A28 Request for Quote - D-25-TC-0129 - 2025 06 30.pdf

DRUG ENFORCEMENT

ADMINISTRATON

15DDHQ25Q00000098

Merrifield Data Center Services and Support

TABLE OF CONTENTS

Description

SF 1449 Solicitation/Contract/Order for Commercial Items

Section 1: Solicitation Notice

Section 2: Schedule of Supplies or Services

Section 3: Description/Statement of Work

Section 4: Contract Administration

Section 5: Solicitation Provisions

Section 6: Solicitation Clauses

Section 7: List of Exhibits

Section 8: Instructions to Offerors

Section 9: Evaluation Factors and Award

15DDHQ25Q00000098 Page 3 of 100

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER

D-25-TC-0129

5. SOLICITATION NUMBER

15DDHQ25Q00000098

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

06/30/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Randy Bell Sr. randy.bellsr@dea.gov

b. TELEPHONE NUMBER (No collect calls)

571-776-3649

8. OFFER DUE DATE / LOCAL

TIME

07/31/2025 01:00 ET

CODE 15DDHQ

DEA

Attn: Office of Acquisition (FA)

8701 Morrissette Drive

Springfield, VA 22152-1080

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

541513

SIZE STANDARD:

37,000,000

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO

SEE SCHEDULE

CODE 15DDHQ16. ADMINISTERED BY

DEA Headquarters 600/700 Army-Navy Dr, Lincoln Pl Arlington, VA 22202-4207

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

D-HQCODE18a. PAYMENT WILL BE MADE BY

DEA

Attn: Information Systems Division (TC) Invoice.InfoSys@dea.gov Springfield, VA 22152

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Section 1 - Commodity or Services Schedule Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

AREX ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Bell Sr., Randy

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15DDHQ25Q00000098 Page 4 of 100

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 / Base Year

PSC: R408

Line Period of Performance: 09/28/2025 - 09/27/2026

Delivery Schedule:

Quantity: 1.000000

Place of Performance Address: DEA Attn: Information Systems Division (TC) 8701 Morrissette Drive Springfield, VA 22152-1080

Cassandra Briscoe-Williams 571-362-7934 cassandra.p.briscoe-williams@dea.gov

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 / Option Year 1

PSC: R408

Line Period of Performance: 09/28/2026 - 09/27/2027

Delivery Schedule:

Quantity: 1.000000

Place of Performance Address: DEA Attn: Information Systems Division (TC) 8701 Morrissette Drive Springfield, VA 22152-1080

Cassandra Briscoe-Williams 571-362-7934 cassandra.p.briscoe-williams@dea.gov

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 / Option Year 2

PSC: R408

Line Period of Performance: 09/28/2027 - 09/27/2028

Delivery Schedule:

Quantity: 1.000000

Place of Performance Address: DEA Attn: Information Systems Division (TC) 8701 Morrissette Drive Springfield, VA 22152-1080

Cassandra Briscoe-Williams 571-362-7934 cassandra.p.briscoe-williams@dea.gov

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 / Option Year 3

PSC: R408

Line Period of Performance: 09/28/2028 - 09/27/2029

Delivery Schedule:

1 EA $________ $_________________

15DDHQ25Q00000098 Page 5 of 100

Quantity: 1.000000

Place of Performance Address: DEA Attn: Information Systems Division (TC) 8701 Morrissette Drive Springfield, VA 22152-1080

Cassandra Briscoe-Williams 571-362-7934 cassandra.p.briscoe-williams@dea.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 1 / Option Year 4

PSC: R408

Line Period of Performance: 09/28/2029 - 09/27/2030

Delivery Schedule:

Quantity: 1.000000

Place of Performance Address: DEA Attn: Information Systems Division (TC) 8701 Morrissette Drive Springfield, VA 22152-1080

Cassandra Briscoe-Williams 571-362-7934 cassandra.p.briscoe-williams@dea.gov

1 EA $________ $_________________

SECTION 1 SOLICITATION NOTICE

NAICS Code and Size Standard: The principal nature of the requirements described in this solicitation in consistent with supplies and services performed by industries under 541513 (Computer Facilities Management Services) with a size standard of $37,000,000.00.

1.2 PSC Code: The supplies and services in this solicitation are best represented by PSC

Code R408 (Support-Professional: Program Management Support).

1.3 Types of Services: The services in this solicitation are:

1.3.1 [] Classified at the SECRET LEVEL [X] Sensitive But Unclassified (SBU) [] A mix

1.3.2 [X] Commercial [] Non-commercial

1.3.3 Travel Pricing: Travel may be required to support this requirement. Pricing will be based upon the Federal Travel Regulation (FTR).

