A28 Request for Quote - DEA Youth After School Programs.pdf

UNITED STATES DEPARTMENT OF JUSTICE

DRUG ENFORCEMENT ADMINISTRATION

OFFICE OF ACQUISITION

PROFESSIONAL SERVICES UNIT (FAPS)

DEA Youth After School Programs

Office of Congressional and Public Affairs (CP)

Request for Quote (RFQ)

#15DDHQ26Q00000008

TABLE OF CONTENTS

SECTION 1: STANDARD FORM 1449....................................................................................PAGE 3

SECTION 2: SCHEDULE OF SUPPLIES AND SERVICES.................................................PAGE 4

SECTION 3: STATEMENT OF WORK.................................................................................PAGE 10

SECTION 4: BLANKET PURCHASE AGREEMENT-TERMS AND CONDITIONS.....PAGE 14

SECTION 5: INSTRUCTIONS TO QUOTERS.....................................................................PAGE 21

SECTION 6: EVALUATION CRITERIA..............................................................................PAGE 28

SECTION 7: EVALUATION AND BASIS FOR AWARD...................................................PAGE 33

ATTACHMENTS

ATTACHMENT A - DEA PROVISION & CLAUSE MATRIX – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES Updated through FAC 2024-07 ..........................................................................PAGE 35

ATTACHMENT B - DEA-2852.204-80 CONTRACTOR RESPONSIBILITY

FORM CERTIFICATION (SEPT 2021)...........................................PAGE 69

ATTACHMENT C - DEA-2852.204.94 SECURITY REQUIREMENTS FOR

NON-SENSITIVE POSITIONS ESCORTED ACCESS—

U. S. CITIZENSHIP REQUIRED

(January 2013).................................................................................... PAGE 78

15DDHQ26Q00000008 Page 1 of TBD

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: QUOTERS TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER

D-25-CP-0018

PAGE 1 OF

TBD

5. SOLICITATION NUMBER

15DDHQ26Q00000008

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE:

SEE BLOCK 31

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

12/29/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Ana Villanueva, Ana.M.Villanueva@dea.gov

b. TELEPHONE NUMBER (No collect calls) 8. QUOTE DUE DATE / LOCAL

TIME

02/02/2026 @ 10AM EST.

CODE9. ISSUED BY

Drug Enforcement Administration (DEA) 600 East Army Navy Dr. Floor 6 Arlington VA, 22204

X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS): 611710

SIZE STANDARD: $24 million

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

QUOTERS

Doing Business As:

UEI:

CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

QUOTE SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This is an Request for Quotation (RFQ) for DEA Youth After School Programs. This solicitation is issued under the Simplified Acquisition Procedures of FAR Part 13 (as detailed in the Statement of Work and Terms and Conditions). The U.S. Government intends to establish a single-award Blanket Purchase Agreement (BPA) for these services. The BPA will cover a total potential period of five years: a one-year base period plus four consecutive one-year option periods. The anticipated period of performance shall run from April 1, 2026, through March 31, 2031, commencing from the official date of the BPA award.

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

AREX ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

QUOTE DATED _________________ . YOUR QUOTE ON SOLICITATION

(BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF QUOTERS/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15DDHQ

Office of Acquisition Management (FA) 8701 Morrissette Drive Springfield, VA 22152

OFFICE OF PUBLIC AFFAIRS (PA)

JAMILA K ROBINSON

Email: Jamila.K.Robinson@dea.gov Phone: 571-776-3086 8701 Morrissette Drive Room: 3W.324.J Springfield, VA 22152

Drug Enforcement Administration (DEA) Attn: Process Coordinator - Office of Congressional and Public Affairs Invoice.CongPub@dea.gov

1X

X

SCHEDULE OF SUPPLIES AND SERVICES

YOUTH AFTER SCHOOL PROGRAMS (YAP)

