A23 Attachment 3 BOM.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- HVAC Services _ Liebert Certified Bratenahl, OH
- Solicitation number
- HQ042325QE037
- Issued by
-
Defense Finance and Accounting Service
About this file
The file is a Bill of Materials (BOM) spreadsheet for HVAC System Maintenance for the Defense Finance and Accounting Service (DFAS) at the Bratenahl, OH location. The spreadsheet details maintenance services for two Liebert (Vertiv) DS AIR precision cooling units with specific serial numbers C09J8E0124 and C09J8E0125, covering a base year and four option years from 6/1/2025 through 5/31/2030. The Essential Service Plan includes 24/7 emergency response within 8 hours, 100% labor and travel coverage, parts coverage (with some exclusions), and four annual preventative maintenance visits.
The related federal contract opportunity (Solicitation HQ042325QE037) is a small business set-aside Request for Quote (RFQ) for maintaining two high-volume server rack internal air flow systems. The procurement requires a qualified Liebert-certified systems vendor to maintain climate-controlled environments for sensitive IT equipment. The contract will be awarded on an all-or-none basis using the lowest price technically acceptable method, with vendors required to provide proof of being a licensed Liebert reseller. Quotes are due by April 16, 2025, at 6:00 PM Eastern, with preferred submission via email to miranda.j.amir.civ@mail.mil.
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Other files
| File | Type | Posted |
|---|---|---|
| A23 Attachment 1 PWS.pdf | ||
| A23 Attachment 4 Solicitation - HQ042325QE037.pdf | ||
| A23 Attachment 2 Schedule of Items.docx | DOCX document |
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Text version
Bratenahl System Maintenance
| DFAS Bratenahl HVAC System Maintenance | |||||||||||
| BASE YEAR | |||||||||||
| Item | Quantity | Service | TAG # | Manufacturer | Description | Model # | Serial Number | POP Start | POP End | Unit Price | Extended Price |
| 1 | 1 | Essential Service Plan | 1479270 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0124 | 6/1/25 | 5/31/26 | ||
| 2 | 1 | Essential Service Plan | 479271 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0125 | 6/1/25 | 5/31/26 |
| OPTION YEAR 1 | |||||||||||
| Item | Quantity | Service | TAG # | Manufacturer | Description | Model # | Serial Number | POP Start | POP End | Unit Price | Extended Price |
| 1 | 1 | Essential Service Plan | 1479270 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0124 | 6/1/26 | 5/31/27 | ||
| 2 | 1 | Essential Service Plan | 479271 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0125 | 6/1/26 | 5/31/27 |
| OPTION YEAR 2 | |||||||||||
| Item | Quantity | Service | TAG # | Manufacturer | Description | Model # | Serial Number | POP Start | POP End | Unit Price | Extended Price |
| 1 | 1 | Essential Service Plan | 1479270 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0124 | 6/1/27 | 5/31/28 | ||
| 2 | 1 | Essential Service Plan | 479271 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0125 | 6/1/27 | 5/31/28 |
| OPTION YEAR 3 | |||||||||||
| Item | Quantity | Service | TAG # | Manufacturer | Description | Model # | Serial Number | POP Start | POP End | Unit Price | Extended Price |
| 1 | 1 | Essential Service Plan | 1479270 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0124 | 6/1/28 | 5/31/29 | ||
| 2 | 1 | Essential Service Plan | 479271 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0125 | 6/1/28 | 5/31/29 |
| OPTION YEAR 4 | |||||||||||
| Item | Quantity | Service | TAG # | Manufacturer | Description | Model # | Serial Number | POP Start | POP End | Unit Price | Extended Price |
| 1 | 1 | Essential Service Plan | 1479270 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0124 | 6/1/29 | 5/31/30 | ||
| 2 | 1 | Essential Service Plan | 479271 | Liebert (Vertiv) | DS AIR | DS105AUA0EI003B | C09J8E0125 | 6/1/29 | 5/31/30 |
The Essential Service Plan should include:
| ü Guaranteed 8-hour response 24 hours each day, 7 days per week, including holidays |
| ü Emergency service labor and travel coverage |