[End of Section]

1.1

Section 2 SCHEDULE OF SUPPLIES OR SERVICES

2.0 ITEMS TO BE ACQUIRED

The contractor shall furnish the necessary materials, services, facilities and other items necessary for or incidental to the provision of the work described in the Statement of Work.

2.1 MAXIMUM VALUE AND MINIMUM GUARANTEED

The maximum value for this contract is the sum of Contract Line Items (CLIN) 0001-0003 for the Base Ordering Period and the remaining four (4) ordering periods. The guaranteed minimum under this contract is the amount of the first task order issued in the Base Period.

2.2 DELIVERY ORDERS

The Government will pay the firm fixed price for preventative maintenance and comprehensive coverage. The Government anticipates incrementally funding the time and materials miscellaneous labor for this contract.

PRICING TABLE

Base Period: 28 September 2025 – 27 September 2026

Item Number Supplies/Services

Maximum Quantity Unit Unit

Price Amount

(FFP)

Preventative Maintenance (PM, and Comprehensive (COMP) Coverage

12 Months $ $

(TM)

Miscellaneous Labor (as needed)

80 HR $ $

0003 Repairs and Replacement Parts, and Miscellaneous Critical Power and HVAC Services (as needed) (NTE)

1 EA $30,000.00 $30,000.00

Total: $

Option Year 1: 28 September 2026 – 27 September 2027

Maximum Quantity Unit Unit Price Amount

(FFP)

Preventative Maintenance (PM, and Comprehensive (COMP) Coverage

12 Months $ $

(TM)

Miscellaneous Labor (as needed)

80 HR $ $

1003 Repairs and Replacement Parts, and Miscellaneous Critical Power and HVAC Services (as needed) (NTE)

1 EA $30,000.00 $30,000.00

Option Year 2: 28 September 2027 – 27 September 2028

Maximum Quantity Unit Unit

Price Amount

(FFP)

Preventative Maintenance (PM, and Comprehensive (COMP) Coverage

12 Months $ $

(TM)

Miscellaneous Labor (as needed)

80 HR $ $

2003 Repairs and Replacement Parts, 1 EA $30,000.00 $30,000.00 and Miscellaneous Critical Power and HVAC Services (as needed) (NTE)

Option Year 3: 28 September 2028 – 27 September 2029

Maximum Quantity Unit Unit Price Amount

(FFP)

Preventative Maintenance (PM, and Comprehensive (COMP) Coverage

12 Months $ $

(TM)

Miscellaneous Labor (as needed)

80 HR $ $

3003 Repairs and Replacement Parts, 1 EA $30,000.00 $30,000.00 and Miscellaneous Critical Power and HVAC Services (as

Option Year 4: 28September 2029 – 27 September 2030

Maximum Quantity Unit Unit Price Amount

(FFP)

Preventative Maintenance (PM, and Comprehensive (COMP) Coverage

12 Months $ $

(TM)

Miscellaneous Labor (as needed)

80 HR $ $

4003 Repairs and Replacement Parts, 1 EA $30,000.00 $30,000.00 and Miscellaneous Critical Power and HVAC Services (as

Total Amount of Base plus Four Option Periods: $

The Government anticipates incrementally funding the Labor Categories for this contract, where the Maximum months, hours, and dollar amounts will not exceed the hours listed on the schedule for the Base Year, and four (4) Option Years.

The ceiling price for all work under this requirement is to be determined. The Government shall not be obligated to pay any amount in excess of this ceiling price unless and until an additional agreement that raises this price has been negotiated and signed by both Parties.

SECTION 3 – DESCRIPTION/STATEMENT OF WORK (SOW)

A. BACKGROUND

The mission of the Drug Enforcement Administration (DEA), a federal government agency under the U.S. Department of Justice, is to enforce the controlled substances laws and regulations of the United States and bring to the criminal and civil justice system of the United States, or any other competent jurisdiction, those organizations and principal members of organizations, involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States; and to recommend and support non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

B. SCOPE

DEA has a requirement for a contractor to provide HVAC, Electrical System, Fire Alarm, Power Distribution Unit (PDU), Generator and Generator Fuel Tank Preventive and Comprehensive Maintenance Support Services in Fairfax, VA at its Merrifield Data Center location.

