A22_-_RFP_Cover_Letter__Repository.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

National Institutes of Health

National Institute on Drug Abuse

Bethesda, Maryland 20892

NATIONAL INSTITUTE OF NEUROLOGICAL DISORDERS AND STROKE

REQUEST FOR PROPOSAL (RFP) NUMBER: 75N95024R00002

PROJECT TITLE: NINDS Human Genetics Resource Center

ISSUED BY:

Sneha Singh Contract Specialist / Contracting Officer NINDS Section Office of Acquisitions, NIDA Email: sneha.singh@nih.gov Phone: (301) 480-2443 DATE ISSUED: April 10, 2024

PROPOSAL DUE: May 10, 2024 at 11:00 A.M. (Eastern Standard Time)

The National Institute of Neurological Disorders and Stroke (NINDS) invites you to submit a proposal responding to the requirements of this RFP No. 75N95024R00002 for the NINDS Repository requirement.

This Request for Proposal is released under FULL AND OPEN Competition Procedures.

NINDS prepared this Request for Proposal (RFP) in accordance with the Uniform Contract Format prescribed for Government Wide application by the Federal Acquisition Regulation (FAR). The Uniform Contract Format is both a Request for Proposal and a contract award document. The resulting contract will consist of Parts I, II, and III of the Uniform Contract Format.

All offerors must be REGISTERED and have an ACTIVE System for Award Management (www.sam.gov) account at the time an offer/proposal is submitted to the Government. All offerors registered in the System for Award Management (www.sam.gov) must be in full compliance with FAR 52.204-13 System for Award Management Maintenance to be eligible to submit a proposal. The Government will not accept proposals from offerors who do not meet the SAM requirement.

NINDS anticipates that one (1) cost reimbursement, level-of-effort contract will be awarded for a period of performance of up to five and a half (5 ½) years.

http://www.sam.gov/ http://www.sam.gov/

NINDS anticipates that the period of performance of the contract will be as follows:

Base Period September 30, 2024 – September 29, 2025 Option Period 1 September 30, 2025 – September 29, 2026 Option Period 2 September 30, 2026 – September 29, 2027 Option Period 3 September 30, 2027 – September 29, 2028 Option Period 4 September 30, 2028 – September 29, 2029 Option Period 5 September 30, 2029 – March 30, 2030

Offerors shall respond with separate technical and cost/price proposals based on the assumptions provided in Sections B, C and L.

General The RFP contains instructions, provisions, and evaluation factors for the submission and review of proposals. The RFP also contains provisions, clauses, and special requirements which will be made a part of any resultant award. Please review these sections and consider their impact on performance, capability, technical, and cost factors as you develop your proposal. Do not fill in blanks or otherwise complete portions which appear to require additional information. The Government will complete these items prior to contract award and, if negotiations are conducted, will tailor those items through final negotiations.

Offeror Questions Requests for clarification, additional information, or correction must be made in writing to the Contracting Officer. Offeror questions must be submitted on or before 11:00 A.M., on April 18, 2024. Offeror questions may be submitted by e-mail to sneha.singh@nih.gov with the subject line:

“RFP 75N95024R00002”

NOTE: Site visits will not be provided.

The Technical Proposal It is important that Offerors list all professional personnel and organizations named in the proposal that have any role in the proposed work. This includes staff, subcontractors, collaborating organizations, and consultants. Show organization affiliation(s) for every person named. Offerors may use extra sheets, as needed. NINDS will use this information to ensure that no conflicts of interest exist with the selected review committee members. Technical Proposal Instructions are detailed in Section L.

The Business Proposal Offerors must have an authorized organizational official sign the Business Proposal. It must contain a detailed breakdown of costs for the base period and each option period. For each cost category/element, provide an explanation of the basis for all costs, and provide documentation to support these costs. Please submit business proposals with a spreadsheet in mailto:sneha.singh@nih.gov this format. Use of the above format will hasten review and award. A PDF copy of the spreadsheet must be included in the Business Proposal as well. Do not send encrypted files.

A completed Form NIH-2043, “Proposal Summary and Data Record” (see Attachments) must be included with the Business Proposal. Include the e-mail addresses of both the Principal Investigator and the responsible business representative on the form. Note that in addition to telephone numbers, you should include the e-mail addresses of both the Principal Investigator and the responsible business representative on the form.

The Offeror must submit its Small Business Subcontracting Plan, Travel Policy, Total Compensation Plan and Annual Report with the initial Business Proposal. See Section L for additional detail.

Submitting a Proposal Proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website (https://ecps.nih.gov) no later than May 10, 2024, 11:00 A.M., Eastern Standard Time.

Proposals submitted by facsimile, e-mail, or hard copy will not be accepted. An official authorized to bind your organization must sign the proposal.

Offerors are solely responsible for submitting proposals in a timely manner. Please note that creating an account to submit may take up to three (3) business days. Please plan accordingly.

Additional instructions on submitting a proposal via eCPS can be found at https://ecps.nih.gov/home/howto and in Attachment 1.

All notices related to this solicitation will be posted on sam.gov (https://www.sam.gov).

In accordance with FAR 15.306(a)(3) and FAR 52.215-1, the Government intends to evaluate proposals and award a contract without discussions. Therefore, your initial proposal should contain the best terms from cost or price and technical standpoints. The Government does, however, reserve the right to conduct discussions if the Contracting Officer determines them to be necessary.

Disclaimers This RFP does not commit the Government to pay the costs for the preparation and submission of a proposal. The Contracting Officer is the only individual who legally can commit the Government to the expenditure of public funds in connection with this acquisition.

Any contract award for this requirement is contingent on the availability of funds (see FAR 52.232-18, Availability of Funds – April 1984).

The RFP shall take precedence if any of the content in this letter is contradictory.

https://ecps.nih.gov/ https://ecps.nih.gov/home/howto

The NINDS appreciates your interest in this RFP and looks forward to receipt of your proposal.

Requests for any information concerning this RFP should be directed to the undersigned or Sneha Singh at sneha.singh@nih.gov or (301) 480-2443. Discussions with any other individuals should not occur.

Sincerely, Sneha Singh Contract Specialist / Contracting Officer NINDS Section Office of Acquisitions, NIDA Email: sneha.singh@nih.gov Phone: (301) 480-2443