A23 Attachment 01 PWS DFAS LI Snow Removal.docx

STATEMENT OF WORK

SNOW REMOVAL SERVICE

1. INTRODUCTION

1.1. Overview: The Contractor shall provide all personnel, equipment, materials, tools, supervision, and transportation necessary to provide snow and debris removal, to include salting and other services specified in this Performance Works Statement (PWS).

1.2. Location: Property is located at

The Defense Finance and Accounting Services (DFAS) 27 Arkansas Rd.

Limestone, ME 04751-6216.

1.3. Intent: The intent of this document is to specify the general criteria of a potential contract between the Government and a private contractor. All services shall be performed in accordance with industry standards and manufacturer specifications and applicable Federal, State, and Local laws.

2. GENERAL REQUIREMENTS

2.1. Work Schedule: The Contractor shall generally perform services Monday through Friday between 1830 and 0530 (spanning two calendar days), during the months of November to April. As outlined in this PWS, snow accumulation after 0530 will require the contractor to work outside of these general hours, including weekends and holidays.

2.1.1. Due to safety concerns and DFAS work schedules the Contractor may be required by the COR to deviate from the prescribed work schedule. Any deviation from the schedule must be approved in advance by the COR.

2.2. Limits of Work: The Contractor shall perform the services in the areas highlighted n Technical Exhibit 1.

2.3. Chemicals: The Contractor shall provide the COR with safety data sheets (SDS) on every chemical used in service of the contract prior to start of the contract or before first use.

2.3.1. The Contractor, and Contractor employees, shall refrain from discussing chemical use with other contractors and DFAS employees other than the COR, Facility Chief, or Safety Officer.

2.3.2. Contractor and Contractor employees shall direct all inquiries regarding chemical usage to the COR.

2.3.3. The COR may limit, disallow, or rescind approval for any chemical and/or may only allow chemical use in specific locations.

2.4. Weather: This PWS will require the contractor to work on-site during what could be considered extreme weather including but not limited to blizzards, icy conditions, or low temperatures. Except in cases of immediate danger, the contractor shall be expected to perform the contract during all weather conditions.

2.5. Rework: Once the Contractor has commenced work in a given area the Contractor shall continue until all work has been accomplished unless directed otherwise by the COR. When notified of a deficiency in work by the COR, the Contractor shall correct the deficiency within 24 hours, at no additional cost to the Government.

2.6. Outdoor Furniture: The Contractor is responsible for moving and replacing picnic tables, benches, trash receptacles, and all other items located within the work areas to accomplish this PWS.

2.7. Competency: Before bidding, the Contractor should familiarize themselves with the weather and average snowfall of Limestone, ME to ensure their company can fulfill the requirements of this PWS. Past performance of this contract has necessitated the use of multiple large, industrial machines outfitted for use in a cold climate. It is unlikely a contractor will successfully meet the requirements of this PWS solely with plow trucks.

3. SNOW AND ICE REMOVAL

3.1. The Contractor shall provide all supervision, personnel, equipment, tools, and materials to perform all operations necessary for the immediate and complete removal of snow, ice, sleet, and slush at DFAS Limestone.

3.2. Snow and ice removal operations shall be accomplished by 0530, Monday through Friday with no more than one inch of snow remaining above the plowed surface.

3.3. Snow and ice accumulations after 0530 and before 1830 will require the Contractor to ensure that fire hydrants, sidewalks, loading docks, entry/exits doors and gates, and all fire and traffic lanes remain open with no more than one inch of snow to allow employees safe entrance and exit.

3.4. After 1830 and all other hours, including weekends and holidays, the Contractor shall continue snow removal operations to ensure not more than two inches of snow remains above the plowed surface.

3.5. Ice Removal procedures, methods, and shall incorporate the sole use of salt. Contractor must have a salt spreader to accomplish services evenly throughout the work area. The quantities and application methods shall be in strict accordance with all manufacturers’ recommendations.

3.5.1. Sand shall not be utilized as an abrasive to provide traction on ice coated vehicle and pedestrian routes.

3.5.2. The Contractor will be required to grade for ice accumulations that cannot be removed through normal salting procedures.

3.5.3. The Contractor shall use enough salt to maintain safe traction on all walking surfaces to prevent slips and falls of pedestrians.

3.6. The Contractor shall not blow or push snow against the perimeter fence in any area. If snow around or against the perimeter fence becomes high enough to cause safety concerns, the Contractor shall be required by the COR to remove the snow within 48 hours of contact at no additional cost to the Government.

3.7. The Contractor shall not blow or push snow against the building.

3.8. The Contractor shall keep the snowbanks at least six feet off the paved surfaces.

3.9. At the request of the COR and no more than three times per a snow season, the Contractor shall be required to remove snow which impacts visibility from windows. This service shall be completed within 48 hours of the request and shall be performed and no additional cost to the Government.

4. SPECIFIC AREAS

4.1. The work specified in Section 3.1 and other sections of this PWS shall be accomplished in all parking lots, roadways, entry and exit gates (both lift and sliding), gate control boxes, walkways, entry/exit doors, steps, loading dock, garage doorways, flag pole areas, guard shack, bus stop, fire hydrants, propane tank control boxes, solar light control boxes, and compactor/recyclable containers as shown in Technical Exhibit 1, with special considerations as follows:

4.2. There may be vehicles and equipment in the paved areas belonging to the Government, Government employees, or other contractors. The Contractor shall be required to navigate around such vehicles or equipment during normal operations.

4.3. The loading docks; rear entry steps, porches, and ramps; flagpole area; compactor gangway; and garage entrances shall have all snow and ice removed from edge to edge of the concrete/asphalt surfaces.

