A19 RFQ 75D301-26-Q-79258.pdf

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

75D301-26-Q-79258

6. SOLICITATION

ISSUE DATE

09/17/26

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Alyssa Thomas

b. TELEPHONE NUMBER (No collect calls)

(770) 488-2633

8. OFFER DUE DATE/

LOCAL TIME

09/22/26

9. ISSUED BY CODE 8219 10. THIS ACQUISITION IS 12. DISCOUNT TERMS

Centers for Disease Control and Prevention

Chamblee Campus Building 102, MS S102-4

4770 Buford Hwy

Atlanta, GA 30341-3717

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS

SMALL DISADV. BUSINESS

8(A)

NAICS: 334515

SIZE STANDARD: 750 employees

X SEE SCHEDULE

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE 993 16. ADMINISTERED BY CODE

NIOSH - PITTSBURGH

626 COCHRANS MILL RD

BLDG 166 RECEIVING

PITTSBURGH, PA 15236-3611

CODE

18a. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

“See Continuation Page”

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: REFERENCE OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (Signature of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN 33. SHIP NUMBER 34. VOUCHER NUMBER

RECEIVED INSPECTED

PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOV’T REPRESENTATIVE 32c. DATE COMPLETE PARTIAL FINAL

41a. I CERTIFY THIS AMOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC’D 42d. TOTAL CONTAINERS

40. PAID BY

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL NUMBER AND PAPERWORK BURDEN STATEMENT STANDARD FORM 1449 (10-95

ACCEPTED, AND CONFORMS TO THE

CONTRACT, EXCEPT AS NOTED

35. AMOUNT VERIFIED

CORRECT FOR

17a. CONTRACTOR/

OFFEROR

FACILITY

CODE

IS CHECKED

RFQ 75 D301-26-Q-79258

SOLICITATION SECTION INDEX

Section Document/Clause/Provision Page No.

A Standard Form 1449 – Solicitation/Contract/Order for Commercial Products and Commercial Services

B Supplies or Services and Prices 3

C Statement of Work / Description / Specifications 4

G Contract Administration Data 7

H Special Contract Requirements 7

I Provisions and Clauses 10

J List of Attachments 12

L Instructions, Conditions, and Notices to Quoters 12

M Evaluation Factors for Award 13

RFQ 75D301-26-Q-79258

SECTION B - SUPPLIES OR SERVICES AND PRICES

The Government anticipates award of a firm-fixed-price purchase order for one complete, field-ready rugged mobile data acquisition system meeting all requirements of Attachment 1, Statement of Requirements.

Quoters shall provide pricing for all hardware, software, licenses, cables, connectors, communications equipment, accessories, and other components necessary to provide a complete and operational system.

The quoter shall identify the manufacturer, make/model, part numbers, and complete configuration proposed. Any component necessary to satisfy Attachment 1 shall be included in the quoted price unless specifically identified as a separately priced item.

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Rugged Mobile Data Acquisition System

FFP

1 Each $__________ $__________

0002 Shipping/Freight

FFP

1 Each $__________ $__________

Total Price: $___________________

SECTION C - STATEMENT OF REQUIREMENTS / DESCRIPTION /

SPECIFICATIONS

C.1 Background and Purpose

NIOSH Pittsburgh Mining Research Division (PMRD) requires a rugged, mobile data acquisition system to support research involving roof bolting machines operating in underground coal mine environments. The system will collect and analyze synchronized, high-frequency data from sensors installed on a roof bolting machine to support research evaluating machine response and mine-roof conditions.

C.2 Scope

The Contractor shall provide a complete, field-ready rugged mobile data acquisition system suitable for installation and operation on a roof bolting machine in an underground coal mine environment, including all components necessary to satisfy Attachment 1.

C.3 Incorporation of Attachment 1

The Contractor shall provide a rugged, mobile data acquisition system that meets all requirements and minimum salient characteristics identified in Attachment 1, Statement of Requirements – Rugged, Mobile Data Acquisition System, which is incorporated into and made part of this solicitation. The Government is not restricting this requirement to a particular manufacturer or brand. A product from any manufacturer may be quoted provided the quoter demonstrates that the proposed product and configuration meet all minimum requirements of Attachment 1.

