A19_RFQ_1605C3-26-R-00011.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

US Department of Labor Customer Acquisition Services 200 Constitution Ave, NW N-2305 Washington DC 20210

1605C3-26-R-00011

Geopardi Bost

353-4861

08/21/2026

09/03/2026 05:00 P.M. ET

The Office of the Senior Procurement

Executive (OSPE) on behalf of Office of

Worker’s Compensation Program’s (OWCP), Division of Administrative Operations

(DAO), is issuing this Request for Quote

(RFQ) for benchmark data for Current

Procedural Terminology (CPT) under

Revolutionary FAR Overhaul (RFO) Part

12.

The period of performance will consist on one (1) 12-month base period. The anticipated start date is September 14, 2026.

All questions must be submitted in

Continued...

1 30

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

1605C3-26-R-00011 writing to the Contracting Officer, Emily

Pyatigorsky at Pyatigorsky.Emily@dol.gov (with carbon copy to Bost.Geopardi.G@DOL.gov) no later than Tuesday, August 25, 2026 at 4:00PM

ET, by utilizing, Attachment 1 – Vendor

Questions Template.

Period of Performance: 09/14/2026 to

09/13/2027

0001 12 EABenchmark Data Access

Product/Service Code: DH10

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

Pricing Schedule to be determined at contract award.

SECTION C – PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for

Benchmark Data for Medical Coding

PART 1

General Information

Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to provide Benchmark Data for Medical Coding as defined in this Performance Work Statement, except as specified in section C-3 as government furnished property and services. The contractor shall perform to the standards in this contract action.

Background:

The Office of Workers’ Compensation Programs (OWCP) administers four individual programs based on separate legislation —the Federal Employees’ Compensation Act (FECA), the Energy Employees Occupational Illness Compensation Program Act (EEOICPA), the Black Lung Benefits Act, and the Longshore and Harbor Workers’ Compensation Act (LHWCA)—to mitigate the impact of work-related injuries through the provision and management of medical and other benefits. OWCP seeks to modernize its approach by acquiring benchmark-driven fee data to ensure fair, market-based reimbursement and improve claimant access to care.

Objectives:

- Obtain benchmark pricing data (charge and allowed amounts) for Current Procedural Terminology (CPT), Healthcare Common Procedure Coding System (HCPCS), Current Dental Terminology (CDT), and any other applicable codes.

- Ensure benchmarks are statistically valid, transparent, and regularly updated within the supporting period.

- Provide ongoing support for interpreting and updating underlying fee schedule data, benchmarks, and analyses.

- Provide benchmarks for each service code based on national rates, state-based rates, ZIP codes, and rural or non-rural classifications. Benchmark rates should include industry, federal government, state government, and other credible sources.

- Ensure that the rates provided represent one unit of service unless they are clearly identified as a different unit of measurement (such as per diem or daily rate, 1 ML, 1 MG, 1 Dose, or fees that include additional bundled services) not reflected in the service code description.

Scope:

Delivery of benchmark data for CPT, HCPCS, and dental codes. Provide data for all states and nationwide, identify derived versus actual rates, and support modifiers, multipliers, and conversion factors. Perform periodic updates and provide customer support for data interpretation.

Period of Performance:

The period of performance shall be for one (1) Base Period of 12 months.

General Information

Government Remedies:

The Contracting Officer shall follow RFO 52.212-4, “Contract Terms and Conditions- Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Place of Performance:

The work to be performed under this contract will be performed at contractor facility.

Type of Contract:

The government anticipates award of a firm-fixed price purchase order.

Contracting Officer’s Representative:

A COR will be delegated separately.

Part 2

Definition & Acronyms

Actual. Figure based on data reported for the specific code in the geographic area

Allowed. An amount the program will pay for a specific code

Charge. An amount the provider may bill for a specific code

Derived. Figure based on data from related codes in the geographic area

Contracting Officer’s Representative. A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Part 3

Government Furnished Property, Equipment, And Services

3.1 General:

No government equipment or services are provided

3.2 Facilities:

Contractor Site. The contractor will furnish all necessary workspace required to support the effort(s) outlined in this PWS, to include desk space, telephones, computers, and other necessary items.

Part 4

Contractor Furnish Items and Services

4.1 General:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish all other items required to perform the services in this PWS.

