A2. Statement of Work EIC-PSG-SOW-002.pdf

Electron-Ion Collider, Brookhaven National Laboratory

Doc No. EIC-PSG-SOW-002 Author: Liang Dong Effective Date: June 2, 2025 Review Frequency: N/A

SOW: HSR Strip-line Kicker Matched Loads (Attenuators) Revision: 00

STATEMENT OF WORK for the

HSR Strip-line Kicker Matched Loads (Attenuators) Quality Classification: A-3

Prepared By:

____________________________________________ Date: __________________ Liang Dong, Pulsed Power Engineer

Reviewed By:

Jon Sandberg, Accelerator Systems Deputy Division Head

Don Bruno, Power Supplies Group Leader

Chuyu Liu, L3 Manager for Hadron Injector Systems

Marcel Romero, Procurement Liaison Engineer

Christina Sullivan, Quality Assurance Engineer

Charles Schaefer, ESH Manager

Docusign Envelope ID: 9F3DC755-FFA4-4D6D-83E9-41D79C9D4CD0

6/2/2025

6/2/2025

6/2/2025

6/3/2025

6/2/2025

Approved By:

Joseph Tuozzolo, Technical Systems Division Director

Vadim Ptitsyn, L2 Hadron Ring Manager

6/3/2025

6/4/2025

REVISION HISTORY

Revision # Effective Date Summary of Change

00 6/2/2025 Initial Release

Table of Contents

LIST OF ACRONYMS

1 SCOPE

Background

1 APPLICABLE DOCUMENTS

2 REQUIREMENTS

Contractor Responsibilities

2.1.1 Technical Performance

2.1.2 Tooling/Fixtures/Test Equipment

2.1.3 Installation

2.1.4 Spare Parts/Special Tools

2.1.5 Materials

Engineering Design and Manufacturing Requirements

2.1.6 Detailed Design Requirements

2.1.7 Manufacturing, Inspection and Test Requirements

2.1.8 Acceptance Test Procedures (ATP)

Management

2.1.9 Program Plan

2.1.10 Progress Communications

Design Reviews

2.1.11 Design Review Meeting

Documentation and Data Management

2.1.12 Report/Documentation Format

2.1.13 Engineering Drawing Practices

2.1.14 Documentation Required for Fabrication/Production

2.1.15 Documentation Required Upon Completion of Factory Acceptance Testing…

2.1.16 Records

Environment, Safety and Health (ESH)

Marking and Serialization

Packaging

3 QUALITY ASSURANCE

Quality System and Facility Access

Configuration Management

Inspections and Test Requirements

Repairs

4 DELIVERABLES

5 SCHEDULE

6 VALUE ENGINEERING

LIST OF ACRONYMS

AHJ Authority Having Jurisdiction ASME American Society of Mechanical Engineers ATP Acceptance Test Procedure BNL Brookhaven National Laboratory BSA Brookhaven Science Associates EIC Electron-Ion Collider ESH Environment, Safety and Health ISO International Organization for Standardization NRTL Nationally Recognized Test Laboratory PO Purchase Order QA Quality Assurance SOW Statement of Work

Statement of Work for the HSR Strip-line Kicker Matched Loads (Attenuators)

1 SCOPE

This Statement of Work (SOW) will be the basis for the procurement of two 50-ohm attenuators to be used at the Electron-Ion Collider (EIC) at Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates (BSA). This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

Background

The EIC Project will design, build, and install the accelerator hardware for a new electron storage ring, an electron injector, and modifications to the hadron ring required to produce an electron-ion collider and infrastructure. It will include one interaction region, with an allowance for a second, and one detector. The facility is designed to meet requirements to ensure high reliability and availability for the user program.

These two 50-ohm attenuators will act as the matched load for the strip-line kicker operating at +/- 30kV with 7-nanosecond rise time and fall time and a flattop of 40 nanoseconds and their outputs will be used to determine the kicker currents. The kicker will be used to inject a hadron beam into the EIC’s Hadron Storage Ring (HSR). There are stringent requirements for the rise and fall time of the pulse as well as the length and stability of its flattop and the attenuators must be designed to measure these pulses accurately. The technical requirements for the attenuators are found in the associated specification EIC-PSG-SPC-003, “Technical Specification for the HSR Strip-line Kicker Matched Loads (Attenuators)’.

