A21. Combined Synopsis Solicitation.pdf

US Army Corps of Engineers St. Louis District

Buoy Maintenance Wappapello Lake Project Office

Wappapello Lake Management Office 10992 Hwy T Wappapello Mo. 63966

COMBINED SYNOPSIS & SOLICITATION

W912P922R0051

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number: W912P922R0051

This solicitation is issued as a Request for Quotation.

The solicitation document and incorporated provisions and clauses are those in effect through the date of posting.

This solicitation is set-aside for total small businesses associated with North American Industrial Classifications System (NAICS) code 326199, size standard 750 employees.

Please provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications

– Commercial Items with your offer.

CAGE Code:

Offeror Name:

Offeror Signature:

Date of Offer:

Submit offer to Jessica Nies, Contract Specialist, via email at jessica.l.nies@usace.army.mil.

mailto:jessica.l.nies@usace.army.mil.

Section SF 1449 - CONTINUATION SHEET

PWS

Wappapello Lake is a Corps of Engineers Civil Works Water Resource Project developed for the purposes of flood risk management, recreation, and fish and wildlife conservation. This 44,000-acre public land and resource project hosts approximately 1 million visitors annually pursuing outdoor recreation opportunities, including camping, fishing, boating, hiking, and hunting. The Wappapello Lake Project Office address is 10992 Highway T, Wappapello, MO 63966.

Wappapello Lake is a flood control reservoir and is operated based on an approved Water Control Pool Regulation Plan. Fluctuations of 10 to 20 feet in lake levels are common each year.

Based upon this plan, beginning approximately 1 April to 15 December, the lake pool is maintained at 359.74 NGVD (recreation pool). Maximum rise in elevation is approximately 45 feet above recreation pool. From approximately 15 December through 31 March, lake pool is lowered to 354.74 NGVD (conservation pool). The contractor will be notified if the lake is scheduled to be taken down below conservation pool and all pool depths may vary due to seasonal flooding. The Contractor should be aware that low water conditions exist when the lake is at conservation pool. In no event will flooding or low water conditions constitute grounds for a claim after contract award.

The Contractor shall provide services, to include all personnel, equipment, materials, supervision, and other items and services necessary to perform Buoy Maintenance Services at designated locations around Wappapello Lake. Buoys shall be maintained in accordance with applicable Missouri State Highway Patrol, Water Patrol Division Buoy Permits, contract work schedules and specifications contained herein.

1.Work to Be Performed –

a) Buoy Maintenance Service – This section describes the work required for the installation, removal, inspection, maintenance, repair, replacement, and cleaning of all buoys, depth gauges, anchors, cables, and associated hardware. Exact placement and specification of buoys will be in accordance with maps, schedules and information contained herein or as directed by the KO or their representatives.

b) Buoy Inspection, Maintenance and Reporting – The contractor will clean and inspect all buoys per the schedule. (Appendix B). Inspection will include but is not limited to, proper location, proper markings, and reporting of damage to buoys (Appendix C). The contractor shall use a checklist (approved by the COR prior to work) to inventory all lake buoys during inspection. Items noted during this inspection will be submitted with the contractors’ daily log report and checklist within 24 hours of work completion. Damaged and/or missing buoys will be reported to the KO or COR within 24 hours after inspections have been completed. Any damaged decals will be repaired with appropriate symbols, striping and/or wording by the contractor. All decals, numbers and letters on buoys will be in like new condition prior to being placed on the buoy. The contractor has 48 hours to adjust, replace, and/or reposition any deficient buoy assembly found during this inspection. If requested by the KO or COR, the contractor shall replace/relocate buoys and/or anchors, if necessary.

c) Buoy Cleaning – The contractor will clean all buoys including beach pipeline, depth gauges, and beach anchor marker buoys per the schedule. (Appendix B). The contractor shall use a checklist (approved by the COR prior to work) to inventory all lake buoys during cleaning and inspection. Buoys may be cleaned while still in place provided that the buoy is lifted out of the water far enough for cleaning and rinsing the top and all sides. The bottom of the buoy does not have to be cleaned unless it is being removed from the water and is being brought back into the designated storage area. A government-approved, bio-degradable, light-duty cleaner/detergent may be used. If heavier cleaners/detergents are required for cleaning, buoys must be removed from the water and cleaned in a manner preventing secondary water contamination. The contractor shall not use abrasive cloths, rags, etc., or cleaners that will remove and/or scratch the smooth plastic finish on all buoys.

d) Buoy Installation and Removal – Buoy installation is to be accomplished as scheduled, or as directed by the KO or their representatives (Appendix B). All buoys removed from the lake shall be cleaned, transported, and stored in a designated area delineated by buoy type.

e) Buoy Adjustments – If any buoys are determined to not be compliant with Missouri State Highway Patrol, Water Patrol Division Buoy Permit or otherwise not in their proper location and need minor adjustment, i.e. No Boat/Idle Speed buoys not in straight line, or Mid-channel out of position, the contractor will be notified by the KO or COR.

