A4. CVN-74 HI VIS SOW 4-19-2023.pdf

Statement of Work for the Refurbishment of High Visibility Compartments

INTEGRATED LOGISTICS SUPPORT

FLC NORFOLK, NEWPORT NEWS ANNEX

4101 WASHINGTON AVE. BLDG 2

NEWPORT NEWS, VA 23607

USS JOHN C. STENNIS (CVN-74)

1. INTRODUCTION

1.1 The supported activity for this procurement action is the Integrated Logistics Support Office, NAVSUP Fleet Logistics Center, Norfolk, Newport News Annex, Newport News, VA 23607 supporting the mission of Supervisor of Shipbuilding, Conversion & Repair, Newport News, VA.

2. BACKGROUND

2.1 Integrated Logistics Support Office (ILS), FLC Norfolk, Newport News Annex has the responsibility for ensuring the USS JOHN C. STENNIS (CVN-74) is outfitted at the completion of the Refueling Complex and Overhaul (RCOH) performed at Newport News Shipbuilding (Hereafter HII-NNS). A major portion of this outfitting effort includes refurbishment of the Flag, Commanding Officer, and Executive Officer complexes, as well as Wardrooms, Chief Petty Officer’s Mess, Chapel, Museum and other spaces known as “High Visibility” compartments that house/host VIP and other designated officials or support crew moral. The overall effort requires two phases. The first phase will determine the material and design requirements, to include a material list for each compartment, based on the “Triple F” concept of Fit, Form and Function of each compartment identified as High Visibility. The second phase, which is described in this Statement of Work (SOW), is to procure and install all material for each compartment. The contractor (KTR) must be capable of promptly executing this task to meet mandatory Newport News Shipbuilding overhaul production schedules and to support Navy operational readiness requirements.

3. DESCRIPTION/SCOPE/OBJECTIVE:

3.1 The KTR shall provide program management and material procurement, receipt and quality assurance inspection, kitting, transportation, design rendering drawings, and final installation services onboard the USS JOHN C. STENNIS (CVN-74). The KTR must have extensive, recent experience, within the past five years, outfitting a U. S. Navy Aircraft Carrier as described in this SOW. Status reports will be prepared and submitted to the COR, ACOR, and Contracting Officer monthly describing all material procurement, receipt, delivery, and installation status.

4. DEFINITIONS AND APPLICABLE DOCUMENTS

CAD---Computer Aided Design CMA---Crew Move Aboard

CCMA---Complete Crew Move Aboard PCO---Contracting Officer CO---Commanding Officer (as contextually applicable) COR---Contracting Officer’s Representative CRMD---Command Religious Ministries Department DFAR---Defense Federal Acquisition Regulation FAR---Federal Acquisition Regulation FLC---(NAVSUP) Fleet Logistics Center GFE---Government Furnished Equipment GFM---Government Furnished Material GFI---Government Furnished Information GSA---General Services Administration ISO---International Standards Organization KTR---Contractor NAVSEA---Naval Sea Systems Command NAVSUP---Naval Supply Systems Command HII-NNS---Newport News Shipbuilding PAS---Principle Assistant for Services PAR---Principle Assistant for Readiness (RCOH) POP---Period of Performance POA&M---Plan of Action and Milestones OSIC---On-Site Installation Coordinator OEM---Original Equipment Manufacturer SOR---Service Order Request SOW---Statement of Work RCOH---Refueling and Complex Overhaul SFIMS---Ship’s Force Information Management System SUPSHIPNN---Supervisor of Shipbuilding, Newport News, VA.

TCCD---Topside Construction Completion WAF---Work Authorization Form XO---Executive Officer SUPPO---Supply Officer

5. STATEMENT OF WORK (APPROACH/METHODOLOGY/TASKS):

5.1 The KTR shall provide professional project management, administrative tools and technical services in support of the customer’s assigned missions. The work effort is to provide the support necessary to achieve responsive cosmetic material installation onboard CVN-74 and maintain flexibility based on varying workload requirements. “Specific work shall be accomplished in accordance with FY-24 NAVSEA Standard Items (http://www.navsea.navv.mil/Home/RMC/CNRMC/OurPrograms/SSRAC.aspx) and include, but not be limited to the following:

5.1.2 Program Management: KTR shall assist in identifying and coordinating material requirements with CVN-74’s appointed Contracting Officer’s Representative (COR). KTR will also coordinate scheduling of equipment installation onboard CVN-74 in advance with HII-NNS production schedules and Ship’s Force requirements.

5.1.3 KTR shall report material procurement, receipt and delivery status on a monthly basis.

Additionally, KTR shall provide installation status on a weekly basis. Installation updates will be sent to the COR by the close of business every Thursday. Metrics will be made available for Work Integration Meeting(s) and the CO’s weekly agenda meeting.

5.1.4 KTR shall report contract progress (material and man-hour expenditures) on a monthly basis.

5.1.5 KTR shall prepare a report of lessons learned prior to the end of the contract period of performance (POP) and provide both written and electronic copies to the COR, ACOR, and Contracting Officer.

5.1.6 KTR shall have an on-site interior design specialist to develop and coordinate all aesthetic design concepts to aid the COR in making final determinations regarding color, style, texture, and type of materials used in this SOW. In general, the KTR should utilize styles and patterns which reflect various design elements based on Sample photos provided by government prior to design approval. These elements should be drawn upon to the maximum extent possible while remaining practical and considering the constraints imposed by the nature of shipboard installation. All designs for each space will be approved by the Ship’s Force at the appropriate level as designated by the COR prior to ordering and installing any material.

