A21_Solicitation Final.pdf

SEE ADDENDUM

(No Collect Calls)

W912P923R0020 27-Mar-2023

b. TELEPHONE NUMBER

(217) 774-3951 X 7020

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 10 Apr 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY A COVENTRY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 965116 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LAKE SHELBYVILLE PROJECT OFC

REBECCA WHEELER

US ARMY ENGR DIST ST LOUIS

1989 STATE HIGHWAY 16

SHELBYVILLE IL 62565-4631

TEL: 217 774-3951 FAX: 217-774-2233

314 331-8746FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P923R0020

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

CLEANING SERVICES

Lake Shelbyville, Illinois

Table of Contents

1. Description of Services

1.1 Project Description and Information

1.2 Recreation Area Cleaning and Locations

1.3 Administration Building & Visitor Center

1.4 Outdoor Classroom

1.5 Maintenance

1.6 Okaw Bluff Group Camp Houses

2. Service Delivery Summary (SDS)

2.1 Performance Requirements Summary

2.2 Quality Control

2.3 Quality Assurance

2.4 Performance Assessment

3. Government Furnished Property

4. Contractor Furnished Property and Services

5. General Information

5.1 Background

5.2 Site Visit

5.3 Post Award Conference

5.4 Environmental Requirements

5.5 Permits and Responsibilities

5.6 Sustainability

5.7 Inspections

5.8 Removal of Equipment and Other Materials

5.9 Property Storage

5.10 Damage to Government Property

5.11 Customer Service

5.12 Contractor Availability

5.13 Work Schedule

5.14 House of Operation

5.15 Insurance Requirement

5.16 Personnel Requirement

5.17 Safety and Security Requirements

5.18 Contractor Vehicles

5.19 Changes in Work

5.20 Recreation Area Upgrades and Additions

5.21 Pest Control

5.22 Period of Performance

6. Appendices Appendix A - Maps Appendix B - Opening and Closing Dates of Recreation Areas Appendix C – Facilities Information Appendix D – Definitions and Descriptions Appendix E – Example Cleaning Schedules Appendix F – Accident Prevention Plan

PERFORMANCE WORK STATEMENT FOR CLEANING SERVICES

1. Description of Services. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, supplies, and other items and services necessary to ensure cleaning of all Recreation Area infrastructure is performed at Lake Shelbyville, Illinois, in a manner that will promote the safe and sanitary use of public-use facilities and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer’s (KO), Contracting Officer’s Representative (COR), and Quality Assurance Personnel evaluations of the results required by the Service Delivery Summary and not the frequency or method of performance. It is the Contractor’s responsibility to ensure that levels of servicing are conducted at the frequencies outlined in order to maintain the standard of cleanliness required. The evaluation of results will be based on COR performance assessment, quality assurance results, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards. Contractor will be required to provide a daily activity report showing the work completed by day and a monthly report outlining the site visit work performed each month. Daily reports must be submitted to the COR daily and monthly reports must be submitted within two working days of the end of the month. See Appendix D.

1.1. Project Description and Information. Lake Shelbyville is approximately 30,000 acres of land and water that is an outdoor recreation destination for approximately 2.5 to 3.5 million people each year. The US Army Corps of Engineers manages recreation areas with day use, camping, and a combination of facilities in both Shelby and Moultrie Counties surrounding Lake Shelbyville. See Sections A-1 and A-2 for general location maps.

1.2. Recreation Area Cleaning and Locations. The Contractor shall maintain all facilities in a neat and professional appearance at all times. Areas to be serviced will include entire Recreation Areas, rip-rap, restrooms, shower facilities, grills, fish cleaning stations, beaches, trails, campground dump station, picnic sites, campsites, playgrounds and play courts, boat ramps, courtesy docks, sidewalks, parking lots, roadways, fountains, shelters, signs, bulletin boards and trash receptacles. Recreation Areas are identified in the Appendices and attached maps, showing the outline of the areas to be serviced. The frequency of which each area is to be serviced is found in Appendix E. The timing of specific facility openings is outlined in Appendix B. Each year specific dates outlined in this schedule will change in respective years but will be followed in similar timing. In the event of flooding, all portions of the area that remain usable will be serviced. See Appendix D.

