A28 Request for Quote- 15DDHQ25Q00000145.pdf

UNITED STATES DEPARTMENT OF JUSTICE

DRUG ENFORCEMENT ADMINISTRATION

OFFICE OF ACQUISITION

SERVICES SUPPORT UNIT (FACS)

Human Performance Technical Service

Office of Training (TR)

Request for Quote (RFQ)

#15DDHQ25Q00000145

TABLE OF CONTENTS

SECTION 1: STANDARD FORM 1449....................................................................................PAGE 3

SECTION 2: SCHEDULE OF SUPPLIES AND SERVICES.................................................PAGE 5

SECTION 3: STATEMENT OF WORK.................................................................................PAGE 6

SECTION 4: BLANKET PURCHASE AGREEMENT-TERMS AND CONDITIONS.....PAGE 18

SECTION 5: INSTRUCTIONS TO OFFEROR.....................................................................PAGE 25

SECTION 6: EVALUATION CRITERIA..............................................................................PAGE 30

SECTION 7: EVALUATION AND BASIS FOR AWARD...................................................PAGE 35

ATTACHMENTS

ATTACHMENT A - CLAUSES AND PROVISIONS...........................................................PAGE 37

15DDHQ25Q00000145 Page 3 of 72

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER

D-25-TR-0126

PAGE 3 OF

5. SOLICITATION NUMBER

15DDHQ25Q00000145

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

11/7/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Naomi Collier Email: Naomi.S.Collier@dea.gov

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

12/02/2025 at 10am EST

CODE 15DDHQ

DEA

Attn: Office of Acquisition (FA)

8701 Morrissette Drive

Springfield, VA 22152-1080

9. ISSUED BY

X

UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 15DDHQ16. ADMINISTERED BY

DEA

Attn: Office of Acquisition (FA) 8701 Morrissette Drive Springfield, VA 22152-1080

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

D-HQCODE18a. PAYMENT WILL BE MADE BY

DEA

Attn: Office of Training (TR) Invoice.Training@dea.gov Springfield, VA 22152

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

0001 This Request for Quote (RFQ) is issued under the simplified acquisition procedures of FAR Part 13 for DEA Human Performance Technical Services as detailed in the Statement of Work and Terms and Conditions. The government intends to establish a single-award Blanket Purchase Agreement (BPA) for these services. The BPA will cover a period of one base year, followed by four consecutive ordering years, commencing from the date of BPA award.

100% Set a side for Service-Disabled Veteran Owned Small Business (SDVOSB)

Firm Fixed Price

PSC: R410

See Continuation Sheet(s)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

AREX ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

SEE BLOCK 31

541990

[END OF SECTION TWO]

SCHEDULE OF SUPPLIES/SERVICES

CLINS DESCRIPTION UNIT QUANTITY EACH - FFP TOTAL

0001 Human Performance Coordinator HR 1920 $ $

0002 Human Performance Specialist HR 1920 $ $

0003 Workshops EA 25 $ $

0004 Mobile Application EA 324 $ $

0005 Travel (NTE) LT 1 $ 25,000.00 $ 25,000.00

Total Base Year: $

Option Year One

CLINS DESCRIPTION UNIT QUANTITY EACH - FFP TOTAL

1001 Human Performance Coordinator HR 1920 $ $

1002 Human Performance Specialist HR 1920 $ $

1003 Workshops EA 25 $ $

1004 Mobile Application EA 324 $ $

1005 Travel (NTE) LT 1 $25,000.00 $25,000.00

Total Option Year One: $

Option Year Two

CLINS DESCRIPTION UNIT QUANTITY EACH - FFP TOTAL

2001 Human Performance Coordinator HR 1920 $ $

2002 Human Performance Specialist HR 1920 $ $

2003 Workshops EA 25 $ $

2004 Mobile Application EA 324 $ $

2005 Travel (NTE) LT 1 $25,000.00 $25,000.00

Total Option Year Two: $

Option Year Three

CLINS DESCRIPTION UNIT QUANTITY EACH - FFP TOTAL

3001 Human Performance Coordinator HR 1920 $ $

3002 Human Performance Specialist HR 1920 $ $

3003 Workshops EA 25 $ $

3004 Mobile Application EA 324 $ $

3005 Travel (NTE) LT 1 $25,000.00 $25,000.00

Total Option Year Three: $

Option Year Four

CLINS DESCRIPTION UNIT QUANTITY EACH - FFP TOTAL

4001 Human Performance Coordinator HR 1920 $ $

4002 Human Performance Specialist HR 1920 $ $

4003 Workshops EA 25 $ $

4004 Mobile Application EA 324 $ $

4005 Travel (NTE) LT 1 $25,000.00 $25,000.00

Total Option Year Four: $

TOTAL BASE + ALL FOUR OPTION YEARS: $

Base Year

STATEMENT OF WORK

1. BACKGROUND AND SCOPE

1.1 BACKGROUND

The Drug Enforcement Administration (DEA) enforces the controlled substances laws and regulations of the United States and brings to the criminal and civil justice systems of the United States, or any other competent jurisdiction, those organizations and principal members of organizations involved in the growing, manufacturing, or distribution of controlled substances that appear in, or are destined for, illicit traffic in the United States; and it recommends and supports non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