5.1.7 KTR shall develop and provide compartment arrangement virtual reality computer-aided design (CAD) drawings, to incorporate photo realistic renderings with multiple options where indicated herein based on selected furniture and equipment items and sketches submitted by Ship’s Force. Once designs are developed, the preferred options will be approved by the Ship’s Force at the appropriate level as designated by the COR. KTR shall provide the COR and Contracting Officer electronic and hard copy files no later than one week after designs are signed and approved. Renderings/concept boards should be provided per space as applicable for the following:

Table 1:

High Visibility Space Listing Complex Space TAC # APPX SQFT

FL

AG

Flag Cabin 03-148-0-L 236

Flag Stateroom 03-149-1-L 120

Flag Head 03-149-5-L 72

Flag Vestibule 03-149-3-L 36

FL

AG

A

T

SE

A

Flag At Sea Cabin 08-160-3-L 200

Flag At Sea Head 08-164-1-L 36

CO

CO Cabin 03-160-7-L 494

CO Study 03-160-5-Q 90

CO Head 03-166-1-L 49

CO Stateroom 03-165-9-L 176

CO Passageway 03-164-1-L 130

CO Vestibule 03-165-7-L 130

CO

A

T

SE

A

CO At Sea Cabin 09-168-1-L 150

CO At Sea Head 09-170-3-L 42

XO

XO Cabin 2-180-2-L 300

XO Stateroom 2-184-4-L 143

XO Head 2-185-2-L 48

CA

G

CAG Stateroom 03-146-3-L 140

CAG Cabin 03-143-1-L 200

CAG Head 03-146-1-L 60

Co S

CoS Cabin 03-143-0-L 880

CoS Study 03-144-1-L 80

CoS Stateroom 03-144-3-L 145

CoS Vestibule 03-144-5-L 20

CoS Head 03-145-1-L 72 Co m m od or e Commodore Cabin 03-128-10-L 176

Commodore Stateroom 03-128-8-L 128

Commodore Head 03-131-2-L 35

CMC

CMC Office 2-145-2-Q 175

CMC

CMC Admin Office 2-143-2-Q 88

W R

Lo un ge

Wardroom Lounge #2 2-186-2-L 630

Wardroom Lounge #3 (MIFF) 2-190-2-L 208

FW

D

W R

Wardroom 1 03-29-0-L 1900

Wardroom 2 03-44-0-L 1060

Wardroom 3 2-200-0-L 1965

Wardroom 3 Serving Line 2-190-0-L 300

CP

O

CPO Messroom 3-215-0-L 2515

CPO Lounge 3-215-1-L 740

CPO Vestibule 3-210-7-L 80

Coffee Bar 2-64-0-L 91

Crew's Mess and Serving Lines

2-84-1-L 2-84-2-L 2-165-2-L 2-165-3-L 2-138-01-L N/A

Stennis Room 1-180-3-Q 240

Chapel 03-133-14-L 460

Li br ar y

Crew Library 03-118-10-L 2240

Crew Library and Alt Training Room 03-128-16-L 640

Crew Training Room (under FWD Galley) 3-84-0-L 1710

Barber Shop 01-84-6-L 600

5.1.8 KTR shall prepare virtual reality (CAD) drawings and a renderings manual of high visibility spaces for renovation. These drawings will be scaled and will provide guidance for the installation of all equipment, furniture, and other materials procured under this SOW. Delivery of the CAD drawings and design renderings manual to the ship will be completed no later than 60 days after contract award.

5.1.9 All work will be scheduled such that hot work/foundation installation will occur prior to space painting and installation of deck covering.

5.1.10 KTR will develop compartment installation Plan of Action and Milestones (POA&M).

Each compartment will have two tasks in SFIMS (hot work/support structure installation and other material installation). In spaces where applicable, painting and deck covering installation shall be included in the POAM. Scheduled windows of opportunity for each task in the compartments will be provided by the COR in coordination with the PAR. A template for the POA&M will be provided by the COR. Initial Integration and any subsequent schedule adjustments will be made through the COR. The POA&M is required to be submitted to the COR, ACOR, and Contracting Officer no later than 15 days after contract award.

5.1.11 KTR shall prepare for and attend weekly Galley Punch List Meeting, Compartment Working Group, or any other meeting as required by the COR. KTR shall report progress and upcoming work to the COR for discussing in the daily Topside Work Integration Meeting’s as required from start of production work and throughout the POP. Compartments shall be completed prior to the Key Event identified with each space in the detailed work breakdown of this statement of work. Estimated dates for each Key Event are listed in the chart below.

However, these dates are subject to change. The CVN-74 RCOH availability is currently working through a re-baseline effort that will result in the key event dates shifting right to a later date. Government will provide revised key events dates once re-baseline actions have been completed.

Table 2:

Key Event Estimated Date Crew Move Aboard 5/22/2024 Complete Crew Move Aboard 9/21/2024 Combat Systems Test 3/22/2025 Topside Construction Completion Date 3/20/2025

5.1.12 KTR shall research ship construction drawings to indicate bulkhead materials.

5.2 Material Procurement

5.2.1 KTR shall continue to assist in identifying and coordinating equipment requirements with CVN-74 COR. New requirements must be incorporated with the previous requirements identified during development of design and work integration ensure a complete and accurate final configuration accounting is achieved. It is imperative that the KTR have significant configuration management experience with working in High Visibility compartments on U. S.