Part 5

Specific Tasks

5.1 Services:

The contractor shall:

1) Provide charge and allowed industry, state, and federal benchmark data for CPT, CDT and HCPCS codes

• By state and nationwide

• Using standard benchmark percentiles o 50th, 60th, 70th, 75th, 80th, 85th, 90th and 95th o additional percentiles in 5 increments upon request o mean, median, and mode

• Whether the benchmark is actual or derived1 o with number of underlying data points, if available

2) Provide Ongoing customer support for data questions, including but not limited to

• Explanations of value calculations, changes, and differences between geographical areas

• graphical illustrations (histograms) showing the relationship between benchmarks and underlying data, upon request

3) Update data no less than twice yearly to include new codes

1 For codes with less than 25 frequencies (9 for dental) provide derived benchmarks

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

The vendor shall provide access to charge and allowed benchmark data for CPT, CDT and HCPCS codes, responses to data queries, and data updates.

Access should be available during standard business hours year-round

Access should not go down more than 3 times per contract year.

Random sampling, periodic surveillance, validated customer complaint

TECHNICAL EXHIBIT 2

Deliverables

The Contractor shall consider items below as mandatory. Access to these items should be continuous, and the Contractor should make the Department aware of any system down-time affecting accessibility ahead of time (if down time is planned) or immediately (if down time is unplanned)..

Deliverable

Frequency

#1 Access to charge and allowed benchmark data for CPT, CDT and HCPCS codes, responses to data queries, and data updates.

Access should be available during standard business hours year-round

SECTION D – CONTRACT CLAUSES

This contract includes one or more Department of Labor (DOL) acquisition clauses, which are provided in full text.

REVOLUTIONARY FAR OVERHAUL (RFO) SPECIFIC CLAUSES

D-1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

Clause Title Date 52.203-17 Contractor Employee Whistleblower Rights NOV 2023 52.203-19 Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management NOV 2024 (Deviation NOV 2025)

52.204-13 System for Award Management Maintenance OCT 2018 (Deviation NOV 2025)

52.204-14 Service Contract Reporting Requirements OCT 2016 (Deviation NOV 2025)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services

SEP 2023

(Deviation NOV 2025)

52.212-4, Alternate I

Contract Terms and Conditions - Commercial Products and Commercial Services, Alternate I

Nov 2021 (Deviation NOV 2025)

52.222-90 Addressing DEI Discrimination by Federal Contractors

(Deviation APR 2026)

52.232-8 Discounts for Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-18 Availability of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 (Deviation APR 2026)

52.237-3 Continuity of Services JAN 1991 52.242-15 Stop-Work Order AUG 1989 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

D-2 52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within fifteen

(15) days.

(End of clause)

DOL AGENCY SPECIFIC CLAUSES

D-3 DOLAR - 2952.201-70 - Contracting Officer's Representative (COR) Clause. (SEP 2014)

(a) A Contracting Officer's Representative (COR) will be delegated upon award. A copy of the delegation memorandum will be provided to the COR and a delegation letter sent to the vendor.

(b) The COR is responsible as applicable for receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

(End of Clause)

D-4 DOLAR - 2952.209-70 - Organizational Conflict of Interest Clause-OCI-1 Exclusion From Future Agency Contracts. (DEC 2012)

This clause supplements the FAR provisions on organizational conflicts of interest, located at FAR subpart 9.5 and should be read in conjunction with these provisions. To the extent there is any inconsistency or confusion between the two provisions, the FAR provision controls.

(a) Work under this contract may create a future organizational conflict of interest (OCI) that could prohibit the contractor from competing for, or being awarded, future government contracts.

The following examples illustrate situations in which organizational conflicts of interest may javascript:void(0) arise. They are not all inclusive, but will be used by the contracting officer as general guidance in individual contract situations:

(1) Unequal Access to Information. The performance of this contract may provide access to "nonpublic information," which could provide the contractor an unfair competitive advantage in later solicitations or competitions for other DOL contracts. Such an advantage could be perceived as unfair by a competing vendor who is not given similar access to the same nonpublic information that is related to the future procurement action.

If you, as a contractor, in performing this contract, obtain nonpublic information that is relevant to a future procurement action, you may be required to submit and negotiate an acceptable mitigation plan prior to being deemed eligible to compete on the future action.