1.3. Administration Building & Visitor Center. The Contractor shall maintain all facilities in a neat and professional appearance at all times, to include but not limited to: windows, doors, floors, office furniture and equipment, light fixtures, wall surfaces, restrooms, shower and kitchen areas, sink areas, mirrors, and water fountains. All sidewalks and foot bridges from the Project Office to the employee and government vehicle parking areas and the complete inside area of the dumpster/generator compound. All concrete sidewalks directly encompassing the Visitor Center, out to the circle drive, directly in front of the building, entrance ways, benches, bike rack, handrails, and the 2 small viewing shelters on the North side of the Project Office, are also included as part of the Project Office. The Project Office will be cleaned every Tuesday during normal business hours, 8:00 a.m. – 4:30 p.m. See Appendix D.

1.4. Outdoor Classroom. The outdoor classroom includes the small storage building and covered shelter, lights, concrete pad directly beneath the shelter, butterfly house, flower garden, fire pit, handrails, and any walkways, or monuments within this area. This work occurs as needed prior to events and/or reservations using this area. See Appendix D.

1.5. Maintenance. Maintenance Building - The Maintenance building cleaning will only include the two restrooms and the break room. This work occurs the same day as the first cleaning of the month of the administration building. See Appendix D.

1.6. Okaw Bluff Group Camp Houses. This complex is located one half mile east of Illinois Route 32, approximately 5 miles south of Sullivan, Illinois, and includes the road from highway 32 to the two houses, the area enclosed by the split rail fence, and the two houses. These two residential type houses are rented together or separately to groups from the general public. Together they contain approximately 5880 square feet of carpet, concrete, tile, or linoleum floor space.

Stone house contains: 7 bunk beds, 14 twin/full size beds, updated kitchen, large patio & fit pit, 3 bathrooms, showers, outdoor grill, picnic tables, and meeting room. Frame house contains: 9 bunk beds, 18 twin/full size beds, updated kitchen, large outdoor deck, 3 bathrooms, showers, outdoor grill, picnic tables, and meeting room. See Appendix D.

1.6.1. Government Responsibilities. The Government will keep the two houses in a safe and operational condition, including the maintenance of the heating and air conditioning systems, water heaters, plumbing and sewage systems, and all electrical facilities for each building. The Government will provide and install bed covers and pillow covers as needed and maintain the roadways, the split rail fence, hiking trail, and the outdoor picnic tables. The Government will bear the costs of all utilities at Okaw Bluff. The Government will provide a monthly reservation schedule to the contractor and reservation changes and cancelations as they become available. Users can reserve the Okaw Bluff Group camp year-round.

Typically, every weekend from mid-March through November is reserved in addition to weekday reservation in between.

1.6.2. Contractor Responsibilities. The Contractor shall furnish all labor, equipment, materials, and transportation to and from the houses, necessary to maintain the Okaw Bluff Group Camp facilities in a clean and sanitary condition. The facility receives monthly spraying for insects by a professional pest extermination service separate from this contract but spot spraying, by the contractor, will be necessary in some circumstances.

Visitor supplies including toilet paper, paper towels, liquid hand soap, dishwashing liquid, dishwasher detergent, trash bags, and light bulbs will be furnished by the contractor. The contractor will ensure that a sufficient amount of these supplies are present and available to each group using the facility, so that the group will be able to complete their stay without running out of these supplies. The contractor will maintain a supply of these items in a locked closet in each house.

2. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance Requirements Summary Required Services Standard Section

Number Acceptable

Quality Level Remedy Method of

Surveillance

PRS #1. SAFETY,

SECURITY, &

EVIRONMENTAL

PROTECTION

In accordance with the PWS - Section 5.4 & Section 5.16 – 5.17

100% QA will initiate and provide the COR notification of a Contractor deficiency

Random Inspection/Periodic Validation

PRS # 2. DATES,

SCHEDULING, AND

HOURS OF SERVICE

In accordance with the PWS - Section 5.10, Section 5.12, Section 5.19, Section 5.20.4, & Appendix E

100% QA will initiate and provide the COR notification of a Contractor deficiency

- Random Inspection/Periodic Validation

- Customer Complaints

PRS #3. ADMIN AREAS In accordance with the PWS - Section 1.3 – 1.5 & Appendix D Section 3.5, 3.6, 4, & 5.

90% Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

- Random Inspection/Periodic Validation

- Customer Complaints

PRS #4. ROUTINE

CLEANING ITEMS

In accordance with the PWS - Section 1.2 & Appendix D – Section 2

90% Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

- Random Inspection/Periodic Validation

- Customer Complaints

PRS #5. HIGH

PRESSURE WASHING

In accordance with the PWS – Appendix D – Section 3

90% Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

- Random Inspection/Periodic Validation

- Customer Complaints

PRS #6. OKAW BLUFF

GROUP CAMP

In accordance with the PWS - Section 1.6 & Appendix D – Section 6

90% Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

- Random Inspection/Periodic Validation

- Customer Complaints

PRS #7. CALL OUT

SERVICES

In accordance with the PWS - Section 5.2

90% Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

- Random Inspection/Periodic Validation

- Customer Complaints

PRS #8. PEST

CONTROL

In accordance with the PWS - Section 5.22

90% Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor

- Random Inspection/Periodic Validation

- Customer Complaints

2.1. Quality Control. The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the American National Standards Institute (ANSI) and Occupational Safety and Health Administration (OSHA). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur.

The Contractor shall submit a written quality control plan and master work plan to the COR for approval. The Contractor shall submit the plan no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR or Quality Assurance personnel (QA) shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in the Contractors master work plan. When a performance threshold has not been met or Contractor performance has not been accomplished, the QA will initiate and provide the Contracting Officer notification of a Contractor deficiency. The Contractor shall respond to the deficiency notice in accordance with instructions provided and return it to the Contracting Officer within 1 calendar day of receipt.

2.3. Performance Assessment.

2.3.1. Periodic Validations/Random Inspection. This method requires the QA to employ a “spot check” style of evaluation. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall reperform the service after notification by the KO or COR. Failing to meet the performance threshold as outlined in the SDS for any of these performance objectives in any one calendar month period shall result in a warning or letter of concern from the KO. Failing to meet the performance threshold as outlined in the SDS of these performance objectives in any combination for any two or more months during a contract period shall constitute an immediate progress meeting.

2.3.2. Customer Complaints. This method uses the complaints from visitors, campers, boaters, customers, etc. This work will be performed on public lands and will be witnessed by the public. The public is our customer;

therefore, their complaints will be taken in to consideration when inspecting the work of the Contractor. After receiving customer complaints, the Contractor will be contacted by the COR to discuss and decide on a mutually agreeable reperformance of work.

3. Government-Furnished Property and Services

3.1. Keys. If Government keys are issued to the Contractor, the final month's work will not be considered completed and accepted until the keys are returned to the Government's key control officer. If any key(s) are lost and/or not returned, a deduction fee of $500.00 will be made from the final payment. The Contractor shall not reproduce keys. The Security Officer will periodically inventory the Contractor’s keys to ensure security of all keys.

3.2. Utilities. All water and electricity required in the performance of this contract can be obtained from Government sources within the recreation area or from other sources approved by the COR, where available. NOTE: If hose bibs are used in the comfort stations, they must be locked shut while not in use.

3.3. Materials. The Government will supply refuse receptacles for all administrative offices, visitor center, maintenance building, 55-gallon barrels in recreation areas including small receptacles inside the facilities, out of order signs, light bulbs, any special tools required to remove fixture covers (other than standard screwdrivers), maintenance deficiency forms, and check-off forms in pipe chase rooms.

4. Contractor-Furnished Property and Services

4.1. Equipment. All equipment, property, and materials used in the performance of this contract shall be of an adequate size and type, which comply with requirements of this contract. The Contractor shall furnish all equipment, materials, supplies, and property necessary to perform the required services with the exception of the Government furnished property, services, equipment, and materials as listed above. The Contractor shall provide all equipment, materials and supplies necessary to perform cleaning services in all Recreation Areas, Administration Building & Visitor Center, Maintenance, Okaw Bluff Group Camp Houses. Equipment shall be inspected daily, maintained in a good working condition, and taken out of service when deemed unsafe. The Government reserves the right to inspect and/or refuse equipment, property, materials, and supplies used by the Contractor. All equipment shall be maintained in safe operating condition in accordance with Section 5.16 Safety and Security.

4.2. Materials and Supplies. The Contractor shall supply the following but not limited to; all toilet tissue (minimum roll of 1,000 sheets and 2 ply in project administration office and visitor center restrooms), paper towels that are suitable for the dispensers, disinfectants, soaps, cleaning compounds, detergents, tape for out-of-order signs, non-metal refuse receptacles for comfort stations and shower buildings, plastic bags (minimum thickness 2 mil) to properly fit non-metal refuse receptacles and 55-gallon barrels, deodorant cakes, air freshener, carpet shampoo, floor wax, and any other materials required to clean, disinfect service, and maintain sanitary conditions.

