A2 Memo to File KO.pdf

This document is a Memorandum to the File justifying the use of other than full and open competition for a simplified acquisition under the Simplified Acquisition Threshold. The requirement involves a complete removal of an existing Security Engineered Machinery (SEM) Model 1436 located in the basement of building M-22 and replacing it with a new SEM Model 1436 at the Naval Nuclear Shipyard (NNSY). The urgency stems from a blower motor issue that is currently shutting down the Shipyard Destruction Center's disintegrator process, preventing the shredding of classified and sensitive unclassified information. The backlog of burn bags has created fire and life safety risks, and office shredders are unable to handle the workload, making the replacement of this specific machinery critical for operations.

The memorandum indicates the requirement is urgent and compelling, with a desired delivery date of "as soon as possible" and the first identification of the need occurring on September 29th, 2025. Additional context reveals that due to a government shutdown, funding was delayed from October and November, and it took until December 5th to receive funding to process the order. The shredding system has been down for 76 days at the time of documentation. The document includes technical requirements certification and contracting officer approval, with signatures dated December 11th and 16th, 2025, respectively.