Change Documents (SCDs) for up to 25 ship availabilities in the Planning Yard Document Information System (DIS) IAW document 2.11 (above).

3.1.6. Contractor shall compile and verify Ship Installation Drawings (SID) status data and information for up to 4000 SCDs within the Planning Yard DIS IAW document 2.11 (above).

3.1.7. Contractor shall compile a Planning Yard Integration Control Log (PYICL) book and update PYICL database for up to 170 ship checks.

3.1.8. Contractor shall process up to 4000 sheets of historical documents for storage in Planning Yard’s electronic database.

3.1.9. Contractor shall compile data for and generate the below reports using data from the NSLC eLAR program, Planning Yard Applications (PYApps), and DIS. Samples of the below reports are provided in document 2.12 (above).

3.1.9.1. PSNS PY STATUS REPORT. This report is by Ship Availability and is provided weekly.

3.1.9.2. PSNS 3rd PARTY SID REPORT. This report is by Ship Availability and is provided every Tuesday.

3.1.9.3. PSNS CUSTOMER DOCUMENT SCHEDULE. This report is by Ship Availability and is provided monthly.

3.1.9.4. PSNS PY INCOMING LAR REPORT. This report is by ship class and is provided weekly.

3.1.9.5. PSNS PY OUTGOING LAR REPORT. This report is by ship class and is provided weekly.

3.1.9.6. DAILY INCOMING LAR REPORT. This report is provided daily.

3.1.9.7. INTERNAL DRAWING ISSUE STATUS REPORT. This report is by ship availability and is provided on the PY Design Target Dates (DTD) for each SCD.

3.1.9.8. DIS ACTIVE AND UNLOCK REPORT. This report is Planning Yard Programs (CVN and Surface Ships) and is provided weekly.

3.1.9.9. DIS ACTIVE AND PAST DTD REPORT. This report is Planning Yard Programs (CVN and Surface Ships) and is provided weekly.

3.1.10. Contractor shall gain access to and utilize the following programs and websites:

3.1.10.1. Navy Data Environment (NDE) https://www.nde.navy.mil/

3.1.10.2. NAVY Model Based Product Support (MBPS) https://mbps.navsea.cloud.navy.mil/Windchill/app/

3.1.10.3. Planning Yard Document Information System (DIS) https://syapps.psns.navy.mil/IDDS/home.aspx

3.1.10.4. EFORMs/eLAR https://eforms.nslc.navy.mil/

3.1.10.5. DoD Secure Access File Exchange (SAFE) https://safe.apps.mil/

3.1.10.6. Planning Yard Applications (PY_APPS)

3.1.11. Contractor shall have the following trainings completed prior to reporting:

3.1.11.1. Up to date Cyber Awareness Training (CAC)

3.1.12. Contractor shall complete the following trainings immediately upon reporting:

3.1.12.1. Cyber Security 101

3.2. Special Requirements. When on-site the contractor shall:

3.2.1. Post a sign at the Government designated work station indicating the name of contractor personnel and company name.

3.2.2. Ensure that the signature block of all written correspondence, electronic (e-mail) or otherwise, includes the contractor company name.

3.2.3. Ensure that the contractor company name is included in any identifying remarks, including, but not limited to, answering the phone, identifying oneself at PSNS meetings, and answering machine salutations messages.

3.2.4. Have a YELLOW CIA access badge for this work due to the sensitive nature of some of the reports generated. No work may be performed off-site.

3.2.5. Possess, at the time of contract award, a minimum of a final CONFIDENTIAL security clearance and have all proper documentation entered into Defense Counterintelligence and security Agency (DISS).

Portions of this contract requires visual and/or physical access to Restricted Data while performing duties listed in this contract. An ‘Interim’ security clearance does not allow access to Restricted Data.

3.2.6. Have and maintain a Common Access Card (CAC) with access to NMCI and COMNDNET computer systems.

3.2.7. Provide a Supervisor who will manage the day to day management of the Contractor employees. This person shall have the ability to be on site, in person, at PSNS, within 2 hours. The supervisor will be the Point of Contact (POC) for all business and personnel related issues and Government communications regarding generation of requirements of the contractor employees.