1 APPLICABLE DOCUMENTS

In the event of a conflict between the Technical Documentation and this SOW, the Contractor shall immediately notify the BSA Contractual Representative who will in each instance determine which document takes precedence and advise the Contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the Contractor’s responsibility to ensure full compliance to all requirements.

The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:

Document Number Document Title

ASME Y14.100 Engineering Drawing Practices

BNL-QA-101 Brookhaven National Laboratory Supplier Quality Assurance Requirements

EIC-PSG-SPC-003 Technical Specification for the HSR Injection Strip-line Kicker Matched Loads (Attenuators)

ISO-9001 Quality Management Systems Requirements

2 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, and instructions as defined in this Statement of Work, the Contractor shall be responsible for designing, manufacturing, inspecting, testing, and delivering, two 50-ohm high frequency attenuators.

Contractor Responsibilities

2.1.1 Technical Performance

In accordance with this SOW, BSA technical specification EIC-PSG-SPC-003, and all referenced documents, the Contractor shall furnish all equipment, materials, tools, facilities and labor to perform the work necessary to manufacture and test the two 50-ohm attenuators to act as matched loads for a two channel +/- 30 kV Nanosecond Pulse Generator. The Contractor shall ensure that the resultant design & finished product meets the performance parameters and criteria in accordance with BSA specification EIC-PSG-SPC-003 and all other referenced documents.

2.1.2 Tooling/Fixtures/Test Equipment

The Contractor shall be responsible for supplying all materials, including (but not limited to) the construction of all tools, jigs, fixtures, and test equipment required to meet the requirements of this SOW and the technical specification(s).

2.1.3 Installation

BSA will be responsible for the installation of the equipment at BNL.

2.1.4 Spare Parts/Special Tools

If any special tools are required to maintain or install these attenuators they shall be supplied by the Contractor.

2.1.5 Materials

The attenuators shall be used in an ionizing radiation environment so Teflon insulation shall not be used. High Molecular Weight Polyethylene (HMWPE) is one viable alternative to Teflon. The materials used in the attenuators shall be included in the Contactor’s response to this solicitation.

The Contractor shall have an effective storage and age control system for items where acceptability is limited by the age or manner of storage of the item.

Engineering Design and Manufacturing Requirements

2.1.6 Detailed Design Requirements

2.1.6.1 Approval to Proceed

BSA must approve in writing the Design Report before the Contractor proceeds with the ordering of material and components. The ordering of long-lead-time materials and components prior to the approval of Design Report must be reviewed and approved in writing by BSA.

2.1.7 Manufacturing, Inspection and Test Requirements

The attenuators are to be fully assembled and tested in the Contractor’s facility.

2.1.8 Acceptance Test Procedures (ATP)

The Contractor shall provide an ATP that is in accordance with this SOW, BSA Technical Specification EIC-PSG-SPC-003, and all referenced documents noted herein. The ATP must be approved in writing by BSA prior to use. The ATP shall ensure that all test requirements as defined in the Specification are achieved.

• Tests shall be performed at the Contactor facility to ensure that all requirements of the associated technical specification are mt

• Both attenuators shall be operated at 1 Hertz repetition rate for eight hours to demonstrate long term stability.

Management

2.1.9 Program Plan

Within 2 weeks after award of contract, the Contractor shall deliver a detailed program plan which includes a milestone schedule defining the manufacturing, inspection, testing, and shipping phases of the project in sufficient detail to allow regularly scheduled progress monitoring.

2.1.10 Progress Communications

Within 4 weeks after award of the contract, bi-weekly program technical and progress telecommunications and/or meetings between the Contractor and BSA shall be held at a mutually scheduled time. The discussions shall include the Contractor’s progress in the fabrication of the attenuators and any technical or manufacturing issues.

Design Reviews

2.1.11 Design Review Meeting

A Design Review meeting shall be held in accordance with the schedule set forth in section 6 herein, to ensure compliance with this SOW. The Contractor shall provide a Design Report detailing the operational parameters of the attenuators in accordance with the requirements in the specification, as well as the following items:

• Drawing showing the dimensions of the attenuators

• Drawing showing the input connection of the attenuators

• Specification of the coaxial output cable and connector

• Expected weight of the unit

• Production Schedule

• Description of Factory Acceptance Testing

• Delivery Schedule

The Contactor shall be responsible for maintaining and submitting the minutes of the Design Review Meeting and shall also incorporate any agreed-to changes into the Design Review Report.