i. Comprehensive (COMP) Coverage Includes: Mechanical, Power Distribution Units (PDUs), and Uninterruptible Power Supply (UPS),

ii. Preventive Maintenance (PM) Includes: The UPS Batteries, Generator, ATS, Fire Protection and Suppression Systems, Panelboards, and Frame Circuit Breakers

iii. Repairs and Replacement Parts (As Needed): To be performed, as needed for any of the equipment maintained under the contract.

iv. Miscellaneous Critical Power and HVAC Services as Needed: Circuit additions, panel labeling, etcetera, as requested by the customer. If Customer requested, authorizes “contract holder” to perform services, in addition to the above described. The customer will pay for such additional services as time and materials. “Contract holder” will provide Labor categories and rates with submission of proposal. Additionally, the customer agrees to pay for the rate of materials at the time the services are requested.

When an authorized government official requests extra/additional services be performed as outlined in sections i., ii., and iii. above (within this scope), for example, circuit additions, panel labeling, etc., the government expects the contractor to submit a cost estimate of services to be performed in alignment with the Labor categories identified in this procurement. Once approved by the government official, the contractor may render extra/additional services and invoice according to contract guidelines.

C. TASKS

The preventive maintenance support services and comprehensive coverage support services are detailed in the following Schedules.

SCHEDULE A

PREVENTIVE MAINTENANCE PROCEDURES

Preventive maintenance inspections shall be performed during normal working hours in accordance with the attached schedules.

It shall include all government owned equipment and shall consist of specialized equipment-oriented routines, as indicated on the following Schedules, to keep the equipment operating at a high level of efficiency and dependability.

Schedules Included:

EQUIPMENT COVERAGE INSPECTION SCHEDULE

PM COMP Weekly Monthly Quarterly

Semi‐

Annual Annually

A5 & A6 HVAC Environmental Package Units X X

A‐17 Drycooler X X

A‐36 Uninterruptible Power Systems and

Power Distribution Units

X

A‐37B Sealed Battery Systems X X

A‐39 Generators X X

A‐49 Infrared Scan

A‐52 Fire Alarm System

Fuel Storage Tank *

Liebert Rope Detector *

*tank and leak detection services include quarterly inspections only – no repairs or modifications

SCHEDULE A5 & A6

HVAC ENVIRONMENTAL PACKAGE UNITS

Scheduled preventive maintenance inspections shall be performed during normal working hours, monthly to address operating conditions.

The Contractor shall:

• Check in with customer; discuss any operating issues or deficiencies.

• Check unit for proper operation, interlocks, tagging and excessive noise or vibration.

Perform preventive maintenance and fill out maintenance report. Note any problems in writing.

• Visually inspect units, piping and accessories for any signs of oil or refrigerant leakage.

Note any found and schedule necessary repairs.

• Visually inspect coils for damage, obstruction and cleanliness. Brush, if needed, or schedule chemical cleaning.

• Check condition of and lubricate motors and/or shaft bearings, if applicable.

• Inspect fans or blowers for bent blades, imbalance, trash, dirt, proper rotation and air flow.

• Check belts for condition, proper tensions, and alignment. Adjust and/or replace as needed per manufacturer’s recommendations.

• Check operation and settings of fan cycling, fan speed and temperature controls, if applicable.

• Inspect electrical wiring, components and connections for signs of wear or overheating;

correct/tighten, if necessary.

• Remove any loose debris or old parts around equipment. Notify customer if excessive.

• Clean evaporator drain pan, and condensate drain piping as necessary. Install pan tablets and preventive maintenance condensate pump, if applicable.

• Replace air filters and/or media as needed per manufacturer’s recommendations. Clean reusable filters.

• Check operation of refrigerant cycle, pump down cycle, controls, refrigerant charge and oil level, if applicable. Note any deficiencies.

• Check operation of compressor. Note any deficiencies.

• Check operation of microprocessor, thermostats, and/or controls in all modes. Verify proper set points. Note any deficiencies and replace any bad indicator lamps.

• Check operation of reheat.

• Check operation of humidifier, clean and flush same, check or replace defective lamps, probes, valves, element, canister, pads, filters and tanks as applicable.

• Check operation of condenser fan section or condensing unit, if applicable.

• Check for proper water/glycol flow and heat exchange. Note any deficiencies in writing.

• Check operation of water/glycol regulation valves, flow safeties, changeover controls and pumps, if applicable.

• Check condition of water/glycol piping, valves, hoses, supports, gauges, thermometers, etc.

Note any deficiencies.

• Check glycol concentration and level. Note any problems and schedule corrective action to prevent freezing or other related problems.

• Check operation of dry cooler and pump. If applicable, perform P/M.