4.3. Approval of Equipment, Materials, and Supplies. Prior to commencing work, the Contractor shall: Submit to the COR a written statement identifying the grade, type, quantity, mixture, and manner of application of all materials to be used during the contract period. Chlorine liquid shall not be used and/or be added to other cleaning solutions. Provide a list of all equipment available to perform the services listed in this contract. The Contractor shall provide Safety Data Sheets from the manufacturers of all cleaning solutions or agents, insecticides, disinfectants, graffiti remover, or any other supplies of a chemical nature used in the operation of this contract. The Contractor shall submit Safety Data Sheets to the COR five (5) working days prior to beginning to using the items mentioned.

Any changes to the approved Equipment and Materials list must be provided to the COR for approval prior to their use. The COR reserves the right to inspect all equipment and materials at any time while tasks are being performed under this contract. All equipment and materials must be approved by the COR prior to the commencement of work.

5. General Information.

5.1. Background. All contract areas are located at Lake Shelbyville, Shelby and

Moultrie Counties, Illinois. Work will be performed in recreational, administration, outlying areas and/or other areas set forth in the attached specifications and appendices as specified herein and as directed by the KO and/or the COR. The work area includes heavily used recreation areas. All offerors are encouraged to visit the areas and discuss the requirements with the Operations Manager and other Corps of Engineers personnel. In no event will a failure to inspect the site constitute grounds for price adjustments of proposal after opening.

5.2. Site Visit. A Site Visit is currently scheduled for 9AM CST, Tuesday, April 4th, and will be held at the Lake Shelbyville Visitor Center, 1989 State Hwy 16, Shelbyville, IL 62565. All offerors are strongly encouraged to attend the site visit.

5.3. Post Award Conference. The contractor shall notify the COR within 5 working days after contract award date to schedule a post award conference. The conference will be held in person at the Lake Shelbyville Project Office. The Contractor is required to attend this meeting. The intent for the post award conference is to review the contract, ensuring contractor has no issues with the requirements set forth, and to discuss schedules.

5.4. Environmental Requirements.

5.4.1. General. This paragraph prescribes actions required for the prevention of environmental pollution during, and as the result of, operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species of importance to human life; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land and involves noise, solid waste management, management of radiant energy, and radioactive materials, as well as, other pollutants.

5.4.2. Protection of Land Resources. The areas on which the work is to be performed under this contract, and the land resources adjacent thereto, shall be preserved in their present condition.

5.4.3. Protection of Water Resources. Lakes, ditches, rivers, canals, waterways, or reservoirs shall not be polluted with fuels, oil, bitumen’s, calcium chloride, insecticides, herbicides, or other similar materials harmful to fish, shell fish, wildlife, or materials which may be detrimental to outdoor recreation.

5.4.4. Disposal of Materials. The methods and locations of disposal of materials, wastes, effluents, garbage, oil, grease, chemicals, and other like materials shall be approved by the COR.

5.5. Permits and Responsibilities. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the execution of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of their fault or negligence; shall take proper safety and health precautions to protect the work, the public, and all the property of others;

shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract.

5.6. Sustainability

5.6.1. EPA Designated (CPG). Under the Comprehensive Procurement

Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

5.6.2. Safer Choice. The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

5.6.3. Bio-based. The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

5.7. Inspections. The Contractor is subject to inspection by DOD Quality Assurance inspectors.

5.8. Removal of Equipment and Other Materials. Upon completion of cleaning in each area, the Contractor shall remove from the site of work all equipment, unused materials unless authorized by the COR, and any waste materials and rubbish resulting from the operation performed herein.

5.9. Property Storage. The Contractor will not be allowed to store any property on Government property unless approved in advance by the COR. If approval is given for property storage, the Government assumes no responsibility for the safety or security of property left on Government property. Property shall be removed from the work site as soon as possible after the completion of the work described herein.

5.10. Damage to Government Property. It is the Contractor's responsibility, in the course of performing the contractual work, to guard against destruction, injury, defacement, removal, or any alteration of public property, including, but not limited to, developed facilities and vegetative growth. In the event public property is damaged it is the Contractor's responsibility to notify the COR of damage within 24 hours. Upon approval of the COR, replacement or repair shall be made within 10 calendar days of the incident.

5.11. Customer Service. This work will be performed on public lands and will be witnessed by the public. The public is our customer, the Contractor shall treat the public with respect. This includes, working with the public to have a minimum impact on their plans to use the facilities. The Contractor shall be required to cooperate and coordinate with the COR any operations in and around any other Contractor work crews or Government employees which may be working within the contract areas. It should be noted that the schedules and assignments must still be accomplished while meeting the needs of our customers.