Alternatively, the "nonpublic information" may be provided to all offerors.

(2) Biased Ground Rules. Your contract with DOL may have, in some fashion, established important "ground rules" for another DOL procurement, in which you may desire to be a competitor. For example, this contract may involve you drafting the statement of work, specifications, or evaluation criteria for a future DOL procurement.

The primary concern, in any such situation, is that any such firm could skew the competition, whether intentionally or not, or be perceived as having skewed the competition, in its own favor. If the requirements of this DOL contract anticipate the contractor may be placed in a position to establish important ground rules, including but not limited to those described herein, the contractor may be precluded from competing in the related action or, if possible, may be required to submit and negotiate an acceptable mitigation plan.

(3) Impaired Objectivity. The performance of this contract may result in the contractor being placed in a situation where it is able, or required, to provide assessment and evaluation findings concerning itself, another business division, a subsidiary or affiliate, or other entity with which it has a significant financial relationship. The concern in this case is that the contractor's ability to render impartial advice to DOL could appear to be undermined by the contractor's financial or other business relationship to the entity whose work product is being assessed or evaluated. In these situations, a "walling off" of lines of communication between entities or divisions may be acceptable, but it also may not be sufficient to remove the perception that the objectivity of the contractor has been tainted.

If the requirements of the DOL procurement indicate that a contractor may be placed in a position to provide evaluations and assessments of itself or other entities with which it has a significant financial relationship, the affected contractor should notify DOL immediately. The contractor may also be required to provide a mitigation plan that includes recusal by the contractor from one of the affected contracts. Such recusal might include divestiture of the work to a third party.

(b) To prevent a future OCI of any kind, the contractor shall be subject to the following restrictions:

(1) The contractor may be excluded from competition for, or award of, any government contracts as to which, in the course of performing another contract, the contractor has received nonpublic and competitively relevant information before such information has been made generally available to other persons or firms.

(2) The contractor may be excluded from competition for, or award of, any government contract for which the contractor actually assisted or participated in the development of specifications or statements of work.

(3) The contractor may be excluded from competition for, or award of, any government contract which calls for it to evaluate itself, any affiliate, or any products or services produced or performed thereby.

(4) The contractor may be excluded from competition for, or award of, any government contract calling for the production or performance of any product or service for which the contractor participated in the development of requirements or definitions pursuant to another contract.

(c) This clause shall not exclude the contractor from performing work under any modification to this contract or from competing for award of any future contract for work that is the same or similar to work performed under this contract, so long as the conditions above are not present.

This clause does not prohibit an incumbent from competing on a follow-on competition, but the contracting officer may require a mitigation plan or other steps as needed to ensure that there has not been an unequal access to nonpublic competitively sensitive information.

(d) The term "contractor" as used in this clause, includes any person, firm, or corporation that owns or controls, or is owned or controlled by, the contractor. The term also includes the corporate officers of the contractor.

(e) The agency may, in its sole discretion, waive any provisions of this clause if deemed in the best interest of the Government. The exclusions contained in this clause shall apply for the duration of this contract and for three (3) years after completion and acceptance of all work performed hereunder, or such other period as the contracting officer shall direct.

(f) If any provision of this clause excludes the contractor from competition for, or award of any contract, the contractor shall not be permitted to serve as a subcontractor, at any tier, on such contract. This clause shall be incorporated into any subcontracts or consultant agreements awarded under this contract unless the contracting officer determines otherwise.

(End of Clause)

D-5 DOLAR - 2952.224-70 - Privacy Breach Notification Requirements. (APR 2018)

A. Definitions

"Breach" is defined as the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where-

(a) A person other than an authorized user accesses or potentially accesses Personally Identifiable Information (PII); or

(b) An authorized user accesses or potentially accesses PII for an unauthorized purpose.

"Information" is defined as any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative, electronic, or audiovisual forms (see Office of Management and Budget (OMB) Circular No. A-130, Managing Federal Information as a Strategic Resource).

"Information System" is defined as a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

"Personally Identifiable Information" is defined as information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual (see OMB Circular No. A-130, Managing Federal Information as a Strategic Resource).