The Office of Training operates under the direction of DEA’s Operations Division, which serves as the principal advisor to the Administrator and the Deputy Administrator on all operational areas and enforcement matters in support of the domestic and foreign field offices. The Office of Training is responsible for managing DEA's entry-level, advanced, special skills and leadership training programs, which includes domestic and international training. As part of this responsibility, the Office of Training plays a critical role in developing, delivering and advocating for preeminent law enforcement training that strengthens the readiness and performance of DEA personnel. These training efforts are a vital component of DEA’s mission to enhance organizational effectiveness and workforce longevity.

1.2 PURPOSE

The Office of Training (OT) has a requirement for a human performance program with a multi-disciplinary approach to optimizing mental and physical health that will increase productivity and maximize performance for Basic Agent Trainees (BAT) in the Basic Agent Training Program (BATP). This requirement is essential to OT’s mission of meeting agency-wide staffing goals. The purpose of OT’s human performance program is to maximize functional mental and physical performance, decrease injuries, and improve the overall health and effectiveness of trainees throughout the duration of their training. Additionally, these services are required for field personnel who undergo the highly complex technical and physical demands of being a Special Agent throughout their operational careers.

1.3 SCOPE

The scope of this requirement is to procure human performance technical services that are commensurate with the essential training mission’s physical and mental demands. DEA’s training curriculum requires extraordinary demands on the BATs. Additionally, post-training job specific functions are highly complex, technical and physically demanding. To sustain DEA’s highly skilled Special Agent workforce, a multi-dimensional program that optimizes mental and physical health is necessary. Research proves that optimizing mental and physical health maximizes productivity and performance, specifically in stressful work environments. Human Performance technical services must be within the limitations and constraints defined by OT and incorporate the best practices, techniques and procedures from instructors with extensive and varied real-world experience. This training also supplements and enhances the current basic level of human performance and strives to maintain a healthy, effective workforce with added longevity and injury prevention.

2. REQUIREMENTS

2.1. OT requires the following to meet the BAT Human Performance program’s needs as well as services available to meet the needs of field personnel through this agreement:

2.1.1. Workshops that cover the five pillars of physical and mental performance relate to training objectives and job tasks in support of DEA’s overall mission. These pillars are Resilience, Stress Mitigation, Sleep, Nutrition, and Strength and Conditioning. These workshops will be one day to three days in length. Instructors shall have the appropriate expertise in the content they cover, and each workshop will be able to accommodate approximately 30-60 students. Workshops may be requested and presented at OT or in domestic DEA field offices and the quantity will be based on available funding within each of the respective DEA Divisions.

2.1.2. A monthly webinar customized to fill knowledge gaps, as they arise, as it relates to physical and mental performance.

2.1.3. OT on-site injury reduction and prevention, body composition screenings, and a physical baseline test for each BAT. OT conducts 4-8 training classes per year. Each class can hold up to 54 students. These screenings will establish baselines, identify areas of improvement, and provide customized feedback for improvement. The screenings will also identify areas in the body that may be more susceptible to injury and provide corrective action.

2.1.4. Provide each BAT (number as estimated in 2.1.3) access to a ready-made mobile app and online portal that tracks self-administered physical fitness tests, daily food logs and provides, healthy recipes, mental performance tools, educational content and physical conditioning programs.

2.1.5. Develop a system that determines an initial personalized baseline of physical and mental performance for each BAT (number as estimated in 2.1.3). The personalized report will be generated at the beginning of each BAT class, delivered via the app referenced in 2.1.4, and identify areas of strength, weakness and show where individuals can improve their daily routines.

2.1.6. Provide a reporting structure for OT leadership through a real-time readiness dashboard that encompasses Individual Reporting, Monthly Storyboards, Quarterly Reports, and Annual Summary. The reporting and analytics platform must provide leadership with actionable insights, real-time data visualization, and customized reporting capabilities to track performance trends, measure program impact, and support data-driven decision making.

2.1.7. Provide in-person human performance instruction; testing and evaluation; and conditioning sessions for each BAT class (number as estimated in 2.1.3). Each BAT class is required to take an initial Physical Tasks Test (PTT) on or about Day of Training (DOT) 2, a remedial PTT (if necessary) on or about DOT #30, and a second PTT on or about DOT #60. BAT classes are approximately 85 training days. Each BAT class will participate in approximately 15 conditioning sessions between the initial PTT and the remedial PTT. Each BAT class will participate in approximately 10 conditioning sessions between the remedial PTT and the second PTT on or about DOT #60.