The contractor shall have 48 hours from time of notification to adjust properly and/or locate all buoys.

f) Buoy/Anchor Replacement – The contractor is notified upon award that several anchor lines and/or anchors and buoys have been in place for multiple years and hardware may be subject to breakage at any time. When anchors, cables/ropes are lost due to breakage, the contractor will furnish appropriate anchor, cable/rope, and hardware to reinstall buoy.

All supplies must meet the specifications included in (Appendix D.1).

1.1 Types of Buoys

1.1.A) Permanent Buoys – These buoys shall be inspected, cleaned, and maintained in accordance with the schedule (Appendix B).

a) Mid-channel buoys (35) – Mid-Channel buoys are positioned in the bends of the old river channel so that boaters can approximately navigate from one buoy to the next and stay in the deeper water. (See Appendices E.1-8). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus (8) feet to allow for pool fluctuations. I

b) Inlet Barrier Float (20) – These buoys are used for delineating, marking the hazardous area of the inlet channels. (See Appendix F). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus

(8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

c) Inlet No Boat (6) – These buoys are used for restricting boat access to the hazardous turbulent water area of the inlet channel. (See Appendix F). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus (8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

d) Chaonia Idle Speed (2) – These buoys are used to slow boat traffic to an idle speed zone as they enter the Chaonia Landing Marina cove from both the main river channel, near mid-channel buoy #35, and from Snow Creek (See Appendix G). These buoys are in place to help to protect the marina’s floating facilities from high wave action. Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus (8) feet to allow for pool fluctuations.

All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

e) Mayhem Hollow Idle Speed (4) – These buoys are in place to serve to protect shoreline areas of historic aquatic vegetation plantings and to provide a wake-free location for users (See Appendix H). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus (8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

f) Sundowner Idle Speed (1) – These buoys are used for slowing boat traffic to protect marina facilities as you enter the lease area cove from the main body of the lake and to help reduce user conflicts. (See Appendix I). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus

(8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

g) Sundowner Breakwater (3) – These buoys are used for warning boat traffic of the location of the breakwater which serves to protect marina facilities from high winds and wave action. (See Appendix I). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus (8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

h) Peoples Cove (4) – These buoys are used for slowing boat traffic as you enter the Peoples Creek Recreation Area by boat to protect boat ramp/fishing pier/beach/campground users. (See Appendix J). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus

(8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

i) Beach Anchor Marker (6) – The beach anchor markers will either be in the form of an anchored depth buoy or a permanent PVC or wooden pipe/pole to serve to notify beach users of the approximate water depths. (See Appendices K.1-K-3). Cable/rope lengths for all permanent buoys will be set to reach the bottom of the lake at a lake pool of 359.74 NGVD plus (8) feet to allow for pool fluctuations. All permanent buoys will be inspected, cleaned, and maintained in accordance (Appendix B).

j) Floating Pipelines at Beaches (3) – These buoys remain in the lake all year. At beach closing each year the Beach anchor marker is disconnected from these floating pipelines to allow for maximum water level fluctuations. These floating pipelines will be inspected, cleaned, and maintained in accordance (Appendix B).

1.1.B.) Seasonal Buoys – These buoys shall be inspected, cleaned, and maintained in accordance with (Appendix B).

a) Idle Speed Buoys – Four (4) Idle Speed buoys will be evenly spaced across Peoples Creek Cove in accordance with Appendix J. These buoys will serve to reduce boat speeds, thus reducing wake/wave action, to a large bank-fishing area, fishing pier, boat ramp, beach, and campground boat mooring area. All seasonal buoys will be set to reach the bottom of the lake at a lake level of 359.74 NGVD plus (15) feet to allow for pool fluctuation.

b) No Boat/No Swimming Buoys – Ten (10) No Boat/No Swimming buoys will be placed/removed in designated locations at Peoples Creek (4), Redman Creek (3), and Rockwood Point (3) Beaches at scheduled times or as directed by the KO or COR.