SCHEDULE OF SUPPLIES/SERVICES PER PERIOD

BASE YEAR – PERIOD OF PERFORMANCE: 04/01/2026 – 03/31/2027

CLINS Description Subcategory UNIT Estimated

Quantity

UNIT

PRICE

AMOUNT

TOTAL

AMOUNT

0001 STEM program i.e.

Baby scientist, fishing, culinary

A – IN

PERSON

EACH $ $

0002 STEM program i.e.

Baby scientist, fishing, culinary

B - VIRTUAL EACH $ $

0003 Dance, Martial Arts, Soccer, Basketball and Art

A - IN

PERSON

EACH $ $

0004 Dance, Martial Arts, Soccer, Basketball and Art

B - VIRTUAL EACH $ $

0005 Youth Baseball & additional youth sport programs

A - IN

PERSON

EACH $ $

0006 Youth Baseball & additional youth sport programs

B - VIRTUAL EACH $ $

0007 Summits, teen academies, wellness & community health events

A - IN

PERSON

EACH $ $

0008 Summits, teen academies, wellness & community health events

B - VIRTUAL EACH $ $

0009 Other programming activities

A - IN

PERSON

EACH $ $

0010 Other programming activities

B - VIRTUAL EACH $ $

GRAND TOTAL FOR BASE YEAR: $

SCHEDULE OF SUPPLIES/SERVICES PER PERIOD

OPTION YEAR ONE – PERIOD OF PERFORMANCE: 04/01/2027 – 03/31/2028

CLINS Description Subcategory UNIT Estimated

Quantity

UNIT

PRICE

AMOUNT

TOTAL

AMOUNT

1001 STEM program i.e.

Baby scientist, fishing, culinary

A – IN

PERSON

EACH $ $

1002 STEM program i.e.

Baby scientist, fishing, culinary

B - VIRTUAL EACH $ $

1003 Dance, Martial Arts, Soccer, Basketball and Art

A - IN

PERSON

EACH $ $

1004 Dance, Martial Arts, Soccer, Basketball and Art

B - VIRTUAL EACH $ $

1005 Youth Baseball & additional youth sport programs

A - IN

PERSON

EACH $ $

1006 Youth Baseball & additional youth sport programs

B - VIRTUAL EACH $ $

1007 Summits, teen academies, wellness & community health events

A - IN

PERSON

EACH $ $

1008 Summits, teen academies, wellness & community health events

B - VIRTUAL EACH $ $

1009 Other programming activities

A - IN

PERSON

EACH $ $

1010 Other programming activities

B - VIRTUAL EACH $ $

GRAND TOTAL FOR OPTION YEAR ONE: $

SCHEDULE OF SUPPLIES/SERVICES PER PERIOD

OPTION YEAR TWO – PERIOD OF PERFORMANCE: 04/01/2028 – 03/31/2029

CLINS Description Subcategory UNIT Estimated

Quantity

UNIT

PRICE

AMOUNT

TOTAL

AMOUNT

2001 STEM program i.e.

Baby scientist, fishing, culinary

A – IN

PERSON

EACH $ $

2002 STEM program i.e.

Baby scientist, fishing, culinary

B - VIRTUAL EACH $ $

2003 Dance, Martial Arts, Soccer, Basketball and Art

A - IN

PERSON

EACH $ $

2004 Dance, Martial Arts, Soccer, Basketball and Art

B - VIRTUAL EACH $ $

2005 Youth Baseball & additional youth sport programs

A - IN

PERSON

EACH $ $

2006 Youth Baseball & additional youth sport programs

B - VIRTUAL EACH $ $

2007 Summits, teen academies, wellness & community health events

A - IN

PERSON

EACH $ $

2008 Summits, teen academies, wellness & community health events

B - VIRTUAL EACH $ $

2009 Other programming activities

A - IN

PERSON

EACH $ $

2010 Other programming activities

B - VIRTUAL EACH $ $

GRAND TOTAL FOR OPTION YEAR TWO: $

SCHEDULE OF SUPPLIES/SERVICES PER PERIOD

OPTION YEAR THREE – PERIOD OF PERFORMANCE: 04/01/2029 – 03/31/2030

CLINS Description Subcategory UNIT Estimated

Quantity

UNIT

PRICE

AMOUNT

TOTAL

AMOUNT

3001 STEM program i.e.

Baby scientist, fishing, culinary

A – IN

PERSON

EACH $ $

3002 STEM program i.e.

Baby scientist, fishing, culinary

B - VIRTUAL EACH $ $

3003 Dance, Martial Arts, Soccer, Basketball and Art

A - IN

PERSON

EACH $ $

3004 Dance, Martial Arts, Soccer, Basketball and Art

B - VIRTUAL EACH $ $

3005 Youth Baseball & additional youth sport programs

A - IN

PERSON

EACH $ $

3006 Youth Baseball & additional youth sport programs

B - VIRTUAL EACH $ $

3007 Summits, teen academies, wellness & community health events

A - IN

PERSON

EACH $ $

3008 Summits, teen academies, wellness & community health events

B - VIRTUAL EACH $ $

3009 Other programming activities

A - IN

PERSON

EACH $ $

3010 Other programming activities

B - VIRTUAL EACH $ $

GRAND TOTAL FOR OPTION YEAR THREE: $

SCHEDULE OF SUPPLIES/SERVICES PER PERIOD

OPTION YEAR FOUR – PERIOD OF PERFORMANCE: 04/01/2030 – 03/31/2031

CLINS Description Subcategory UNIT Estimated

Quantity

UNIT

PRICE

AMOUNT

TOTAL

AMOUNT

4001 STEM program i.e.

Baby scientist, fishing, culinary

A – IN

PERSON

EACH $ $

4002 STEM program i.e.

Baby scientist, fishing, culinary

B - VIRTUAL EACH $ $

4003 Dance, Martial Arts, Soccer, Basketball and Art

A - IN

PERSON

EACH $ $

4004 Dance, Martial Arts, Soccer, Basketball and Art

B - VIRTUAL EACH $ $

4005 Youth Baseball & additional youth sport programs

A - IN

PERSON

EACH $ $

4006 Youth Baseball & additional youth sport programs

B - VIRTUAL EACH $ $

4007 Summits, teen academies, wellness & community health events

A - IN

PERSON

EACH $ $

4008 Summits, teen academies, wellness & community health events

B - VIRTUAL EACH $ $

4009 Other programming activities

A - IN

PERSON

EACH $ $

4010 Other programming activities

B - VIRTUAL EACH $ $

GRAND TOTAL FOR OPTION YEAR FOUR: $

SUBCATEGORY: B – VIRTUAL

PERIOD: TOTAL AMOUNT:

