Questions Grouped By Contract Section_042512.docx

GOVERNMENT RESPONSES TO OFFERORS’ QUESTIONS REGARDING THE

INTERNAL CONTROLS SOLICITATION A-12-020

COVER LETTER

SOLICITATION

PART 1: PRICING – SUPPLIES OR SERVICES & COST OR PRICE

PART 2: IDIQ PERFORMANCE WORK STATEMENT

Response: One review per month is anticipated, totaling 12 per year. There is one Real Property asset forfeiture contract and the testing requirement is a representative sample. Audit reconciliations are done on a quarterly basis, totaling 4 a year. These services are outsourced. Yes, there is an existing contract in place and the incumbent is eligible to submit an offer. Historical level of effort figures have been provided in Attachment #3. The Government will not provide 5-year data.

14. RFP Section Part 2, Paragraph 4.6.5, Page 11 of 93: What training is anticipated involving the Real Property Contract? Who are the trainees? Is the training performed in the Washington Metropolitan Area?

Response: This training requirement will be conducted once the new Real Property Contract has been awarded (TBD) and will consist of teaching the contract users (TFF participating agencies) the new PWS and other relevant requirements. The training is anticipated to take place in the Washington Metropolitan Area.”

15. RFP Section Part 2, Paragraph 4.6.7, Page 11 of 93: Please define “audit reconciliations”? Is it anticipated that the selected contractor will perform a quarterly inventory audit for comparison to Real Property Contractor records or TEOAF records? Will this require travel to numerous locations?

Response: The only travel that may be required will be to TEOAF’s office in Washington, DC. The audit reconciliation, comparison of two sets of records to ensure that the data being recorded matches up 100%, need to be performed on a quarterly basis. It involves the comparison of IRS-Criminal Investigation’s (CI) system of records Asset Forfeiture Tracking and Retrieval System (AFTRAK), United States Secret Service’s (USSS) system of records Forfeited Asset and Seized Property Tracking System (FASTRAK), and Immigration and Customs Enforcement’s (ICE) system of records Seized Asset and Cast Tracking System (SEACATS) all compared to the Real Property Contractor’s system of records for 100% validity.

16. RFP Section Part 2, Paragraph 4.7.1, Page 11 of 93: Please explain the “Audit Process”? Is this the annual financial statement audit?

Response: The Audit Process is the annual financial statement audit. The annual audit formally begins with an audit entrance conference in April of the fiscal year being audited, and concludes with an exit conference in December or January following the audit year. Once completed the Department of Treasury, Office of Inspector General (OIG), issues a Transmittal Memorandum which is attached to the Auditor’s Report. The audit process is a year round activity with frequent meetings with TEOAF management and staff, the National Finance Center (NFC) and fund member agencies before and during the audit season. TEOAF also hosts monthly meetings with the auditors and OIG wherein status reports are presented and issues discussed. TEOAF coordinates the audit for all Treasury Forfeiture Fund Agencies and serves as the conduit through which audit requests are made. Concerns or issues raised by the auditors and/or OIG are addressed through TEOAF’s Audit Team.

17. RFP Section Part 2, Paragraph 4.7.5, Page 11 of 93: Please explain the term “TFF Agency mandatory expenditures”?

Response: This task has been removed.

18. RFP Section Part 2, Paragraph 4.7.7, Page 11 of 93: Please provide background on TEOAF’s State and Local Joint Operations System?

Response: This system tracks the overtime spent by all state and local officers that are participating on a seizure with any TFF member agency. Treasury has a program, as does Justice, allowing these officers to receive overtime payment through an approval system created by the database. Typically these state and local officers are a part of Task Forces that are comprised of multiple Federal and state and local agencies.

19. RFP Section Part 2, Paragraph(s) 4.8.2, Page(s) 11: Is TEOAF’s Internal Procedural Planning and Automation Improvements an existing computer application? If not please provide additional background on this effort so we can determine the potential level of effort and expertise required.

Response: There is no such computer application in existence. This task requires the offeror to make recommendations to the Government on areas/activities they feel could be improved upon through automation. They will then have the opportunity to put forth the recommendation for consideration and possibly follow through with its application if it falls with the parameters of the PWS.

20. RFP Section Part 2, Paragraph 4.8.3, Page 11 of 93: How many conferences are there each year? Are conferences located in Washington Metropolitan Area? If not please provide locations in the past.