Buoys will be properly aligned and evenly spaced at 150 feet outside the yellow pipeline buoys at Rockwood Point, Peoples Creek, and Redman Creek (Appendix K.1, K.2 and K.3). NOTE: "No Boat/No Swimming" buoy placement will be coordinated with beach buoy installation. All "No Boat/No Swimming" buoys will be inspected, cleaned, and maintained in accordance with (Appendix B).

c) WATERFOWL REFUGE BUOYS – The contractor will be responsible for the installation and removal of (8) "Waterfowl Refuge-No Boat" buoys (Appendix L.1- L.2) Four (4) each in both the Lost Creek and Asher Creek Waterfowl Refuges.

Buoys will be placed 48 hours prior to the beginning of the designated Missouri waterfowl season and removed within 48 hours after the close of waterfowl season, unless directed otherwise by the KO or COR. Contractor will be notified of the opening and closing dates of waterfowl season, once they are announced by the Missouri Department of Conservation. Water depths in Lost Creek during winter pool (354.74 NGVD) may be extremely shallow. The contractor may be required to use a small boat to remove these buoys at the end of waterfowl season. Each of these buoys will be placed with up to 20’ of slack in the rope/cable anchoring system. The contractor may use one 35-40 lb. concrete block instead of a 150 lb. anchor in Lost Creek. Since these buoys are placed during winter months, their locations may become impacted by frozen lake conditions. If this occurs, the Contractor will be responsible for monitoring the area daily and removing the buoys once the area has thawed enough to access it by boat. The Contractor shall take all necessary steps to remove the Waterfowl buoys within established timeframes.

d) HAZARD BUOYS (Optional Item) – Hazard buoy placement, to mark hazards that are known, or that occur on an uplanned, infrequent basis, will occur at the request of the KO or COR. Cable/rope lengths will be adequate to mark the hazard, as well as 10’ of excess cable/rope. Examples are included, but not limited to, bridge pilings at Holliday landing, fishing piers at high lake levels, vehicles or other submerged items near boat ramps, items found on the lakebed posing a hazard to recreating users, etc.

The placement of these will be as specified, and requested, by the KO or COR.

Placement of hazard buoys will be included on the monthly invoice as per the bid schedule. Placement and removal of these buoys will be within 24 hours upon notification by the KO or COR.

e) Holliday Landing Bridge Pilings – When the lake pool reaches 372.0 NGVD, the contractor will (upon request of the Contracting Officer) attach one (1) "Hazard Area" buoy on five feet (5’) of cable/rope to the bridge pilings located north of Holliday Landing and shall be included on the monthly invoice as per the bid schedule. If it is determined that the lake level will exceed 377.0 NGVD, the contractor will add an additional 15 feet of cable/rope up to elevation 392.0 NGVD. If the lake is forecast to exceed 392.0, another 15 feet shall be added. When the lake elevation begins to recede, and reaches 391.5 NGVD and 376.5 NGVD, the contractor shall remove the additional 15 feet sections of cable/rope, respectively. When the lake pool reaches

372.0 NGVD the buoy will be removed unless otherwise directed by the KO or COR.

Due to possible higher lake levels in upper lake area, these pilings must be monitored ahead of anticipated lake elevation readings at the Gatehouse, as the lake starts to rise.

1.2.) Public Swimming Beaches – The public swimming beach buoys located at Rockwood Point, Redman Creek and Peoples Creek Recreation Areas will be maintained by the contractor.

The buoy lines delineating the swimming areas consist of a floating continuous length of 4” Medium Density Polyethylene (MDPE) yellow pipe. (Appendix K.1-3).

a) Beach Buoy Installation/Closure – Annually the contractor will install the beach pipeline and depth gauge buoys per the schedule (Appendix B.) Per the schedule, the contractor will connect/disconnect the lake anchor cables from the corners of the pipeline and place/remove the depth gauges Contractor shall connect the lake anchor cables at each of the two beach pipeline corners. The contractor shall have a mechanism for keeping the lines taut such as a “come-along” or other such device capable of adjustments as the lake elevations fluctuates up and down. Pipelines shall be kept taut but not overly tight which could damage them. Measures should be taken to protect the mechanisms from vandalism and tampering. The lake anchor cables will have a round orange marker buoy attached at the end of the cable. Four (4) depth gauge buoys will be installed/removed at each of the three beaches. Depth gauge buoys will be installed at the 4 and 6-foot depth on the outside of the beach pipeline (approximately 5 feet from pipeline) in accordance with (Appendix K.1-K.3). The government will supply the depth gauge buoys; the contractor will supply concrete anchors, anchoring materials, and adhesive numbers. Installing each of the 3 beach pipelines and depth gauges will be invoiced according to bid schedule.