B. Requirements

(a) Contractors and subcontractors that collects or maintains federal information on behalf of the agency or uses or operates an information system on behalf of the agency shall comply with federal law e.g., FISMA 2014, E-Government Act and the Privacy Act. Additionally, the contractor shall meet OMB directives and National Institute of Standards and Technology Standards to ensure processing of PII is adequately managed.

(b) The contractor shall:

(1) Properly encrypt PII in accordance with appropriate laws, regulations, directives, standards, or guidelines;

(2) Report to DOL any suspected or confirmed breach in any medium or form, including paper, oral, and electronic within one hour of discovery;

(3) Cooperate with and exchange information with DOL (contracting officer and Contracting Officer's Representative) as well as allow for an inspection, investigation, forensic analysis, as determined necessary by the DOL, to effectively report and manage a suspected or confirmed breach;

(4) Maintain capabilities to determine what DOL information was or could have been compromised and by whom, construct a timeline of user activity, determine methods and techniques used to access federal information, and identify the initial attack vector;

(5) Ensure staff who have access to DOL systems or information are regularly trained to identify and report a security incident. This includes the completion of any DOL mandatory training for contractors;

(6) Take steps to address security issues that have been identified, including steps to minimize further security risks to those individuals whose PII was lost, compromised, or potentially compromised.

(7) Report incidents per DOL incident management policy and US-CERT notification guidelines.

(c) Remedy:

(1) A report of a breach shall not, by itself, be interpreted as evidence that the contractor or its subcontractor (at any tier) failed to provide adequate safeguards for PII. If the contractor is determined to be at fault for the breach, the contractor may be financially liable for government costs incurred in the course of breach response and mitigation efforts;

(2) The contractor shall take steps to address security issues that have been identified, including steps to minimize further security risks to those individuals whose PII was lost, compromised, or potentially compromised. Additionally, the individual or individuals directly responsible for the data breach shall be removed from the contract within 45 days of the breach of data; and

(3) The Government reserves the right to exercise all available contract remedies including, but not limited to, a stop-work order on a temporary or permanent basis to address a breach or upon discovery of a contractor's failure to report a breach as required by this clause. If the contractor is determined to be at fault for a breach, the contractor shall provide credit monitoring and privacy protection services for one year to any individual whose private information was accessed or disclosed. The individual shall be given the option, but the decision is theirs. Those services will be provided solely at the expense of the contractor and will not be reimbursed by the Federal Government.

(End of Clause)

D-6 DOLAR - 2952.232-71 - Submission of Invoices. (AUG 2019)

(a) Electronic Invoice Submittal Invoices for the services/goods provided under this award shall be submitted through the Department of Treasury's Invoice Processing Platform (IPP) or through the DOL Quickpay email system, as directed by the Contracting Officer. IPP is a Federal Government owned and operated website accessible to contractors free of charge. Information about IPP, including enrollment instructions, are available and should be obtained by the enrolled contractors directly from the Department of Treasury after award at https://www.ipp.gov.

(1) The following instructions apply to Invoices submitted through IPP.Gov or the DOL Quickpay email system:

(i) IPP invoice attachments SHALL NOT exceed the size limit of 10 megabytes (MB) each. However, you may submit multiple attachments of less than 10MB each with the invoices.

(ii) DO NOT submit an invoice or attachment that uses shading or color.

(b) An emailed Portable Document Format (PDF) image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

(c) An emailed Tagged Image File Format (TIFF) image must be black and white.

(1) Quickpay users SHALL provide a copy of the invoice and any attachments via email to the Contracting Officer's Representative (COR, at the address specified in the contract.

(2) Quickpay users SHALL NOT submit more than one attachment per invoice and the attachment shall not exceed 10MB. Any additional attachments will not be recognized.

(3) DO NOT submit more than one invoice at a time.

(4) DO NOT attempt to use the "Recall" or "Resend" email message features.

(d) Electronic invoices shall be in PDF or TIFF format.

(e) Paper Invoices shall be submitted via fax or U.S. mail Paper invoices may be sent via fax to:

(202) 693-2862. Mail paper invoices to: U.S. Department of Labor, Office of Financial Management Operations Division of Client Accounting, Services Room S-5526, 200 Constitution Avenue NW, Washington, DC 20210.

(f) General Information.

Payment due date is to be calculated from the date the invoice is received in accordance with FAR 32.905 and the instructions above.