4. NAVAL BASE KITSAP (NBK) and/or PSNS & IMF CONTROLLED INDUSTRIAL AREA (CIA)

ACCESS.

4.1. Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) Installations/Government Sites. Access to Navy Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the VCC on a continual basis.

4.2. The following Identification Cards (ID) are authorized by Naval Base Kitsap and Naval Station Everett to be used by visitors 12 years old or greater, while being escorted by a Civil Servant or Military member holding a current CAC Card, effective 2 February 2016:

4.2.1. Drivers licenses from states other than Washington, Illinois, Minnesota, Missouri and New Mexico (unless WA, IL, MN, MI and NM licenses are the “Enhanced” version)

4.2.2. U.S. passport

4.2.3. U.S. passport card

4.2.4. DHS trusted traveler cards ( Global Entry, NEXUS, SENTRI, FAST)

4.2.5. Permanent resident card

4.2.6. Border crossing card

4.2.7. DHS-designated enhanced driver’s license

4.2.8. Federally recognized, tribal-issued photo ID

4.2.9. HSPD-12 PIV card

4.2.10. Foreign government-issued passport

4.2.11. Canadian provincial driver’s license or Indian and Northern Affairs-Canada card

4.2.12. Transportation Worker Identification Credential (TWIC)

4.3. Contractor employees are required to have an individual identification badge as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

4.3.1. Common Access Card (CAC). Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed.

4.3.2. Single Day Pass. Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day.

Passes are issued by Naval Base Kitsap (NBK). The Federal Bureau of Investigation’s (FBI) National Crime Information Center (NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record, is not on the Terrorist Watch List and has not been previously barred from entry onto any Navy Installation.

4.3.3. Defense Biometric Identification System (DBIDS) Program. Commander, Navy Installations Command (CNIC) has established the Defense Biometric Identification System (DBIDS) for access control to CNIC Installations via Entry Control Points (ECP). DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

4.3.3.1. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges.

DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

4.3.3.2. Access to Installation. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). The Contractor shall provide the Contracting Officer with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

4.3.3.3. DBIDS Credentials. Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.

4.3.3.4. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

4.3.3.5. The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing if an employee has departed the company without having properly returned or surrendered their DBIDS credentials or if there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

4.3.3.6. DBIDS Paper Passes. In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

4.3.4. Transportation Workers Identification Credential (TWIC). Trucking and Longshoremen industry, to include Military Sealift Command (MSC) personnel are authorized to use this credential for unescorted access so long as the holder also has in his/her possession an original Bill Of Lading indicating that the delivery of goods is within the perimeter of the host installation, or in the case of MSC personnel, the holder has in his/her possession, a current Merchant Mariner identification card.

4.4. For contractor individuals that require higher level access requirements such as Nuclear Work Areas (NWA), Controlled Nuclear Information Areas (CNIA) areas or access to the Main Machinery Rooms of nuclear propelled ships or submarines, the Contractor’s Facility Security Officer ( FSO) shall; (1) submit each individual’s information into the Defense Counterintelligence and security Agency (DISS) Visit Request program with Security Management Office (SMO) number 002515, and (2) Submit a completed DD254 (ensuring that block 10b is checked), and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Statement of Work (SOW) or in the list of effective clauses for review by the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&IMF Form 5512) must be submitted to the Contracting Officer’s Security Officer.

4.5. The contractor shall prepare a Visit Request List Form with Cover Letter on Company Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at psnsimf.400scrty.fct@navy.mil.

The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include (1) the purpose of access, (2) dates of validity (period of performance),

(3) contract number, and (4) name of subcontractors to be employed. The cover letter shall be signed by the Prime Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE (8-10 calendar days prior is recommended). If red badges are required (for contractor personnel to access Restricted Data/Naval Nuclear Propulsion Information-NNPI) there are additional screening and higher level approval requirements, which could take considerably longer. Therefore, personnel identified in the Visit Request List must have a valid requirement to gain access to Restricted Data/NNPI. The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List. Note:

Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel (especially for all red badges) can significantly delay processing requests and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the Visit Request List shall be made on an as needed basis. The C400 security office may be contacted at (360) 476-0418 for questions regarding visit request processing.