| ü Replacement Parts Coverage |
| ü Preventative Maintenance visits scheduled Monday-Friday, 0800 to 1700. |
| Includes Four Annual Preventative Maintenance visits for the HVAC units |
| PRECISION COOLING SERVICES |
| (FLOORMOUNT, CEILING, WALLMOUNT & HEAT REJECTION) SCOPE OF WORK |
| Y1 – ESSENTIAL FULL SERVICE (4 PM’S) |
| · Guaranteed 8-hour on-site emergency response, 7 days/week, 24 hours/day, within 150 miles of a Liebert Services’ Service city. |
| · Includes (4) PM inspections scheduled by the customer between 8am- 5pm, Monday-Friday, (excluding national holidays). |
| · Includes 1-800-LIEBERT Customer Response Center. |
| · Includes 100% labor and travel coverage for emergency service 7 days/week, 24 hours/day (within the 48 contiguous states). |
| · Includes 100% parts coverage (excluding piping external from the unit, replacement of outdoor condensing unit, components showing physical damage, conponent failure due to irregular voltage conditions, pumps external to the unit, fire suppression system, network panels external to the unit, and leak detection panels) Rental of temporary spot coolers |
| is also excluded. |
| · Includes access to Liebert Customer Services Network On-Line Internet portal. |
| · Performed by Liebert Factory Trained Technicians. |
| · Prior to acceptance of full service contract, all applicable equipment must be inspected and brought up to a minimum service level. This work is completed outside the full service contract and is performed on a time and material basis. |
| · Subject to all Terms & Conditions as noted in the Liebert Services Terms & Conditions. |
| SERVICE PERFORMED |
| Maintenance Includes: |
Filters
| Check for restricted airflow. Replace air filters as needed. Examine filter switch. |
| Wipe entire section clean. |
Blower Section
| Verify that impellers are free of debris and move freely. |
| Check belt for condition and proper tension. Replace belts as needed. |
| Verify that the bearings are in good condition. Check the fan safety switch for proper operation. |
| Check the pulleys and motor mounts for tightness and proper alignment. |
Air Cooled Condenser (If Applicable)
| Verify condenser coil cleanliness |
| Brush clean and spray using hose and nozzle connected to local water source (if local water source is available) |
| Chemical cleaning of outdoor condensing unit is excluded from normal scheduled maintenance and can be performed on a time and material basis. |
| Examine motor mounts for tightness. Tighten if necessary. |
| Verify that the bearings are in good working order. |
| Confirm that the refrigerant lines are properly supported. |
Water/Glycol Condenser (If Applicable)
| Check cleanliness of copper tubing. Confirm that the water regulating valves are functioning properly. |
| Check the glycol solution level. Check glycol freeze protection level Check for water/glycol leaks. |
Glycol Pump
Examine for any glycol leaks. Determine proper pump operation.
Steam Generating Humidifier (If Applicable)
| Examine the water make-up valve for any leaks. Check the condition of all steam hoses. |
| Check the canister for any deposits. |
| Check and adjust potentiometers for optimal performance |
Infrared Humidifier (If Applicable)
| Check the pan drain for any type of blockage. Examine the humidifier lamps for proper operation. |
| Check the pan for any type of mineral deposits. |
Refrigerant Cycle/Section
| Examine refrigerant lines for leaks or damage. Using the sight glass, check lines for moisture. Monitor suction pressure. |
| Monitor head pressure. Monitor discharge pressure. Check superheat. |
Electric Panel, Controls, and Ancillary Items
| Check fuses |
| Check electrical connections Check contactors for pitting |
| Using microprocessor controls, ensure proper operation of the unit components |
| Inspect leak detection cabling (if connected to unit) |
Chilled water units - additional checks (if Applicable):
| Inspect chilled water valve and actuator for proper operation. |
| Adjust/ tighten linkage if necessary. |
| Inspect internal chilled water piping and coil for leaks. |
File details come from the government source that posted it. Updated .