Inquiries regarding invoices must be emailed to OCFOinvoiceinquiries@dol.gov. The relevant invoice must be attached to the inquiry email and the subject line of the email must state "INQUIRY", as shown in the following example:

INQUIRY: Contractor Name, DOL Agency, Contract Number, BPA Call or Order Number, Invoice Number, Invoice Amount

The contractor SHALL NOT use the DOL electronic invoicing email address for inquiries about any invoice.

Questions:

All questions regarding Electronic Invoicing shall be sent to the DOL Office of the Chief Financial Officer (OCFO) at OCFOinvoiceinquiries@dol.gov.

(End of Clause)

D-7 DOLAR - 2952.239-70 - Section 508 Requirements. (AUG 2024)

A. Definition

The term "Information and Communication Technology (ICT)" in this contract is used as defined at FAR 2.101.

B. Requirements

Section 508 of the Rehabilitation Act, as amended (29 U.S.C. 794d), applies to federal departments, such as DOL, and the contractors providing support on behalf of such federal departments. The contractor is required to provide Section 508 compliant systems and components of ICT when federal agencies develop, procure, maintain, or use ICT. The contractor shall ensure that its system and components allow federal employees and members of the public with disabilities access to, and use of, information and data that is comparable to the access afforded federal employees and members of the public without disabilities. Products, platforms, and services delivered as part of this contract action that are ICT, or contain ICT, shall conform to the Revised Section 508 Standards, which are located at 36 CFR part 1194, appendices A and C. Please insert the clause(s) below which meet the parameters of the contract being awarded.

(a) Requirements by service/contract type are as follows:

(1) Custom ICT Development Services: When the contractor provides custom ICT development services and/or Commercially Available Off-the-Shelf (COTS) products, pursuant to the requirements, the contractor shall ensure the ICT fully conforms to the Revised 508 Standards (36 CFR part 1194, appendices A and C) prior to delivery and before final Acceptance.

(2) Installation, Configuration, & Integration Services: When the contractor provides installation, configuration, or integration services for equipment or software pursuant to the requirement, the contractor shall not install, configure, or integrate the equipment or software in a way that reduces the level of conformance with the Revised 508 Standards (36 CFR part 1194, appendices A and C).

mailto:OCFOinvoiceinquiries@dol.gov

(3) Maintenance Upgrades & Replacements: The contractor shall ensure maintenance upgrades, substitutions, and replacements to equipment and software pursuant to this award do not reduce the approved level of conformance with the Revised 508 Standards (36 CFR part 1194, appendices A and C) at the time of award. Additionally, an updated Accessibility Conformance Report (ACR) shall be submitted for the ICT, and the ACR shall be completed according to the instructions provided by the Information Technology Industry Council (ITI) to be considered for each option year exercised.

(4) Contractor Processes: The contractor shall ensure that its processes are at a maturity level at least equivalent to the DHS Trusted Tester methodology; that its personnel have the knowledge, skills, and ability necessary to make ICT under this contract conform to the Revised 508 Standards (36 CFR part 1194, appendices A and C); and that it provides conformant Section 508 supporting documentation upon request.

(5) Hosting Services: The contractor shall not implement hosting services in a manner that reduces the existing level of conformance of the electronic content with the Revised 508 Standards (36 CFR part 1194, appendices A and C), when providing hosting services for electronic content to the agency. Throughout the life of the award, the agency reserves the right to perform Independent third-party testing on a vendor or contractor's hosted solution to verify conformance.

(b) Validation for ICT: The contractor shall test and validate the ICT for conformance to the Revised 508 Standards (36 CFR part 1194, appendices A and C), in accordance with the required testing methods and provide test results to verify conformance of the Voluntary Product Assessment Template (VPAT).

(1) For web and software, WCAG 2.0 Level A and AA Conformance test results shall be based on the Accessibility Tests for Software and Web, Harmonized Testing Process for Section 508 Compliance from the DHS Trusted Tester program.

(2) For Microsoft Office and PDF documents, WCAG 2.0 Level A, and AA Conformance test results shall be based on the Harmonized Testing Guidance from the Accessible Electronic Documents Community of Practice.

(3) For ICT that are not electronic content, the contractor shall validate conformance to the Revised 508 Standards (36 CFR part 1194, appendices A and C) using a defined testing process. The contractor shall describe the test process and provide the testing results to the agency.