BASE YEAR - PERIOD OF

PERFORMANCE: 04/01/2026 – 03/31/2027

OPTION YEAR ONE – PERIOD OF

PERFORMANCE: 04/01/2027 – 03/31/2028

OPTION YEAR TWO – PERIOD OF

PERFORMANCE: 04/01/2028 – 03/31/2029

OPTION YEAR THREE – PERIOD OF

PERFORMANCE: 04/01/2029 – 03/31/2030

OPTION YEAR FOUR – PERIOD OF

PERFORMANCE: 04/01/2030 – 03/31/2031

GRAND TOTAL FOR VIRTUAL,

BASE PLUS ALL FOUR OPTION YEARS:

SUBCATEGORY: BOTH IN PERSON AND VIRTUAL

PERIOD: TOTAL AMOUNT:

BASE YEAR - PERIOD OF PERFORMANCE:

04/01/2026 – 03/31/2027

OPTION YEAR ONE – PERIOD OF

PERFORMANCE: 04/01/2027 – 03/31/2028

OPTION YEAR TWO – PERIOD OF

PERFORMANCE: 04/01/2028 – 03/31/2029

OPTION YEAR THREE – PERIOD OF

PERFORMANCE: 04/01/2029 – 03/31/2030

OPTION YEAR FOUR – PERIOD OF

PERFORMANCE: 04/01/2030 – 03/31/2031

GRAND TOTAL FOR BOTH IN PERSON AND

VIRTUAL, BASE PLUS ALL FOUR OPTION

YEARS:

SUBCATEGORY: A - IN PERSON

PERIOD: TOTAL AMOUNT:

BASE YEAR - PERIOD OF PERFORMANCE:

04/01/2026 – 03/31/2027

OPTION YEAR ONE – PERIOD OF

PERFORMANCE: 04/01/2027 – 03/31/2028

OPTION YEAR TWO – PERIOD OF

PERFORMANCE: 04/01/2028 – 03/31/2029

OPTION YEAR THREE – PERIOD OF

PERFORMANCE: 04/01/2029 – 03/31/2030

OPTION YEAR FOUR – PERIOD OF

PERFORMANCE: 04/01/2030 – 03/31/2031

GRAND TOTAL FOR IN PERSON,

BASE PLUS ALL FOUR OPTION YEARS:

[END OF SECTION TWO]

Statement of Work (SOW)

DEA's National Community Outreach Engagement Strategy

Youth Afterschool Programs (YAP)

1. Background:

The Drug Enforcement Administration (DEA) continues to work with the Department of Justice, the Office of National Drug Control Policy, and other federal agencies to address the ongoing drug threats across the country within each of DEA's 23 Field Divisions. These threat categories can cover narcotics, stimulants, depressants, hallucinogens, marijuana/cannabis, steroids, inhalants, and synthetic drugs.

Each DEA Field Division will identify the local drug threat through drug abuse trends and enforcement priorities. Through DEA's National Community Outreach Engagement Strategy (NCOES) each field division will be given the tools to help support and contribute to local drug abuse awareness and prevention efforts while bridging local public safety and public health efforts through community coalition building, youth engagement, school engagement, workplace engagement, and media outreach.

2. Purpose:

NCOES is an effort to expand on DEA's already successful DEA 360 Strategy and Operation Engage and provide drug prevention support to all 23 (or more) DEA Field Divisions/offices. Each field division will identify one city/geographic area (not necessarily the main field division location) within their area of responsibility, identify the drug threat within that area, and lay out a strategic plan to conduct targeted enforcement efforts and implement various community outreach deliverables to reinforce those enforcement efforts with a focus on sustainability. The organizational strategies and program-wide deliverables from Operation Engage will be used as the basis and structure for NCOES prevention efforts.

3. Scope:

• Have a positive impact in selected communities throughout each year (from the time of program launch for each calendar year) that will serve as models for other communities that are facing similar drug issues.

• Increase in the number of public-private partnerships in each NCOES community to collaborate on efforts to reduce drug abuse-related problems.

• Increase in community members' awareness of the scope of drug abuse-related problems in that community.

• Increase in engagement by educators and parents in using science-based prevention materials to prevent drug misuse and abuse in each community.

• Community stakeholders' development of formal strategic plan of action to decrease drug abuse-related overdoses in that community. Connect DEA field offices with the communities they service. Provide DEA leadership with the ability to bring together disparate elements of local communities following DEA drug enforcement actions.

• Leverage DEA intelligence and street knowledge to build awareness of local drug threats.

• As an entity representing one of the key community sectors (law enforcement), local drug free community coalitions to aid impact and have long-lasting success.

• Raise awareness on local drug threats and change attitudes to reduce drug demand, misuse, and abuse through increased collaboration, community outreach and prevention education.

4. Performance Objectives:

To support DEA's NCOES efforts through a variety of afterschool programing to include, but not limited to dance, e-sports, STEM, fine arts, teen academies, martial arts, basketball, baseball, and soccer. Services are to provide alternative, positive afterschool activities for the communities’ youth by changing attitudes and giving kids positive programming to reduce demand through increased collaboration, prevention education and mentorship.

DEA requires a Contractor experienced with effectively setting up and running YAPs with substance use prevention experience working with different types of communities simultaneously across the United States to accomplish the following:

• Conduct youth afterschool programs where DEA field offices have the greatest need to reach the community.

o Vendor shall work with DEA Field Divisions to determine program location, need, and ideal programming opportunities.

o Vendors shall have experience in youth afterschool programming and understand how to best determine ideal opportunities.

o Vendor shall coordinate with the local DEA field office for the specific schools OR youth serving organizations that best suit the needs of the community.