Navy Aircraft Carriers.

5.2.2 KTR shall ensure equipment purchase orders invoke applicable technical specifications and meet shipboard material requirements.

5.2.3 KTR shall review supplier quotations to determine “best value based on historical performance” for equipment sourcing (price, technical compliance, delivery).

5.2.4 KTR shall coordinate with equipment manufacturers to expedite equipment manufacturing and meet delivery schedules as needed to support ship production schedule as outlined in paragraph Table 2.

5.2.5 KTR must have a Government Approved Purchasing System, certified in writing from the certifying government agency, and will use the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations (DFARS) and all applicable government procurement regulations in procuring materials, equipment and furniture for CVN-74.

5.2.6 The KTR shall place all purchase orders with applicable technical specifications and answer vendor inquiries. Expedite material delivery through office communication (email, phone, etc.). The KTR will process invoices and close purchase orders.

5.3 Damage Inspections, Receipt, Kitting, and Staging

5.3.1 KTR shall physically inspect equipment shipments for visible damage. Repair or replacement of equipment damaged during shipment will be coordinated with the transportation agent and the manufacturer.

5.3.2 KTR shall maintain an equipment receipt log in electronic format and distribute as requested by the COR.

5.3.3 KTR shall kit and stage equipment in accordance with the latest compartment installation schedule.

5.3.4 KTR shall provide transportation to deliver equipment from the staging area to CVN-74 for installation. KTR personnel must be thoroughly trained on HII-NNS shipyard entrance procedures, security processes, and shipyard driving routes and procedures. The proximity of the KTR’s warehouse is clearly critical for short notice deliveries and material pickups that frequently occur during the equipment installation process.

5.3.5 KTR will inspect all materials for visual damage, stow material, and kit material by compartment requirements. Additionally, KTR will label each pallet of material with applicable compartment number, and transport material to designated area at HII-NNS.

5.4 Material Installation

5.4.1 KTR shall provide qualified riggers and conduct all rigging services as required to complete each space. If special circumstances arise that preclude KTR riggers from performing all required rigging, the KTR shall submit a listing of services required to be provided by HII- NNS such as: rigging services as necessary to move equipment from the pier area to a secure onboard staging area (usually flight deck or hangar bay), temporary power and ventilation for welding, temporary lights, etc. The list of required HII-NNS support services shall be provided with the KTR’s POA&M. All Service Order Requests (SOR) shall be submitted to the COR no later than 5 working days prior to the service requirement.

5.4.2 KTR shall provide material coordinating services as required to ensure material is moved to the compartment and available for installation.

5.4.3 KTR shall fabricate and install all material in accordance with approved compartment configuration CAD drawings approved by Ship’s Force as designated by the COR.

5.4.4 KTR will dispose of all trash daily in the nearest designated disposal containers supplied by HII-NNS, and maintain a neat and clean work environment.

5.4.5 The COR will inspect material installation using the compartment CAD drawings and associated quality assurance documents. KTR shall attend compartment acceptance inspections with the COR and record “punch list” items to correct any deficient or incomplete work.

5.4.6 The COR and KTR representatives will document compartment acceptance on an Acceptance Agreement form that will be signed and dated by both representatives in addition to tracking punch list items as they are corrected by the KTR.

5.4.7 KTR warehousing and logistics personnel will transport all material from the KTR’s warehouse to the pier at HII-NNS.

5.4.8 Delays and disruptions that occur which are beyond the control of the KTR installation team should be reported on electronically provided Condition Reports (CRs) which may require contract modifications or schedule shifts.

5.4.9 KTR is authorized to load ship with necessary tools and material to support installation.

5.4.10 KTR shall provide qualified personnel to take samples for environmental analysis as well as provide results of environmental analysis of paint, deck material and lagging material samples in accordance with NAVSEA Standard Item 009-32. Samples shall only be required on surfaces directly impacted by KTR work.

5.4.11 KTR will submit hot work and cold work requests to Ship’s Force Fire Marshal as needed.

5.4.12 KTR will repair and perform preservation in all areas disturbed by hot work in accordance with NAVSEA Standard Item 009-32.

5.4.13 KTR will purchase material and manufacture brackets, foundations, supports, etc. Method of mounting shall not inhibit the functional use of the equipment or space.

5.5 Material Storage

5.5.1 KTR’s warehousing space will be outfitted with storage racks and properly labeled with a storage location schematic to support the current requirements. KTR’s warehouse must be ready to receive the equipment procured under this task immediately at no additional cost.

5.6 KTR Shipboard Technical Requirements

5.6.1 The KTR must provide qualified Marine Chemists for gas free space certifications where required. In accordance with NAVSEA Standard Item 009-07

5.6.2 The KTR must provide qualified Shipboard Fire watches for welding hot work operations.

In accordance with NAVSEA Standard Item 009-07

5.6.3 The KTR must provide routine quality assurance checks in accordance with their established QA processes. In accordance with NAVSEA Standard Item 009-04

5.6.4 KTR personnel must have extensive experience working in a shipboard environment, knowledge of ship fitting skills, and awareness training for working onboard a U. S. Navy nuclear vessel. The KTR must provide sufficient documentation to support qualification, as indicated within the SOW.