2.1.8. Integrated Specialist (IS) Program - Contractor shall provide OT with one full-time Coordinator and one full-time Specialist to support the furtherance of the OT Human Performance program IS duties shall include, but not be limited to:

• Serve as a dedicated Coordinator and Specialist to design, implement and manage an effective human performance training program at DEA OT.

• Develop a Physical Training Assessment (PTA) designed to test the general level of fitness of a DEA Special Agent applicant, BAT, and DEA Special Agent for the purpose of reducing the possibility of injury during the BATP. The PTA must be linked to the Physical Demands of a Special Agent (as listed in the DEA Official Criminal Investigator Position Description) and be able to be administered in a standardized, comprehensive, and unbiased manner.

• The Physical Demands of a Special Agent as listed in the DEA Official Criminal Investigator Position Description are as follows: Work requires moderate to arduous physical exertion involving walking/running, long-distance travel (by commercial airline and/or by automobile), standing for extended periods, use of firearms, bending, climbing, lifting heavy objects, carrying/wearing heavy items for long distances, and exposure to inclement weather. Manual dexterity with comparatively free motion of finger, wrist, elbow, shoulder, hip, and knee joints is required. Work requires special agents to conduct the full gamut of enforcement operations, from surveillance to search warrants, which require medium to large physical outputs over varying durations. Due to the nature of the work, incumbents are required to carry and be proficient in DEA standards in the use of firearms. Incumbents will need to be proficient in DEA defensive tactics training. Incumbent could be subject to exposure to contagious diseases and to injuries or death from all types of weapons, harmful substances, and/or vehicular accidents. In addition to duties normally performed, work involves occasional visits to industrial, commercial, construction, agricultural, and other business establishments.

• Develop comprehensive exercise programs for BATs designed to reduce the risk of injury and increase the effectiveness of the overall BATP.

• Provide technical justification for the recommended PTA standards establishing their direct connection to the Physical Demands of Special Agents (see above) to constitute a bona fide occupational qualification. The PTA standards shall be in accordance with the Office of Personnel Management (OPM) Uniform Guidelines on Employee Selection Procedures.

• Provide procedures and conditions for use by DEA OT staff in performing and documenting the PTAs in a repeatable, controlled, and uniform fashion.

• Conduct the PTT for BATs (as outlined in 2.1.7) and assist the Tactical Training Unit (OTDT) in administering the PTT to Defensive Tactics Instructor Course students. OTDT conducts approximately two Defensive Tactics Instructor Courses per year, subject to the availability of funds. Each course consists of approximately 30 students.

• Review current physical training programs and provide recommendations for improvement.

• Develop, manage, and annually review a well-rounded nutrition program in coordination with the OT food services provider geared towards maximizing student focus for BATs, and other OT core series students, and maximize physical efficiency to improve the BAT graduation rate. Results from the annual review will be included in the overall annual report to OT management.

• Provide daily instruction to BATs, other OT core series students and OT employees, to progressively and confidently develop physical skills in health-related physical fitness (cardiorespiratory endurance, muscular strength and endurance, flexibility, body composition) and skill-related fitness for BATs (speed, power, agility, balance, coordination, reaction time, and tactical maneuvers).

• Collect and monitor validated data on BAT physical performance.

• Develop and track metrics regarding the BAT physical training program that measures cardiorespiratory endurance, muscular strength and endurance, flexibility, body composition) and skill-related fitness for BATs (speed, power, agility, balance, coordination, reaction time, and tactical maneuvers).

• Recommend changes to the BATP based on knowledge of effective training strategies and any new studies in the field of physical training.

• Prepare quarterly and annual reports concerning BAT progress.

• Modify and adapt presentation materials and training aids to accommodate the needs of individual training groups.

• Develop a comprehensive collection of training materials and training aids for use by OT staff regarding Resilience, Stress Mitigation, Sleep, Nutrition, and Strength and Conditioning.

• Provide daily student nutrition, conditioning, and mental performance instruction and advice (per 2.1.1 and 2.1.7 above) to increase the ability of individuals to recognize the impact of all parts of wellness on their health and effectiveness in a high-paced, high stress training environment.

• Develop/update objectives, strategies, and recommendations.

• Perform coordination with OT medical staff.

• Operate an Official Government Vehicle (OGV) in accordance with 41 CFR, §102-34 Subpart D, Official Use of Government Vehicles.

• Adhere to DEA policies, regulations, guidance, operational requirements, terminology and Federal Law Enforcement Training Accreditation requirements.

2.1.9. Upon award of the agreement, contractor personnel shall fulfill the following additional requirements:

• Complete and maintain certification credentials in the health and fitness industry through the National Strength and Conditioning Association (NSCA), American College of Sports Medicine (ACSM), and/or the National Academy of Sports Medicine (NASM). Obtain certification as a DEA PTA Assessor and be DEA Instructor certified through the DEA Instructor Development Course (IDC) within the first year of the agreement.