• Pull and clean strainers in water lines, back flush condenser as needed (per contract terms).

• Inspect chilled water piping and valves for leakage. Check condition of unit and pipe insulation.

MATERIALS/SERVICES

Air Filters Included Fan Belts Included Humidifier Canisters Included

SCHEDULE A-17

DRYCOOLER

Scheduled preventive maintenance inspections shall be performed during normal working hours, monthly.

It shall include the equipment listed on Schedule D and shall include the following preventive maintenance procedures:

The Contractor shall:

• Check in with customer to discuss any operating issues or deficiencies.

• Check unit for proper operation, interlocks, tagging and excessive noise or vibration.

Perform P/M and fill out maintenance report. Note any deficiencies in writing.

• Visually inspect coils for damage, obstructions and cleanliness. Brush, if needed, or schedule chemical cleaning.

• Pressure wash coils and fans with biodegradable coil cleaning solution as needed or per manufacturer recommendations.

• Check condition of and lubricate motors and/or shaft bearings, if applicable.

• Inspect fans or blowers for bent blades, imbalance, trash, dirt, proper rotation and air flow.

• Check belts for condition, proper tensions and alignment. Adjust and/or replace as needed, per manufacturer recommendations.

• Check operation and settings of fan cycling, fan speed and temperature controls, if applicable.

• Inspect electrical wiring, components and connections for signs of wear or overheating;

correct/tighten if necessary.

• Remove any loose debris or old parts around equipment. Notify customer if excessive.

• Check unit controls, thermostat economizer, valves, dampers, louvers, linkage and shutters.

• Lubricate pivot points if applicable.

• Check for proper water/glycol flow and heat exchange. Note any deficiencies in writing.

• Check operation of water/glycol regulating valves, flow safeties, changeover controls and pumps, if applicable.

• Check condition of water/glycol piping, valves, hoses, supports, gauges, thermometers, etc.

Note any deficiencies in writing.

• Check glycol concentration and level. Note any problems and schedule corrective action to prevent freezing or other related problems.

• Check condition, operation and proper liquid/air levels in expansion tank. Should have positive pressure if applicable.

MATERIALS/SERVICES

Included Included

Coil Cleaner Coil Cleaning

Excluded Excluded (Quarterly)

SCHEDULE A-36

UNINTERRUPTIBLE POWER

SYSTEMS (UPS)

UPS and Power Distribution Units (Major Visit – One Per Year)

The Contractor shall measure and record the following:

• Rectifier Input voltages & currents.

• Inverter Output voltages & currents.

• Bypass Input voltages & currents.

• System Output (Critical Buss) voltages & currents.

• Rectifier Output voltages and currents.

• Delta voltages (difference between Bypass & Inverter Output).

• Bypass and Inverter frequency.

• Compare front panel meter readings with above measurements and verify 3% accuracy.

• Check alarm / status indicators and remote status panel, note any deficiencies.

• Inspect air filters and replace if necessary.

• Check all fans for free and quiet rotation.

• Perform operational inspection of Static Switch / Transfer circuitry.

• Vacuum and clean UPS interior and exterior.

• Inspect, test & clean all major sub-assemblies and replace defective or marginal components.

• Check all electrical terminations for proper tightness and signs of overheating.

• Perform mechanical inspection of all transformers, filter capacitors and wiring.

• Check unit Power Supplies, AC / DC protection settings, and voltage waveforms.

• Verify correct Inverter free-run frequency.

• Simulate Input power failure and verify proper unit operation (customer permission required).

• Provide one copy of recorded data.

• Provide required Corrective Action Report.

UPS Systems and Power Distribution Units (Minor Visit – One Per Year)

The Contractor shall measure and record the following:

• Rectifier Input voltages & currents.

• Inverter Output voltages & currents.

• Bypass Input voltages & currents.

• System Output (Critical Buss) voltages & currents.

• Rectifier Output voltages and currents.

• Delta voltages (difference between Bypass & Inverter Output).

• Bypass and Inverter frequency.

• Compare front panel meter readings with above measurements and verify 3% accuracy.

• Check alarm / status indicators and remote status panel, note any deficiencies.

• Inspect air filters and replace if necessary.

• Check all fans for free and quiet rotation.

• Visually inspect UPS interior.

• Provide one copy of recorded data.

• Provide required Corrective Action Report

• Battery and Capacitor replacement is not included.

Power Distribution Units: Monthly Inspection

• Visually inspect

• Perform any corrective action

SCHEDULE A-37B

SEALED CELL BATTERY

Scheduled preventive maintenance inspections will be performed during normal working hours, four times per year

• Measure and record total battery plant Float Voltage.