5.6.5 KTR must ensure all required Certifications and Training is provided as indicated with in this SOW.

6. DELIVERABLES AND SCHEDULE:

6.1 Any deliverable defined in this SOW will be submitted under official company letterhead signed by a designated company officer. The cover letter shall be addressed to the COR and Contracting Officer unless otherwise directed. The cover letter shall include as a minimum, the title of the applicable deliverable, date performed, and the appropriate contract number or purchase order number to which the deliverable applies.

6.2 Monthly Contract Progress Report

6.2.1 This report shall be provided to the COR, ACOR, and Contracting Officer monthly, no later than the 15th of each month, and shall contain data current as of the last day of the previous

KTR accounting period. The report shall be in electronic format as agreed upon by the government. The report will contain as a minimum the following information:

6.2.1.1 Actual material dollars obligated verses Material dollars planned since the previous report (usually for the previous month), and cumulative material dollars obligated.

6.2.1.2 Actual Man-hours expended and cumulative man-hours expended verses man-hours planned as of the last day of the previous KTR accounting period.

6.2.1.3 Actual schedule progress verses planned schedule progress on a weekly basis.

6.3 Final Report and Request for Disposition

6.3.1 A final report at the completion of the contract shall be submitted to the COR, ACOR, and Contracting Officer no later than 30 calendar days following the end of the contract. Generally, this report shall consist of, at a minimum, all of the data elements required for the Monthly Equipment and Contract Reports, and shall include a summary of all individual Monthly progress reports. Additionally, report shall contain an itemized list of all materials directed to be ordered and subsequently not used/installed onboard.

6.4 Conference Reports

6.4.1 The KTR shall assist the COR by attending meetings, conferences, and working groups in support of this contract. Unless other criteria is described in the contract, conference reports shall be delivered for all meetings, conferences, and working groups attended while performing this contract in which there are seven or more persons in attendance, or for those in which action responsibilities, and/or milestones were assigned regardless of the number of persons in attendance. Conference reports shall be submitted in electronic format using suitable word processing software to the COR, ACOR, and Contracting Officer.

6.4.2 KTR is permitted to procure equipment using the General Services Administration (GSA) schedule.

7. PERFORMANCE STANDARDS AND QUALITY MEASUREMENT

7.1 KTR must have an approved ISO Quality Manual and detailed Level III Work Instructions for the warehousing and installation processes related to the work described in the SOW. KTR’s Quality Management System must be currently certified to the ISO 9001:2000 standard in accordance with NAVSEA Standard Item 009-04.

8. ASSUMPTIONS, RISKS AND CONSTRAINTS

8.1 HII-NNS will provide crane and rigging services to move the equipment/pallets from the pier to the ship. Additionally, Ship’s Force can provide rigging services.

8.2 Dumpsters shall be provided by HII-NNS on one of the aircraft elevators or on the pier in the general location of the ship and HII-NNS will empty them as necessary.

8.3 The ship’s space(s) and passageways are accessible as required through job completion.

8.4 Ship’s Force will remove miscellaneous tools, equipment, personal effects and uninstalled equipment as necessary for the installation in the proposed locations prior to work start. All spaces will be cleaned and ready for hot work as proposed in HII-NNS compartment completion schedule.

8.5 Government Furnished Information and documentation will be available in time to support procurement of any long lead material.

8.6 KTR shall conform to OSHA regulations regarding removal of lead paint, asbestos, fiberglass and mineral fiber insulation in a shipboard environment. The identification of this material must be reported to the COR immediately.

8.7 The installation period of performance is projected from contract award date through Topside Construction Completion Date (TCCD) at Newport News, VA.

8.8 A contract will be issued in sufficient time for the KTR to ship check the existing conditions, contract necessary support services and create an appropriate work instruction, schedule, and scaled compartment configuration drawings.

8.9 Prior to working onboard CVN-74, all KTRs must ensure at least one key employee completes KTR Technical Work Document (CTWD) training with Department E-25 from Newport News Shipbuilding (HII-NNS) Removal, installation or entry into all distributive systems will require the KTR to process the appropriate CTWD’s in accordance with HII-NNS procedures and the Navy’s Tagout User’s Manual (TUM). Prior to starting any work associated with distributive systems the KTR shall have received an approved CTWD(s) for each applicable distributive system.

8.10 Ship’s Force will provide applicable Lighting, General Power, HVAC, Potable Water, Salt water Plumb Drain and Communication Circuit Drawings to support KTR’s planning effort for this Statement of Work (SOW).

8.11 Processing CTWD's and Work Authorization Form (WAF's) can sometimes take more time than initially anticipated depending on how accurately technical drawings reflect the existing configuration of the ship's systems. KTR is expected to notify the COR in a timely manner for each instance where they encounter significant differences between system drawings and the ship's configuration. KTRs should ensure they factor into their bids an adequate amount of time per applicable distributive system in each compartment for their CTWD coordinator(s) to interface with HII-NNS and Ship's Force to process appropriate work control documents.

8.12 Since processing CTWD’s will be integral to performing High-Vis work, the KTRs shall ensure adequate qualified personnel are available on site to support the timely processing of

CTWD’s and WAF’s required to perform work contained herein. Multiple spaces within this SOW need to be completed for the Crew Move Aboard Key Event, therefore CTWD processing for this contract shall not be held up due to conflicts with CTWD requirements (or manpower requirements) related to the other work being performed by the same KTR onboard CVN-74.