• In collaboration with the local DEA offices the vendor shall provide drug prevention and education and/or programmatic education to instructors and semi/professional coaches.

o Vendors shall have experience with the Strategic Prevention Framework (SPF) and evidence-based prevention.

• Vendor shall work with the COR to develop a sustainability plan for the establishment of a YAP in the school district/and or community.

5. Tasks:

The following tasks are necessary for successful completion for YAPs:

• The vendor shall strive to reach an average of 20 students for any programming.

o DEA recognizes this can be a challenge and requires that the vendor communicate immediately should the vendor be unable to meet this requirement.

• Each program shall host a launch assembly which will introduce programming and provide positive drug prevention and education messaging to the students.

o The purpose of these assemblies is to promote programming and generate interest from schools, community groups, and other youth organizations. Assemblies can reach several hundred students at a time with the intention of encouraging students to register for programming.

o The vendor shall work with local professionals and semi-professionals to provide instruction and positive messaging through launch assemblies.

• The after-school program shall run for approximately 20 weeks or 20 hours.

• Each YAP shall conclude with a capstone event to include but not limited to publicly attended recital, demonstration, game and/or drug awareness program.

o While it is not a requirement for DEA to attend, the vendor shall coordinate these programs with the local DEA field division.

Every effort shall empower kids by providing a free and positive afterschool alternative to drugs through the fun, healthy, teambuilding and interactive programming.

By incorporating YAP into communities, residents will be exposed to a positive and healthy program for children within the critical after school hours when children often do not have supervision. The program shall provide positive messaging community wide about the need to focus on healthy behaviors and avoid drug use through a partnership with the local DEA field offices with schools and local professionals/organizations related to the programming offered.

Should it be necessary the YAP can use alternative methods, including virtual instruction, to provide services to those students and communities who are able to manage the need/demand. Alternative methods shall be approved and coordinated with DEA and in conjunction with local protocol.

6. Deliverables:

The following deliverables are in addition to the requirements for the above tasks.

7. Kickoff Meeting:

• The contractor shall participate in a Kickoff Meeting with the requesting DEA office, order Contracting Officer’s Representative (COR), and other staff to review project goals and work plan.

• Contractor shall develop an agenda, in consultation with the COR.

• Contractor shall produce a draft and final summary of notes from Kickoff Meetings

8. Monthly Status Report:

During the vendors YAP the Contractor shall provide a formal Monthly Status Report (MSR) to the COR by the 10th of the following month during active program implementation periods. The MSR shall incorporate metrics sufficiently in detail to permit an objective assessment of the Contractor's performance relative to all performance objectives including work accomplished, schedules, and expenditures. The MSR should include, at a minimum, the following information:

• Summary of implementation efforts for that month

• Status of various delivery benchmarks

• Number of students, teachers, staff and parents that attended the kick-off rally/rallies

• Number of students enrolled in the program(s)

• Summary of any barriers to the implementation of the deliverables

9. End Of Program Report (For Each Call Order) Dependent On The Task:

After the completion of all vendor programing (for each BPA call order) the contractor shall provide the COR with a formal end of program summary reporting the final analytics of the field division’s programing. This report is due within 45 days of the end of all deliverables within the BPA Call order.

This report shall include, at minimum, a summarization of the metrics from the monthly report throughout the entire program timeframe for the applicable BPA Call order plus the following metrics dependent on the task/deliverable:

• Status of various delivery benchmarks

• Number of students reached over the course of the entire program

• Number of presentations given by DEA/local law enforcement

• Number of drug education handouts given to participants to take home during the program

• End of program evaluations by students, school administration/staff, teachers and SAP instructors. Gather qualitative feedback from the students and teachers/staff/SAP instructors who participated.

• Documentation of lessons learned over the course of the "campaign."

10. End of Year Report:

At the end of each program year, after all division activities are completed for the respective program year (approximately January 1 - December 31), the contractor shall provide the COR of the BPA with a formal end of year report within 45 days of all program’s completion. This report will combine metrics from all call orders for the entire program year. This report shall include, at least, a summarization of the metrics from the end of programming reports for each of the applicable call orders along with lessons learned which can be applied to future campaigns, and recommendations for future DEA programing.

11. Co-Sponsorship:

All organizations that partner with the Contractor to assist in the execution of this Statement of Work will need to be vetted by DEA before they are allowed to be associated with any of the abovementioned deliverables.

12. Government Representatives:

Contracting Officer (CO)

The CO is the appointed authority to bind the Government to the extent of the authority delegated.

Directions that will modify the scope, schedule, term and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

Contracting Officer Representative (COR)

The COR will be identified via letter of COR delegation authority issued by the CO for this agreement.

The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this agreement;

providing direction to the Contractor which clarifies the agreement effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of supplies or services furnished for payment.

The COR does not have authority to alter or modify the Contractor’s obligations or agreement terms, conditions, specifications, or cost. If it is because of technical discussion, it is in the Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

13. DEA Point of Contact:

Primary COR: Jamila K Robinson DEA Community Outreach and Prevention Support Section

Email: Jamila.k.robinson@dea.gov Mobile: (571) 776-306

Secondary: Sean T. Fearns DEA Community Outreach and Prevention Support Section

Email: Sean.T.Fearns@dea.gov Mobile: (571) 776-2881

NOTE: The program office requesting services and issuing the call order MUST provide the COR for the specific call.