b) Beach Buoy Adjustment (Optional Item) – When the beaches are open and the lake level fluctuates 1 foot or greater, the beach buoys are to be adjusted such that the maximum water depth at the outer pipeline within the swim area is maintained at a depth of six (6) foot plus or minus 1 foot. If the lake level fluctuates 1 foot or greater in depth, the floating pipeline and depth gauge buoys are to be adjusted and maintained at the 4 and 6-foot depth, plus or minus 1 foot. The contractor is responsible for maintaining the beach pipelines tight at all times. If the floating pipelines are found to be excessively loose or depth gauge buoys are found at the improper depth, the contractor will be verbally notified by the KO or COR to correct the problem within 48 hours. Additional anchors may be placed on beach buoys to help prevent sagging of buoys. Additional anchors must be approved prior to installation. NOTE: The beach pipeline buoys are used by swimmers to hang/sit on, which may result in looser conditions. Adjustment of beach buoys/depth gauges will be invoiced according to the bid schedule.

c) Beach Closure/Opening (Optional Item) – If high lake levels occur after installation of beach buoys and result in temporary beach closure, the contractor will be given verbal and/or written notification to disconnect the lake anchor cables from the floating pipeline corner. The (4) and (6) foot depth gauges will be removed or relocated as directed by the COR until the lake level recedes and the beach is to be reopened. After the lake level recedes, the contractor will be given notice to reinstall buoys. Temporary beach closure and buoy re-installation will be completed within 24 hours after notification. Adjustment of beach buoys/depth gauges will be invoiced according to bid schedule.

1.3) Island Campsites – There are (6) campsites located on the 2 islands at Wappapello Lake (Appendices M.1-4). A boat is required to access the island campsites. Each campsite consists of a picnic table, grill, and a lantern holder pole. Site dimensions are provided in Appendix M.1 and includes a ten (10) feet wide path from the lake shore to the campsite location. Per the schedule (Appendix B), the contractor will be instructed to clean, inspect, and maintain vegetation on each of the campsites. Cleaning includes, but is not limited to, removing all litter/trash within the existing maintained area of the site and an additional 20 ft in each direction, removal of all ashes/debris/trash from the grill and clean (remove all dirt/algae/build-up/etc.) all surfaces of the picnic table’s top and benches. Cleaning agents must be environmentally friendly and approved by KO or COR. Vegetation maintenance will consist of mowing and/or trimming all ground vegetative growth within the defined area of the campsites to a height of (3) inches, plus or minus ½-inch. Pruning of woody or overhead vegetation will consist of removing or trimming back vegetation encroaching in to designated campsite areas. All trash collected at the campsites shall be deposited in a government-maintained dumpster on the project.

1.4.) Lake ID and Navigational Arrows – There are a total of 9 navigational arrows beginning just south of Cozort Point and Ending near Berry Springs (See Appendices N.6-7. There are also a total of 13 numbered navigational signs starting at Rockwood and ending just south of the Greenville Recreation Area. (See Appendices N.1-5). A boat is required to gain access to these. Contractor will be required to inspect signs and posts, replace/report damaged or missing materials, clean, and control vegetation around Lake ID & Arrow Signs per the schedule (See Appendix B). Signs must be kept free from being blocked by brush from the ground or overhanging tree limbs if applicable.

Clear brush for a ten (10) foot radius on all sides of the sign and then straight down to the water.

Brush should be no taller than (18) inches tall for optimal viewing of the signs. See schedule for requirements. Signs should be cleaned to include removing residue build-up, debris, algae, and other foreign materials so signs are legible, and easily visible.

1.5.) Install Fish Shelter – Fish shelter structures will be placed based upon the schedule, (Appendix B). Contractor will provide all the labor and materials necessary to construct and place fish structure in areas designated by the COR See Appendix O. Each structure location on the lake will be marked with a GPS point (in decimal degrees) and provided to the COR. Fish shelters will be constructed of a household black 5-gallon bucket with holes drilled 1-1/8” in 4 vertical rows angled down the bucket (16 holes total) as to not overlap the next row. Each hole will have an 8’ length of 1” black water pipe run through it (8 total pipes) to the opposite hole and pulled through to be evenly spaced. Out of the top of the bucket will be 6 more 1” black water pipes 4’ in length evenly spaced to fill gaps. The bucket will then be filled with concrete, mixed to manufacturer’s recommended rate, to the top of the bucket encasing all pipes. Extreme care must be used when placing to ensure that the structure is placed vertically where the base of the bucket sits on the bottom of the lake floor. Fish shelter structures will be placed in designated areas, as outlined in Appendix O.