8.13 All Sections of this SOW indicating removal or installation of equipment associated with distributive systems implies the physical disconnection or connection of the equipment from or to the respective distributive system will be the responsibility of the KTR (i.e. installing new lights means the KTR will be required to physically connect / tie in the lights to an existing lighting circuit using an approved CTWD) as well as ensuring the lighting circuit is physically tied in and works safely and correctly with the appropriate control switch.

8.14 If a requirement to re-locate a ventilation diffuser or return in the false overhead is encountered, it is the expectation that routing and connection of the new vent to the appropriate location is included as part of this scope of work.

8.15 In most cases, the existing sheathing that will be re-covered with wall vinyl will need to be prepared sufficiently by the KTR to apply the new vinyl wall covering in a seamless manner.

There may also be a requirement to provide additional structural re-enforcement to the existing sheathing. Both of these efforts should be considered as part of the work to install new wall vinyl when KTR develops the bid for this work.

8.16 RCOH is a dynamic environment and therefore work requirements between multiple stakeholders will sometimes overlap. Ship’s Force will work to provide the KTR with access to assigned spaces per the schedule. However, unforeseen circumstances may hinder that access or require other stakeholder’s work to take priority. Therefore, the KTR should consider the environment within which they will be working and be able to remain flexible to respond to changing conditions. As such, they will need to have the ability to work in parallel and in conjunction with other KTRs. Additionally, there is work that will be done by other stakeholders that directly interfaces with the functionality of the Hi Vis work (i.e. 28 TV / Telephone / CANES / PIC) and therefore, the KTR will be expected to provide technical and managerial coordination with other stakeholders to integrate their work accordingly.

8.17 The KTR will be responsible to de-conflict his own Hot Work and Cold Work requirements which overlap in addition to submitting Hot Work and Cold Work chits to the Ship’s Fire Marshal for de-confliction with other stakeholders.

8.18 In general the phrase “refurbish” should be understood to mean restoring an item to serviceable and like-new material condition to include the returning any non-functional components or hardware back to a functioning condition.

8.19 Prior to moving new or refurbished materials into the ship for striking to a space, the KTR should take care to ensure all reasonable measures are in place to adequately safeguard the material from becoming damaged during transit. Likewise, once material has been located in a space, it will be the responsibility of the KTR to continue protecting while work is still ongoing.

8.20 Several spaces including the Stennis Room, CO’s In Port Cabin, and Flag Quarters will use proprietary Senate Carpet which will be provided by the government as Government Furnished Material (GFM) but installed by the KTR. Authorization to purchase this carpet has been requested but not yet approved. If Senate carpet is not provided, the government will substitute with a suitable carpet as provided as GFM. Any carpet listed that is not specified as government furnished shall be provided by the KTR.

8.21 Various sections within this SOW call for removal and demolition of existing materials.

While performing removals, KTR shall take all reasonable precautions to avoid damaging other materials that are intended to remain in the space to be refurbished. In such cases where the KTR believes it will be difficult to perform removals/demo without causing damage, KTR shall inform the COR and receive approval prior to beginning work.

8.22 Several custom furniture items (desks and hutches) will need to include a wire routing way to accommodate routing of electrical, phone and other wires. During design meetings, the COR will work with KTR’s designer to identify which items will require these and where each one should be located. Where utilized, these routing ways should include decorative grommets and/or covers.

Table 3:

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Format Submit To Plan of Action and Milestones

(POAM)

Once, 60 days after contract award date

3 Email (Excel document attachment)

COR/ACOR/

Contracting Officer

Installation Status Report

Weekly, by Thursday Close of Business

3 Email COR/ACOR/ Contracting Officer

Monthly Contract Progress Report

Monthly, 15th of each month

3 Email COR/ACOR/ Contracting Officer

Conference Reports

As needed per 6.4.1, no later than 7 days following event

3 Email COR/ACOR/ Contracting Officer

Lessons Learned Once, no later than 30 days prior to completion of contract

3 Email COR/ACOR/ Contracting Officer

Final Report and Request for Disposition

Once, no later than 30 days after

3 Email COR/ACOR/ Contracting Officer completion of contract

8.23 Anywhere KTR is tasked with installing new vent diffusers, it will also be necessary for the KTR to provide and install a transition piece that links the ventilation system to the individual diffuser. Each location and vent system is unique, therefore KTR will need to provide the appropriate transition piece to suit each individual location, some may require custom fabrication.

8.24 In spaces where KTR is tasked with installing new dimmable can lights, the KTR will provide as part of the lights and new dimmer switches and sufficient cable to tie in new lights to existing junction boxes. The number of switches required shall be determined by the KTR’s electrician based on acceptable loading and circuit locations which correspond with existing switches. Where new switch locations are required, it will be the responsibility of the KTR to provide all new cable, cable runs and switch mounts. Where old switch locations will not be needed, KTR shall be responsible to remove the existing switch and associated cabling.

Additionally, KTR shall be responsible to repair the bulkhead sheathing to accommodate the appropriate bulkhead treatment (i.e. wallpaper) if applicable.