• Measure and record the DC Float Voltage of each individual battery jar.

• Measure and record the internal impedance of each individual battery jar.

• Measure and record the AC Ripple Voltage of each individual battery jar.

• Measure and record battery plant DC charge current.

• Measure and record battery plant AC ripple current.

• Visually inspect each battery jar & cover for cracks or leaks.

• Visually inspect each terminal and related hardware for signs of corrosion.

• Inspect all battery interconnect cable for signs of chaffing and stress.

• Clean all jar covers, racks and cabinets.

• Check for proper ventilation and unusual odors.

• Record ambient room temperature.

• Review the data recorded above and initiate corrective action if necessary.

• Annually re-torque all link connections to manufacturer’s specifications.

• Provide required Corrective Action Report

• Battery and Capacitor replacement is not included.

SCHEDULE A-39 & 40

GENERATORS and Automatic Transfer Switch (ATS)

Major Maintenance Schedule (One Per Year)

The Contractor shall:

• Replace engine lubricating oil and disposable type oil filters regardless of unit hours.

• Change all fuel filters.

• Change water filters.

• Change disposable type air filters when necessary.

• Includes all tasks listed under Minor Maintenance

Minor Maintenance Schedule (Three Per Year)

• Lubricate all linkages and accessories where applicable.

• Check equipment lubricating oil, top off as necessary at each Inspection visit.

• Check for fuel leaks.

• Check fuel level and record.

• Check fuel pump and fuel tanks for operation and safeties,

• Check condition of batteries, adjust water level, and clean terminals when necessary.

• Protect battery terminals.

• Inspect battery cables.

• Inspect battery casings for cracks or damage.

• Check electrolyte level- add if needed.

• Check voltage drop on start and load test.

• Check battery, charger system.

• Inspect fan, shroud, water pump, belts and pulleys.

• Inspect drive belts, adjust as needed.

• Check radiator air ventilation louvers.

• Clean and refill air cleaner.

• Inspect all hoses, radiator cap, zinc anode and tighten all related clamps.

• Check cooling system solution. Add antifreeze when necessary to maintain 0 F protection.

• Replace block heater hoses as necessary with silicone hose.

• Check generator block heater operation.

• Clean brushes on generator and adjust setting. Check commutator and slip rings and clean as needed.

• Inspect and clean rotating exciter when necessary.

• Visually inspect generator assembly.

• Check output breaker line and load connections.

• Check starter connections, mounting & solenoid.

• Check exhaust system and condensate drain.

• Check load transfer switch for proper operation, inspect and test. (approval only)

• Verify automatic transfer switch settings and all-time delays.

• Test safety shutdowns.

• Adjust frequency and voltage if necessary

• Check engine governor for proper operation and oil level if applicable.

• Run unit and check operations quote any repairs needed.

• Supply operations readings on work ticket.

• Verify unit in automatic mode. (On-Line)

• Clean unit as necessary providing unit is in good condition.

Generator (Quarterly)

• Check generator oil, jacket water, heater and general condition

• Monitor generator temperature and output during test. Record conditions and reading on Monthly inspection form. Check condition of generator for signs of leaks or faults, General Fuel Tank Inspection (Quarterly)

• Inspect exposed fuel piping and valves for leaks. Inspect the diesel tank for fuel leaks.

• Record this inspection information on the standard EDC/TSS inspection form. Record the diesel fuel level on the EDC/TSS inspection form.

• Provide a copy of the form to the Government representative at the conclusion of the inspection.

ATS (Quarterly)

• Visually inspect the display panel.

SCHEDULE A-49 Infrared Scan

• Perform infrared testing on all electrical Power Distribution Units (PDU), UPS Systems, and ATS Systems.

• Provide detailed report and images of failure points.

• Failure point issue repairs will be quoted separately and are not covered under this contract agreement.

Certification:

The Contractor shall ensure that all personnel engaged in the preventive, comprehensive, and repair services under this contract shall possess certificates of training, licenses, permits as required by Federal and state regulations for the individuals proposed to perform the required services. The documents shall be current and valid.

Manufacturer Certified (MGE Galaxy 8000) to conduct any and all operations on the UPS System. Manufacturer Certified (Caterpillar) to conduct any and all operations on the generator.

Repairs and Replacement Service (As Needed): The Contractor shall not proceed with repair or replacement services without the written approval of the COR. The Government may accomplish the repair by using other sources more advantageous to the Government. The contractor shall submit an itemized schedule of labor rates as well as other fees or charges that may be associated with subsequent proposal for repairs not otherwise covered by maintenance.