2.) Government Furnished Facilities, Material, Equipment and Services –

a) Keys – The Government will furnish keys necessary for access to designated work areas.

The Contractor shall pick up and sign for the necessary keys at the Wappapello Lake Project Office no more than twenty-four (24) hours prior to start of work and return the keys to the Project Office within twenty-four (24) hours after completion of work.

NOTE: Duplication of Government furnished keys is not permitted. The Contractor shall immediately report the loss of any key to the KO or COR. If keys are lost and/or not returned, a deduction fee of $250.00 per key will be made from the next billed.

b) All buoys – The materials presently used in anchoring the permanent type buoys, adhesive buoy markings (except for letters and numbers) and lake maps will be furnished by the government. These materials, not presently located on the lake, may be picked up by the contractor at an area designated by the Operations Manager between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday. The contractor may be required to sign for all government-furnished materials, and transport both to and from, the designated storage area, at no additional cost to the government. For security reasons, the contractor must contact a government employee, or arrange a time, prior to entering the fenced storage area when picking up or dropping off materials. The contractor, at no additional cost to the government, will furnish all other materials necessary to perform the provisions of this contract. The contractor shall ensure that all items are properly secured in the transporting vehicle and/or trailer to prevent accidental loss during transport. The contractor will be charged for damages to government materials through negligence of the contractor or his/her employees. All materials used in anchoring permanent buoys i.e., cable/rope, anchors, hardware etc. shall become property of the government after installation.

3. Contractor Furnished Equipment, Personnel, Materials, and Services – Unless otherwise stated, the contractor shall furnish and maintain all sufficient equipment, materials and supplies suitable to perform the work. All equipment shall be maintained in safe operating condition.

All contractors’ equipment, materials and supplies are subject to government inspection/approval, and it shall be removed from government property at the end of each working day unless otherwise approved by the KO or COR.

a) General – The contractor will use and supply the following items: all concrete 150 lb.

(seasonal) and 500 lb. (permanent) anchors, anchor cable/rope, thimbles, cable/rope clamps, etc. All metal hardware/cable to be used on permanent buoy assemblies shall be stainless steel to prevent corrosion and eventual failure. If stainless cable is used, it shall have a minimum diameter of 3/8”. If nylon or polypropylene rope is used, it shall have a minimum diameter of 5/8”. If rope is used, it shall be weighted so it will not float close to the surface creating a hazard. Black, 3", adhesive, numbers and letters that match existing tape, numbers, and letters shall also be provided, as required. Numbers and letters are placed on Idle Speed, No Boat, No Boat/No Swimming, Breakwater, Hazard, Mid-channel, Waterfowl Refuge-No Boat, and Depth Gauge buoys/markers. All materials shall be new when installed. All above-mentioned items will remain the property of the contractor, except numbers and letters placed on buoys, and anchors/materials used in the re-anchoring of the permanent type buoys. These items will become the property of the government at the end of the contract. The contractor will not store any property on public land without approval of Operations Manager. Splicing of cable(s) more than once is not permitted, unless approved by KO or COR.

b) Utilities – Water and electricity required in the performance of this contract shall be provided by the contractor. Water and electric may be obtained and utilized by the contractor from government sources within the recreation areas or from other sources approved by the KO or COR. The absence of a government water or electric source will not relieve the contractor of obligation to provide services and schedules for any facility or area.

c) Equipment – The Contractor shall provide all equipment necessary to perform all services under this contract. The equipment must be in accordance with EM385-1-1.

d) Personal Protective Equipment – The Contractor is responsible for providing all appropriate personal protective equipment in accordance with EM 385-1-1 during the performance of this contract

4. Contract Vehicles and Vessels – All Contractor furnished equipment and materials used in the performance of this contract shall be of suitable size and type for the intended use. Contractor must provide an appropriate work vessel that can safely lift and carry an additional load such as anchors (up to 500 lbs.) and buoys above the normal passenger and equipment load. Any device constructed or attached to the vessel must render the vessel safe and operational during work activities and transport. The contractor must have a working electronic depth finder (either LCR or flasher) and GPS unit on the vessel. The depth finder must be able to accurately indicate water depth. This equipment is essential for fish shelter placement, and relocating and inspecting buoys i.e., mid-channels for proper placement. When engaged in work specified in this contract, the contractor's vessel must be maintained in a safe and well-maintained condition.

a) Transportation Furnished by the Contractor – All vehicles used in the performance of this contract shall be kept clean and in a safe operating condition and in accordance with

EM385-1-1.

b) Identification of Contractor Vehicles and Vessels – All vehicles and vessels used in performance of this contract shall be kept clean and in safe operating condition in accordance with paragraph 12, "Safety", and shall be clearly marked on both sides of vehicles showing the contractor's name, type of business, address, and phone number.

