A2 - SOW - Piedmont Fire-Security Install and Monitoring.pdf

STATEMENT OF WORK

Piedmont

Fire and Security Monitoring System Install & Monthly Monitoring

U.S. ARMY CORPS OF ENGINEERS

B. EVERETT JORDAN DAM AND LAKE

2080 JORDAN DAM ROAD

MONCURE, NC 27559

FALLS LAKE & DAM

11405 FALLS OF NEUSE RD

WAKE FOREST, NC 27587

i. PURPOSE

The purpose of this Statement of Work is to provide all labor, supplies, materials, equipment, and supervision required to provide the U.S. Army Corps of Engineers, Wilmington District

(USACE, SAW), B.E. Jordan Dam & Lake and Falls Lake Dam installation of fire and security alarm system at each location to provide security and fire monitoring services. This will be a base plus four option years.

ii. GENERAL

The Contractor shall perform in accordance with all terms, conditions, specifications, and standards contained herein, and all current local, county, state of North Carolina, and Federal regulations and laws.

iii. SCOPE OF WORK

The project consists of furnishing all parts, materials, labor, transportation, equipment and tools necessary to provide a non-proprietary Fire & Security Alarm System Installation and

Monitoring, including monthly reporting and annual testing at the U.S. Army Corps of

Engineers, B. Everett Jordan Dam & Lake Operations area, 2080 Jordan Dam Road, Moncure, NC and 2060 Jordan Dam Road, Moncure, NC 27559 and the Falls Lake Dam and Operations area at 11405 Falls of Neuse Road, Wake Forest, NC 27587.

Site Visit: Offerors or quoters are Urged & Expected to inspect the areas where equipment is to be installed and monitored for intrusion and fire for contract performance. In no event shall failure to inspect the areas to be monitored constitute grounds for a claim after contract award. A site visit has been scheduled for 09 February at 11AM ET at B. Everett Jordan. We will then meet at 1300 at Falls Lake. If you are planning to attend the site visit, you must RSVP to Mr. Sonny Smith and Ms.

Rosalind Shoemaker no later than 3pm ET on 05 February 2026 at sonny.z.smith@usace.army.mil and Rosalind.m.shoemaker@usace.army.mil. The following are the POC’s on site:

Shannon Maness, Chief Ranger, B. Everett Jordan……. (919) 542-4501 ext 2425 or Shannon.C.Maness@usace.army.mil.

Francis Ferrell, Chief Ranger, Falls Lake………………..(919) 846-9332 ext 2224 or Francis.E.Ferrell@usace.army.mil.

Dana Matics, Acting Manager, Piedmont Operations ………(919) 542-4501 ext 2423 or Dana.L.Matics@usace.army.mil.

iv. PERIOD AND PLACE OF PERFORMANCE mailto:sonny.z.smith@usace.army.mil mailto:Rosalind.m.shoemaker@usace.army.mil mailto:Shannon.C.Maness@usace.army.mil mailto:Dana.L.Matics@usace.army.mil

PERFORMANCE: The Government intends to award a Firm Fixed Price (FFP) Contract with

1 Base Period and 4 Option Periods. The period of performance is the date of award for 12 continuous months for the Base and 12 continuous months each option period for monthly monitoring. Award terms for Option periods will be contingent upon Contractor’s performance in meeting the mission essential performance requirements for this effort.

Estimated period of performance (dependent on date of award)

Base Year – 01 MAR 2026 – 28 FEB 2027

Option Year 1 – 01 MAR 2027 – 29 FEB 2028

Option Year 2 – 01 MAR 2028 – 28 FEB 2029

Option Year 3- 01 MAR 2029 – 28 FEB 2030

Option Year 4 – 01 MAR 2030- 28 FEB 2031

B.E. Jordan Dam physical address:

2080 Jordan Dam Road

Moncure, NC 27559

Falls Lake Dam physical address:

11405 Falls of Neuse Road

Wake Forest, NC 27587

HOURS OF OPERATION: The Contractor shall provide installation services between the hours of 8:00am to 3:30 p.m. Monday through Friday.

v. All-Inclusive Pricing: The Monthly Unit Cost offered must be “All-Inclusive” for all materials, labor, supervision, equipment, materials, supplies, necessary to provide a non-proprietary Fire and Security Alarm System installation and monitoring. Video recording is not required in this contract. There will be no additional costs or special service charges.