14. Security Requirements:

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of DEA’s mission. The Government expects the vendor to employ people of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation into all employees if a need arises. While all services provided on this BPA will be performed outside of DEA, all contractors must be escorted if entering a DEA facility. DEA reserves the right to modify the security requirements found in this BPA at any time. Please refer to Attachment C - DEA-2852.204.94 Security Requirements For Non-Sensitive Positions Escorted Access, U. S. Citizenship Required (January 2013).

[END OF SECTION THREE]

FAR 13 Blanket Purchase Agreement

In alignment with the Federal Acquisition Streamlining Act, the Drug Enforcement Administration and [successful Quoter TBD] agree to enter into a cooperative agreement to reduce the administrative costs of acquiring commercial items and services. This Blanket Purchase Agreement (BPA) will utilize open market pricing under the North American Industry Classification System (NAICS) code: 611710 - Educational Support Services.

By establishing this BPA, we intend to further decrease costs, reduce paperwork, and save time by eliminating the need for repetitive, individual purchases. The ultimate goal is to create a purchasing mechanism for the Government that is more efficient and cost-effective.

SECTION 4 - BLANKET PURCHASE AGREEMENT

TERMS AND CONDITIONS

Pursuant to the establishment of a Blanket Purchase Agreement (BPA) under FAR Part 13 procedures, [Contractor’s Name] agrees to the following terms of a BPA exclusively with the Drug Enforcement Administration, BPA No. [TBD]:

[Contractor’s Name] agrees to the following terms of a Blanket Purchase Agreement (BPA) with the Drug Enforcement Administration. The BPA will be technically administered by the DEA Office of Acquisition staff.

1. SCOPE

This Request for Quote (RFQ) is issued for the provision of DEA's National Community Outreach Engagement Strategy - Youth Afterschool Programs (YAP) as detailed in the attached Statement of Work and Terms and Conditions. The Government intends to establish a single-award Blanket Purchase Agreement (BPA) under the authority of FAR 13.303, utilizing simplified acquisition procedures. The BPA will cover a period of one base year with the possibility of four additional consecutive ordering years, contingent upon the contractor's performance and the Government's needs.

2. STATEMENT OF WORK (SOW)

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to meet the requirements as specified in the Statement of Work.

3. PRICING AND PRICING DISCOUNTS

Quoters shall propose individual pricing for each line item listed in the Schedule of Services and provide a total price for the entire quote. Price quotes should be detailed and itemized to reflect the cost of each service or product offered. In accordance with FAR Part 13, Simplified Acquisition Procedures, the Government encourages Quoters to provide competitive pricing and consider offering discounts to achieve the best value for the Government. Quoters are encouraged to propose price reductions or discounts that reflect market conditions and the potential for volume purchases under the Blanket Purchase Agreement (BPA). The Government reserves the right to negotiate pricing to ensure that the final agreed-upon prices are fair and reasonable, consistent with the principles of FAR Part 13. Quoters should be prepared to provide supporting documentation or rationale for their proposed pricing to facilitate the Government's evaluation and negotiation process.

4. CALL LIMITATION

Each call placed under this agreement must not exceed the simplified acquisition threshold, and requirements shall not be split to circumvent this limit or an individual's delegated authority. Any call exceeding these limits requires prior written approval from the Contracting Officer, and only individuals identified under Section 9, "Ordering Requirements," possess the authority to place orders.

5. DELIVERABLES

See Section Three - Statement of Work.

6. VOLUME OF PURCHASES:

The Government estimates, but does not guarantee that the volume of purchases through this BPA will be $4,200,000.00 over the term of the BPA. This is not a maximum ceiling amount. There is no minimum guaranteed amount, quantity, or initial order quantity. The Government is obligated only to the extent of authorized purchases actually ordered under this BPA.

7. OBLIGATION OF FUNDS

This BPA does not obligate any funds. Funds will be obligated by the placement of individual Calls also referred to as “call orders.”

a) The term of this BPA is from the award date of agreement through one year plus four one-year options, subject to a determination by the Contracting Officer (CO) that this BPA is still considered the best value to the Government.

b) Option To Extend The Term Of The Agreement This BPA may be extended, at the option of the Government, upon the same terms and conditions for a period of one (l) year or fractions thereof by the Contracting Officer giving written notice of the Government's exercise of such option to the Contractor at any time during the term of this BPA. Such exercise shall not have effect unless the contracting Officer has given preliminary written notice of an intent to exercise such option at least thirty (30) days prior to the last day of the term of the BPA. Such preliminary notice shall not be construed as an exercise of the option and will not bind the Government to exercise the option. If the Government exercises such option, the BPA period shall commence running on the next day following the expiration of the BPA term which was in effect prior to the Government's exercise of such option, and the BPA, as extended, shall be deemed to include this option provision; provided, however, that the total duration of this BPA, including the exercise of any options under the clause 52.217-8 Option to Extend Services, shall not exceed sixty (60) months after the effective date of the BPA.

9. ORDERING REQUIREMENTS

a) The BPA awarded will serve as the base agreement between the Contractor and the Government and will establish the periods of performance during which Calls for specified services may be issued by the authorized individuals identified in b) below.