8.25 In spaces where KTR is tasked with installing new light switches or dimmer switches, KTR will be responsible to modify mounts, false bulkheads and/or sheathing so as to provide a professional finished appearance for all new and existing switches and plates. Where new switch sizes/shapes differ from previously existing switches, modification of the bulkhead mounts shall be made by the KTR such that all switches are contained within standard switch plates (single or multiple). Any deviation from this specification will need to be approved via Condition Report/Contract Mod.

8.26 In spaces where KTR is tasked with installing wallpaper, it will be part of the KTR’s responsibility to adequately prepare the bulkhead sheathing to accept the wallpaper and have a smooth, seamless and professionally finished appearance.

8.27 For each space where KTR is tasked with providing a desk, the KTR should include a hole somewhere in the desk top to support cable runs. Additionally, KTR shall provide a grommet for the hole for a professionally finished appearance. Each hole location to be provided by Ship’s Force prior to installation phase.

8.28 In spaces where bulkhead treatments are to be installed (wallpaper, wainscoting, chair rail), it will be necessary for the KTR to remove interferences in way of their work. This will require the KTR to run CTWD’s for various systems, including but not limited to electrical receptacles, light fixtures, analog phone jacks, digital phone jacks, CANES jacks, TV jacks, junction panels, fuse panels and call switches with indicators. Removal and re-installations shall be anticipated in these spaces and KTR shall incorporate planning for interference removals/re-installations as part of their scope of work.

8.29 Unless otherwise directed by Ship’s Force, KTR to plan for mounting all non-portable furniture items in a manner that is safe for sea. Installation of mounting studs, clips, pads or brackets shall be the responsibility of the KTR.

8.30 In spaces where new vanities are called out to be installed, installation of the vanity should be assumed to include all new plumbing fixtures which also includes the tying of the plumbing to ship’s systems.

8.31 KTR expected to provide design options for each space with multiple views/vantage points utilizing photo-realistic software based on outfitting items specified in the “Individual Compartment Requirements” portion for each space. Additionally, KTR to develop list of materials based on the final choice for each space and Spec Sheets for each individual item or piece of material shall be presented to the COR for review and approval. Design choices and material selections will need to be approved by the COR by hand signature & date prior to KTR sourcing the material or beginning installations. KTR to keep Spec Sheets with original signatures and provide copies of each to the COR as well. No changes to overall design or material may be made without a formal change to the contract which should be initiated by the KTR via Condition Report and new Design choices or material will also need new hand signatures/dates with copies provided to COR as well.

8.32 All new deck covering systems to be installed by KTR shall be installed in accordance with NAVSEA Standard Item 009-26 and utilize materials currently approved on the DoD Quality Products List.

8.33 Multiple spaces herein call for the KTR to preserve and spray out some or all of the compartment. All areas to be painted by the KTR shall be adequately prepared and wrapped by the KTR prior to painting and painted in accordance with the NAVSEA Standard Item 009-32 utilizing materials currently approved on the DoD Quality Products List.

8.34 The aircraft carrier is a Capital Ship and part of its mission includes providing unique opportunities to represent the government of the United States in various countries while deployed to locations across the globe. Many of the spaces outfitted on this contract (Wardroom Lounge, CO Cabin, XO Cabin, CAG Cabin, CMC Cabin, Flag Cabin and Chief of Staff Cabin) will be utilized to host high level visitors, foreign dignitaries and even heads of state. Therefore the furnishings utilized to outfit these spaces should project a high level of contemporary professionalism and reflect the pride and prosperity of the American people. When estimating costs, the KTR should consider furnishings for these spaces to meet a level of stateliness that would not normally be the same as furnishings installed in other areas of a naval vessel.

8.35 High Visibility work by its very nature should be performed only after the completion of industrial and dirty work by other maintenance providers in the RCOH. To avoid the potential for damage to Hi Vis materials and the need for re-work, the KTR will only begin High Vis type work after being authorized to proceed by the COR for each space. This policy is not intended to prevent the KTR from performing any demolition work or removals nor should the KTR be prevented from building out the infrastructure needed to reach the point where they can commence Hi Vis work. However, until each space is turned over to the KTR by the COR, the KTR shall not install anything other than infrastructure-related materials. The types of materials that should not be installed until authorization is received would include new deck covering, overhead or bulkhead sheathing, wainscoting, wallpaper, cove base, chair rail, crown molding, false overheads, furnishings or accessories.

8.36 Wherever the KTR is tasked to perform a “repair” herein, the overall expectation is that the finished work will be smooth and seamless and have a professionally finished appearance.

8.37 Switch plate and receptacle covers mentioned below in various spaces should all be assumed to be made of metal and not plastic. Specific finishes will be provided by Ship’s Force during the design phase.

8.38 In spaces calling for “Replace up to XX Square feet of bulkhead sheathing or overhead sheathing”, the expectation is that the KTR will replace large sections of damaged/missing material and fill repair or patch repair smaller areas, but regardless of the type of work, the assumption should be that the KTR will provide and install up to the listed square footage of material for replacement.

8.39 In multiple spaces throughout this work scope, a requirement exists for the KTR to plan for a certain number of hours for Trades to directly support the integration of AIT work. In these spaces, the expectation is for KTR trades personnel to perform work as coordinated through the COR and SUPSHIP with input from the AIT’s. This work will be related to the installation of AIT systems where the KTR will be uniquely suited to perform the work with the level of craftsmanship required when the need exists to integrate components of various systems into areas containing High Vis materials.