In the event of a failure of any component covered by this agreement, the Contractor shall respond within 4 hours of notification of the failure with a technician capable of assessing and performing the repairs.

D. DELIVERABLES

a. The Contractor shall provide a schedule for inspections and maintenance of the equipment and systems in accordance with the required times in accordance with the manufacturer’s recommendation.

b. The Contractor shall provide via email a detailed list of the work performed during each inspection and each maintenance call within 72hours. The frequency of those inspections and maintenance will vary by type of item being inspected and maintained. Any problems encountered shall be included in this document.

c. The Contractor shall provide copies of certificates of training, licenses, and permits, as required by Federal and state regulations for the individuals proposed to perform the preventive, comprehensive and repair services. The documents shall be current and valid.

DELIVERABLE

Schedule for Inspections & Maintenance

Detailed List of Work Performed

Corrective Action Report

Copies of Training, Licenses, Permits & Certifications

DATE DUE

- 5 days after award of contract and 5 days after the exercise of an option period

- 3 days after work is completed

- 3 days after work is completed

- 5 days after award of contract and 5 days after the exercise of an option period

E. SECURITY:

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of DEA’s mission. The Government expects the Contractor will employ persons of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation on all employees if a need arises. While all services provided on this contract will be performed outside of the specified DEA facility, all contractors must be escorted if entering a DEA facility. DEA reserves the right to modify the security requirements found in this contract at any time.

F. PLACE OF PERFORMANCE:

The contract shall be performed at the Drug Enforcement Administration (DEA) buildings located at 2675 and 2677 Prosperity Avenue, Fairfax, Virginia 22031.

(End of clause)

SECTION 4 CONTRACT ADMINISTRATION

DEA-2852.211-70 PERIOD OF PERFORMANCE (BASE AND OPTIONS) (MAY 2012)

The period of performance of this contract begins on September 28, 2025 and ends on September 27, 2030.

(a) Base Year: 08/28/2025 - 08/27/2026

(b) Option Year 1: 08/28/2026 - 08/27/2027

(c) Option Year 2: 08/28/2027 - 08/27/2028

(d) Option Year 3: 08/28/2028 - 08/27/2029

(e) Option Year 4: 08/28/2029 - 08/27/2030

Throughout the life of the contract at specified intervals, vendors shall submit information identifying those employees supporting DEA efforts in accordance with DEA Provision titled: Contractor Personnel Reporting Requirements (CPRR). The CPRR will be provided to the vendor upon award of the contract.

(End of clause)

DEA-2852.242-71 INVOICE REQUIREMENTS (DEC 2022)

(a) In order to initiate processing for payment, the contractor shall submit scanned or electronic images of invoice(s) to the following e-mail address:

invoice.infosys@dea.gov. The contractor shall also send an informational copy of the invoice to the following addressee(s):

(1) Contracting Officer: randy.bellsr@dea.gov

(2) Contracting Officer’s Representative: cassandra.p.briscoe-williams@dea.gov

(b) The date of record for invoice receipt is established on the day of receipt of the e-mail it arrives is before the end of standard business hours (5:00 p.m. local), or the next business day if the invoice arrives outside of normal business hours. Scanned documents with original signatures in .pdf or other graphic formats attached to the e-mail are acceptable.

Digital/electronic signatures and certificates cannot be processed by DEA and will be returned.

(c) In addition to the items specified in FAR 32.905(b), a proper invoice shall also include the following minimum additional information and/or attached documentation:

(1) Total/cumulative charges for the billing period for each Contract Line Item Number (CLIN);

(2) Dates upon which items/services were delivered; and

(3) The contractor’s Taxpayer Identification Number (TIN).

(d) Invoices will be rejected if they are illegible or otherwise unreadable, or if they do not contain the required information or signatures.

DEA-2852.242-72 FINALINVOICE AND RELEASE OF RESIDUAL FUNDS (MAY 2012)

(a) The contractor shall submit a copy of the final invoice to the Contracting Officer at the address listed in clause DEA-2852.242-71, Invoice Requirements. The final invoice must be marked “Informational Copy – Final Invoice.”

(b) By submission of the final invoice and upon receipt of final payment, the contractor releases the Government from any and all claims arising under, or by virtue of, this contract.

Accordingly, the Government shall not be liable for the payment of any future invoices that may be submitted under the above referenced order.