The Design Review Report shall be submitted within ten (10) working days after the Design Review and written approval by BSA.

Documentation and Data Management

2.1.12 Report/Documentation Format

All documentation provided by the Contractor shall be in English.

The Contractor shall provide an electronic copy of all documentation required by this SOW.

Contractor manufacturing drawings for the attenuators shall be supplied in PDF format.

2.1.13 Engineering Drawing Practices

All Contractor-generated engineering drawings shall be in accordance with ASME Y14.100, Engineering Drawing Practices. All dimensions and tolerances shall be U.S. Customary units with metric (SI) units as a secondary notation.

2.1.14 Documentation Required for Fabrication/Production

Written approval of the Design Review Report by BSA is required prior to fabrication of the attenuators.

2.1.15 Documentation Required Upon Completion of Factory Acceptance Testing After the factory acceptance testing, an operation manual of the attenuators shall be provided by the Contractor. It shall include the results of all factory testing and a listing of any critical adjustments.

2.1.16 Records

The Contractor shall retain objective evidence, including records, of the inspections and tests performed during manufacturing, testing, inspecting, preserving, packaging, and preparation for shipment of procured items. These records shall be made available to BSA for review upon request.

These records shall be maintained for a minimum of five (5) years, unless otherwise specified in the procurement documentation, after the completion of the Purchase Order (PO)/Contract.

Environment, Safety and Health (ESH)

The Contractor shall design and build all equipment in accordance with ESH requirements in the appropriate specifications, codes, standards, and other documents listed in section 2 of this SOW.

• Electrical Safety All electrical equipment, material, and systems delivered to BNL shall be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/)

For electrical equipment, material, and systems which are not NRTL listed, the Supplier shall determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents shall be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction (AHJ).

All components shall be rated to operate safely at specified voltage, current, and power levels. All connectors shall be rated to operate at anticipated voltage levels.

The exterior of the attenuator housing shall be connected to ground potential.

Marking and Serialization

Where labeling is required, the position of serialization and/or labeling of the identification number/nameplate shall be agreed upon between the Contractor and BSA prior to acceptance of final design.

Packaging In preparation for shipping, the attenuators shall be covered or wrapped for protection against weather elements, dust, and damage. The attenuators shall be properly braced and cushioned within the packing so that it will not shift during handling and shipment. The method of shipping will be specified by BSA one month prior to delivery. The container shall be appropriately labeled with the listing of contents, destination, gross weight, location of center of gravity, Purchase Order/Contract number, and contact information. Each container shall have G-force shock indicators.

3 QUALITY ASSURANCE

Quality System and Facility Access

The Contractor shall maintain and apply an effective and documented quality assurance system for the design, manufacture, and testing of all equipment provided. The system shall meet the requirements of the ISO-9001 Standard, “Quality Management Systems Requirements”, and shall provide the processes to ensure that each component produced for acceptance conforms to the requirements of this document and the applicable technical documentation. The Contractor shall supply the necessary documentation to demonstrate this compliance. Post-award surveys may be required and shall be supported by the Contractor. In addition, BSA representatives shall have access to the Contractor’s facility during agreed-upon fabrication, inspection and testing processes.

The Contractor shall provide ten (10) working days’ notice in advanced of the agreed-upon witness points.

As set forth in BSA Form BNL-QA-101, “Brookhaven National Laboratory Supplier Quality Assurance Requirements,” as amended herein, forms a part of this SOW. Specifically, this includes the following sections: 1, 2, 3, 3.1, 3.1.2, 3.1.4, 3.2 to 3.8, 3.21, 3.22, 4.0, 4.1, 4.2, 4.3 , 4.4 , 4.4.1, 4.4.2, 4.5, 4.6, 4.7, 4.7.1, 4.7.3, 4.10, 4.10.1, 4,10.2, 4.10.3, 4.10.4, 4.11, 4.13, 4.14, 4.16, 4.19, 4.21, 4.23, 4.34, and 4.39.

BNL-QA-101 Section 2.0 Definitions use the terms Buyer and Seller. In the context of this SOW Buyer is referred to as “BSA” and Seller is referred to as “Contractor”.