Invoices shall reflect only the monthly cost indicated in the Price Schedule.

vi. Equipment & System: The Contractor shall install adequate motion detectors, smoke detectors, pull stations and strobe/audible alarms to monitor the Visitor Assistance Centers, Maintenance Shops and the Dam control towers. The Visitor Assistance Center at B. Everett

Jordan consists of 2,679 sq. ft of floor space, see attached Exhibit A for reference. The Falls

Lake Visitor Assistance Center consists of 3,868 sq. ft. of floor space. The dam control towers will only require one door intrusion detector, audible alarm and keypad with cell connector at each location.

The Visitor Assistance Center at B. Everett Jordan current equipment estimate:

• 5 Motion Detectors

• 4 Door Open/Closed

• 11 Smoke Detectors

• 3 Pull Stations

• 2 Strobe / Audible Alarms

• 1 Fire alarm control panel with cell connection

• 2 security keypad panels

Maintenance shop current equipment estimate at Jordan:

• 2 doors

• 3 motion detectors

• 1 battery Wi-Fi capable smoke detector

• 1 LCD control pane with audible alarm.

Control Tower current equipment estimate at Jordan:

• 1 security keypad panel w/cell connection

• 1 door open/closed alarm

The Visitor Assistance Center at Falls Lake current equipment estimate:

• 15 smoke detectors

• 13 alarm/strobe lights

• 4 pull down fire alarms

• 1 Fire alarm control panel with cell connection

• 4 motion detectors

• 4 door open/closed alarms

• 1 Security keypad panel

Maintenance Shop current equipment estimate at Falls

• 1 security keypad panel w/ cell connection

• 2 door open/closed alarms

• 2 motion detectors

• 1 battery Wi-Fi capable smoke detector

Control Tower current equipment estimate at Falls

• 1 security keypad panel w/ cell connection

• 1 door open/closed alarm

These are provided only as reference to the existing system that needs to be replaced. Final numbers will be determined to provide adequate monitoring of intrusion and fire/smoke detection for each location.

5. Statement of Work: The required work consists of the following:

• Providing and installing monitoring equipment for intrusion and fire detection to appropriately cover the visitor assistance center, maintenance area and the dam control tower at B. Everett Jordan and Falls Lakes. Fire monitoring will not be necessary at the maintence area and control tower at each location.

• Continuous monitoring of the Fire & Security alarm system

• Annual testing of equipment

• Monthly reporting of activated alarms

• Annual testing, cleaning and inspection of panels, detectors, stations, and alarms

See attached bid sheet for installation and monitoring for base year and four option years attached.

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 CONTRACT MANAGEMENT

A.1.1 REPRESENTATIVES OF THE CONTRACTING OFFICER

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The U.S. Army Corps of Engineers Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Technical Representative (COR).

The COR may direct and arrange the Contractor’s work schedule to coordinate with daily operational schedules. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the U.S. Army Corps of Engineers and the

Contractor and between B. Everett Jordan Dam and Lake and the Contracting

Officer.

(iii) Placing orders for services.

(iv) Determining whether contract deliverables meet functional, technical and performance specifications.

(v) Verification / certification of payments to the Contractor for services rendered.

(vi) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(vii) The COR may not modify the intent or the terms and conditions of the contract.

(c) Contracting Officer: All administrative functions remain with the U.S. Army

Corps of Engineers Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the

Government Contracting Officer.

A.1.2 Communication & Coordination of Work with COR: Installation of necessary equipment for

Intrusion and Fire monitoring shall be installed between the hours of 8:00am and 4:00 pm, Monday through Friday excluding Federal holidays.

A.1.3 Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the

Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

A.2 FEDERAL HOLIDAYS

All work under this contract will be done during normal business days as noted above in section

A.1.2 unless otherwise required. The following is a list of Federal holidays:

New Year's Day

Martin Luther King's Birthday

President's Day

Memorial Day

Juneteenth Day

Fourth of July

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

A.3 RESPONSIBILITIES

A.3.1 INSURANCE, LICENSES & PERMITS

(a) The Contractor shall obtain all necessary licenses and permits necessary to perform the work involved and will take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The

Contractor shall be responsible for any injury or damage during the performance of this contract including injury to himself/herself, his/her employees, or others.