(c) Conformance Reporting: For ICT that are developed, updated, or configured for the agency, and when product substitutions are offered:

(1) Before Acceptance, the contractor shall provide an Accessibility Conformance Report (ACR) for the ICT that is developed, updated, configured for the agency, and when product substitutions are offered. The ACR should be based on the most recent version of the Voluntary Product Assessment Template (VPAT) provided by the Information

Technology Industry Council (ITI). An ACR shall be submitted for each ICT and shall be completed according to the instructions provided by ITI to be considered for Acceptance.

(2) Before Acceptance, when the contractor is required to perform testing to validate conformance to the agency's accessibility requirements, the vendor shall provide a supplemental accessibility report that contains the following information:

i Accessibility test results based on the required test methods.

ii Documentation of features provided to help achieve accessibility and usability for people with disabilities.

iii Documentation of core functions that cannot be accessed by persons with disabilities.

iv Documentation on how to configure and install the ICT to support accessibility.

v. When ICT is an authoring tool that generates content (including documents, reports, training, videos, multimedia productions, web content, etc.), provide information on how the ICT enables the creation of accessible electronic content that conforms to the Revised 508 Standards (36 CFR part 1194, appendices A and C), including the range of accessible user interface elements the tool can create.

vi. Before final Acceptance, the contractor shall provide a fully working demonstration of the completed ICT to demonstrate conformance to the agency's accessibility requirements. The demonstration shall expose where such conformance is and is not achieved.

(3) At any time, DOL reserves the right to perform Independent third-party testing to validate the ICT provided by the contractor, conforms to the Revised 508 Standards (36 CFR part 1194, appendices A and C).

(d) Non-Compliance: Before final Acceptance of ICT, including updates and replacements, DOL shall determine that the furnished ICT is in compliance with the Revised 508 Standards (36 CFR part 1194, appendices A and C). If the furnished ICT is determined to be non-compliant, the contracting officer shall notify the contractor of this determination, within 15 business days of determination of non-compliance. The contractor shall, at no cost to DOL, repair or replace the non-compliant products or services within the period specified by the contracting officer. The contracting officer makes the final decision to accept or not accept a contractor's ICT that does not meet the Revised 508 Standards (36 CFR part 1194, appendices A and C).

(End of Clause)

D-8 DOLAR - 2952.242-70 - Access to Contractor Business Systems. (APR 2019)

The contractor shall, upon request, provide to the Government, access to covered contractor systems associated with the execution and performance of this requirement to meet audits, reviews, security requirements, and Office of Inspector General requests.

(End of Clause)

D-9 DOLAR - 2952.242-71 - DOL Mandatory Training Requirements for Contractor Employees. (AUG 2018)

(a) Where required and applicable, contractor employees, including employees of subcontractors at any tier, shall complete any DOL designated and hosted training that the Contracting Officer's Representative (COR) identifies as mandatory. Training shall be completed in a timeframe specified by the COR.

(b) Time spent on training shall be counted as regular hours worked.

(c) The contractor shall ensure this clause is incorporated in all subcontracts, at any tier.

(End of Clause)

D-10 DOLAR - 2952.243-70 - Contractor's Obligation To Notify the Contracting Officer of a Request to Change the Contract Scope (Contractor's Obligation Clause). (JAN 2012)

(a) Except for changes identified in writing and signed by the contracting officer, the contractor is required to notify, within 5 working days of receipt or knowledge, any request for changes to this contract (including actions, inactions, and written or oral communications) that the contractor regards as exceeding the scope of the contract. On the basis of the most accurate information available to the contractor, the notice shall state:

(1) The date, nature, and circumstances of the conduct regarded as a change in scope;

(2) The name, function, and activity of each Government employee and contractor official or employee involved in, or knowledgeable about, such conduct; and

(3) The identification of any documents and substance of any oral communication involved in such conduct.

(b) Following submission of this notice, the contractor shall continue performance in accordance with the contract terms and conditions, unless notified otherwise by the contracting officer.