(c) If residual funds on the contract total $100 or less after payment of the final invoice, the Government will automatically de-obligate the residual funds without further communication with the contractor.

(d) If funds greater than $100 remain on this order after payment of the final invoice, the

Government will issue a bilateral modification to de-obligate the residual funds. The contractor will have up to fourteen (14) calendar days after issuance of the modification to sign and return

it. The contractor’s signature on the modification shall constitute a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the contractor has specifically exempted from the operation of the release. If the contractor fails to sign the modification or assert a claim within the stated period, the Government will de-obligate the residual balance and proceed with close-out of the contract.

DEA-2852.242-73 CONTRACTING OFFICER’S REPRESENTATIVE (MAY 2012)

a) Pursuant to FAR 1.602-2, the following individual has been designated as the Contracting Officer's Representative (COR) under this contract:

Name: Cassandra Briscoe-Williams (cassandra.p.briscoe-williams@dea.gov)

(b) The COR has responsibility for performing contract administration, which includes, but is not limited to, the following duties: functioning as the technical liaison with the contractor;

monitoring the contractor’s performance and progress of the work; receiving, inspecting, and accepting all deliverables or services provided under the contract; and reviewing all invoices/vouchers submitted for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

DEA-2852.242-74 CONTRACT ADMINISTRATION POINTS OF CONTACT (NOV 2023)

a) The Contract Administration Office for this contract is:

U. S. Department of Justice Drug Enforcement Administration Office of Acquisition (FA) 8701 Morrissette Drive Springfield, VA 22152

Contracting Officer: Randy Bell Sr. / randy.bellsr@dea.gov

Contracting Officer’s Representative: Cassandra Briscoe-Williams / cassandra.p.briscoe-williams@dea.gov

(b) Contract administration for the contractor shall be performed by:

Name:

DEA-2852.242-70 CONTRACTOR PERFORMANCE ASSESSMENT (JAN 2024)

(a) Pursuant to FAR subpart 42.15, the Government will assess the contractor’s performance under this contract. Performance assessment information may be used by the Government for decision-making on exercise of ordering, source selection, and other purposes, and will be made available to other federal agencies for similar purposes.

(b) Performance will be assessed in the following areas:

(1) Quality of product or service;

(2) Schedule;

(3) Cost control;

(4) Business relations;

(5) Management of key personnel; and

(6) Other appropriate areas.

(c) For contracts that include the clause at 52.219-9, Small Business Subcontracting Plan, performance assessments will consider performance against, and efforts to achieve, small business subcontracting goals set forth in the small business subcontracting plan.

(d) For any contract with a performance period exceeding 18 months, inclusive of all options, the Government will perform interim performance assessments annually and a final performance assessment upon completion of the contract.

(e) The Government will prepare contractor performance assessment reports electronically using the Contractor Performance Assessment Reporting System (CPARS). Additional information on CPARS may be found at www.cpars.gov.

(f) The contractor will be provided access to CPARS to review performance assessments. The contractor shall designate a CPARS point-of-contact for each contract subject to performance assessment reporting. Upon setup of a contract in CPARS, the contractor’s CPARS point-of-contact will receive a system-generated e-mail with information and instructions for using CPARS. Prior to finalizing any contractor performance assessment, the contractor shall be given 14 calendar days to review the report and submit comments, rebutting statements, or additional information. Disagreements between the contractor and the Government performance assessment official will be resolved by a Government Reviewing Official, whose decision on the matter will be final.

(g) The Government will also report in the Federal Awardee Performance and Integrity Information System (FAPIIS) module of CPARS information related to:

(1) A Contracting Officer’s final determination that a contractor has submitted defective cost or pricing data;

(2) Any subsequent change to a final determination concerning defective cost or pricing data pursuant to 15.407-1(d);

(3) Any issuance of a final termination for default or cause notice; or

(4) Any subsequent withdrawal or a conversion of a termination for default to a termination for convenience.

CONTRACTING OFFICER: Check the corresponding box for the provisions and clauses applicable to this procurement.