Signs shall be of professional quality. If able, contractor’s vessel(s), should be marked indicating the same business information as for vehicles. The signs shall be subject to the approval of the KO or COR. All vessels shall comply with Coast Guard, as well as both Federal and State, regulations/requirements. Operators of vehicles and vessels shall comply with all Federal and State licensing requirements. All vessels shall be inspected by the Missouri State Highway Patrol and shall bear a current year sticker.

c) The contractor shall ensure that all work is done in accordance with contract specifications. In the event of any equipment breakdowns, i.e., boat problems, etc., the contractor shall take the necessary steps to ensure work is completed by established deadlines.

5. Approval of Equipment, Materials and Supplies – Prior to commencing work, the contractor shall attend a pre-work conference at the Wappapello Lake Management Office and submit to the KO or COR, a written statement identifying the grade, type, quantity, mixture, and manner of application of all materials to be used during the contract period; and provide a list of all equipment, materials and supplies available to perform the services listed in this contract. The KO or COR reserves the right to inspect all equipment, materials and supplies prior to, and during the award period of this contract. The KO or COR must approve all material, equipment, and operating procedures prior to the commencement of work, and/or prior to implementing any changes. The contractor shall remove from government property all unapproved materials and equipment. The contractor's vessel must follow all Federal and State boating laws and is subject to inspection by the Missouri State Highway Patrol, Water Patrol Division. Contractor's trailers must also be maintained in accordance with State laws.

6. Personnel Requirements – Prior to commencing work the contractor will submit to the KO or COR a written statement identifying individuals that will be working on this contract. This list will be updated as individuals change. A copy of each contract employee’s State driver’s license, and boater safety education card (if applicable), will be on file at the Management Office.

a) The majority of work will be performed in the presence of the public; thus, the conduct of all employees is critical and will be closely monitored. The contractor’s employees shall not consume alcoholic beverages and/or illegal drugs while performing work under this contract.

b) The KO or COR may require the contractor to immediately remove from the work site any employee of the contractor, who endangers persons or property. Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the contractor's obligation to perform all work required under this contract.

c) The Contractor shall furnish capable and competent personnel to supervise the work associated with the performance of this contract. A minimum of one (1) supervisor shall be on duty during all scheduled working hours/tasks to ensure compliance with the contract specifications. The Contractor must supply in writing the name(s) of the supervisor(s) who can be contacted daily and shall furnish a telephone number and mailing address. The Contractor shall furnish a line of communication to the supervisor on duty during work who can be contacted during business hours. This communication link shall be a supervisor's cell phone, or similar device, that will allow for reliable communication with the KO or COR. The majority of work will be performed in the presence of the public, so the conduct of all employees is critical and will be closely monitored. The Government may require the contractor to immediately remove from the work site any employee, who endangers persons or property. Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the contractor’s obligation to perform all work required under this contract.

d) The contractor shall provide in writing, to the KO or COR, the name(s) of the contractor's representative(s) who will be physically present on site with authority and power to conduct overall management, coordination, and supervision whenever work specified herein is being performed. The contractor's representative serves as the central point of contact with the government for performance of all work under this contract. The contractor's representative shall deal directly with the KO or COR for normal day-to-day administration of this contract. This individual may also serve as a Quality Control Inspector. The KO and/or COR reserves the right to inspect all equipment, materials, and supplies prior to award of this contract and during this contract. The Contractor shall inspect all equipment and materials to be made available prior to the commencement of any work. Contractor-furnished equipment shall be inspected daily by the Contractor and maintained in a safe and good working condition. Any equipment or materials found to be unsafe or not in conformity with the contract specifications, shall not be used.

7. Quality Control (QC) – The contractor is responsible for ensuring that all work performed under this contract, including that performed by subcontractors, is in accordance with the specifications. To accomplish this, the contractor will appoint, in writing, a Quality Control Inspector. Requirements for quality control can be found in the QASP (Appendix P).

a) Performance Evaluation Meetings – The contractor and representative, or both shall meet with the KO or COR as determined necessary to discuss performance. Mutual effort will be made to resolve all problems identified.

b) QC/QA Inspections – The contractor will notify the KO or COR within 24 hours after completion of any buoy work (including inspections) so the government may perform QA inspections. Government QA inspections will not be performed until the contractor has submitted appropriate QC reports.

c) Time Extensions – The contractor may request additional time to complete work in the event of inclement weather or high winds. If the contractor feels that conditions are unsafe, he/she must contact the COR immediately for approval to delay work.