Funds will be obligated on the individual Calls. However, the Government reserves the right to schedule the award and/or issuance of the individual Calls, or parts of individual Calls, based upon its needs and availability of funds.

b) The individuals authorized to place calls under this Blanket Purchase Agreement, and the limits of their purchase authority are shown below:

UNLIMITED or UP TO WARRANT AUTHORITY:

• DEA Field Division Contracting Officers

• DEA Headquarters Contracting Officers

10. PLACING A CALL ORDER

The ordering activity shall initiate call orders by providing the Contractor with a description of the specific supplies to be delivered or services to be performed. In accordance with FAR 13.303-5(b)(1), since this is a single-award BPA, the ordering activity will place calls directly with the Contractor without further solicitation. Each call order shall reference this BPA and comply with the scope and price limitations established in the base agreement.

11. INVOICES

a) The Contractor shall render original invoices for work performed during the previous month upon successful completion (full or partial) of each requirement, but not more frequently than once per month, to the COR at following email address:

Jamila.K.Robinson@dea.gov. The Contractor shall not combine, on a single invoice, work performed on multiple Calls during a given period.

8. TERM OF THE BPA AND MODIFICATIONS

b) To constitute a proper invoice, the following information and/or attached documentation shall be included with the invoice (as applicable):

i. Name and address of the Contractor.

ii. Invoice date.

iii. BPA number.

iv. Call number.

v. Project number/title.

vi. Period covered by the invoice.

vii. CLIN number and description, quantity, unit price and extended total for the period covered.

viii. Cumulative amounts billed by CLIN to date.

ix. Shipping and payment terms.

x. Name and address of Contractor official to whom payment is to be sent (must be the same as that in the BPA or in a proper notice of assignment); and

xi. Taxpayer Identification Number

c) The COR, after receiving approval from the client organization, will certify the invoice for payment and forward the invoice to the Finance Office (Process Coordinator) specified in (e) below for payment, and retain for his/her records a copy of each approved/certified invoice. Note: The government may request the Contractor to submit invoices directly to customer organizations for processing.

d) Any invoices which are not properly invoiced, or otherwise rejected for services/supplies not received or accepted, will be returned to the Contractor by the CO or COR with appropriate explanations.

e) The office that will make the payments by Call due under this BPA will be indicated on each individual call order.

11.1 Travel Expenses

a) Local Travel Expenses. As a general rule, local travel expenses and travel time shall not be reimbursed under this BPA. Examples of local travel which will not be subject to reimbursements are: 1) travel to and from normal job site (i.e. commuting costs); and 2) supervisory personnel traveling to a government site or alternative facility to oversee operations or attend meetings. Personnel assigned to a temporary government site or alternative facility will consider such facility his/her normal job site. The COR shall make such determinations and authorizations as appropriate.

b) Nonlocal Travel Expenses. All non-local travel shall be approved in advance by the COR. Reimbursement for approved travel costs incurred during the performance of support services shall be in accordance with Part 31 of the Federal Acquisition Regulations and the Federal Travel Regulations (FTR). Travel requirements under this BPA shall be met using the most economical form of transportation available. If economy class transportation is not available, the Contractor must submit (to the COR) a request for advance approval to utilize higher class travel. All travel shall be scheduled sufficiently in advance to be able to take advantage of offered discount rates. The Federal

Travel Regulations and per diem rates can be accessed at:

www.gsa.gov/federaltravelregulation and www.gsa.gov.

11.2 Inspection and Acceptance

Inspection and acceptance will be conducted in accordance with the applicable clauses/ provisions of this Blanket Purchase Agreement (BPA) under FAR Part 13 open market pricing.

Notwithstanding any clauses/provisions to the contrary, the Government shall have at least 30 calendar days from the date an invoice is received, or work is performed, whichever is later, to inspect and accept all services. Negative inspection results will be furnished to the Contractor within this period. Payment will constitute notification of acceptance. Inspection and acceptance will be made by the Contracting Officer's Representative (COR) at the destination.

12. BPA ADMINISTRATION

12.1 Contracting Officer (CO):

The CO has overall responsibility for the administration of this BPA. He/she alone, without delegation, is authorized to take actions on behalf of DEA to amend, modify or deviate from the BPA terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to his/her authorized representatives. This BPA will be administered by:

Andrew J. Craig Drug Enforcement Administration Office of Acquisition & Relocation Management 600 East Army Navy Dr.

6th Floor Springfield, VA 22152 Andrew.J.Craig@dea.gov

12.2 Contracting Officer’s Representative (COR)

The following individual is designated to act as the COR for this BPA:

Jamila K. Robinson Drug Enforcement Administration 8701 Morrissette Drive 3W.324.J Springfield, VA 22152 Jamila.K.Robinson@dea.gov

The COR is responsible, as applicable, for inspecting all deliverables/services in accordance with the terms and conditions of this BPA. The COR is authorized to review and certify (and reject or deny) all invoices for payment. The COR does not have the authority to alter the Contractor’s obligations under the BPA, and/or modify any of the expressed terms, conditions, specifications, or costs of the agreement. If, as a result of technical discussions, it is desirable to alter or change contractual obligations or the Scope of Work, the CO shall authorize such changes in writing.

12.3 Contractor Representative for BPA Administration

a) The Contractor's representative to be contacted for all administration matters:

Name:

Company Name/Address:

http://www.gsa.gov/ mailto:Andrew.J.Craig@dea.gov mailto:Therese.A.Cooper-Pedersen@dea.gov

E-mail:

Phone:

b) The Contractor's representative shall be responsible for all BPA and Call administration issues and shall act as the central point of contact with the Government for all such issues. The representative shall have full authority to act for the Contractor in all contractual matters. The representative shall be able to fluently read, write, and speak the English language.