C.4 Complete System

The Contractor shall provide all hardware, software, licenses, cables, connectors, communications equipment, accessories, and other components necessary to provide a complete and operational system.

C.5 Delivery and Acceptance

Delivery shall be completed within six (6) months after award to:

Attention: David Yantek NIOSH Pittsburgh Mining Research Division 626 Cochran Mill Road Pittsburgh, PA 15236.

Government acceptance will occur after verification that the delivered system is complete, operational, and conforms to Attachment 1 and the accepted quoted configuration.

C.6 Warranty and Technical Support

The Contractor shall provide the manufacturer’s standard commercial warranty. The Contractor shall be the manufacturer or an authorized reseller/distributor of the proposed system and shall be capable of providing or obtaining manufacturer-authorized technical support. The quotation shall state the warranty term and support arrangements.

C.7 Section 508 and Accessibility Requirements

Part A – Provision

Reference HHSAR 352.239-73[8] Electronic Information and [Communication] Technology Accessibility Notice.

[(Deviation)]

[(a) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards. Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed ICT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to selfevaluate their supplies and document, in detail, whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the Template are available at https://www.section508.gov/.

(e) Additionally, offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria.

Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

(End of provision)]

Part B - Clause

352.239-74[9] Electronic, Information, and Communication Technology Accessibility.

[(Deviation)]

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) Additional Section 508 accessibility standards applicable to this contract or order are identified as follows:

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 402 Closed Functionality 403 Biometrics 404 Preservation of Information Provided for Accessibility 405 Privacy 406 Standard Connections 407 Operable Parts 408 Display Screens 409 Status Indicators 410 Color Coding 411 Audible Signals 502 Inoperability with Assistive Technology 503 Applications 504 Authoring Tools 602 Support Documentation 603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic

Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to Section 508 requirements for review by the agency Section 508 Program.

SECTION G - CONTRACT ADMINISTRATION DATA

CDCG.02 Contracting Officer’s Representative (COR) (Jul 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer through properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

CDCG.07 Payment by Electronic Funds Transfer (Jan 2026)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management, requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained from the CDC Office of Financial Resources at 678-475-4500 or cpbapinv@cdc.gov.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed or sent via facsimile after award, but no later than 15 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 30333

SECTION H – Special Contract Requirements

H.1 New Equipment

Unless expressly authorized by the Contracting Officer, equipment shall be new and not used, refurbished, reconditioned, remanufactured, or former Government surplus.

H.2 Authorized Reseller / Manufacturer Support

If the quoter is not the manufacturer, the quoter shall be an authorized reseller or distributor for the proposed equipment and shall provide evidence of authorization upon request. Manufacturer-authorized technical support shall be available for the delivered configuration.

CDCH.10 Artificial Intelligence Compliance and Risk Management Plan (July 2026) The use of Artificial Intelligence (AI), including GenAI, is prohibited without an approved AI Compliance and Risk Management Plan. The contractor is responsible for updating the AI Compliance and Risk Management Plan throughout the life of the contract as changes occur. If a change to AI use, AI functionality, AI model, or deployment configuration is anticipated, the contractor must notify the contracting officer and Contracting Officer’s Representative (COR) immediately and provide a revised plan. The government will issue approval or disapproval before AI can be incorporated. The contractor must identify whether planned or potential AI use may involve a high-impact AI use case (as defined in defined in Appendix A of OMB-M-25-21) and must provide sufficient descriptive information for the Government to complete any required AI impact or high-impact assessment.

The AI Compliance and Risk Management Plan must:

1. Identify the specific tasks or functions where AI will be used.

2. Explain how logs, audits, or other forms of AI generated data will be stored, used, retained, or deleted.

3. State whether the AI technologies are open-source, proprietary, or any other type.

4. Include applicable model cards or system documentation describing the AI technologies used.

5. Describe how bias in AI models and outputs will be identified, monitored, and mitigated, including the origin, quality, and weighting of data.

6. Explain the AI safeguards in place, including compliance and risk management practices, protections against unauthorized data access, and steps taken to manage bias and reduce risk in alignment with applicable AI policies and directives.