• Security Considerations: The personnel security access level for this agreement is Sensitive But Unclassified (SBU). Only U.S. citizens shall be permitted to perform services on this agreement. Under no circumstances shall contractors have access to National Security Information (NSI) or NSI systems. The risk level associated with this agreement is “Moderate” and the personnel working on this agreement effort must undergo the appropriate background investigation or be issued a waiver by the Office of Security Programs, Personnel Security Section (ISR) prior to commencing work on this agreement. ISR will conduct suitability reviews on all contractor personnel requiring access to DEA facilities, information technology systems, and SBU materials.

3. KEY PERSONNEL

Key personnel include all staff members that will instruct and/or administer courses and assessments that relate to the Human Performance program. Instructors and assessors will come from diverse backgrounds including U.S. Special Operations and Olympics, professional, and/or Division I collegiate athletics. In addition, instructors will have diverse qualifications with educational backgrounds in fields including, but not limited to nutrition, sports nutrition, kinesiology, physical therapy, and exercise physiology.

3.1 Coordinator:

The coordinator shall meet the following qualifications:

• Minimum bachelor’s degree.

• Hold a current Certified Strength and Conditioning Specialist (CSCS) certification through NSCA.

• Minimum of 3 years of experience in physical training, anatomy and physiology, kinesiology, biomechanics, motor skill development, fitness assessment, exercise prescription, behavior change, exercise physiology, nutrition, cardiovascular health, and risk management.

• Experience in curriculum development and adult learning principles, to design, develop and conduct courses in the field of health and physical fitness for law enforcement professionals.

• Knowledge of adult education theory and practice, behavioral or instructional objectives, communication, and methods of eliciting class participation to effectively conduct a positive learning experience.

• Knowledge of a variety of instructional methods and principles to direct students in a full range of learning experiences and analytical ability to maintain and improve course content.

• Have functional knowledge to operate and administer education and training through a cell phone application that includes all pillars of human performance, including physical training, nutrition, and mental performance skills. • Experience in the field of physical training to evaluate and improve DEA physical training courses.

• Expert ability to perform body composition analysis to determine body fat percentages, body fat mass, and skeletal muscle mass; perform hand dynamometer grip strength test, leg length measurements, knee to wall test, Y-balance test, hand tap test, and single leg lunge test to determine injury vulnerability and capacity; and administer surveys to determine overall health, quality of life, nutritional habits, stress levels, and sleep hygiene.

• Have resources available to them in the areas of physical fitness as well as throughout the law enforcement community to increase the practical value of course material.

• Be capable of operating independently or collectively in a high-paced environment.

• Possess a state driver’s license that meets Real ID requirements, or a U.S. passport as required by the Transportation Security Administration to travel CONUS.

3.2 Specialist

The specialist shall meet the following qualifications:

• Minimum bachelor’s degree.

• Hold a current Certified Strength and Conditioning Specialist (CSCS) certification through NSCA.

• Minimum of 2 years of experience in physical training, anatomy and physiology, kinesiology, biomechanics, motor skill development, fitness assessment, exercise prescription, behavior change, exercise physiology, nutrition, cardiovascular health, and risk management.

• Experience applying adult learning principles to conduct or assist in delivering established courses in the field of health and physical fitness for law enforcement professionals.

• Working knowledge of instructional techniques and communication strategies to encourage class participation and support a positive learning experience.

• Knowledge of a variety of instructional methods and principles to direct students in a full range of learning experiences and analytical ability to maintain and improve course content.

• Have functional knowledge to operate and administer education and training through a cell phone application that includes all pillars of human performance, including physical training, nutrition, and mental performance skills.

• Experience in the field of physical training to evaluate and improve DEA physical training courses.

• Expert ability to perform body composition analysis to determine body fat percentages, body fat mass, and skeletal muscle mass; perform hand dynamometer grip strength test, leg length measurements, knee to wall test, Y-balance test, hand tap test, and single leg lunge test to determine injury vulnerability and capacity; and administer surveys to determine overall health, quality of life, nutritional habits, stress levels, and sleep hygiene.

• Have resources available to them in the areas of physical fitness as well as throughout the law enforcement community to increase the practical value of course material.

• Be capable of operating independently or collectively in a high-paced environment.

• Possess a state driver’s license that meets Real ID requirements, or a U.S. passport as required by the Transportation Security Administration to travel CONUS.

4. PLACE OF PERFORMANCE

The primary place of performance for the key personnel will be at the DEA Office of Training facilities in the Quantico, Virginia area. These positions are fully on-site and do not permit remote work. The Contractor shall ensure that the assigned key personnel report to the duty location during the standard Government workweek, Monday through Friday, excluding federal holidays, unless otherwise directed by the Government. The vendor should note that on days when there are Human Performance sessions (typically between the hours of 6:00 am and 7:00 am), key personnel would be expected to arrive as early as 5:00 am.