13. SECURITY REQUIREMENTS

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of DEA’s mission. The Government expects the vendor will employ people of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation of all employees if a need arises. While all services provided on this agreement will be performed outside of DEA, all contractors must be escorted if the need arises to enter a DEA facility. DEA reserves the right to modify security requirements found in this agreement at any time.

14. OTHER TERMS AND CONDITIONS FOR CALL ORDERS

Contractors placing orders under this Blanket Purchase Agreement (BPA) shall adhere to the terms and conditions specified within this BPA and any applicable terms and conditions of the underlying open market pricing agreement. In the event of any inconsistency between the terms and conditions of an order and those of this BPA, the order of precedence shall be as follows:

1. The terms and conditions of the underlying agreement.

2. The terms and conditions of this Blanket Purchase Agreement (BPA).

3. The terms and conditions of the individual order.

In the event of any inconsistency between the terms and conditions of this order and those of the underlying agreement, the terms and conditions of the underlying agreement shall take precedence

a) Any supplies and services to be furnished under the BPAs shall be ordered by the placement of Calls by the Contracting Officer (CO) or other individuals authorized by the CO to place calls. Such calls may be issued anytime during the term of this BPA. Calls will be issued in writing (paper) or by electronic commerce methods.

b) The Contractor shall not proceed with any work under a proposed Call unless authorized by the CO. All Calls are subject to the terms and conditions of this BPA. In the event of a conflict between a Call and this BPA, the BPA shall control.

c) The Contractor shall complete any call issued during the effective period of the BPA, and if not completed within that period, within the time specified in the call. In no event shall the completion date for any Call extend for a period of more than 365 days (i.e. one year) beyond the expiration date of the BPA, unless as authorized in writing by the CO.

[For example, when a “completion” style Call requires more than the 365 days to complete the work.] In such instances, the BPA shall govern the Contractor's and Government's rights and obligations with respect to that call to the same extent as if the call were completed during the BPA's effective period.

d) There is no guaranteed minimum, or maximum dollar amounts for individual Calls placed under this BPA. Each Call issued hereunder will contain a dollar ceiling, which the Contractor shall not exceed except at its own risk. The authorized COs may issue

Calls by electronic commerce methods. A Call is considered “issued” when the government sends the Call by mail/email.

15. ADDITIONAL INFORMATION

a) The terms and conditions included in this BPA apply to all purchases made pursuant to

it. In the event of an inconsistency between provisions of this BPA and the Contractor’s invoice, the provision of this BPA will take precedence.

b) Any request for modification(s) of this BPA shall be submitted to the Contracting Officer:

Drug Enforcement Administration Office of Acquisition & Relocation Management Attn: Andrew J. Craig 8701 Morrissette Drive Springfield, VA 22152 Andrew.J.Craig@dea.gov

c) The DEA reserves the right to review and renegotiate the terms and conditions of this Agreement at any time during the term of this BPA.

CONTRACTOR AUTHORIZED OFFICIAL

NAME/TITLE/DATE

SIGNATURE:

GOVERNMENT AUTHORIZED OFFICIAL

NAME/TITLE/DATE

SIGNATURE:

[END OF SECTION FOUR]

mailto:Andrew.J.Craig@dea.gov

SECTION 5 - INSTRUCTIONS TO QUOTERS

a) GENERAL: It is the Government's intention to award a single Blanket Purchase Agreement (BPA) for the Quoters whose quote is considered most advantageous to the Government.

Nevertheless, the Government reserves the right to award one or multiple BPA's or none at all.

The Government reserves the right to make an award based on initial quote without questions.

Therefore, the Quoters is requested to submit its best quote to the Government on the most favorable terms both from a technical and cost/price standpoint. The Government will not pay any cost incurred in the preparation and submission of any proposals.

b). QUOTE ACCEPTANCE PERIOD: The Quoters must provide an acceptance period of not less than 30 calendar days.

c). COMMUNICATIONS: All communications concerning the solicitation, including any of a technical nature, must be made through the Contract Specialist: Ana Villanueva at Ana.M.Villanueva@dea.gov. All questions, technical or otherwise, shall be in writing and received on or before January 20, 2025, at 10:00 AM (EST). Questions shall identify the applicable section, page number and paragraph. The Government will provide all Quoters a list of all questions received with the Government responses in the form of an amendment to the solicitation. The Government will not consider questions received after this date.

d). TIME, DATE, AND PLACE FOR SUBMISSION OF QUOTE: Quote must be in a Microsoft Office compatible format and delivered electronically by email to Ana.M.Villanueva@dea.gov on or before February 2, 2025 at 10:00AM (EST).

e). QUOTE PREPARATION INSTRUCTIONS-GENERAL: Proposals shall conform to the Request for Quote (RFQ) clauses and provisions and be prepared in accordance with this section.

Proposals shall be clearly marked with the RFQ number and title. The Quoters shall submit its quote in Microsoft Office compatible files.

The Government may reject all offers received in response to this solicitation, if doing so is in the best interest of the Government. Late submissions will not be accepted. No telephone or fax requests will be accepted.

To aid its evaluation, the quote shall be clearly and concisely written as well as being neat, indexed, and logically assembled addressing each factor in the order specified by the solicitation.

All pages of each part shall be appropriately numbered and identified with the name of the contractor, and RFQ number. The quote shall be specific and complete in every detail. The quote shall be practical, straightforward with concise delineation of what it is the contractor will do to satisfy the requirements as described in the Statement of Work.