SECTION 5 SOLICITATION PROVISIONS

52.252‐1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/far

(End of provision)

52.204‐7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204‐16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.209‐7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.212‐1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

DEA 2852.209‐76 CERTIFICATION REGARDING FELONY CONVICTION UNDER ANY FEDERAL LAW OR UNPAID DELINQUENT TAX LIABILITY (MAR 2015)

(a) In accordance with sections 744 and 745 of Title VII, Division E of the Consolidated and Further Continuing Appropriations Act, 2015, none of the funds made available by that Act or any other Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation ─

(1) Convicted of a felony criminal violation of any Federal law within the preceding 24 months, or

(2) With any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability ─ unless an agency has considered suspension and debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) The offeror certifies that, as of the date of this offer —

(1) The offeror is ☐ is not ☐ a corporation convicted of a felony criminal violation under any Federal law within the preceding 24 months; and The offeror is

☐ is not ☐ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Print Name and Title

Signature and Date

JAR 2852.233‐70 PROTESTS FILED DIRECTLY WITH THE DEPARTMENT OF JUSTICE (NOV 2020)

(a) The following definitions apply in this provision:

(1) ‘‘Agency Protest Official’’ (APO) means the Deciding Official for a procurement protest filed with a contracting activity of DOJ when the contracting officer will not be the Deciding Official because of the protestor’s election under JAR 2833.103(b).

(2) ‘‘Deciding Offici al’’ means the official who will review and decide a procurement protest filed with the agency. The Deciding Official will be the contracting officer unless the protestor requests pursuant to JAR 2833.103(b) that the protest be decided by an individual above the level of the contracting officer, in which case the HCA will designate an APO to serve as the Deciding Official.

(3) ‘‘Interested Party’’ means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

(b) Only interested parties may file a protest.

(c) An interested party filing a protest with the DOJ has the choice of requesting either that the Contracting Officer or the APO decide the protest.

(d) A protest filed directly with the DOJ shall:

(1) Indicate that it is a protest to DOJ.

(2) Be filed with the Contracting Officer.

(3) State whether the protestor chooses to have the Contracting Officer or the Agency Protest Official decide the protest. If the protestor is silent on this matter, the Contracting Officer will decide the protest.

(4) Indicate whether the protestor prefers to make an oral or written presentation of arguments in support of the protest to the deciding official.

(5) Include the information required by FAR 33.103(d)(2):

(i) Name, address, facsimile number and telephone number of the protestor.

(ii) Solicitation or contract number.

(iii) Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protestor.

(iv) Copies of relevant documents.

(v) Request for a ruling by the agency.

(vi) Statement as to the form of relief requested.

(vii) All information establishing that the protestor is an interested party for the purpose of filing a protest.

(viii) All information establishing the timeliness of the protest.

(e) The decision by the APO is an alternative to a decision by the Contracting Officer. The APO will not consider appeals from the Contracting Officer’s decision on an agency protest and a decision by the APO is final and not appealable.

(f) The Deciding Official may conduct a scheduling conference. The scheduling conference, if conducted, will establish deadlines for oral or written arguments in support of the agency protest and for agency officials to present information in response to the protest issues. The deciding official may hear oral arguments in support of the agency protest at the same time as the scheduling conference, depending on availability of the necessary parties.

(g) Oral conferences may take place either by telephone or in person.

(h) The protestor has only one opportunity to support or explain the substance of its protest. DOJ procedures do not provide for any discovery. The deciding official may request additional information from the agency or the protestor. The deciding official will resolve the protest through informal presentations or meetings to the maximum extent practicable.

(i) A protestor may represent itself or be represented by legal counsel. The DOJ will not reimburse the protester for any legal fees related to the agency protest.

(j) The DOJ will stay award or suspend contract performance in accordance with FAR 33.103(f), unless the contract award is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the Government. The justification or determination shall be approved at a level above the Contracting Officer. The stay or suspension, unless over‐ridden, remains in effect until the protest is decided, dismissed, or withdrawn.

(k) The deciding official will make a best effort to issue a decision on the protest within thirty‐five (35) days after the filing date. The decision shall be written, and provided to the protestor using a method that provides for evidence of receipt.

(l) The DOJ may dismiss or stay proceedings on an agency protest if a protest on the same or similar basis is filed with a forum outside DOJ.

(End of Clause)

OFFERORS – COMPLETE THE REPRESENTATIONS BELOW AND RETURN THEM WITH YOUR OFFER OR QUOTE IF THE VERSIONS OF THESE PROVISIONS IN YOUR ANNUAL

REPRESENTATIONS AND CERTIFICATIONS IN THE SYSTEM FOR AWARD MANAGEMENT ARE EARLIER THAN OCT 2020.

52.204‐24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204‐26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212‐3, Offeror Representations and Certifications‐Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204‐26, or in paragraph (v)(2)(ii) of the provision at 52.212‐3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204‐25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115‐232) prohibits the head of an executive agency on or after

August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third‐party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115‐232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third‐party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the

Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It does, does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph

(d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the

Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(iii) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph

(d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(iv) For covered equipment—

(A) The entity that…