4.4. The Contractor shall maintain a minimum three-foot pathway around all sides of all fire hydrants with a minimum three foot access path from the nearest paved surface.

4.5. The Contractor shall remove the snow and ice from both the lift and sliding gates to ensure continued operability and serviceability. This includes, but is not limited to, clearing a minimal three foot walkway to and around gate control boxes and removing snow/ice from the gates’ traversal area and movement mechanisms.

4.6. Concrete surfaces, including sidewalks, shall be cleared of snow and ice by use of a snow blower and shall not be cleared by use of a plow or scraper.

4.7. Before the first snowstorm of the season but no earlier than 01 November, the contractor shall install reflective markers along both sides of all sidewalks. The markers shall be made of fiberglass (or similar material), at least 48” in length, and install at least every 20 feet. At the end of the season, the contractor shall remove the all the markers.

4.8. The Contractor shall clear a minimum three-foot path to the propane tank valve box but will not be responsible for clearing the area of the propane tanks themselves.

4.9. The visitor’s parking spots outside of the fenced area is considered a parking lot for the purposes of this contract.

4.10. The overflow parking lot outside the fenced area is considered a parking lot for the purposes of this contract.

4.11. The compactor and cardboard bins are located behind a locked gate. The contractor will be issued a key and will be responsible for ensuring the gate is locked when they are finished clearing the area.

4.12. The Contractor shall hand shovel snow and ice away from all exterior doors, loading dock, steps of facility, guard shacks, bus stop and gate walkways, and sliding gates prior to plowing near these areas.

4.13. Parking spaces designed as disabled parking shall be kept completely free of snow and ice in accordance with federal regulation

5. OTHER REQUIREMENTS

5.1. Damage: The Contractor shall take all necessary precautions to prevent damage to asphalt, curbs, sidewalks, pavements, lawns, trees, planters, shrubs, doors, signs, fire hydrants, flag and light poles, existing structures, surfaces, equipment and vehicles.

5.1.1. Damaged areas shall be repaired in a timely manner with materials consistent in quality and workmanship to match the existing adjacent work at no additional cost to the Government. All damaged areas shall be repaired/replaced by Contractor and approved by the COR prior to payment of April snow removal invoice.

5.1.2. Grass/Lawn areas cannot be used to move Snow Removal equipment from one location to another.

5.1.3. Damage to structures, equipment, or vehicles is the sole responsibility of the Contractor for repair.

5.2. Weather Monitoring: The Contractor shall provide continued monitoring of weather conditions at DFAS Limestone site to ensure timely removal of snow, snow drifts, and ice accumulations. This is solely the responsibility of the Contractor and not DFAS personnel.

5.3. Safety: The Contractor shall be responsible for the proper use and safety associated with snow and ice removal equipment. The Contractor shall follow all equipment, material handling and general industry safety practices to prevent damage to DFAS property, personal vehicles or injury to DFAS personnel. All damages are the sole responsibility of the Contractor.

5.4. Disposal: The Contractor shall properly dispose of all waste, containers, and debris generated as a result of work associated with this contract. Waste, containers, and debris shall be disposed of offsite according to all Federal, State, and local environmental and disposal regulations.

5.5. Equipment Storage: The Contractor shall store all equipment, tools, and supplies at an off-site location or,

5.5.1. The Contractor may submit a request to store equipment on-site to the COR in writing. Approval is not guaranteed and may be limited or rescinded by the COR at any point in the contract.

5.5.2. Equipment, tools, and supplies left on DFAS-Limestone property will be the responsibility of the Contractor and DFAS-Limestone personnel will not be held liable for damage, loss, or theft.

5.5.3. Mixing of chemicals (Example: Adding fresh fuel to a fuel tank) shall be accomplished at an approved location and not the responsibility of DFAS.

6. SECURITY REQUIREMENTS

6.1. General Requirements: Contractor personnel must meet the following conditions of employment.

Security Requirements – UNCLEARED ESCORTED CONTRACTORS

General Requirements. Contractor personnel must meet the following conditions of employment.

1. Must be a U.S Citizen or National

2. Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

· The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI);

2. OF306, Declaration for Federal Employment

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only”

4. A set of fingerprints, unless any of the following apply;

a. The person has been fingerprinted for the Defense Counterintelligence and Security Agency (DCSA) within the past 30 days;

b. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency;

c. The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another AVS;

d. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

e. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

· Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

· In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S. Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

· Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

· DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will not have or need direct system access.

7. PAYMENT AND INVOICING

7.1. Completeness: The Contractor shall accomplish all requirements to meet the completeness, quality, and degree of professionalism to comply with the requirements set forth in this PWS.

7.2. Incomplete Work: No payment will be made for rework, unsatisfactory or partially completed work.

7.3. Firm Price: The Contractor shall provide one firm fixed price for each CLIN on the contract for all services rendered for the month in this PWS.

7.4. 2n1 Invoice: At the end of each month the Contractor shall submit a 2n1 invoice via the Internet using the government provided Wide Area Workflows Receiving/Acceptance System (WAWF). Information on this system will be provided by the COR. It is the Contractor’s responsibility to register in the Central Contract Registry (CCR) and WAWF System in order to ensure prompt payment. Once invoice (2n1) are received by DFAS Limestone via WAWF, an acceptor will review the document and, if correct, accept it electronically and forward for payment.

7.4.1. The Contractor shall include the dates of services covered by the invoice in the description field of the 2n1 invoice.

7.4.2. The Contractor shall correctly fill all applicable accounting fields on the 2n1 invoice.

7.4.3. Incorrect submissions will be returned to the Contractor for rework.