Workshops provided under this agreement for field personnel will be performed in any of the domestic DEA field offices across all fifty states, Puerto Rico, and Guam. The Contractor shall provide separate personnel to conduct the workshops; the key personnel assigned to the DEA Office of Training are not intended to conduct or lead workshops. The Contractor must receive prior approval from the DEA Office of Training before assigning key personnel to conduct training workshops.

5. DELIVERABLES

The following deliverables are in addition to the above requirements.

• Real-time Readiness Reports o The Contractor shall update their dashboard that encompasses individual reporting statistics, as specified in 2.1.6, at minimum 24 hours prior to each biweekly meeting.

• Attendance at Biweekly Meetings o Each BAT class holds regular biweekly meetings to discuss current progress points for each class with team training leads, class counselors, and leadership. It is an opportunity for any issues or challenges with the class or students to be addressed.

o These meetings are held every two weeks.

When several BAT classes are in session biweeklies may fall on the same week, but on different days.

o Attendance is mandatory.

• Monthly Reports o The Contractor shall recommend and document specific and measurable analytic metrics each month. The report shall include but is not limited to brief synopsis of the month; number of BAT contacts, hours of education/work, BAT Classes in session; Class stats that are relevant to determining effectiveness of BAT Human Performance; and Monthly highlights.

o Monthly reports are due no later than 15 calendar days after the end of the previous month.

o All reports shall be presented in a digital format that can also be printed ready. All reports should be concise and organized.

o Monthly reports are subject to review by the Office of Training and DEA Leadership.

• Quarterly Reports o The Contractor shall recommend and document specific and measurable analytic metrics each quarter. The report shall include but is not limited to brief synopsis of the quarter; engagement stats (sessions completed, academy personnel contacts, hours of education, assessments completed, onboarding to the app, etc.);

o results and metrics (PTT scores, session trends, successes, impacts, and other results worth highlighting); Case Study (typically highlighting personnel worth noting in the quarter); and any other areas the agreement wishes to highlight (lesson learned, new opportunities, new courses, recommendations, etc.)

o Quarterly reports are due no later than 15 days after the end of the previous quarter.

Quarters run based on the federal Fiscal Year (October – December, January – March, April – June, July – September) o All reports shall be presented in a digital format that can also be printed ready. All reports should be concise and organized.

o Quarterly reports are subject to review by the Office of Training and DEA

Leadership.

• Annual Report o At the end of each year Fiscal Year, the Contractor shall provide DEA with a formal end-of-year summary reporting the final analytics of the monthly and quarterly metrics. This report shall include, at minimum, summarization of the metrics from the monthly and quarterly report.

o Annual reports are due no later than 30 days after the completion of the fiscal year.

o Annual reports are subject to be reviewed by the Office of Training and DEA Leadership.

At minimum all reports shall be sent to the appropriate unit chief, section chief, and COR

6. SECURITY REQUIREMENT

The personnel security access level for this agreement is Sensitive But Unclassified (SBU). Only U.S. citizens shall be permitted to perform services on this agreement. Under no circumstances shall contractors have access to National Security Information (NSI) or NSI systems. The risk level associated with this agreement is “Moderate” and the personnel working on this agreement effort must undergo the appropriate background investigation or be issued a waiver by the Office of Security Programs, Personnel Security Section (ISR) prior to commencing work on this . ISR will conduct suitability reviews on all contractor personnel requiring access to DEA facilities, information technology systems, and SBU materials.

6.1. GOVERNMENT-FURNISHED ITEMS

The Government shall provide Contractor personnel assigned to this agreement with a typical working environment, including office furniture and furnishings, secure and unclassified telephone or communications services, storage for unclassified materials, use of the Government's mail and courier services, and access to copiers, fax machines, secure and unclassified computers, and related software. Contractor staff shall abide by all Government property policies and regulations.

The Government shall provide Contractor personnel assigned to this agreement with access to Government- owned fitness equipment and training facilities necessary to perform agreement requirements. Contractor personnel shall monitor the condition of these resources during use and shall report any identified maintenance needs or safety concerns in accordance with established Government procedures. Preventative maintenance, repairs and overall upkeep shall remain the responsibility of the Government. These resources shall be used in accordance with applicable facility guidelines, safety policies and Government property regulations.

6.2. GOVERNMENT INFORMATION

The Government shall provide Contractor personnel assigned to this agreement with access to relevant documents, reports and information necessary to successfully complete its assignments under this task order.

6.3. ACCESS TO DEA AND FBI LOCATIONS

Performance under this agreement may require access to DEA and FBI locations to provide some service, products, or perform some other official function of interest to the DEA.

Requirements, as identified below, to include approval by the DEA's Security Division, must be satisfied prior to access. Access to DEA and FBI facilities and information is subject to specific security and suitability requirements. The DEA reserves the right and prerogative to deny and/or restrict facility and information access of any contractor personnel determined by the DEA, at any time during performance, to be unsuitable for access and/or present a risk of compromising sensitive government information to which he or she would have access to under this agreement.