BNL-QA-101 Clause 4.5 “Witness Points” is amended to require the contractor to provide BSA with ten (10) working days’ notice in advance of reaching such witness points during the manufacturing and test cycle of each item and that the BSA Technical Representative shall review and provide written approval prior to shipment.

BNL-QA-101 Clause 4.39 “Records” is amended to require the Contractor to maintain records for a minimum of five (5) years.

Configuration Management

The Contractor shall establish and maintain a configuration control system to ensure that all end items are of the proper configuration, and that all approved configuration changes are incorporated at the specified effectivity points. Records verifying the configuration of each item shall be maintained for a minimum of five (5) years from the date of acceptance of the equipment by BSA.

The Contractor shall immediately notify the BSA Contractual Representative of any significant changes (those that may affect form, fit, function, reliability, safety, or interchangeability) in design, fabrication methods, material or processing.

For changes in configuration, a request for change approval shall be submitted to BSA for consideration. Changes in configuration may be made by the Contractor only with the written approval of BSA.

Inspections and Test Requirements

Unless otherwise specified in the PO/Contract, the Contractor shall be responsible for the performance of all inspections and tests specified herein. Except as otherwise specified in the PO/Contract, the Contractor shall utilize facilities suitable for the performance of the inspection and test requirements, specified herein, which are acceptable to BSA. BSA reserves the right to re-perform any of the inspections and/or tests set forth in this document or referenced specifications where deemed necessary to ensure that Equipment conforms to prescribed requirements at no cost to the Contractor. BSA and/or their representative shall have the option to witness all of the tests defined in this SOW.

The systems shall be tested by the Contractor at the Contractor’s facility, the Contractor’s subcontractor’s facility, or a pre-approved BSA collaborator prior to shipment, using an ATP (as noted in section 3.2.3) generated by the Contractor and approved in writing by BSA. BSA or its designee retains the right to witness all testing. Final acceptance of the units shall take place following the successful completion of final testing at BNL. The time period for the final testing at BNL shall be within 90 days after receipt of the units at BNL.

Repairs

If failures occur or repairs are required to an assembly or any component during manufacturing or testing that affects form, fit, function, reliability, safety, or interchangeability, the process shall stop and BSA shall be immediately notified. BSA at their discretion may ask for retesting, additional review and evaluation to determine root causes, analyses of failure modes(s) or proposals for repair. Proposals for repair shall include adequate information for evaluating the repair, testing the effectiveness of the repair, and methods to prevent damage to the existing work.

No proposed repair shall be initiated without approval of BSA. No repair shall be considered successfully accomplished without inspection and written approval by BSA. All repairs shall be at the expense of the Contractor. In addition, the Contractor shall not use nonconforming materials via use-as-is disposition without written approval of BSA.

4 DELIVERABLES

The Contractor shall supply the following:

Item Deliverable Due BSA Approval

1 Program Plan 2 weeks after award of contract Yes 2 Technical and Progress Reporting 4 weeks after award of contract/ bi-weekly thereafter No

3 Manufacturing/Inspection/Test Plan 4 weeks after award of contract Yes 4 Design Review Preliminary Report 4 weeks after award of contract Yes 5 Final Design Review Report 5 weeks after award of contract Yes 6 Delivery of Equipment 16 weeks after award of contract Yes 7 Delivery of End Item Documentation 16 weeks after award of contract Yes

5 SCHEDULE

The following schedules are for planning purposes only. Schedule requirements set forth in the Contract will take precedence.

Milestone Calendar weeks after award

Design Review Meeting 4 Final Design Review 5 Testing Complete 14 Delivery of Equipment to BNL 16 Delivery of End Item Documentation 16

6 VALUE ENGINEERING

The Contractor is encouraged to make recommendations for changes that might lead to an improvement in performance, reliability, quality, safety, or reduction in cost. Simplicity in design and manufacture and an improvement in the performance and reliability beyond the requirements of this specification are objectives which shall be considered in the design and production of the two attenuators. Where it appears a substantial improvement in simplicity of design, performance, reliability will result from the use of materials, parts and processes other than those specified, it is desirable that their use be investigated. When investigations point to advantages that may be realized, the recommendation for change shall be presented to BSA for review.