(b) The Contractor shall be liable for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence.

(c) The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of North Carolina. A copy of the insurance certificate shall be provided after contract award.

A.3.2 LIABILITY & INDEMNIFICATION

(a) The Contractor shall take all necessary precautions to prevent damage to Government property. The Contractor shall be charged current replacement costs for any property damaged because of actions by Contractor personnel.

(b) It is agreed and understood that there is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from all damages, expenses or harm incurred by the Contractor, or from all damages, expenses, or claims, which may arise from third party claims.

A.4. SAFETY

A.4.1. All equipment used and work performed shall be in accordance with safety requirements set forth in the U.S. Army Corps of Engineers Manual EM 385-1-1 entitled Safety and Occupational

Health Requirements, current edition, which is available by downloading from:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-

1%20_EFFECTIVE%2015March2024.pdf

All contractor operations shall be in compliance with this manual, and all other applicable federal and state laws. Corps inspectors have the authority to stop work due to safety violations.

A.4.2. Safety meetings shall be held daily at the beginning of each shift to discuss the day’s activities, review the Activity Hazard Analysis, AHA for the activities, and discuss any safety issues from the previous day’s work. The safety meeting shall be documented on SAW Form 4 (to be provided post award) and provided to the COR every Monday morning. The COR shall be a part of the safety meeting either in person or by phone.

A.4.3. Accident Prevention Plan (APP): Ten (10) calendar days prior to the pre-work meeting, the

Contractor shall submit an APP in accordance with Chapter 2, Para. 2-7.b, using ENG Form 6293, Accident Prevention Plan Worksheet:

(https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_ejDoLpI%3d&t abid=16438&portalid=76&mid=43543.) The APP must be reviewed and accepted by the

Contracting Officer or their Designated Representative prior to commencement of any work. The

APP shall interface with the Contractor’s overall safety and health program. The Government considers the Prime Contractor to be the “controlling authority” for site safety and health for all subcontractors. APPs will be reviewed by the Safety Office and the review will be completed within

10 days after submission. For diving, a Dive Safety Plan in accordance with Chapter 30 of EM 385-

1-1 shall be submitted to and accepted by the Contracting Officer or their Designated

Representative to commencement of diving operations.

A.4.4. Activity Hazard Analysis (AHA).: Before beginning each work activity, the Contractor performing the work activity shall prepare and submit an AHA for review and acceptance by the

Contracting Officer or their Designated Representative. The AHA is a documented risk management process by which the steps required to accomplish a work activity/task are outlined and the actual/potential hazards and controls are identified. Each work activity/task shall include a

Risk Assessment Code (RAC). ENG Form 6206

(https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=K66no-4L-v4%3d&tabid=16438&portalid=76&mid=43543) may be utilized for the AHA. Similar tools are

Job Hazard Analysis (JHA) and Job Safety Analysis (JSA). Review of AHAs will be conducted by the COR/CDSO and the Safety Office.

A.4.5. Monthly Manhour Report.: The Contractor shall submit a Monthly Exposure Report by the fifth (5th) of the month for the previous month. The report is a compilation of employee-hours worked each month for all site workers, both prime contractors and subcontractors.

A.4.6. Accident Notifications and Reporting

A. Initial Accident Notification

1. Notify the Contracting Officer or their Designated Representative as soon as practical, but no more than eight hours after fatalities, in-patient hospitalization, amputation, eye loss or property damage of $600,000 or more. All other accidents require initial notification as soon as possible, but not later than 24 hours. The Contractor is responsible for obtaining appropriate medical and emergency assistance and for notifying fire, law enforcement, and regulatory agencies.

These accidents must be investigated in depth to identify all causes and to recommend hazard control measures.