8. Deficiencies – Contractors shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or COTR. The COTR will inspect and document any issues that occur during the contract period. (See Appendix P).

a) The Quality Assurance Surveillance Plan (QASP) as defined in Appendix P will be used to ensure required performance standards or service levels as defined in this contract are achieved by the contractor. Deficiencies in services, as defined in the QASP may be cause for termination of contract.

9. Billing Procedures – The contractor shall provide itemized monthly invoices, showing the bid item number, quantity and delivery date of parts, materials, and supplies used in fulfillment of contract provisions. No additional payments will be made for contractor-furnished supplies, materials, and equipment.

10. Access – The Contractor shall be responsible for access to, into, and through all locations.

Access to locations may or may not be through locked barricades and gates, or through Government or private property. The Contractor shall use approved routes.

a) Government Land Access – Access into and through Government property shall be by approved routes.

b) Government Barricades and Gates – The Government will provide keys to the Contractor to access locked barricades and gates located on project lands, provided that notification is given a minimum of (24) hours in advance. It shall be the responsibility of the Contractor to lock all gates or barricades while in an area, and when leaving an area.

11. Work Period – The work under this contract shall be performed from date of award, through one full calendar year. At the request of the Government, 4 additional option years may be exercised. Starting date to be approximately 5 days after written notice to proceed, but not before the approximate period mentioned above. If the government exercises the option to renew, the contract/work period for the renewal year(s) will begin the day after the ending date for the preceding award year and end one full year thereafter.

a) Recognized Holidays – The Contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September Martin Luther King Day - 3rd Monday in January Columbus Day - 2nd Monday in October Washington’s Birthday - 3rd Monday in February Veteran’s Day - 11 November Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November Juneteenth- 1s workday closest to June 19th Christmas Day - 25 December Independence Day - 4 July

b) If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

12. Safety – Safety Requirements and Reports. This paragraph applies to contracts that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.235-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://www.hq.usace.army.mil (at the HQ homepage, select Safety and Occupational Health). The Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract shall be removed from Government property immediately. The Contractor shall develop and submit an Accident Prevention Program, referencing required content, prior to commencement of work. The contractor shall submit a monthly "SAFETY EXPOSURE REPORT" that identifies the total number of hours worked per month. Report will cover hours worked during the previous month and shall be submitted the first 5 days of the month with the contractor's invoice.

a) References – The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

1. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA), NFPA 10, (2010)

Portable Fire Extinguishers

2. U.S. ARMY CORPS OF ENGINEERS (USACE), EM 385-1-1, (2008) Safety -

Safety and Health Requirements

3. U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA),

29 CFR 1910, Occupational Safety and Health Standards

b) Site Safety and Health Officer (SSHO) – Site Safety and Health Officer (SSHO) shall be provided at the work site to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The Contractor Quality Control (QC) person can be the SSHO on this project. The SSHO shall meet the following requirements. At least two workers shall be CPR/First Aid certified.

1. Work on similar projects.

2. 10 hours OSHA safety class or equivalent within the last three (3) years.

3. Competent person training, as needed

c) Applicable Publications – The contractor shall perform all work in accordance with applicable publications. They include, but are not limited to:

1. MANUFACTURER'S RECOMMENDATIONS.

2. For equipment and materials used by the contractor.

3. Manuals shall be supplied for government furnished equipment.

4. Operating/maintenance manuals.

5. INDUSTRIAL STANDARDS AND CODES (Latest Editions).

6. EM 385-1-1, General Safety and Health Manual of the US Army Corps of

Engineers.

7. OSHA Safety Standards.

d) All contractor employees shall wear Coast Guard Approved PFD's (Personal Floatation Device) when on the lake, or at any time that a drowning hazard exists.

PFDs shall be clean and in serviceable condition and are subject to government inspection and approval.

13. Accident Prevention Plan (APP) – The contractor is required to furnish an approved Abbreviated APP as outlined in Appendix A-13 of EM385-1-1, located at:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf. This Abbreviated APP should be provided to the KO or COR/COTR prior to beginning work. EM385-1-1 ALSO REQUIRES AT LEAST TWO WORKERS/SHIFT (IF APPLICABLE)

TO BE CERTIFIED IN CPR AND FIRST AID.