5.12. Contractor Availability.

5.12.1. Meetings. During the course of this contract, the Contractor or an authorized representative shall meet with the COR and/or the Quality Assurance representative each working day. Meetings may be in person at the Administration Office or by phone during normal working hours between 8 a.m. and 11 a.m. If a CDR (Contract Discrepancy Report) is issued, mutual effort will be made to resolve all problems identified to preclude their recurrence. The COR may reduce the frequency of these meetings if mutually agreeable between the COR and the Contractor.

5.12.2. Electronic Communication. The Contractor shall maintain an electronic communication system to receive messages. If the COR leaves a message between the hours of 7 a.m. and 9 p.m., the Contractor shall call back within 30 minutes of the time the message is left. The Contractor shall provide crew leaders a communication system with numbers furnished to the Government. The system provided shall ensure communications between the Government and the Contractor crew leader(s) during all hours of scheduled work.

5.12.3. Call-out Service. On occasions, the COR will require the Contractor to clean facilities on a call-out basis in addition to regular scheduled cleanings. Cleanings may be required between the hours of 7 a.m. to 9 p.m. The Contractor is required to complete the requested work within one hour after notification or an agreed upon time with the COR and notify the COR when the work has been completed. Descriptions can be found in Appendix D: section 2.1 - section 2.8.3, section 2.11 – section 2.12.6, and section 2.19.1.

5.13. Work Schedules. The monthly recreation area cleaning schedules for the base year are found in Appendix E. An estimated annual routine schedule can be found in Appendix E. The Administration and Maintenance Building Annual Cleaning schedule can be found in Appendix E. The Contractor shall submit a work schedule for cleaning and janitorial services. The schedule must include approximate times for beginning and ending of required service listed by recreation areas. The schedules shall be submitted to the COR for approval five

(5) calendar days prior to the end of each month. The schedule shall include all services to be provided for the following month. This schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that inspections are done only after the required service has been completed. Any variation or unforeseen change, such as, being ahead or behind the approved schedule, shall be reported immediately by phone or in person. The contractor shall keep a log at each facility including but not limited to; restrooms, shower houses, office space, and maintenance building. The log shall include the following information, date, employee’s name, time cleaning begins, time cleaning is completed, and any issues.

5.14. Hours of Operation. All work shall be performed between the hours of 7 a.m.

and 5 p.m., unless noted below:

Shower buildings within the campgrounds – Start after 10 A.M.

Visitor Center and Administration Buildings – 8 A.M. – 4:30 P.M.

Grills within the campgrounds – 8 A.M. – 4 P.M.

Dam West, Sullivan, and Wilborn Creek Beaches – Must be cleaned before 8 A.M.

5.15. Insurance Requirement. As required by the Contract Clause entitled “Insurance Work on a Government Installation”, the Contractor shall furnish to the CO, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance requirement.

5.16. Personnel Requirement.

5.16.1. Labor Requirements. The Contractor shall furnish employees required to satisfactorily perform the work described herein. The Contractor shall submit a list of employees that includes contact information to the COR before any work commences. All contract employees must undergo a complete background check, and provide this report to the COR, before they start working. The Contractor shall also provide an updated employee list before a new employee begins work or when a person is no longer employed by the Contractor.

5.16.2. Supervision. A minimum of one supervisor shall be on duty in the contract work area during all scheduled working hours to ensure compliance with the contract specifications. The Contractor shall furnish a telephone number and mailing address through which they can be contacted on a daily basis and must supply in writing the name(s) of their supervisor(s) who can be contacted on a daily basis.

5.16.3. Contractor’s Employees. The majority of work will be performed in the presence of the general public; thus, conduct of all employees is critical and will be closely monitored. The Contractor or their employees, while performing work under this contract, shall consume no alcoholic beverages or illegal drugs and shall remain fully clothed. Any employee of the contractor found to be endangering persons or property, may be immediately removed from the job site at the discretion of the COR.

Notification will be by telephone or in person and will be confirmed in writing as soon as possible. No such removal however, will reduce the Contractor’s obligation to perform all work required under this contract.

5.17. Safety and Security Requirements.

5.17.1. General. All work shall be performed in accordance with safety requirements set forth in the Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health Requirement Manual”, 30 November 2014, copy is available at http://www.publications.usace.army.mil/Portals/76/Publications/Engineer Manuals/EM_385-1-1.pdf?ver=2015-04-09-142531-467. The Contractor shall be responsible for complying with the current edition and all changes posted on the web. All contractor furnished equipment and materials will be inspected by the Government prior to contractor use. The COR will notify the Contractor of any noncompliance with these provisions. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor, shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor.