4.6. The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting Officer’s Security Officer or COR).

NAME ( LAST, FIRST, MI)

DOB (Date of Birth) POB (City & State) SSN (Social Security Number) CITIZENSHIP (Country)

PROFESSION/TRADE

4.7. Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces. Foreign Nationals will be issued "Escort Required" white badges only.

Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 3 working days to the visit request process. U.S. citizens working for Foreign Owned or Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access.

Access by U.S. citizens working for Foreign Owned or Controlled Companies into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign Owned or Controlled Companies are clearly identified in Visit Request documents and in communications with the Contracting Officer's Security Officer. Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer's Security Officer.

4.8. Badges will be picked up at the Naval Base Kitsap Visitor Control Center (VCC) in building 981. Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) at the VCC prior to obtaining a badge. This is a requirement for access into the CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens. Acceptable proof of citizenship includes Original Birth Certificate (not a copy) or Current U.S. Passport.

4.9. Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph

1.2 above.

4.10. Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

4.11. Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting Officer’s Security Officer and return all badges.

4.12. Lost or misplaced badges shall be reported immediately to the Contracting Officer’s Security Officer and COR. If after hours report lost or misplaced badges immediately to the Navy Emergency Services Command (NESCOM) at 360-476-3393.

4.13. Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

4.14. To grant Contractor Vehicle Access to the PSNS & IMF CIA, a list of vehicles, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS & IMF Form 5530/25.

Contractors are required to stop at PSNS & IMF Pass & ID Office with proof of valid, current Driver’s License, vehicle registration and proof of insurance, prior to receiving access.

4.15. Contractor owned computers must be inspected by Code 109 prior to bringing them into the CIA and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev.

8-07), approved by Code 109, on site at all times.

4.16. Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE ELECTRONIC DEVICE

(PED) GUIDANCE.

4.16.1. Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO Enclaves, etc.) and subject to seizure by Installation Police and Shipyard Security Personnel.

4.16.2. ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g. phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

5. GOVERNMENT FURNISHED INFORMATION AND EQUIPMENT.

5.1. Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

5.2. Materials: The Government will provide documents 2.1 through 2.16 and all other necessary information.

Equipment: The Government will provide an NMCI computer work station, fax machines, scanners and printers

6. QUALITY ASSURANCE.

6.1. The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The following Performance Requirement Summary is part of the QASP. The TL/PM and COR shall evaluate the contractor’s performance based on the following Performance Standard/AQL:

97-100% = Excellent 92-96% = Very Good 86- 91% = Satisfactory 70-85% = Marginal 0-69% = Unsatisfactory

Performance Objectives:

Quality:

1. Provide assessment of the accuracy and completeness of Planning Yard reports required.

2. Contractor was able to perform with minimal government technical direction/guidance Schedule:

3. Contractor was able to meet internal task deadlines.

Business Relations:

4. Contractor maintained close liaison and good communications with the Government.

5. Contractor provided adequate notice when guidance or technical problems/conflicts arose.

Technical:

6. Project Office reports conform to customer and Planning Yard report requirements.

7. Planning Yard reports conform to PMS 312/407 and Planning Yard requirements.

8. DIS and PYApps was updated to reflect accurate SID/LAR/SCD status.

9. NDE is updated with NAVSEA Drawings expected completion and issued dates.

7. CONTRACT ADMINISTRATION AND ACCOUNTING.

7.1. Monthly Reports: The Contractor shall submit a monthly report package to the Puget Sound Naval Shipyard and Intermediate Maintenance Facility every 30 days beginning with the award. The report package will be reviewed to confirm that the report package is complete (at minimum all requirements below shall be included) and accurate. If the report is found to be in error or incomplete in anyway in anyway, PSNS&IMF will reject the package in its entirety and identify the aspects requiring revision. Upon acceptance, the monthly report package will be provided to the Contract Specialist and COR for review. The report shall contain the following requirements:

7.1.1. Progress Reports: The progress report is used to provide an overview of work performed over the preceding month broken down by task. If no work has been performed since the previous report, state and estimate when you expect work shall resume. In addition to a status update the Contractor shall identify the following:

7.1.1.1. Any potential issues or concerns

7.1.1.2. Services that potentially require a revisions to the SOW

7.1.1.3. Changes to personnel other than those previously accepted under the base contract

7.1.2. Invoice(s): In accordance with the payment clause 252.232-7006 in the contract. Payment will be made in the amount of 100% of the value of services shown on the monthly invoice.