14. Activity Hazardous Analysis (AHA) Plans – The AHA identifies potential hazards that may be encountered and preventative measures to be taken during the performance of Buoy Maintenance duties, as outlined in these specifications. The purpose of AHA’s is to keep the contractor and our visitors safe and to prevent accidents and/or injuries. The contractor will be required to review and agree to abide by these plans, which are furnished by the government.

a) The AHA list will be reviewed periodically and updated as necessary when procedures, scheduling or hazards change.

15. Permits and Responsibilities – The Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the performance of the work. The Contractor shall be responsible for all damages to persons or property that occur because of their fault or negligence. The contractor shall take proper safety and health precautions to protect all workers, as well as the visiting public, and ensure that all materials delivered, and work performed under this contract are completed, and meet necessary acceptance of the contract. The Contractor shall comply with Federal, State, and Local laws, regulations, and standards regarding environmental protection. All environmental protection matters shall be coordinated with the Contracting Officer or his authorized representative. The Contractor shall maintain all records of such requirements and make the documentation available to the appropriate entities upon request for review.

a) Disposal of Refuse – All collected refuse shall be transported to and disposed of in a sanitary landfill having a current and valid State or Federal EPA permit. A copy of the permit must be provided to the Contracting Officer’s Representative before any work begins.

16.Protection of Historical Properties – The Contractor shall take necessary precautions to protect and preserve all historical properties within the work areas. The Contractor will be notified of any known historical sites prior to commencing work in each area and shall be responsible for preservation of these sites. Should the Contractor discover any item of apparent historical value outside a known historical site, the Contractor shall leave the area undisturbed and immediately notify the Contracting Officer or his authorized representative

17. Reports –

a) Accident Reports – For recordable injuries and illnesses, and property damage accidents resulting in at least $2,000 in damages, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete USACE Accident Report Form 3394 and provide the report to the COR with two (2) calendar days of the accident. The COR will provide copies of any required special forms.

b) Accident Notification – Notify the COR as soon as practicable, but not later than four (4) hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, or property damage equal to or greater than $2,000.

Information shall include Contractor name; contract title; type of contract; name of activity, installation, or location where accident occurred; date and time of accident;

names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident: to include type of equipment used, Personnel Protective Equipment (PPE) used, etc. Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

c) Exposure Reports – Exposure reporting to the COR is required to be attached to the task order billing request. The report is a compilation of employee-hours worked on each task order for all site workers, both prime and subcontractor by the 4th of the month.

The COR will provide copies of any special forms.

18. Environmental Protection – The contractor shall comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters shall be coordinated with the KO or COR. The KO or COR, or other Federal, State, and local officials without notice may inspect the contractor. The contractor upon request shall grant access for inspection.

a) Protection of the Environment – This paragraph prescribes actions required for prevention of environmental pollution during and as the result of operations under this contract. For the purposes of this specification, environmental pollution is defined as the presence of chemicals physical or biological elements, or other agents, which adversely affect human health or welfare; unfavorably alter ecological balances; affect other species or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land; and involves noise, solid waste management of radiant energy and radioactive materials as well as other pollutants.

b) Protection of Land Resources – The work areas on which the work is to be performed under this contract and the land resources adjacent thereto shall be preserved in their present condition. Damage caused to public or private land as a result of the Contractor's operations shall be repaired by the Contractor.

c) Protection of Water Resources – Lakes, ditches, river, canals, waterways, or reservoirs shall not be polluted with waste materials, fuels, oils, bitumen, calcium chloride, insecticides, pesticides, or other similar materials harmful to fish, shellfish, or wildlife or materials.

19. Sustainability – EPA Designated. Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offers’ must be able to demonstrate that each offered product meets minimum content levels upon request.

a) Safer Choice – The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

b) Bio-based – The United States Department of Agriculture (USDA) designates certain bio -based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum bio-based content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum bio-based content level requirements.

c) Energy Star – As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

d) EPEAT – The contractor shall exclusively provide EPEAT-registered products under this contract, as applicable. The Contractor is responsible for ensuring products meet the latest EPEAT requirements at the time of delivery. Visit www.epeat.net for complete product specifications, registration requirements, and updated lists of qualifying products.

e) Sustainable Product Reporting – The contractor shall submit a [quarterly/semi-annual/annual] report to the Contracting Officer’s Representative quantifying the number of EPEAT-registered products delivered under this contract (by product type and EPEAT rating). The report shall include data for the current quarter, current fiscal year, and total contract period. A sample matrix for this data is shown below.

20. Required Insurance – As required by the Contract Clause entitled “Insurance-Work on a Government Installation”, the Contractor shall furnish to the Contracting Officer, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance listed below.