The proposal shall not merely quote to perform the work in accordance with the scope of the work. It shall outline the actual work proposed as specifically as practical. Statement of Work reflects the objectives of the program, therefore merely stating or affirming that the contractor will execute the performance requirements without sufficient elaboration will not be acceptable.

The written portion of the quote shall be submitted in electronic format, and must be clear and concisely written, neat, indexed, and logically assembled. The quote shall be prepared in two separate volumes:

Volume 1. Technical Quote Volume 2. Business Quote

The Quoters is cautioned that evaluation of each volume will be conducted independently.

Therefore, if the required content is not present in the volume being evaluated, it will not be considered.

Technical Quote (Volume 1) One (1) written Technical Quote (Factors 1, 2 and 3) shall be submitted and address the requirements of the Statement of Work for the evaluation factors specified. The quote shall be specific and complete in every detail. The quote shall be formatted as follows:

• Format: Typed, double-spaced (except for standard forms, tables, or charts which may be single-spaced).

• Margins: One-inch margins.

• Font: Times New Roman font, 12 pitch type (or Equivalent).

• Paper Size: Printed, unreduced in size, on 8 1/2” by 11” pages, single-sided.

Page Limit and Supplemental Materials:

The total submission, including all narrative sections, appendices, and incorporated graphics, shall not exceed 25 pages.

• Appendices: Any data, charts, or detailed explanations submitted as an appendix must adhere to the overall 25-page limitation.

• Resumes: Resumes for key personnel are the only exception to the 25-page rule. Resumes must be submitted as a separate attachment (Volume 1, Attachment A - Resume). Each resume is limited to a maximum of two (2) pages per person.

• Consequence of Exceeding Limits: Any pages in excess of the 25-page limitation for the main technical quote, or pages exceeding the 2-page limit for individual resumes, will be disregarded and will not be included in the quote evaluation. The Government will only evaluate the material within the specified limits.

Business Quote (Volume 2) One (1) written Business Quote. The quote shall include required business information specified below. There are no page limits for the business quotation.

• The Quoters shall propose pricing for each line item in the Pricing Sheet.

• Company Name, Address, Point of Contact

• UEI Number, Cage Code

• Business Size

• Any changes or updates to the representations and certifications on file in the System for

Award Management as required by paragraph (b) of Federal Acquisition Regulation provision 52.212-3 Contractor Representations and Certifications – Commercial Items

VOLUME 1 - TECHNICAL QUOTE

Factor 1 - Technical Approach:

Quoters shall provide a comprehensive, descriptive plan detailing their proposed approach to produce and implement training, programs, and outreach as related to the Statement of Work (SOW) in drug misuse and prevention work. The plan must include:

• Quoters shall provide a description of how the company approaches the development of the programming/training and outreach efforts.

• Quoters shall detail the step-by-step process proposed to deliver the required programs.

o Quoters shall describe their process to support up to 23 simultaneous locations in the U.S. to include Alaska, Hawaii, Guam, and Puerto Rico.

• Quoters shall identify the critical technical challenges and management risks associated with developing, performing, and conducting training and outreach efforts.

• Quoters shall include a statement of any unique knowledge, skills, abilities, strengths, or experiences of the Contractor that will enable them to develop and deliver the performance outcomes and deliverables described in the SOW.

o This must include how the contractor can/expects to utilize the required program best practices and models and the ability to recruit/staff trainers and trainees.

• Quoters shall provide draft or historical examples of the following:

o Example(s) of relevant training, programs, and outreach efforts that showcase the contractor’s ability to produce, plan, implement, and evaluate community education, summits, and workplaces specific to drug use/misuse prevention.

o Example(s) must be relevant to those programs that are requested in the SOW in scope and focus.

Factor 2 - Key Personnel Resumes and Management Plan:

Quoters shall submit resumes for all proposed key personnel and a comprehensive management plan. Quoters shall ensure that resumes of key personnel explicitly detail relevant professional training, certifications, and verifiable, previous successful program experience/expertise.

Resumes shall include start and end dates; company/agency name and a detailed description of each work experience; clearly referencing the experience required in the SOW to include public health (specifically drug use/misuse prevention experience and after school programming);

experience in managing projects of similar scope and complexity to the SOW; proposed staff’s experience in developing and working on programs as indicated in the SOW. The claimed experience duration must equal detail level experience durations for each category.

• Quoters shall understand that a summary paragraph or matrix claiming total years of qualified experience is not sufficient, nor shall it be accepted as a substitute to providing the detailed, verifiable qualifications in each work experience in the resume. The Government must be able to clearly ascertain and validate required experience in the individual work history, or the resume may be considered a deficiency.

• Quoters shall include a letter of commitment, signed by the person proposed for one of the key personnel labor categories.

• NOTE: Resumes of key personnel candidates shall be reviewed. The three required jobs are: Program Director, Youth Sports Coordinator, and Community Engagement Coordinator.

Quoters shall propose candidates who meet the following requirements:

Program Director:

o Role in Program: Provides overall leadership and direction for the after-school program, ensuring high-quality services in sports, theater, and outdoor activities.

o Responsibilities: Quoters shall demonstrate the candidate’s ability to oversee day-to-day operations, supervise staff, manage budgets, coordinate with partners, and ensure programs align with positive youth development, trauma-informed care, and cultural responsiveness.

o Qualifications: Quoters shall ensure the candidate possesses a bachelor’s degree in education, Recreation, Social Work, or a…