Contractors will be allotted a reasonable amount of time, determined by the Government, to replace the personnel who are found not suitable for continued agreement performance. Failure to replace the personnel may result in no cost termination for cause by the Government.

7. TRAVEL AND OTHER DIRECT COSTS

If required and authorized, travel must be conducted in accordance with Federal Travel Regulations. Contractors must receive authorization from the Government CO/COR before traveling. All travel must be pre-approved in writing and conducted in accordance with the Federal Travel Regulations established by the General Services Administration. Local travel will not be reimbursed. Local travel is defined within 50 miles of assigned duty station at the request of the Government. Travel to work and home does not constitute reimbursable travel. Airfare more than the lowest airfare available must be substantiated by one of the exceptions listed in FAR 31.20546(b). To facilitate approval, travelers shall include the criteria identified in FAR 31.205-46(c) and identify the cost differences associated with the travel request.

8. VEHICLE USAGE

The contractor personnel may be required to use Government vehicles during the performance of this agreement.

In accordance with 41, C.F.R., Section 101-38.301-1, Bureau representatives (DEA Program Manager or Deputy Program Manager) shall determine on each occasion if the use of Government or Government leased vehicles are for official purposes only, and that the use is solely in performance under the Government agreement. Under the above provision, the Contractor would be responsible for cost or expense incident to use of the vehicle not related under performance of the agreement.

Contractor personnel assigned to operate DEA vehicles shall perform minor routine vehicle inspection. Prior to the operation of a vehicle, the contractor personnel shall inspect their assigned vehicle for safety deficiencies and any noted deficiencies shall be reported to the OT Fleet Manager, Unit Chief of the Tactical Training Unit (OTDT), or respective supervisory personnel prior to the operation of the vehicle. Contractors who operate Government vehicles shall immediately report to the OT Fleet Manager and contact police that would include any traffic infractions or involvement in any traffic accidents while operating the Government vehicle. Any damage incurred to the assigned vehicle or any other property while under the care, custody and control of the contractor personnel shall immediately be reported to the OT Fleet Manager, OTDT Unit Chief, and COR.

The Contractor shall provide the insurance policy declaration page for each type of insurance held. The declaration pages shall state the effective date of each policy, the expiration date of each policy, the limits of liability for each type of coverage, the endorsement requiring notification of cancellation and material changes to the Government, and identification of the Government’s interest in the property.

The DEA would not be liable under the Federal Torts Claims Act (FTCA) [28 U.S.C.S. Section 1346(b), 2671] for the negligent or wrongful conduct of the contractor personnel, whose physical performance is not subject to governmental supervision. The FTCA specifically limits the tort liability of the Government to acts or omissions of Federal Government personnel and specifically excludes any Contractor.

1) The Government shall not be liable for any injury to the contractor personnel or damage to the contractor personnel’s property, unless such injury or damage is due to negligence on the part of the Government and is recoverable under the FTCA, or pursuant to other Federal statutory authorities.

2) The Contractor shall carry and maintain during the entire period of performance under this agreement adequate insurance.

9. GOVERNMENT REPRESENTATIVES

9.1 Contracting Officer (CO)

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Directions that will modify the scope, schedule, term and conditions, funding, or any other action that may modify the agreement as originally entered with the Government must be given only by the CO.

9.2 Contracting Officer Representative (COR)

The COR will be identified via letter of COR delegation authority issued by the CO for this agreement. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this agreement; providing direction to the Contractor which clarifies the agreement effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of supplies or services furnished for payment.

The COR does not have authority to alter or modify the Contractor’s obligations, agreement terms, conditions, specifications, or cost. If because of technical discussion, it is in the Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

[END OF SECTION THREE]

FAR 13 Blanket Purchase Agreement

In alignment with the Federal Acquisition Streamlining Act, the Drug Enforcement Administration and [successful Quoter TBD] agree to enter into a cooperative agreement to reduce the administrative costs of acquiring commercial items and services. This Blanket Purchase Agreement (BPA) will utilize open market pricing under the North American Industry Classification System (NAICS) code 541990 - All Other Professional, Scientific, and Technical Services.

The BPA aims to eliminate contracting and open market costs such as the search for sources, development of technical documents, solicitations, and the formal evaluation of bids and offers.

By establishing this BPA, we intend to further decrease costs, reduce paperwork, and save time by eliminating the need for repetitive, individual purchases. The ultimate goal is to create a purchasing mechanism for the Government that is more efficient and cost-effective.

SECTION 4 - BLANKET PURCHASE AGREEMENT

TERMS AND CONDITIONS

Pursuant to the establishment of a Blanket Purchase Agreement (BPA) under FAR Part 13 procedures, [Contractor’s Name] agrees to the following terms of a BPA exclusively with the Drug Enforcement Administration, BPA No. [TBD]:

[Contractor’s Name] agrees to the following terms of a Blanket Purchase Agreement (BPA) with the Drug Enforcement Administration. The BPA will be technically administered by the DEA Office of Acquisition staff.