5.17.2. Accident Prevention Program. The Contractor shall develop and submit an Accident Prevention Program using the form located in Appendix F.

The accident prevention program shall be approved by the Government prior to contractor commencing work.

5.17.3. Security and Access to Recreation Areas. The Contractor shall be responsible for access to, into, and through all locations. Access to locations may or may not be through locked barricades or gates on Government property and shall be by routes approved by the COR in advance prior to entry. The Contractor shall be responsible for maintaining recreation area security during the performance of this contract at all times that facilities are closed to the public. The Contractor shall lock gates shut to recreation areas that are closed to the public while in areas and upon departure from areas. All Contractor employees working in these areas shall be subject to a criminal background check, which will be provided to the COR, prior to being allowed to enter the buildings unaccompanied.

5.17.4. Security of Visitor Center, Project Administration Offices, and Maintenance Buildings. The Contractor shall furnish the COR the names of all employees authorized to obtain access to these areas. Under no circumstances shall anyone other than authorized representatives of the Contractor be permitted to enter the buildings for any purpose. The Contractor shall maintain security while working and shall keep all doors and windows locked at all times if cleaning outside normal business hours.

Lights designated as security lights by the COR will remain on between sunset and sunrise. All other lights shall be turned off by the Contractor when cleaning is completed. All Contractor employees working in these areas shall be subject to a criminal background check, which will be provided to the COR, prior to being allowed to enter the buildings unaccompanied.

5.17.4.1. Access and General Protection/Security Policy and

Procedures All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

5.17.4.2. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something) The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

5.17.4.3. Pre-screen candidates using E-Verify Program The

Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with Individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

5.17.5. Report Unusual Conditions. The Contractor shall inform the COR of any unusual conditions observed, such as power failures, excessive litter, private refuse on government property, heating or air conditioning unit problems, lights out, plumbing malfunctions, rain or storm damage, and flooding.

5.18. Contractor Vehicles. The Contractor shall not operate motor vehicles off the paved or gravel access roads/parking lots. All damage from off road vehicle use shall be repaired to original conditions at the Contractor's expense. Citations can be issued by park rangers for violations of CFR Title 36.

5.19. Changes in Work. During the contract period, it may be necessary to change the frequency of services due to construction, maintenance repairs, and variations in public visitation, flooding of areas, complete or partial closure of recreation areas, or other circumstances. In the event changes occur, the COR will notify the Contractor by telephone a minimum of 24 hours prior to the changes, followed by written confirmation.

5.20. Recreation Area Upgrades and Additions. The tabulations in Appendix B and Appendix C depicts current conditions only and does not reflect any remodeling, re-design upgrades, new construction, or future additions that might occur. The Government reserves the right to perform any of the above work at its discretion and to modify any and all schedules within this contract for any resulting impact upon the Contractor and services performed. During the contract period, it may be necessary to change the number and/or frequency of services due to construction, maintenance repairs, fluctuations in public visitation, flooding of areas, complete or partial closure of recreation areas, or other circumstances. In the event, changes occur, the CO or COR will notify the Contractor a minimum of 24 hours prior to the changes, followed by written confirmation. Any changes in the number and/or frequency of services will require an increase or reduction in the total contract amount on the basis of the contract unit price.

5.21. Pest Control. Contractors shall provide all labor, equipment, and materials necessary to provide pest control for the interior and exterior of recreation and administration area structures around Lake Shelbyville in accordance with this contract. These structures may include shower buildings, comfort stations, picnic shelters, fee booths, project office and visitor center building, maintenance buildings and Okaw Bluff facilities. The Government shall provide a list of locations requiring pest control measures.

5.21.1. Monthly pesticide application and pest bait refills shall occur at the administration building, radio tower building, and maintenance building during the last week of each month. This shall be noted on the administration building cleaning schedule in Appendix E as “PC”.

5.21.2. Infestation pest control spraying may occur and will need treated as needed using a call out services line item. Pest Control may include, but is not limited to, insects, spiders, and mice. Past history has shown a yearly problem with vault flies, wasps, ants and mice. All pesticides and methods of application must be approved by the Contracting Officer prior to any pesticide application. Typically, these buildings include campground fee booths, shower buildings, comfort station, and picnic shelters. Price will be by square foot of the building being sprayed.