7. Describe internal policies governing AI use, including transparency, accountability, data integrity, accuracy, protection of sensitive or proprietary information, foreseeable risks, and potential social impacts.

8. Explain how the contractor will assess and prevent unfair or disparate impacts, address privacy, civil rights, and civil liberties concerns, and prevent misuse, unauthorized use, or corruption of AI systems.

9. Confirm that the AI solution will not make or support decisions based on unlawful discrimination in violation of federal civil rights laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and the Age Discrimination in Employment Act (ADEA).

10. Describe how applicable technological or voluntary consensus standards will be incorporated to reduce acquisition and operational risk

11. The plan must describe how Government data, outputs, prompts, logs, and outputs be accessed, used, protected, retained, deleted, and transferred, and identify any proposed limitations on Government rights, access, or reuse.

12. The AI Compliance and Risk Management Plan will be reviewed by the Government and an approval or disapproval issued.

The vendor must ensure that any AI use adheres to the following requirements of the HHS AI Strategy:

AI Safeguards:

• The contractor must assess and reduce risks related to unintended disclosure of sensitive information, including conducting model-specific risk analyses before releasing or sharing AI models or model weights. Documentation must describe the origin, quality, and suitability of training data; how bias is identified and managed; how sensitive data is protected; and how models are selected, trained, tested, validated, audited, and maintained. The contractor must also document data sourcing, transparency practices, output weighting methods, and responsible data use. Compliance with NIST standards and HHS AI policy must be documented.

Data Portability and Interoperability:

• The contractor or service provider must ensure the use of open and standard Data formats and application programming interfaces (APIs) for all Data Outputs, Custom Developments, and AI Systems.

• The contractor or service provider must ensure that neither the Contractor nor any applicable Service Provider use proprietary technologies or formats that require additional licensing or create vendor dependencies

• The contractor or service provider must provide tools enabling government customers to export all Government Data and content (including user-generated content, conversational history, uploaded documents, media files, and custom knowledge bases) in open, machine-readable formats such as JSON or XML. The export must preserve the data's structural and relational integrity, including associated schema definitions. The exported data and schema must be sufficient to allow accurate and complete ingestion and reconstruction of the data and relationships within a separate system and must not otherwise create vendor lock-in situations.

CDCH.14 Records Management Obligations (Jun 2020) A. Applicability The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the Contracting Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

CDCH.20 Non-Personal Services (Jun 2020)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The Contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled Contractor

Identification and Safeguarding of Non-Public Information (Policy No. CDC-IS-2006-01). No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work.

(c) The Contractor shall ensure that all its employees and subcontractor employees working on this contract are informed of the terms and conditions herein. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of these terms shall be included in all subcontracts at any tier.

(d) The conditions above do not limit the Government's rights under other terms of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

SECTION I - PROVISIONS AND CLAUSES

FAR Clauses Incorporated by Reference

Number Title

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-7 System for Award Management—Registration (Deviation) RFO Aug2025)

52.204-13 System for Award Management Maintenance (Deviation) (RFO Apr 2025)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation) (RFO Apr 2025)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

52.212-4 Contract Terms & Conditions – Commercial Products and Commercial Services (Deviation)

(RFO Apr 2025)

52.222-3 Convict Labor (Deviation) (RFO Apr 2025)

52.222-19 Child Labor—Cooperation with Authorities and Remedies (Deviation) (RFO Apr 2025)

52.222-50 Combating Trafficking in Persons (Deviation) (RFO Apr 2025)

52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation) (RFO April 2026)

52.225-1 Buy American-Supplies (Deviation) (RFO Apr 2025)

52.225-2 Buy American Certificate (Oct 2022)

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Deviation) (RFO Apr 2025)

52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Deviation) (RFO April

2026)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Deviation) (RFO Apr 2025)

52.233-3 Protest after Award (Deviation) (RFO Apr 2025)

52.233-4 Applicable Law for Breach of Contract Claim (Deviation) (RFO Apr 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation)(RFO Nov

2025)

52.240-91 Security Prohibitions and Exclusions (Deviation) (RFO Apr 2025)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Deviation) (RFO Apr 2025)

HHSAR Clauses Incorporated by Reference

Number Title

352.239-79 Information and Communication Technology Accessibility (Feb 2024) (Deviation)

352.232-71 Electronic Submission of Payment Requests (Apr 2026) (RFO Deviation)

FAR Clauses Incorporated by Full Text

FAR 52.252-2 Clauses Incorporated by Reference.

Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/hhsar https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar-overhaul/rfo-part-352-solicitation-provisions-contract-clauses/index.html

(End of clause)

HHSAR 352.239-78 Information and Communication Technology Accessibility Notice. (FEB 2024) (Deviation)

All solicitations

(a) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards.

Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed ICT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document, in detail, whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available at https://Section508.gov/.

(e) In order to facilitate the Government's determination whether proposed ICT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

(End of provision)

SECTION J - LIST OF ATTACHMENTS

Attachment Title

1 Statement of Requirements - Rugged, Mobile Data Acquisition System

2 Technical Compliance Matrix

3 AI Use Compliance and Risk Management Plan

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTER

CDCL.02 Alternate Protest Procedures (Jan 2026)

(a) In accordance with FAR 33.104-4(a)(5), interested parties may request an independent review of their agency protest at a level above the contracting officer. This independent review is available as an alternative to consideration by the contracting officer of a protest or is available as an appeal of a contracting officer decision on a protest. A protest must clearly identify any request regarding the above.

(b) Protests or appeals described in (a) shall be submitted to the Associate Director for Acquisition Services, Office of Acquisition Services, Office of Financial Resources, Centers for Disease Control and Prevention by email at ftg4@cdc.gov.

(c) Protests will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

CDCL.03 – Disclosure of Artificial Intelligence Use in Contract Performance (May 2026)

Offerors must affirmatively identify in their proposal whether or not Artificial Intelligence (AI), including Generative AI, is planned, expected, or may be used in the performance of this contract. If planned or potential AI use is identified, offerors must submit an AI Compliance and Risk Management Plan in accordance with CDCH.10 using the template provided.

L.1 General

This is a request for quotations under the simplified procedures for commercial products in RFO FAR Part 12. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. The Government may issue a purchase order in response to a quotation; a binding contract is formed upon the supplier’s acceptance of the purchase order as provided by RFO

FAR 12.201-1.

L.2 Quotation Submission

Submit quotations electronically to ah78@cdc.gov no later than 22 September 2026 at 9:00 AM Eastern Time (ET). Quotations should be concise and contain sufficient information for the Government to determine technical acceptability, evaluate the quotation in accordance with Section M, and determine price reasonableness.

Products from any manufacturer may be proposed. The proposed product and configuration must demonstrate compliance with all minimum requirements in Attachment 1, Statement of Requirements.

At a minimum, the quotation shall include:

(a) Quoter Information. Legal business name, Unique Entity Identifier (UEI), CAGE code, business address, and point of contact, including telephone number and email address.

(b) Proposed Product and Configuration. Manufacturer, make/model, applicable part numbers, and complete configuration of the proposed system.

(c) Technical Compliance Matrix. A completed Attachment 2, Technical Compliance Matrix, addressing every minimum requirement in Attachment 1. For each requirement, the quoter shall:

1. Indicate whether the proposed product complies;

2. Describe how the proposed product/configuration satisfies the requirement; and

3. Identify the specific page, section, or other location in supporting manufacturer documentation that substantiates the claimed compliance.

(d) Supporting Technical Documentation. Manufacturer product literature, technical specifications, data sheets, or other documentation sufficient for the Government to verify the technical representations made in Attachment 2. General statements of compliance without sufficient supporting information may not establish technical acceptability.

(e) Expansion and Add-On Capabilities. Identification of any requirement satisfied through an optional, future, or manufacturer-supported expansion or add-on module, including the manufacturer, model/part number, and supporting documentation demonstrating compatibility with the proposed system.

(f) Software Interoperability. Documentation sufficient to demonstrate compatibility and interoperability with the Government's existing Siemens Simcenter Testlab software environment, as required by Attachment 1. This interoperability requirement does not restrict the proposed data acquisition system to a particular manufacturer.

(g) Price. Firm-fixed pricing by CLIN and total quoted price, inclusive of freight and delivery to the destination identified in the

RFQ.