2. The notification shall include the following: Contractor’s name; Contract title;

type of Contract; name of activity, installation, or location where accident occurred; date and time of accident; names of personnel injured; extent of injury, if known; extent of property damage, if any, and a brief description of the accident (for example, type of construction equipment used, and

PPE used. For serious accidents noted above, preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted. The Contractor shall assist and cooperate fully with the Government's investigation of accidents. Initial notification may be by email, telephone or by ENG Form 3394, Mishap

Notification and Investigation (https://www.publications.usace.army.mil/USACE-

Pulbications/Engineer-Forms/.).

B. Final Accident Report (FAR)

1. A FAR shall be submitted to the Contracting Officer or their Designated

Representative as soon as practical, but not more than seven days after the accident.

2. The FAR shall be submitted on ENG Form 3394, Aug 2021, Mishap

Notification, and Investigation. The Contracting Officer will provide copies of the form.

3. Conduct an accident investigation for any load handling equipment accident

(including rigging accidents) to establish the root cause(s) of the accident. Do not proceed with crane operations until cause is determined, and corrective actions have been implemented to the satisfaction of the Contracting Officer. The Contractor shall complete the Final Accident Report blocks on the form. The Contracting Officer will provide copies of the form.

C. Near Misses: Notify the Contracting Officer their Designated Representative as soon as practical but no more than twenty-four hours after a near miss. Complete all applicable parts of

ENG Form 3394, Near Miss Report and submit to the Contracting Officer within 7 days of occurrence. The Contracting Officer will provide copies of the form. A near miss is an incident that does not result in personal injury, property damage, or damage to the environment.

A.4.7. Site Safety and Health Officers. Contracting Officer Representatives (CORs) and others that develop SOWs will consult with the Safety Office concerning Site Safety and Health Officer, Competent and Qualified Person requirements.

A.5. Contract Management

A.5.1. Contracting Officers or their Designated Representatives will involve Collateral Duty Safety

Officers (CDSOs) for their assistance with contracts they administer. Contracting Officers or their designated representative may serve as CDSOs if they complete a USACE 30-Hr Construction or

General Industry Safety Course. Contracting Officers or their Designated Representative will consult with CDSOs and/or the Safety Office as needed to discuss safety topics that include, but are not limited to, confined space entry, excavation and trenching, and fall protection.

A.5.2. Accident Prevention Plans (APPs). Prior to commencement of work, the Contracting Officer or their Designated Representative will ensure that contractors submit APPs for review and acceptance. All APPs will be reviewed by the Safety Office. Ten working days will be allowed for the review. APPs shall include the name(s) and qualifications of the SSHO and CPs that may be required. The Contracting Officer or the Designated Representative shall not allow contractors to commence work without an accepted APP.

A.5.3. Activity Hazard Analyses (AHA). Prior to commencement of each Definable Feature of

Work (DFOW), an AHA shall be submitted to the Contracting Officer or their Designated

Representative for review and acceptance. Work shall not commence until the AHA has been accepted. Ten days will be allowed for the review. Note: USACE personnel do not sign contractor

AHAs.

https://www.publications.usace.army.mil/USACE-Pulbications/Engineer-Forms/ https://www.publications.usace.army.mil/USACE-Pulbications/Engineer-Forms/

A.5.4. Pre-Work Meeting. Prior to commencement of work a pre-work meeting will be held with the Contractor, the Contracting Officer, or Designated Representative, the CDSO, and other stakeholders. The purpose of the pre-work meeting is to discuss any issues the Contractor may have with the APP and AHAs, discuss accident reporting procedures, exposure hour reporting requirements, and answer any questions the Contractor may have concerning the performance of work.

A.5.5. CORs will conduct periodic inspections of the work to ensure safety compliance. Frequency of inspections will depend on the hazards associated with the work. At the request of the COR, the

Safety Office will accompany them on inspections.

A.6. SECURITY

All provided equipment or monthly monitoring must comply with the General Services

Administration Prohibition on Certain Telecommunications and Video Surveillance Services or

Equipment (Section 889) in compliance of the John S. McCain National Defense Authorization

Act (NDAA) for Fiscal Year 2019 (See FAR 4.2102)

A.7. AT/OPSEC

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The

Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting

Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and

Army security training requirements specified below, if applicable, are performance requirements;

all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with

Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost

Marshal/Directorate of Emergency Services/Security Office using the National Crime Information

Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist

Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

13. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with

Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting

Officer to become part of the official contract file.