(c) The contracting officer shall promptly, within 5 business days after receipt of notice from the contractor, respond to the notice in writing. In responding, the contracting officer shall either:

(1) Confirm that the contractor's notice identifies a change in the scope of the contract and directs the contractor to stop work, completely or in part, in accordance with the Stop Work provisions of the contract;

(2) Deny that the contractor's notice identifies a change in scope and instruct the contractor to continue performance under the contract; or

(3) In the event the contractor's notice does not provide sufficient information to make a decision, advise the contractor what additional information is required, and establish the date by which it should be furnished and the date thereafter by which the Government will respond.

(End of Clause)

D-11 DOLAR - 2952.245-70 - Contractor Responsibility to Report Theft of Government Property. (FEB 2020)

Upon the contractor becoming aware of theft of government property by its employee(s), including theft that occurs at subcontractor or alternate site locations, the contractor shall report the theft of government property to the Contracting Officer's Representative or CO of record.

(End of Clause)

SECTION E - INSTRUCTIONS TO VENDORS

Period for Acceptance of Quotations

The Vendor agrees to hold the prices in its quote firm for 90 days from the date specified for receipt of quotes. The Vendor shall make a clear statement in the technical volume of the quotation documentation that the quotation is valid through this date.

Additional Information

This section of the Instructions to Vendors provides general guidance for preparing quotations as well as specific instructions on the format and content of the quotation. The Vendor’s quotation must include all data and information requested by the RFQ and must be submitted in accordance with these instructions. The quote shall be compliant with the requirements of the

RFQ.

The quotation shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quotation should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Vendor intends to meet these requirements.

The Government will not make assumptions concerning intent, capabilities, or experience. Clear identification of quotation details shall be the sole responsibility of the Vendor. Conditional quotations will not be accepted. All prospective Vendor’s must be registered in the System for Award Management (www.SAM.gov) in order to be eligible for award.

Point of Contact (POC)

The Contracting Officer (CO) and Contract Specialist (CS) are the sole POC’s for this Procurement.

Contracting Officer: Emily Pyatigorsky Email: Pyatigorsky.Emily@dol.gov

Contract Specialist: Geopardi G. Bost, Email: Bost.Geopardi.G@dol.gov

Submission of Questions

Questions regarding this RFQ must be submitted via email to the Contracting Officer with a carbon copy (cc) to the Contract Specialist identified in the Point of Contact section. Telephone questions or inquiries will not be accepted. Questions must be submitted using the Vendor Questions Template, Attachment 1, no later than Tuesday, 08/25/2026 at 4:00pm EST.

Responses to questions submitted will be posted within three (3) business days of receipt.

Delivery of Quotations mailto:Pyatigorsky.Emily@dol.gov mailto:Bost.Geopardi.G@dol.gov

The quotation due date is listed in block 10 of the SF18. ALL QUOTATIONS MUST BE

SUBMITTED ELECTRONICALLY VIA EMAIL TO THE CONTRACTING OFFICER

WITH A CC TO THE CONTRACT SPECIALIST IDENTIFIED IN THE POINT OF

CONTACT SECTION.

Quotation Submission

The Vendor’s quotation shall be submitted in accordance with the “Delivery of Quotation” section of this RFQ. The Vendor’s quotation shall consist of three (3) separate volumes:

Volume I – Technical Approach Volume II – Past Performance Volume III –Price

Files shall not contain classified data. The intention of this standardized format is not to limit creativity. Creativity is permitted within the Technical Volume. The parameters below allow the Government a more fair and easy assessment of quotes.

A. Formatting

The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and RFQ number in the header and/or footer and shall begin at the top of each page.

The cover page of each volume must include the Vendor’s name, business address, Point of Contact (POC) information to include an email address, Unique Entity ID (SAM), Cage code, DUNS, Socio Economic Status (as registered in SAM.gov), and GSA Schedule Number.

The following additional restrictions apply: There must be a minimum page margin of one inch (1") (2.54cm) on all sides for the body of the text (excluding headers and footers which should be 0.5" (1.27cm) from the page edge). Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Times New Roman fonts are required.

Tables and illustrations may use a non-serif font such as Arial and a reduced font size not less than 9-point and may be landscape.

B. File Packaging

Written quotations shall be submitted in three (3) volumes as outlined above. Vendors shall add a cover sheet to the outer cover of each volume, which clearly identifies each volume-by-volume number, and volume name (e.g. Volume I –Technical) and RFQ number.