5.21.3. Okaw Bluff Group Camp Houses infestation pest control spraying may occur and will need treated as needed. Pest Control may include, but is not limited to, insects, spiders, and mice. Past history has shown a yearly problem with vault flies, wasps, ants and mice. All pesticides and methods of application must be approved by the Contracting Officer prior to any pesticide application.

5.21.4. Licenses. The Contractor or supervisor of application shall submit a copy of the required State of Illinois license for any applicators/operators that will be providing service under this contract to the Contracting Officer prior to any pesticide application. All pesticide applications shall be in accordance with all Federal, State, and local laws.

5.22. Period of Performance. The contract will be one base year with four option years.

PRICE SCHEDULE

BASE YEAR CLEANING CONTRACT

ITEM DESCRIPTION ESTIMATED QTY UOM UNIT PRICE AMOUNT

ADMIN SERVICE AREAS

0001 Project Office & Visitor Center 52 EA

0002 Outdoor Classroom 5 EA

0003 Maintenance Building 12 EA

0004 Exterior High Project Office Windows 2 EA

0005 Lobby High Interior Light Bulb Replacement 2 EA

0006 Project Office Carpet Cleaning 2 EA

0007 Strip, Wax, and Buff Vinyl Tile Floors 2 EA

0008 Monthly Pest Control 12 EA

ROUTINE CLEANING ITEMS

0009a Shower Building A (1,000-1,500 sqft) 200 EA

0009b Shower Building B (700-999 sqft) 200 EA

0009c Shower Building C (500-699 sqft) 300 EA

0009d Shower Building D (200-499 sqft) 300 EA

0010a Comfort Station A (500-600 sqft) 800 EA

0010b Comfort Station B (160-499 sqft) 1800 EA

0011a Picnic Shelter A 4 EA

0011b Picnic Shelter B - Large Group Shelter 5 EA

0012 Picnic/Campsite Table 10 EA

0013 Grills 8000 EA

0014a Litter (Routine) 1200 EA

0014b Litter (Routine) - High Traffic Areas 50 EA

0014c Litter (Hunter/Fisherman Parking Lots) 186 EA

0015 Trailer Dump Station 5 EA

0016 Information Boards 5 EA

0017 Amphitheater 5 EA

0018 Bench Shelter 5 EA

0019 Gate Attendant Station 5 EA

0020 Trash Barrel 6000 EA

0021 Vegetative Removal - Gravel Impact campsites (Lithia Springs, Opossum Creek, Coon Creek, Lone Point, Bo Wood, & Wilborn Creek)