1. SCOPE

This Request for Quote (RFQ) is issued for the provision of DEA Human Performance Technical Services as detailed in the attached Statement of Work and Terms and Conditions. The Government intends to establish a single-award Blanket Purchase Agreement (BPA) under the authority of FAR 13.303, utilizing simplified acquisition procedures. The BPA will cover a period of one base year with the possibility of four additional consecutive ordering years, contingent upon the contractor's performance and the Government's needs.

2. STATEMENT OF WORK (SOW)

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to meet the requirements as specified in the Statement of Work.

3. PRICING AND PRICING DISCOUNTS

Offerors shall propose individual pricing for each line item listed in the Schedule of Services and provide a total price for the entire quote. Price quotes should be detailed and itemized to reflect the cost of each service or product offered. In accordance with FAR Part 13, Simplified Acquisition Procedures, the Government encourages offerors to provide competitive pricing and consider offering discounts to achieve the best value for the Government. Offerors are encouraged to propose price reductions or discounts that reflect market conditions and the potential for volume purchases under the Blanket Purchase Agreement (BPA). The Government reserves the right to negotiate pricing to ensure that the final agreed-upon prices are fair and reasonable, consistent with the principles of FAR Part 13. Offerors should be prepared to provide supporting documentation or rationale for their proposed pricing to facilitate the Government's evaluation and negotiation process.

4. CALL LIMITATION

Any call exceeding the specified limit must receive prior written approval from the contracting officer.

5. DELIVERABLES

See Section Three - Statement of Work.

6. VOLUME OF PURCHASES:

The Government estimates, but does not guarantee that the volume of purchases through this BPA will be $3,000,000.00 over the term of the BPA. This is not a maximum ceiling amount. There is no minimum guaranteed amount, quantity, or initial order quantity. The Government is obligated only to the extent of authorized purchases actually ordered under this BPA.

7. OBLIGATION OF FUNDS

This BPA does not obligate any funds. Funds will be obligated by the placement of individual Calls also referred to as “task or call orders.”

8. TERM OF THE BPA AND MODIFICATIONS

a) The term of this BPA is from the award date of agreement through one year plus four one-year options, subject to a determination by the Contracting Officer (CO) that this BPA is still considered the best value to the Government.

b) Option To Extend The Term Of The Agreement This BPA may be extended, at the option of the Government, upon the same terms and conditions for a period of one (l) year or fractions thereof by the Contracting Officer giving written notice of the Government's exercise of such option to the Contractor at any time during the term of this BPA. Such exercise shall not have effect unless the contracting Officer has given preliminary written notice of an intent to exercise such option at least thirty (60) days prior to the last day of the term of the BPA. Such preliminary notice shall not be construed as an exercise of the option and will not bind the Government to exercise the option. If the Government exercises such option, the BPA period shall commence running on the next day following the expiration of the BPA term which was in effect prior to the Government's exercise of such option, and the BPA, as extended, shall be deemed to include this option provision; provided, however, that the total duration of this BPA, including the exercise of any options under the clause 52.217-8 Option to Extend Services, shall not exceed sixty (60) months after the effective date of the BPA.

9. ORDERING REQUIREMENTS

a) The BPA awarded will serve as the base agreement between the Contractor and the Government and will establish the periods of performance during which Calls for specified services may be issued by the authorized individuals identified in b) below.

Funds will be obligated on the individual Calls. However, the Government reserves the right to schedule the award and/or issuance of the individual Calls, or parts of individual Calls, based upon its needs and availability of funds.

b) The individuals authorized to place calls under this Blanket Purchase Agreement, and the limits of their purchase authority are shown below:

UNLIMITED or UP TO WARRANT AUTHORITY:

• DEA Headquarters Contracting Officers

10. PLACING A CALL ORDER

Call Orders will be placed in accordance with this Blanket Purchase Agreement (BPA) and the procedures outlined in FAR 13.303, Ordering from BPAs. When placing a call order, the ordering activity shall include, at a minimum, a clear description of the supplies to be delivered or the services to be performed. The solicitation for each call order should also specify the basis upon which the selection will be made, including any evaluation criteria or special provisions that are not already stated in the BPA. The ordering activity must ensure that all call orders are within the scope of the BPA and comply with the purchase limitation specified in the agreement.

Additionally, the ordering activity should attempt to distribute orders among qualified suppliers to the maximum extent practicable, unless a specific supplier is justified based on the terms of the BPA or the nature of the requirement.

