A17 Combined RFQ Lodging-Mtg Space.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

National Labor Relations Board Lodging and Meeting Spaces for Training Conferences Washington, DC

General Information

Email: Julie.yarbrough@nlrb.gov

Contracting Office Address National Labor Relations Board, 1015 Half St, SE, Washington, DC 20570.

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested.

This solicitation is a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02, dated March 16, 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721120.

Description – See attached SOW for full requirements.

RFQ Attachments:

1. SOW, 2023 Training Conferences, dated May 25, 2023

2. Price Template Basis for Award

The NLRB intends to award one or multiple Firm Fixed Price (FFP) Purchase Orders as a result of this solicitation. The objective of the NLRB is to select the quote that represents the best value to the government while meeting or exceeding the requirements. All evaluation factors and their relative importance are set forth in this RFQ. The evaluation factors are listed in order of importance. An integrated assessment of quotes using the evaluation factors found in the solicitation will be the basis for award. The award may be made based on the initial submission, with or without discussions, so contractors should submit quotes that clearly meet or exceed the requirements of the solicitation.

All quoters must confirm in their quote that the facility is compliant with the Hotel and Motel Fire and Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et seq.) and the American with Disabilities Act (ADA) (Public Law 101-336)(42 U.S.C. 12101 et seq.)

The NLRB is a tax-exempt Federal agency; do not include any sales taxes in quotes for which the Federal Government is exempt.

To be eligible for an award, the contractor must be registered in the System for Award Management database (www.sam.gov).

Evaluation Criteria Award will be made to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous to the Government on the basis of technical, past performance, and price. These factors are listed in order of importance:

· Factor 1 – Technical Quoters should provide technical information demonstrating how they meet the requirements of the SOW. The submission shall be presented in a brief and succinct manner, making every effort to present information clearly and concisely. Lengthy narratives containing extraneous information are discouraged. Quotes that do not follow this format or otherwise include documentation that is difficult to read, may be rejected or may result in a lower evaluation rating. Quoters shall clearly indicate if their quote is for all or a subset of the conferences. The technical quote will be evaluated based on the degree to which it meets the criteria listed in the SOW as well as other relevant considerations for the applicable conferences.

· Factor 2 – Past Performance Quoters should provide references for at least three (3) Federal Government contracts for similar work performed with the past three (3) years. Past performance will be evaluated based on customer satisfaction. The contact information for each reference shall include:

· Contract Value

· Agency/Company Name/Point of Contact Information

· Description/Type of Services Provided

· Factor 3 – Price Quoters should use the provided “Price Template” spreadsheet for its price quote. Supplemental pricing information may also be provided. Lodging rates/prices must be at or below the Government per diem rate per night.

The Government intends to evaluate quotes and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. In case of a receipt of a large number of quotes, the evaluation team will evaluate quotes in phases in order to ensure award can be made in a timely manner. First, technical quotes will be evaluated to eliminate quotes that are either technically unacceptable or are not considered to be as good as quotes remaining in the competition. If a large number of quotes still remain, price quotes will be evaluated to eliminate those that are either unacceptable or are not considered to be valued as well as quotes remaining in the competition. If a large number of quotes still remain, past performance will be evaluated to eliminate those quotes that are not sufficiently competitive to be selected for award. After the number of quotes is reduced to a reasonable number, if needed, site visits and/or discussions will be conducted with those remaining in the competition. The decision to eliminate any quotes through this phased process does not constitute the establishment of a competitive range and will not obligate the NLRB to conduct discussions or to solicit or entertain quote revisions.

Quote Submission This is an open-market combined synopsis/solicitation for lodging and meeting space as defined herein. The government intends to award a FFP Purchase Order/s, to one or more vendors, as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" (Quoters shall list exception(s) and rationale for the exception(s).)

The quoter shall submit a separate technical, past performance, and price quote that addresses the requirements of the solicitation.

The quoter may submit a quote for one, two or all three conferences detailed in the SOW. However, quoters must be able to provide the lodging rooms and/or meeting rooms for the entire timeframe of the applicable conference. The quoter shall clearly indicate which conference and/or conferences the quote is submitted for. If the government cannot discern which task/conference the quote is for, it may result in a lower evaluation rating.

If a hotel contract is necessary, it shall be submitted with your quote, along with descriptive literature to include sleeping rooms, diagrams, and amenities. Quotes should be submitted in either Adobe Acrobat or Microsoft Word.

Provisions and Clauses

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors–Commercial Items [MAR 2023]

2. FAR 52.212-2, Evaluation – Commercial Items [NOV 2021]

3. FAR 52.212-3, Offerors Representations and Certifications–Commercial Items [DEC 2022]

4. FAR 52.204-7, System for Award Management (OCT 2018)

Offerors must complete annual representations and certifications in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, Contract Terms and Conditions–Commercial Items [DEC 2023]

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [MAR 2023]

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-13 Contractor Code of Business Ethics and Conduct (OCT 2015) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2018) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (JUL 2013)

Agency-Specific Clauses IPP-001 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - INVOICE PROCESSING PLATFORM (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP) system using the "Bill to Agency" of Interior Business Center – FMD.

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its quotation.

(End of Custom Clause)

NLR 0001 52.201-9000 CONTRACTING OFFICER'S REPRESENTATIVE (NOV 2015)

(a) The Contracting Officer's Representative (COR) is a representative of the Government with limited authority who has been designated in writing by the CO to provide technical direction, clarification, and guidance with respect to existing specifications and performance work statement/statement of work/statement of objectives, as established in the contract. The COR also monitors the progress and quality of the Contractor's performance for payment purposes. The COR shall promptly report Contractor performance discrepancies and suggested corrective actions to the CO for resolution.

(b) The COR is not authorized to take any direct or indirect actions or make any commitments that will result in changes to price, quantity, quality, schedule, place of performance, delivery or any other terms or conditions of the written contract.

(c) The Contractor is responsible for promptly providing written notification to the CO if it believes the COR has requested or directed any change to the existing contract. No action shall be taken by the Contractor for any proposed change to the contract until the CO has issued a written directive or a written modification to the contract. The Government will not accept and is not liable for any alleged change to the contract unless the change is included in a written contract modification or directive signed by the CO.

(d) COR authority is not delegable.

CONTRACT ADMINISTRATION DATA

1. All contract administration must be affected by the Contracting Officer. In no event will any modification, change order or other matter in deviation from the terms of scope of this contract be effective or binding unless formalized by proper contractual documents by the Contracting Officer.

1. In the event the Contractor makes any changes to the terms or scope of this contract at the direction of any person other than Contracting Officer, the change will be considered to have been made without proper authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

(End of Clause)

LOCAL PROVISION: 52.233-9000 AGENCY-LEVEL PROTESTS

Potential bidders or quoters may submit an agency-level protest directly to the Contracting Officer (CO). As an alternative to the CO’s consideration of a protest, a potential bidder or quoter may request an independent review of their protest by the NLRB Protest Deciding Official (Director NLRB Acquisitions Management Branch). In either case, the Agency-level protest must comply with the requirements and procedures in FAR 33.103 for submitting agency-level protests.