7.1.3. Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be attended at no additional cost to the Government.

7.1.4. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, if any; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

7.1.5. Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as deemed necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

8. DEFINITIONS AND ACRONYMS.

8.1. DEFINITIONS.

8.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

8.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

8.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

8.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

8.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

8.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

8.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

8.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

8.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

8.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

8.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

8.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

8.1.13. WORK WEEK. Monday through Friday, unless otherwise specified.

8.2. ACRONYMS.

8.2.1. ACOR Alternate Contracting Officer's Representative

8.2.2. CFR Code of Federal Regulations

8.2.3. CONUS Continental United States (excludes Alaska and Hawaii)

8.2.4. COR Contracting Officer Representative

8.2.5. COTS Commercial-Off-the-Shelf

8.2.6. DD250 Department of Defense Form 250 (Receiving Report)

8.2.7. DD254 Department of Defense Contract Security Requirement List

8.2.8. DFARS Defense Federal Acquisition Regulation Supplement

8.2.9. DOD Department of Defense

8.2.10. DON Department of the Navy

8.2.11. FAR Federal Acquisition Regulation

8.2.12. HIPAA Health Insurance Portability and Accountability Act of 1996

8.2.13. KO Contracting Officer

8.2.14. NMCARS Navy Marine Corps Acquisition Regulation Supplement

8.2.15. OCI Organizational Conflict of Interest

8.2.16. OCONUS Outside Continental United States (includes Alaska and Hawaii)

8.2.17. ODC Other Direct Costs

8.2.18. PIPO Phase-In/Phase-Out

8.2.19. POC Point of Contact

8.2.20. PRS Performance Requirements Summary

8.2.21. PWS Performance Work Statement

8.2.22. QA Quality Assurance

8.2.23. QAP Quality Assurance Program

8.2.24. QASP Quality Assurance Surveillance Plan

8.2.25. QC Quality Control

8.2.26. QCP Quality Control Program

8.2.27. TE Technical Exhibit

9. ATTACHMENT / TECHNICAL EXHIBIT LIST

9.1. Technical Exhibit 1 – Performance Requirements Summary

9.2. Technical Exhibit 2 – Deliverables Schedule

9.3. Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objectives Performance

Standards AQL(%) Surveillance Methods

Quality:

1. Provide assessment of the accuracy and completeness of reports required.

100% 95 Periodic surveillance Customer complaints.

2. Contractor was able to perform with minimal Government technical direction/guidance.

100% 95 Periodic surveillance Customer complaints

Schedule:

3. Contractor able to meet internal task deadlines.

100% 95 Periodic surveillance Customer complaints

Business Relations:

4. Contractor maintained close liaison and good communications with the Government.

100% 90 Periodic surveillance Customer complaints.

5. Contractor provided adequate notice when guidance or technical problems/conflicts arose.

100% 100 Periodic surveillance Customer complaints

Technical:

6. Contractor shall process up to 2500 ship drawings.

The contractor provided ship drawings shall be IAW reference document 2.6 and 2.7

Periodic surveillance Customer complaints

7. Contractor shall process approximately 1500 Liaison Action Record (LARs).

The contractor provided LARs shall be IAW documents 2.2, 2.8, 2.9, 2.10, and 2.11

Periodic surveillance Customer complaints

8. Contractor shall compile, update, and verify approximately 4000 ship availability Ship Change Documents (SCDs).

The contractor provided SCD data shall be IAW document 2.11 and

2.12

Periodic surveillance Customer complaints

9. Contractor shall compile and verify Ship Installation Drawings (SID).

The contractor SID status shall be IAW document 2.3, 2.4,

2.5 and 2.11

Periodic surveillance Customer complaints

10. Contractor shall process historical documents. 100% 90

Periodic surveillance Customer complaints

11. Contractor shall provide reports listed in paragraph 3.1.6.

The contractor reports shall be IAW document 2.11

Periodic surveillance Customer complaints