A17 SOW - 2023 NLRB Conferences_0525 Final.docx

STATEMENT OF WORK (SOW)

National Labor Relations Board 2023 Training Conferences Dated: May 25, 2023

1. SCOPE

The National Labor Relations Board (NLRB or Agency) is conducting three (3) leadership and development conferences in the Washington, D.C. area in the upcoming months. This Statement of Work (SOW) outlines the requirements for meeting space and overnight lodging for the attendees at all three of the scheduled conferences. The conferences are: 1) New Board Agent Conference, 2) Manager and Supervisor Conference, and 3) Regional Director Conference.

2. BACKGROUND

The National Labor Relations Board is an independent Federal agency created by Congress in 1935 to administer the National Labor Relations Act, the primary law governing relations between unions and employers in the private sector. Annually, or at reasonable intervals, the NLRB conducts leadership and development conferences for specific segments of the workforce. The purpose of these conferences is to provide training, skill enhancement, and networking opportunities for the leadership and staff in the field, as well as headquarters. The conferences support the Agency’s strategic goal of achieving Organizational Excellence by convening staff from offices throughout the Agency to learn to effectuate the Act through training and education.

3. GENERAL REQUIREMENTS

Each of the respective conferences will have similar requirements on different dates, as outlined below.

3.1 Hotel and Lodging Requirements

The Hotel shall be in the Washington, D.C. area (see the below section Task Details for specific location requirements) and within a short walking distance of a variety of restaurants. An on-site restaurant is not required; however, it is preferred for the convenience of participants being able to have breakfast, lunch and dinner on the premises.

The Hotel shall have the capacity to offer morning and afternoon beverage packages. The morning package shall include coffee, tea, juice, water, and light refreshments. The afternoon package shall include soft drinks, water and light snacks. This service should include set-up and clean-up.

The Hotel shall have access to an on-site Business Center for copies, mailings, and other last-minute general office services

If a complimentary exercise facility is available on the premises, equipment should be in good working condition and properly maintained.

All rooms shall be provided / priced at or below the government per diem rate.

“Handicapped-accessible” rooms should be available upon demand when employees make room reservations.

Sleeping rooms should be clean, well-furnished and include usual amenities for overnight accommodations. All rooms should include free high-speed internet access (WIFI preferred).

The Hotel shall indicate the availability and cost (if appliable) of on-site guest parking as well as other local transportation information.

3.2 Meeting Space Requirements

General Session Room - a spacious, square or rectangular-shape room set in banquet (8 per table maximum) or classroom style seating, to include:

· Faculty table in front of the room with seating for six (6) Staff table in back of the room with seating for four (4)

· Registration table outside the room with three (3) chairs to sign-in attendees and provide meeting materials.

· Electrical outlets

· LCD Projector package, including projector, screen, AV cart, multi-plug extension cord, at least two lavalier microphones and three stationary microphones, and audio sound system.

· One (1) podium

Breakout Rooms - each room should be large enough to accommodate 30 people each, set in u-shape or square. Each breakout room shall have:

· Electrical outlets

· LCD Projector package, including projector, screen, AV cart, multi-plug extension cord, one lavalier microphone, one stationary microphone, and audio sound system.

· One (1) podium

4. TASK DETAILS

4.1 New Board Agent Conference

Conference Dates: July 31 - August 4, 2023 Lodging accommodations for approximately 100 individuals for 4 nights:

July 31 (check-in) until August 4 (check-out)

Location: The Hotel for this conference shall be located in Washington, DC, in a safe area, within a ten-minute walk of NLRB’s Headquarters located at 1015 Half St, SE, Washington, DC 20570.

4.2 Manager and Supervisor Conference

Conference Dates: August 7 – 11, 2023 Lodging accommodations for approximately 125 individuals for 4 nights:

August 7 (check-in) until August 11 (check-out).

Meeting Rooms: August 8-10, 2023 One (1) General Session Room – to accommodate 150 people for 3 days Three (3) Breakout Rooms - to accommodate 30 people each – u-shape/square for 3 days

Location: The hotel for this conference shall be located within 5 driving miles from NLRB’s Headquarters located at 1015 Half St, SE, Washington, DC 20570.

For this task, the hotel will need to accommodate both the lodging and meeting space requirements for the required dates.

4.3 Regional Director Conference

Dates: August 20 – 25, 2023

· Lodging accommodations for 10 individuals for 5 nights:

August 20 (check-in) until August 25 (check-out)

· Lodging accommodations for approximately 20 individuals for 3 nights:

August 22 (check-in) until August 25 (check-out)

Meeting Rooms: August 23 - 25, 2023 One (1) General Session Room – to accommodate 40 people for 3 days Two (2) Breakout Rooms - to accommodate 10 people each for 3 days

Location: The hotel for this conference shall be located within 5 driving miles from NLRB’s Headquarters located at 1015 Half St, SE, Washington, DC 20570.

For this task, the hotel will need to accommodate both the lodging and meeting space requirements for the required dates.

5.0 VENDOR DELIVERABLES

The vendor shall provide lodging rooms and/or meeting rooms for the tasks/events listed above, as per the requirements. The vendor must be able to provide the lodging rooms and/or meeting rooms for the entire period of the listed task dates.

Task 4.1 New Board Agent Conference: July 31 – August 4, 2023 Task 4.2 Manager and Supervisor Conference: August 7 – 11, 2023 Task 4.3 Regional Director Conference: August 20 – 25, 2023

6.0 POINTS OF CONTACT

Contracting:

Julie Yarbrough, Contracting Officer 1015 Half Street, SE – OCFO/AMB Washington, DC 20570 Julie.yarbrough@nlrb.gov

Program Office:

Vendor:

(To Be Determined)