9. KEY PERSONNEL REPLACEMENT AND SUBSTITUTION

9.1 Project Manager, Procurement Agent, and Installation Supervisor positions must have experience providing the services described in section 3.1 during an RCOH, or maintenance availability. Communication between HII-NNS, ship and KTR is vital and strict adherence to timelines is a must; therefore, KTR must have experience dealing with a ship in an availability and be able to show examples of successful past performance.

9.2 In the event that any of the above positions undergo personnel changes, new personnel must have similar qualifications and/or experience. If such changes occur the KTR will advise the COR of the applicable personnel changes.

10. SUBCONTRACTOR(S)

10.1 Project integrity must be maintained by a single, Prime KTR who shall be liable for all functional areas of the contract such as Program Management, material procurement, receipt and damage inspection, installation kitting, transportation, compartment arrangement drawing development and final installation on board USS JOHN C. STENNIS (CVN-74). Subcontractors will be used to supply equipment, materials, furniture, engineering and installation effort to support the Prime KTR.

11. PERIOD OF PERFORMANCE

11.1 The period of performance is projected from contract award date through Topside Construction Completion Date (TCCD) at Newport News, VA with individual space/complex deadlines as defined in Table 2 and in each the description of work for each space.

12. PLACE OF PERFORMANCE/LOCATION OF WORK

12.1 The place of performance is in and around Newport News, Virginia, 23607.

13. CONFIDENTIALITY

13.1 This project and all materials provided to the KTR by the Government and results, conclusions and recommendations obtained thereof should be considered confidential in nature and treated with the same level of care that the KTR treats its own confidential business information. The information shall not be disclosed, copied, modified, used (except in the completion of this project) or otherwise disseminated to any other person or entity at any time to include, but not limited to inclusion in any database external to the Government without the Government’s express consent.

14. SECURITY/SECURITY CLEARANCES/ACCESS

14.1 KTRs must have the ability to view NOFORN material and KTR must abide by HII-NNS security requirements for shipyard access.

14.2 KTR shall be solely responsible for compliance with HII-NNS personnel access requirements and procedures to include, but not limited to: employee background investigations, submission of all access request documents and badging protocol for its employees as well as any subcontractors that may be utilized.

15. SPECIAL REQUIREMENTS/INSTRUCTIONS/CONSIDERATIONS

15.1 No data provided to, or developed by, the KTR shall be used for any purpose other than this delivery order. All information (data files and hard copy) becomes the property of the government and the KTR shall return them to the USS JOHN C. STENNIS (CVN-74) at the completion of the task. Equipment (i.e., computers, furniture, etc.) purchased, as “other direct costs” under this contract are the property of the Government and shall be transferred to the Integrated Logistics Support Office, FLC Norfolk, Newport News Annex at the completion of the task.

15.2 In the performance of this contract, the KTR may submit recommended changes to the COR for consideration. The request shall include an impact statement to include associated costs, if applicable.

16. GOVERNMENT POINTS OF CONTACT

16.1 Government point(s) of contact will be provided to the KTR to include a Government Work Integration Manager, telephone, fax and email. (The more information furnished the easier to contact that person or persons).

16.2 The Contracting Officer’s Representative (COR) for this contract is: LCDR Kenny Young, USS JOHN C. STENNIS (CVN-74), Newport News, VA 23605, 757-534-1084 Office. This is subject to duty assignment rotation during the POP. A new COR will be appointed and an introduction meeting as well as contact information will be provided to the KTR. On-Site Installation Coordinator (OSIC) for spaces may be appointed by the COR as Technical Representatives for that specific space.

16.3 The COR is the individual who has overall technical responsibility for this effort. The OSIC supports the COR during administration of this effort by: Making decisions regarding any recommended rejection of deliverables; Providing technical clarification relative to overall workload matters; Providing advice and guidance to the KTR in the preparation of deliverables and services; Providing acceptance of deliverable products to ensure compliance with requirements.

16.3.1 The OSIC also provides technical direction to the KTR, i.e., shifting work emphasis between areas of work; fills in details, or otherwise serves to accomplish the purposes of this effort. Technical direction shall be within the general statement of work for this effort. The OSIC and COR do NOT have the authority to and may NOT issue any direction which: Constitutes an assignment of work outside the general scope of this effort; Constitutes a change as defined in the “Changes” clause; In any way causes an increase or decrease in cost or the time required for performance; Changes any of the terms, conditions, or other requirements of this effort; and suspends or terminates any portion of this effort.

16.3.2 Technical direction shall be issued in writing by the COR or will be confirmed in writing within 10 calendar days after verbal issuance. A copy of the written direction shall be furnished to the OSIC if appointed.

16.3.3 In addition to providing technical direction, the OSIC will monitor the KTR’s technical progress, including surveillance and assessment of performance, and recommend to the COR, any changes in the requirement; Assist the KTR in the resolution of technical problems encountered during performance; and perform inspection and acceptance or recommendation for rejection of KTR deliverables and identify deficiencies in delivered items. This does not replace any other quality assurance inspection requirements that are specified elsewhere within this

SOW.

16.4 If in the opinion of the KTR, any instruction or direction issued by the OSIC or COR is outside of their specific authority, the KTR will not proceed and will notify the Contracting Officer and COR in writing within 5 working days after receipt of any instruction or direction.

