A2. PWS G4 Laundry (2026-2031).docx

PERFORMANCE WORK STATEMENT

G4 LAUNDRY/DRY CLEANING SERVICES

1. General: This is a non-personnel services contract to provide Laundry/Dry Cleaning Services for the Washington Army National Guard. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Laundry/Dry Cleaning Services for the Washington Army National Guard as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This SOW outlines requirements for providing Laundry/Dry Cleaning Services for the Washington Army National Guard at the following locations:

FMS#1

1601 West Armory Way Seattle, WA 98119

FMS#3

24826 Thompson Drive Sedro Wooley, WA 98284

FMS#4

21 Clemons Rd. N Montesano, WA 98563

FMS#5

200 South Sherman Ave, BLDG 4001 Fairchild Airforce Base, WA 99011-6013

UTES

BLDG 9608 North L Street

JBLM, WA 98433

CSMS

BLDG 9705 McCall Road

JBLM, WA 98433

MATES

1211 Firing Center Road, BLDG 960 Yakima Training Center, Yakima, WA 98901

1.3 Objectives: The contractor will provide shop rags/towels, floor mats and coveralls and laundry services for each. The Government requires the contractor to pick-up and drop off laundry on a weekly basis. The dates for pick-up and drop off will be agreed upon by the shop POC and the vendor between 0600-1100 and 1300-1630 (Tue-Friday), at the given location.

1.4 Scope: Services include washing/cleaning and providing rags, washing/cleaning floor mats, and providing/washing/cleaning coveralls.

1.5 Period of Performance:

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Environmental The contractor shall comply with all Federal, State, and local jurisdiction, regulatory and administrative code requirements involving Environmental Protection and Hazardous Waste Management.

The QASP and Surveillance Plan shall be delivered and attached to the final, executed contract.

1.6.3 Recognized Holidays:

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600-1100 and 1300-1630, at the given locations. Tuesday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at contractor’s location but will be picked up and delivered to the given locations.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7.1 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.3 Lock Combinations: If applicable the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

The names and contact information of the COR(s) will be provided to the vendor in writing after contract award.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 0800-1400 at the given locations. Tuesday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of service.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7 Annual Review and Adjustment of Requirements: Due to ongoing organizational transitions, the Government reserves the right to conduct an annual review of this PWS, including but not limited to service locations, estimated quantities, and operational requirements. Comment by Lawson, Frankie L CW2 USARMY NG WAARNG (USA): Can we add this since we are going through a transformation? Locations, quantities, hours, etc are going to change throughout the year

This review will occur no less than once every twelve months during the period of performance. As a result of such review, the Government may determine that adjustments are necessary, including the modification of service quantities, addition or removal of facilities, or other related changes.

Any such changes shall be executed in accordance with applicable contract modification procedures and must be authorized by the Contracting Officer. The Contractor shall continue performance in accordance with the current terms until such modifications are formally issued.

SPECIFIC TASKS

2. Specific Tasks:

2.1. Basic Services. The contractor shall provide services for providing, cleaning and maintaining the inventory of shop towels/rags and washing/cleaning of floor mats and coveralls in the amounts designated for each of the locations below: Amounts shown are per week. Comment by Lawson, Frankie L CW2 USARMY NG WAARNG (USA): Keeping the Quantities that same if we can add the 1.7 portion since we are still trying to figure out the # of Employees

JBLM, WA 98433

Rag Total- 4,140 Coverall Total- 386 Floor Mat Total- 73

2.2 Invoicing: The vendor shall submit their invoices in the Wide Area Workflow system as directed in the contract. Vendor shall submit the invoices on a monthly basis. In addition to submitting invoices electronically, the vendor shall provide paper copies to the COR, Vendor Payable Office & the Contract Officer. Invoices shall conform to the requirements and format detailed under the Prompt Payment Act as detailed in FAR 32.9.

2.3. [RESERVED]

2.4 Miscellaneous

Contractor will be responsible providing rags and coveralls. Coveralls will be military specification coveralls (Military specification for coveralls: olive drab, foliage green, or universal camouflage pattern and no logos, emblems, or branding of any kind.).

It’s the contractor’s responsibility to provide appropriate storage containers at each facility, and ensure that all state, federal, and local laws are being followed to include but not limited to transportation and disposal of such laundered items.

Please see attached facility POL usage document. This document outlines the petroleum, oils, and lubricants that may be found on facility rags and coveralls and also provided a list of petroleum, oils, and lubricants that would be found on rags and convers on a minimal basis. Comment by Jutras, Dennis K CIV NG WAARNG (USA): Please provide this document if it’s relevant It is emphasized that only the contracting officer has the authority to modify the term of the contract, therefore, in no event will any understanding, agreement, modification, change order or other matters deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the government.

When/if in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the Procuring Contracting Officer (PCO) in writing.

The contractor must take no action unless the PCO or Administrative Contracting Officer has issued a contractual change.

2.5. Additional Instructions: The weekly demand for towels, coveralls, and floor mats are projected amounts. The weekly demand for towels, coveralls, and floor mats are twice the quantity actually needed. At each service, the vendor shall pick up all soiled items and deliver clean items in corresponding sizes and types based on prior collections and current usage requirements, ensuring continuous availability of properly sized items. Each week, the vendor will launder 50% of each quantity, and drop off the remaining 50%. Comment by Lawson, Frankie L CW2 USARMY NG WAARNG (USA): Make it more of Rotational Service since we have an inventory? Comment by Jutras, Dennis K CIV NG WAARNG (USA): I’d recommend changing this to read something along the lines of “Each week the total amount of uniform items must be provided (total on-hand), regardless of how many dirty uniform items are turned in for laundry”

The shops should have a fully stocked inventory with every drop off. Also… does the service need to be provided weekly at all locations or would another frequency work out okay?

2.6 Operational Security: The contractor or any subcontractor will be issued an AT/OPSEC Trifold that will be reviewed by each employed prior to arrival at the work site.

Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. If necessary, the contract shall also provide all information required for background checks to meet installation access requirements to be accomplished.

During heightened Force Protection Conditions (FPCON) at any individual facility or installation change, the Government may require changes in contactor security matters or processes. Contractor must comply with all personal identity verification requirements as directed by DOD< HQDA and or local policy.