583 EA

0022 Vegetative Removal - Comfort Stations and Shower Buildings

46 EA

HIGH PRESSURE WASHING

0023a Shower Building A (1,000-1,500 sqft) 6 EA

0023b Shower Building B (700-999 sqft) 6 EA

0023c Shower Building C (500-699 sqft) 7 EA

0023d Shower Building D (200-499 sqft) 7 EA

0024a Comfort Station A (500-600 sqft) 7 EA

0024b Comfort Station B (160-499 sqft) 21 EA

0025a Picnic Shelter A 5 EA

0025b Picnic Shelter B - Large Group Shelter 3 EA

0026 Metal Bench Shelter 5 EA

0027 Project Office 2 EA

OKAW BLUFF GROUP CAMP

0028 Cleaning Stone/Frame House 60 EA

0029 Initial Cleaning Stone/Frame House 1 EA

0030 Carpet Cleaning of Stone/Frame House 3 EA

0031 Pest Control 5 EA

CALL OUT SERVICE

0032a Shower Building A (1,000-1,500 sqft) 5 EA

0032b Shower Building B (700-999 sqft) 5 EA

0032c Shower Building C (500-699 sqft) 5 EA

0032d Shower Building D (200-499 sqft) 5 EA

0033a Comfort Station A (500-600 sqft) 5 EA

0033b Comfort Station B (160-499 sqft) 5 EA

0034 Shower Area (1 Side) 10 EA

0035 Toilet Area (1 Side) 10 EA

0036a Picnic Shelter A 10 EA

0036b Picnic Shelter B - Large Group Shelter 10 EA

0037a Litter (Routine) 5 EA

0037b Litter (Routine) - High Traffic Areas 10 EA

0037c Litter (Hunter/Fisherman Parking Lots) 5 EA

0038 Campsite/Picnic Site 15 EA

PEST CONTROL

0039 Pest Control 26500 SQFT

BASE YEAR Cleaning and Janitorial Cleaning Services TOTAL

OPTION YEAR 1 CLEANING CONTRACT

ITEM DESCRIPTION ESTIMATED QTY UOM UNIT PRICE AMOUNT

ADMIN SERVICE AREAS

1001 Project Office & Visitor Center 52 EA

1002 Outdoor Classroom 5 EA

1003 Maintenance Building 12 EA

1004 Exterior High Project Office Windows 2 EA

1005 Lobby High Interior Light Bulb Replacement 2 EA

1006 Project Office Carpet Cleaning 2 EA

1007 Strip, Wax, and Buff Vinyl Tile Floors 2 EA

1008 Monthly Pest Control 12 EA

ROUTINE CLEANING ITEMS

1009a Shower Building A (1,000-1,500 sqft) 250 EA

1009b Shower Building B (700-999 sqft) 250 EA

1009c Shower Building C (500-699 sqft) 400 EA

1009d Shower Building D (200-499 sqft) 400 EA

1010a Comfort Station A (500-600 sqft) 1400 EA

1010b Comfort Station B (160-499 sqft) 1800 EA

1011a Picnic Shelter A 15 EA

1011b Picnic Shelter B - Large Group Shelter 5 EA

1012 Picnic/Campsite Table 20 EA

1013 Grills 10000 EA

1014a Litter (Routine) 1500 EA

1014b Litter (Routine) - High Traffic Areas 100 EA

1014c Litter (Hunter/Fisherman Parking Lots) 372 EA

1015 Trailer Dump Station 10 EA

1016 Information Boards 5 EA

1017 Amphitheater 5 EA

1018 Bench Shelter 10 EA

1019 Gate Attendant Station 10 EA

1020 Trash Barrel 7000 EA

1021 Vegetative Removal - Gravel Impact campsites (Lithia Springs, Opossum Creek, Coon Creek, Lone Point, Bo Wood, & Wilborn Creek)

583 EA

1022 Vegetative Removal - Comfort Stations and Shower Buildings

46 EA

HIGH PRESSURE WASHING

1023a Shower Building A (1,000-1,500 sqft) 16 EA

1023b Shower Building B (700-999 sqft) 16 EA

1023c Shower Building C (500-699 sqft) 20 EA

1023d Shower Building D (200-499 sqft) 20 EA

1024a Comfort Station A (500-600 sqft) 28 EA

1024b Comfort Station B (160-499 sqft) 84 EA

1025a Picnic Shelter A 42 EA

1025b Picnic Shelter B - Large Group Shelter 5 EA

1026 Metal Bench Shelter 15 EA

1027 Project Office 2 EA

OKAW BLUFF GROUP CAMP

1028 Cleaning Stone/Frame House 75 EA

1029 Initial Cleaning Stone/Frame House 1 EA

1030 Carpet Cleaning of Stone/Frame House 5 EA

1031 Pest Control 10 EA

CALL OUT SERVICE

1032a Shower Building A (1,000-1,500 sqft) 12 EA

1032b Shower Building B (700-999 sqft) 12 EA

1032c Shower Building C (500-699 sqft) 12 EA

1032d Shower Building D (200-499 sqft) 12 EA

1033a Comfort Station A (500-600 sqft) 20 EA

1033b Comfort Station B (160-499 sqft) 25 EA

1034 Shower Area (1 Side) 29 EA

1035 Toilet Area (1 Side) 35 EA

1036a Picnic Shelter A 20 EA

1036b Picnic Shelter B - Large Group Shelter 15 EA

1037a Litter (Routine) 33 EA

1037b Litter (Routine) - High Traffic Areas 25 EA

1037c Litter (Hunter/Fisherman Parking Lots) 40 EA

1038 Campsite/Picnic Site 100 EA

1039 Pest Control 53000 SQFT

OPTION YEAR 1 Cleaning and Janitorial Cleaning Services TOTAL

OPTION YEAR 2 CLEANING CONTRACT

ADMIN SERVICE AREAS

2001 Project Office & Visitor Center 52 EA

2002 Outdoor Classroom 5 EA

2003 Maintenance Building 12 EA

2004 Exterior High Project Office Windows 2 EA

2005 Lobby High Interior Light Bulb Replacement 2 EA

2006 Project Office Carpet Cleaning 2 EA

2007 Strip, Wax, and Buff Vinyl Tile Floors 2 EA

2008 Monthly Pest Control 12 EA

ROUTINE CLEANING ITEMS

2009a Shower Building A (1,000-1,500 sqft) 250 EA

2009b…