A23 RFQ.pdf

RFQ KOAIN22RI303 DFAS-IN Shredding Service Page 1 of 5

REQUEST FOR QUOTE (RFQ)

RFQ# HQ0483515684 - DFAS-IN Shredding Service

1. INSTRUCTIONS TO VENDORS/EVALUATION FACTORS: Defense Finance and Accounting Service (DFAS) Indianapolis is issuing a Request for Quotation (RFQ) for the services specified in the attached Statement of Work (SOW). Quotation evaluation will be conducted in accordance with FAR Part 13, with the intention to award a single firm fixed price contract to one vendor. Quotations must be received by email to Veronica C. Hay at Veronica.C.Hay.civ@mail.mil by 11:00 a.m. ET, Friday March 7, 2025.

Questions regarding this solicitation are due to Veronica.C.Hay.civ@mail.mil by 11:00 a.m.

ET, Monday March 3, 2025. Questions will be answered at the discretion of the Contracting Officer.

2. Set Aside: This solicitation is being issued as a 100% Small Business Set-Aside. NAICS code for this announcement is 561990 with a size standard of $16.5 Million.

3. Period of Performance: A base and four (one year) option-year periods anticipated to beginning on March 14, 2025.

4. Issued by:

Point of Contact: Veronica C. Hay DFAS Contract Services Directorate 3990 E Broad Street Bldg. 21 Columbus, OH 43213-1152 Phone: 614-620-2671 Email address: Veronica.C.Hay.civ@mail.mil

5. General Instructions:

Quotes shall include at a minimum, in addition to the items listed in the section Basis for Award below, the following:

Best Available price for items requested per Statement of Work.

Vendor Contact Name, Phone Number and Email Address;

Company Cage Code and DUNS Number;

Tax Identification Number;

Business Size: Small/Large/Other: _______________

Quotes are to remain valid for a minimum of 60 days and remain fixed for the remainder of the performance period. Open market and GSA quotes may be submitted and or accepted for this requirement.

6. Basis for Award: Lowest Price Technically Acceptable.

The Government will award a single contract resulting from this announcement to the responsible quoter whose quote conforms to the solicitation and provides the lowest price that meets all required technical aspects of the Statement of Work (see Attachment 1).

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**Please see A23 RFQ Attach 2 - Schedule of Items. Please utilize this schedule when submitting your quote. Failure to use the attached schedule will result in your quote not being considered for the award. **

**Please complete the provisions FAR 52.204-24 and 52.204-26 fill-in sheet that is found on Page 2 & 5 on the document entitled “A23 RFQ Attach 3 - Clauses full text.” Failure to return a complete version of this provision will result in your quote not being considered for award. **

Option(s), inclusive of any potential extensions in accordance with FAR 52.217-8, will be evaluated at time of award (Ref FAR 52.217-5). The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s).

DFAS reserves the right to issue an order to a vendor for reasons other than the lowest price. An order may be issued based upon initial responses and awarded without discussions or negotiations. All quotes will be evaluated to determine that the quoted price(s) reflect a technical understanding of the requirement and those considered unrealistic may be rejected. Each response should be submitted in the most favorable terms satisfying the RFQ requirement.

Failure to submit quotes as requested under this RFQ or attached SOW may be subject to being considered non- responsive. Failure to meet a requirement will not necessarily subject a quote to disqualification.

7. Invoices: Shall be submitted via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract. Reference DFAR Clause 252.232-7006.

8. Important Reminders: Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM):

https://www.sam.gov/portal/public/SAM/.

9. Applicable Provisions and Clauses:

The Government intends to include the following FAR and DFARS clauses and provisions, either by reference or in full text, in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/.

