A2.01.JA.BrandName. AppSpace.pdf

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

LIMITED SOURCE – BRAND NAME JUSTIFICATION

Upon the basis of the following justification, I hereby approve the issuance of the contractual action described below:

JUSTIFICATION

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY.

Department of the Navy

Office of Naval Research

875 N Randolph St.

Arlington, VA 22203

2. NATURE/DESCRIPTION OF CONTRACT ACTION.

The purpose of this acquisition is to replace the existing digital signage and add hoteling / conference room booking solution with a brand-name solution. Securing the existing solution going forward becomes increasingly challenging and costly to pursue. ONR's CIO is seeking a replacement solution that can satisfy the needs of the command to provide important information for personnel who work at the organization in a timely manner.

3. DESCRIPTION OF REQUIRED SUPPLIES/SERVICES.

• The vendor shall provide support to the ONR OCIO application team for addressing configuration and workflows with in the AppSpace platform.

• The vendor shall provide support to ONR OCIO application team in implementing brand changes, and enhancements to Hoteling and digital signage features.

• The vendor provide support to ONR OCIO application team for platform upgrades, including preparation, testing, validation and post-upgrade support.

• The vendor shall provide additional support services as needed to enhance, optimize, or to extend the use of Appspace for Hoteling and digital signage initiatives to ONR OCIO application team.

• Contractor Personnel shall be U.S. citizens.

Detail Qty

Prepaid Plan AS-OMNI-C-PV (Platform) –

Start Date: 2025-08-29 End Date: 2026-08-28

Appspace Private Cloud Subscription. Appspace private cloud instance access to all

Appspace platform features for 50 devices, Premium Support, 100 GB cloud storage, and 100 GB/month cloud bandwidth.

Prepaid Plan AS-USR-WP-SR (Space Reservation User License)

Start Date: 2025-08-29 End Date: 2026-08-28

Appspace Space Reservation User License - Named user license for access to

Space Reservation Appspace platform features

AS-SVC-COM-QST-BASIC (Workplace Comms Quick Start Basic)

Workplace Comms Quick Start Basic - Onboarding basics, onboarding coordinator for

2 months, Welcome session and documentation, configuration guide and review, Administrator and Content Publisher on-demand webinars.

AS-SVC-SR-QST-BASIC (Space Reservation Quick Start Basic)

Space Reservation Quick Start Basic - Discovery session, basic configuration, super user workshop and administrator essentials on-demand webinar. One floor included.

The estimated cost of this requirement is $42,000.

Period of Performance: 8/29/2025 – 8/28/2026

4. IDENTIFICATION OF THE APPLICABLE AUTHORITY.

The statutory authority permitting use of a brand-name specification for this requirement is 41

U.S. Code § 1901 as implemented by FAR 11.105(a)(1), regarding items peculiar to one manufacturer. This requirement will be awarded using the procedures under FAR 13.501 and

FAR 19.800.

5. DETERMINATION BY ORDERING ACTIVITY CONTRACTING OFFICIER THAT

THE CONTRACTOR’S UNIQUE QUALIFICATIONS REQUIRES THE USE OF

THE CITED AUTHORITY.

The current deployed client-server-based digital content management solution, MagicInfo, has reached end-of-life and must be replaced. Appspace offers a robust, cloud-based platform that integrates digital signage, conference room booking, and workspace reservation functionalities within a single, user-friendly interface. Compared to other vendors reviewed, as a cloud-based service, Appspace will reduce operational costs as a single solution for all ONR digital content devices, including digital displays, touch displays, hoteling, and conference room scheduling devices. Although many of these products offer similar content management capabilities, Appspace provides a unique advantage in managing content across multiple devices deployed at

ONR. The purchase of any of the other products would result in the replacement of some of these devices due to incompatibility or require additional software product integration to meet all requirements. The implementation of Appspace at ONR will provide a single, fully integrated solution that streamlines workspace reservations, conference room bookings, and digital signage management. Appspace’s unique qualifications provides the best option for interoperability and compatibility with our existing hardware, for migration of existing digital content, and for transitioning to a cheaper cloud-based service.

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS WERE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE

Various vendors were contacted to determine if their commercial solutions best met ONR’s needs. The ONR Program Office researched these solutions through demos and the vendors websites and determined that AppSpace best met ONR’s needs.

7. DETERMINATION BY ORDERING ACTIVITY CONTRACTING OFFICIER THAT

THE ORDER’s PRICE WILL BE FAIR AND REASONABLE.

Since AppSpace is commercially available software through authorized resellers, comparisons will be made to determine if the costs are fair and reasonable. The Government will seek at a minimum 2-3 small business authorized resellers for competitive quotes.

8. DESCRIPTION OF THE MARKET RESEARCH.

Eight (8) vendors were contacted to compare their commercial solutions and to determine which solution best met ONR’s needs. Although many of these products offer similar content management capabilities, Appspace provides a unique advantage in managing content across multiple devices deployed at ONR. The purchase of any of the other products would result in the replacement of some of these devices due to incompatibility or require additional software product integration to meet all requirements.

9. ANY OTHER SUPPORTING FACTS

N/A

10. LISTING OF THE SOURECES THAT EXPRESSED IN WRITING AN INTEREST

IN THE ACQUISITION

Eight vendors were contacted to compare their commercial solutions: MagicInfo (Samsung), Appspace, Creston Xio, BrightAuthor, Scala, Rise Vision, ScreenCloud, and Xibo.

11.ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION.

The Government will continue to survey the commercial marketplace for potential alternative products and suppliers for AppSpace software.