17. NON-PERSONAL SERVICE STATEMENT

17.1 KTR employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the KTR. KTR management will ensure that employees properly comply with the performance work standards outlined in the statement of work. KTR employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any KTR employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

18. PERSONNEL QUALIFICATIONS

18.1 The KTR shall be responsible for employing technically qualified personnel to perform the work specified in this statement of work. The KTR shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each KTR employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

18.2 The Government reserves the right, during the life of the resulting contract, to request work histories on any KTR employee for the purposes of verifying compliance with the above requirements; additionally, the government reserves the right to review resumes of KTR personnel proposed to be assigned. Personnel assigned to, or utilized by, the KTR in performance of work shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable, and professional manner.

19. ORGANIZATIONAL CONFLICTS OF INTERESTS

19.1 The KTR acknowledges that it is familiar with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in advance with the principles set forth in the FAR.

If performance of any SOW requires the KTR (to include subcontractors) to supply technical support related to systems or projects with which the KTR is already directly concerned, either by prime or subcontract, the KTR shall so immediately inform the Contracting Officer. The SOW may be withdrawn if a conflict is found. The KTR shall not undertake performance of any SOW, which requires it to supply technical support regarding such systems until the notice is given, and written consent to proceed is issued by the Contracting Officer.

20. INVOICING INSTRUCTIONS

20.1 KTR will follow invoicing instructions provided within the contract award IAW the clause entitled “ELECTRONIC SUBMISSION OF PAYMENT REQUEST” (DFARS 252.232-7003).

Naval Sea Systems Command (NAVSEA) will utilize the DoD Wide Area Workflow Receipt and Acceptance (WAWF) system to accept supplies/services delivered under this contract.

DOCUMENT DISTRIBUTION:

JCS SUPPO/ASUPPO/COR ADDRESSES AND PHONE NUMBERS

SUPPLY OFFICER:

CDR Diana Dalphonse suppo@cvn74.navy.mil 757-534-0082

ASSISTANT SUPPLY OFFICER:

LCDR Faith Hawkins asuppo@cvn74.navy.mil 757-534-0082

PRINCIPAL ASSISTANT FOR SERVICES (PAS)

LCDR Kenny Young pas@cvn74.navy.mil 757-586-9137

21. SUPPLEMENTARY AND/OR AGENCY SPECIFIC REGULATIONS

21.1 In accordance with FAR 8.404 (b), No supplementary or agency specific regulations are required.

22. CVN-74 HIGH VISIBILITY MATERIAL AND LABOR REQUIREMENTS

22.1 As part of the design effort related to this SOW and in addition to the Renderings Manual, KTR shall provide a Materials List for each space listing all materials to be installed to include bulkhead treatments, overhead treatments and furniture items as applicable.

22.2 Cabinetry should be fabricated from aluminum extrusion, aluminum sheeting or stainless steel. The finishes will be laminate, vinyl, fabric, paint or powder coat. All colors will be submitted to ship’s force for approval. Samples of each material as well as shop drawings of the quoted furniture items shall be provided.

22.3 The installation and construction of flashings, closure plates, shields, and sheathing shall be such that there are no crevices or inaccessible voids which might harbor vermin, food waste or other extraneous matter. Access shall be provided to all areas requiring cleaning or treating.

Corners formed in flashings, closure plates, shields or sheathing shall be rounded. All exposed mailto:suppo@cvn74.navy.mil mailto:asuppo@cvn74.navy.mil mailto:pas@cvn74.navy.mil surfaces shall be easily accessible for cleaning.

22.4 Unless stated otherwise, all colors, styles and designs of paint, HPPL, wall coverings or any other finished reveals will be determined by the COR based on recommendations made by the KTR interior design specialist.

22.5 At no additional charge to the Government, the KTR shall, at the request of the COR or designated representative, provide design and/or installation drawings of any/all items being provided and/or installed within the contract resulting from this solicitation.

22.6 All work performed must be in accordance with Shipboard Navy Standards.

22.7 The installation of PVC (Polyvinyl Chloride) and Styrofoam of any kind is prohibited.

22.8 Upon completion of work in each compartment, KTR shall obtain sign-off from the COR or their designated representative.

CLIN 0001 - Flag Cabin (03-148-0-L):

Key Event – Topside Construction Completion Date

KTR to remove and scrap:

1. 30 LF cove base

2. Remnants of overhead grid (approximately 40 ft²)

3. 250 ft² existing wallpaper

KTR to remove and retain:

1. Two non-tight doors for refurbishment

KTR to provide and install:

1. 360 ft² new Government Furnished Carpet deck covering

2. 65 ft² new polished porcelain deck covering. KTR to ensure there is a seamless, level transition between entranceway area and sitting area between two different deck types.

3. 625 ft² all new cribbing and sheathing to replace material removed by HII-NNS in way of refueling

4. 117’ (LF) new cove base

5. 312 ft² new wainscoting

6. 117’ (LF) new chair rail

7. 510 ft² new wallpaper

8. 117’ (LF) new crown molding

9. 425 ft² false overhead grid and panels

10. One new custom sideboard adjacent to galley serving window measuring approximately 48’’ x 20’’ x 42’’ to include a backsplash.

11. One custom entertainment center credenza measuring approximately 6’ x 2’ x 32’’

12. Luxury seating and lounge furniture items to accommodate up to 10 people. Actual material requirement will include a mix of executive grade sofas, sectionals, love seats, lounge chairs, coffee tables, end tables, media cabinets and accent pieces and will be…