Incorporated by Reference:

52.204-7 System for Award Management Nov-24 52.204-13 System for Award Management Maintenance Oct-18 52.204-16 Commercial and Government Entity Code Reporting Aug-20 52.204-17 Ownership or Control of Offeror Aug-20 52.204-18 Commercial and Government Entity Code Maintenance Aug-20 52.204-20 Predecessor of Offeror Aug-20 52.204-21 Basic Safeguarding of Covered Contractor Information Systems Nov-21 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov-15

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52.212-1 Instructions to Offerors –Commercial Items Sep-23 52.212-3 Offeror Representations and Certifications –Commercial Items May-24 52.212-4 Contract Terms and Conditions –Commercial Items Feb-24 52.217-5 Evaluation of Options Jul-90 52.222-50 Combating Trafficking in Persons Nov-21 52.223-3 Hazardous Material Identification & Material Safety Data Feb-21 52.223-10 Waste Reduction Program May-24

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

May-24

52.232-39 Unenforceability of Unauthorized Obligations Jun-13 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-23 52.233-3 Protest after Award Aug-96 52.233-4 Applicable Law for Breach of Contract Claim Oct-04 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Dec-22 252.203-7005 Representation Relating to Compensation of Former DoD Officials Sep-22 252.204-7003 Control of Government Personnel Work Product Apr-92 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct-16

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

May-24

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support Jan-23 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. Nov-23 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov-23

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

Sep-14

252.225-7001 Buy American and Balance of Payments Program Feb-24 252.225-7048 Export-Controlled Items Jun-13 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec-18 252.232-7010 Levies on Contract Payments Dec-06 252.244-7000 Subcontracts for Commercial Items Nov-23 252.247-7023 Transportation of Supplies by Sea Oct-24

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Incorporated by Full Text: The following provisions and clauses in full text have been separately attached:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services--Representation OCT 2020

252.204-7016 Covered Defense Telecommunications Equipment or Services-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.232-7006 Wide Area Work Flow Payment Instructions DEC 2018 52.212-2 Evaluation – Commercial Items MAY 2024 52.212-3 Offeror Representations and Certifications– Commercial Items FEB 2024 52.212-4 Contract Terms and Conditions – Commercial Items NOV 2023 52.212-5 Contract Terms and Conditions Required to Implement Statues or

Executive Orders – Commercial Items

JAN 2025

52.217-8 Option to Extend Services NOV 1999 52.217-9 Option to Extend the Term of the Contract MAR 2000 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business

Concerns

OCT 2022

52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998 52.252-2 Clauses Incorporated by Reference FEB 1998

10. WAGE DETERMINATION: The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference (FAR 52.212-5). Wage Determination Number 2015-4165. Revision Number 19, published May 27, 2022, is applicable to this solicitation and may be viewed at http://www.sam.gov.

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.

11. List of Attachments:

The following are attached and included as part of this RFQ:

1. Statement of Work

2. Schedule of Items Table

3. Included Provisions and Clauses in Full Text

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12. Questions Previously asked and answered by the COR:

1. Q. Our company uses a shred method known as “Pierce and tear” that produces irregular finished pieces: 5” x 1 ½” or smaller.

A. That shredding style described by the contractor is fine.

2. Q. All non paper such as media would have to be kept in a separate bin to handle either onsite or offsite at an additional cost. Example microfilm needs to be taken offsite to incinerate.

A. We needed to include a catch-all in the contract terminology just in case we ran into irregular items we can’t shred ourselves. We are able to do hard drives, phones, and items of that sort. If they do include an increase of cost when encountered, that is fine. Please included the price of such items in the quote.

3. Q. We don’t include weight any longer since it was so inaccurate.

A. Totally understandable on not including any weights on certificates of destruction. As long as we have a bin count, that should be more than satisfactory. We can come up with a catchall weight per bin on our end if need be.

4. Q. Are we are delivering 95 bins but we are only quoting 30 bins a month or biweekly?

And all the shredding will be done at one location (8899 East 56th Street Indianapolis, IN 46249) correct? Since there are two locations listed as delivery sites or just quote everything normally.

A. We are wanting to have up to 30 bins shredded biweekly; not monthly. The 95 bins are required because DFAS wants to keep extra bins on hand just in case we have most bins filled to have shredded at 8899 East 56th Street Indianapolis, IN 46249.