C. Page Count

The page count is as follows:

Table 1: Page Count

Volume I – Technical Capability

Not-to-exceed (NTE) 10 pages, excluding Quality Control Plan (QCP), cover / title pages, resumes, skill profiles, certifications, lists, charts, executive summaries, table of contents and supporting documentation.

Volume II – Past Performance 3 pages per reference Volume III – Price No Page Limitation

Those pages that exceed the page counts for each volume or attachment will not be evaluated. If there are more than forty-five (45) lines of text excluding tables/graphics on any page, the sum of the additional lines will not be evaluated.

D. Content Requirements

All information shall be confined to the appropriate volume. The Vendor shall confine submissions to essential matters, sufficient to define the quotation details, in a concise manner, to permit a complete and accurate evaluation of each quotation. Each volume of the quotation shall consist of a Table of Contents, Summary Section and the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information must be clearly marked.

The following shall be included in the Narrative discussion:

VOLUME I – TECHNICAL CAPABILITY

The Vendor shall provide a technical quotation that will be evaluated to determine whether the Vendor’s methods and approaches have adequately and completely considered, defined, and satisfied the requirements specified in the PWS and RFQ and whether the Vendor’s methods and approach to meeting the RFQ requirements provide the Government with a high level of confidence of successful completion within the required schedule. No pricing information is to be provided in the Technical Quotation.

Subfactor 1: Understanding of the Requirement The Vendor shall submit a quotation that demonstrates its understanding of the specific requirements in the RFQ and PWS, the overall scope of work required, and the Vendor’s technical capability and proposed methods and approaches to perform the work described in this PWS. The Vendor shall ensure that its comprehension of, and feasibility of accomplishing, the tasks outlined in the PWS within the required schedules are clearly demonstrated. The Vendor shall additionally identify potential risks of performance, and how the Vendor intends to mitigate those risks. Vendors are cautioned that “parroting” of the PWS with a statement of intent to perform does not reveal the Vendor’s understanding of the requirement or their capability for addressing it.

VOLUME II – PAST PERFORMANCE

The vendor shall provide relevant past performance information of three (3) current or previous contracts (within the last 3 years) of similar dollar value, scope, and complexity. Vendors are advised that the Government will use past performance information obtained from Contractor Performance Assessment Reporting System (CPARS) and evaluations other than those identified by the vendor and the information obtained may be used for both the responsibility determination and the best value decision. Contracts listed may include those entered into with Government agencies.

This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(a) Contractor/Subcontractor place of performance, SAM Unique Entity ID, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR, and current e-mail address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

(e) Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers also.

(g) Contract Type (specific type such as Firm Fixed Price (FFP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

(h) Awarded price.

(i) Final or projected final price.

(j) Original delivery schedule, including dates of start and completion of work.

(k) Final or projected final delivery schedule, including dates of start and completion of work.

(2) Section 2 - Performance. Vendors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The vendors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The vendors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the vendor or proposed subcontractor. The vendors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

VOLUME III – PRICE QUOTATION

The Vendor shall provide pricing for products/services using the Pricing Template, Attachment 2, for the base and each option period (if applicable). The vendor’s price quotation should include a breakout of the proposed products/services and the rates for each category. Quotations should include the Vendor’s best pricing; including all discounts, as there may not be another opportunity to offer further discounts.

PLEASE NOTE THAT THE GOVERNMENT ENCOURAGES DISCOUNTS.

EVALUATION

BASIS FOR AWARD

The Government intends to award a single award firm-fixed purchase order from this quotation.

An award will be made to the responsible vendor whose quote conforming to the quotation is most advantageous to the Government based on the best overall quotation that is determined to be the most beneficial to the Government, with appropriate consideration given to the two (2) evaluation factors: (Technical Capability and Price). Factor I, Technical Capability is significantly more important than Factor II, Past Performance, which is slightly more important than Factor III, Price. All subfactors under Factor I, Technical Capability are of equal importance.

The Contracting Officer shall also conduct a price analysis using one or more of the techniques defined in the Revolutionary FAR Overhaul (RFO). Price will be evaluated for completeness and reasonableness. Price will become significantly more important as technical ratings approach equality. The non-Price factor(s) is significantly more important than Price. However, price will become significantly more important as non-price factor(s) approach equality.