11. INVOICES

a) The Contractor shall render original invoices for work performed during the previous month upon successful completion (full or partial) of each requirement, but not more frequently than once per month, to the COR at following email address: therese.a.cooper-pedersen@dea.gov. The Contractor shall not combine, on a single invoice, work performed on multiple Calls during a given period.

b) To constitute a proper invoice, the following information and/or attached documentation shall be included with the invoice (as applicable):

i. Name and address of the Contractor.

ii. Invoice date.

iii. BPA number.

iv. Call number.

v. Project number/title.

vi. Period covered by the invoice.

vii. CLIN number and description, quantity, unit price and extended total for the period covered.

viii. Cumulative amounts billed by CLIN to date.

ix. Shipping and payment terms.

x. Name and address of Contractor official to whom payment is to be sent (must be the same as that in the BPA or in a proper notice of assignment); and

xi. Taxpayer Identification Number

c) The COR, after receiving approval from the client organization, will certify the invoice for payment and forward the invoice to the Finance Office (Process Coordinator) specified in (e) below for payment, and retain for his/her records a copy of each approved/certified invoice. Note: The government may request the Contractor to submit invoices directly to customer organizations for processing.

d) Any invoices which are not properly invoiced, or otherwise rejected for services/supplies not received or accepted, will be returned to the Contractor by the CO or COR with appropriate explanations.

e) The office that will make the payments by Call due under this BPA will be indicated on each individual call order.

11.1 Travel Expenses

a) Local Travel Expenses. As a general rule, local travel expenses and travel time shall not be reimbursed under this BPA. Examples of local travel which will not be subject to reimbursements are: 1) travel to and from normal job site (i.e. commuting costs); and 2) supervisory personnel traveling to a government site or alternative facility to oversee operations or attend meetings. Personnel assigned to a temporary government site or alternative facility will consider such facility his/her normal job site. The COR shall make such determinations and authorizations as appropriate.

b) Nonlocal Travel Expenses. All non-local travel shall be approved in advance by the COR. Reimbursement for approved travel costs incurred during the performance of support services shall be in accordance with Part 31 of the Federal Acquisition Regulations and the Federal Travel Regulations (FTR). Travel requirements under this BPA shall be met using the most economical form of transportation available. If economy class transportation is not available, the Contractor must submit (to the COR) a request for advance approval to utilize higher class travel. All travel shall be scheduled sufficiently in advance to be able to take advantage of offered discount rates. The Federal

Travel Regulations and per diem rates can be accessed at:

www.gsa.gov/federaltravelregulation and www.gsa.gov.

11.2 Inspection and Acceptance

Inspection and acceptance will be conducted in accordance with the applicable clauses/ provisions of this Blanket Purchase Agreement (BPA) under FAR Part 13 open market pricing.

Notwithstanding any clauses/provisions to the contrary, the Government shall have at least 30 calendar days from the date an invoice is received, or work is performed, whichever is later, to inspect and accept all services. Negative inspection results will be furnished to the Contractor within this period. Payment will constitute notification of acceptance. Inspection and acceptance will be made by the Contracting Officer's Representative (COR) at the destination.

12. BPA ADMINISTRATION

12.1 Contracting Officer (CO):

The CO has overall responsibility for the administration of this BPA. He/she alone, without delegation, is authorized to take actions on behalf of DEA to amend, modify or deviate from the BPA terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to his/her authorized representatives. This BPA will be administered by:

Andrew J. Craig Drug Enforcement Administration Office of Acquisition & Relocation Management 8701 Morrissette Drive E-6th Floor Springfield, VA 22152 Andrew.J.Craig@dea.gov

12.2 Contracting Officer’s Representative (COR)

The following individual is designated to act as the COR for this BPA:

Therese A. Cooper-Pedersen Drug Enforcement Administration 8701 Morrissette Drive E-6th Floor Springfield, VA 22152 Therese.A.Cooper-Pedersen@dea.gov

The COR is responsible, as applicable, for inspecting all deliverables/services in accordance with the terms and conditions of this BPA. The COR is authorized to review and certify (and reject or deny) all invoices for payment. The COR does not have the authority to alter the Contractor’s obligations under the BPA, and/or modify any of the expressed terms, conditions, specifications, or costs of the agreement. If, as a result of technical discussions, it is desirable to alter or change contractual obligations or the Scope of Work, the CO shall authorize such changes in writing.

12.3 Contractor Representative for BPA Administration

a) The Contractor's representative to be contacted for all administration matters:

Name:

Company Name/Address:

http://www.gsa.gov/ mailto:Andrew.J.Craig@dea.gov mailto:Therese.A.Cooper-Pedersen@dea.gov

E-mail:

Phone:

b) The Contractor's representative shall be responsible for all BPA and Call administration issues and shall act as the central point of contact with the Government for all such issues. The representative shall have full authority to act for the Contractor in all contractual matters. The representative shall be able to fluently read, write, and speak the English language.

13. SECURITY REQUIREMENTS

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of DEA’s mission. The Government expects the vendor will employ people of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation of all employees if a need arises.