(h) Delivery. Proposed delivery lead time and confirmation that the complete system can be delivered within six months after award.

(i) Warranty and Technical Support. Manufacturer's standard commercial warranty and applicable technical-support terms.

(j) Manufacturer/Reseller Status. Identification of whether the quoter is the manufacturer or an authorized reseller/distributor of the proposed system. The Government may request evidence of authorization.

(k) Software and License Terms. All commercial software licenses, end-user license agreements, or other commercial terms applicable to Government use of the proposed system.

(l) Quotation Validity. Quotation validity period of at least 30 calendar days from the quotation due date.

(m) Assumptions, Exceptions, and Deviations. Clearly identify any assumptions, exceptions, or deviations from the RFQ requirements. Any exception or deviation affecting a minimum requirement may result in the quotation being determined technically unacceptable.

The Government may determine a quotation technically unacceptable when the information submitted is insufficient to establish compliance with a minimum requirement.

L.3 Questions

Submit questions to the ah78@cdc.gov by 18 September 2026 at 2:00 PM Eastern Time (ET). Responses that affect the solicitation will be provided by amendment or other written notice from the Contracting Officer.

L.4 Communications

Only the Contracting Officer is authorized to amend the solicitation, change the Government’s requirements, or bind the Government. Technical discussions with program personnel do not change the solicitation unless confirmed in writing by the Contracting Officer.

Section M - Evaluation Factors for Award

The Government intends to make a single award to the responsible quoter whose quotation represents the best value to the Government using a streamlined comparative evaluation appropriate for a commercial product acquisition. The Government is not using FAR Part 15 source-selection procedures.

CDCM.04 Evaluation of Artificial Intelligence Compliance and Risk Management Plan (May 2026) The Artificial Intelligence (AI) Compliance and Risk Management Plan submitted as a part of the offeror’s proposal will be evaluated for quality and completeness. The AI Compliance and Risk Management Plan will be rated on a “Pass/Fail” basis considering the clearness, appropriateness, and inclusiveness of the elements described under CDCH.10.

All proposals that contain planned or potential AI use and do not contain an acceptable AI Compliance and Risk Management Plan will be considered non-responsive and ineligible for award.

The AI Compliance and Risk Management Plan may require later revision during contract performance as described in CDCH.10.

M.1 Basis For Award

The Government intends to make a single award to the responsible quoter submitting the lowest-priced technically acceptable quotation that conforms to the requirements of this RFQ and whose price is determined fair and reasonable.

The Government is not using FAR Part 15 source-selection procedures.

M.2 Technical Acceptability

Technical capability will be evaluated on an Acceptable/Unacceptable basis.

To be determined technically acceptable, the proposed product and configuration must demonstrate compliance with all minimum requirements identified in Attachment 1, Statement of Requirements.

The Government will evaluate technical acceptability using the completed Attachment 2, Technical Compliance Matrix, supporting manufacturer technical documentation, and other information submitted with the quotation.

Products from any manufacturer may be proposed. The Government will apply the same minimum requirements and evaluation standards to all proposed products.

A quotation that fails to demonstrate compliance with any minimum requirement may be determined technically unacceptable and removed from further consideration.

Capabilities exceeding the Government's minimum requirements will not receive additional evaluation credit.

M.3 Delivery and Warranty/Technical Support

The quoter must demonstrate the ability to deliver the complete system within six months after award and provide the manufacturer's standard commercial warranty and manufacturer-authorized technical support as required by the RFQ.

These requirements will be evaluated on an Acceptable/Unacceptable basis. Earlier delivery or warranty/support exceeding the stated requirements will not receive additional evaluation credit.

M.4 Price

Among quotations determined technically acceptable and otherwise eligible for award, the Government will evaluate the total quoted price, inclusive of transportation to the delivery destination.

Award will be made to the responsible quoter submitting the lowest-priced technically acceptable quotation, provided the Contracting Officer determines the price to be fair and reasonable.

M.5 Award Without Further Exchanges

Quoters should submit their best technical and price quotation initially. The Government may make award without requesting revised quotations, but reserves the right to communicate with quoters when doing so is in the Government’s interest.