Response: The Government anticipates hosting approximately 3 conferences a year.

21. RFP Section Part 2, Paragraph 4, Page 9 of 93: You discuss property contracts, how many contracts are there and where is the property located? You require the “development of a robust internal control program…….” Does this mean that there is no formal program at this time? Is there an incumbent contractor for this total effort and how large is the staff of contractors supporting this effort? Are all existing processes documented?

Response: There are two asset forfeiture contracts; one for general property and one for real property. Both of these are nationwide contracts. There is a formal program in place. There is an incumbent contractor for this total effort and historical level of effort information had been provided in Attachment #3.

22. RFP Section Part 2, Paragraph 4.1, Page 9 of 93: “This is not a service requirement” Please clarify what is meant by this statement.

Response: The statement in parentheses could not located in Paragraph 4.1, but if you are referring to the requirement detailed in Paragraph 4.1, this is a service requirement. The contractor must maintain effective communication with the identified parties.

23. RFP Section Part 2, Paragraph 4.5.1, Page 9 of 93: Are you expecting that whoever is selected will perform internal control reviews of your property contractors (both General and Real property)?

Response: Yes

24. RFP Section Part 2, Paragraph 4.7.1, Page 11 of 93: By Audit Process do you mean write-up work, audit readiness, audit remediation or all there?

Response: All three will be required for the audit process.

25. RFP Section Part 2, Paragraph 4.7.8, Page 11 of 93: You refer to Financial Management Activities, what do you mean by this as you have articulated financial management activities in 4.7.1 through 4.7.7?

Response: Task 4.7.8 will provide the status update on all activities that t ook place on tasks 4.7.1 through 4.7.7.

26. RFP Sections 4.5.2 and 4.6.2,Task sections C.3.1.2, C.3.2.2 Monthly Contract Invoice Review and Cost Analysis: Can TEOAF provide more detail about 1) the volume of invoices requiring analysis; 2) the level of detail in the invoice supporting documentation; 3) the ease with which the supporting documentation can be obtained electronically from the invoicing vendors or TEOAF?

Response: For General Property there are 1-2 invoices submitted per month. The size of their submission is approximately two hundred pages of invoice supporting documentation with only a sample being chosen for review. For Real Property there are 1-2 invoices submitted per month. The size of their submissions is approximately thirty pages of supporting documentation per invoice. Invoices are submitted electronically.

27. RFP Section 4.6.5 Periodic Assistance with Training: Can TEOAF provide more detail about the expected subject matter for this training, and confirm that this is separate and distinct from the TBML and BMPE training requested under the Strategic Planning and Analysis sub-tasks?

Response: This training requirement will be conducted once the new Real Property Contract has been awarded (TBD) and will consist of teaching the contract users (TFF participating agencies) the new PWS and other relevant requirements. This is separate and distinct from the TBML and BMPE training.

28. RFP Section - 9.0 Contractor Furnished Items, Paragraph - N/A, Page – 13: The RFP states that contractor laptops have to meet Treasury security standards. Can the Government describe what is meant by security standards, besides what's listed as the minimum requirements?

Response: In addition to these requirements, there are additional security standards detailed in the Special Contract Requirements Section.

29. RFP Section - 10.0 Disposal of Information, Paragraph - N/A, Page – 13: The RFP states that contractors must purge government provided information and information prepared as a result of the services provided within 30 days of contract expiration or termination. Can the government describe what type of purging is considered acceptable?

Response: The offeror will be required to delete all electronic data and shred all paper documents at the expiration or termination of this contract.

PART 3: CONTRACT CLAUSES

30. RFP Section - Part 3: Contract Clauses, Paragraph - 1.0 FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998), Page – 15: The solicitation incorporates FAR 52.212-4. For Commercial Services, will Commercial Item FAR clause take precedent over the other FAR clauses?

Response: The commercial item clause will not take precedent over the other FAR clauses. The other clauses were included in the solicitation because they are not included in FAR 52.212-4, but are needed for this requirement.

31. Reference: RFP Special Contract Requirements, Section 2.0 Paragraph (a), Page 24: Under Special Contract Requirements, Section 2.0(a) of the solicitation states that, “The Contractor assigned personnel that will perform the tasks stated in the Performance Work Statement, including but not limited to the Program Manager, are designated as ‘Key Personnel’.” Attachment 9 describes requirements for the Program Manager and Senior Consultant (or similar Labor Categories). Please clarify the number and roles of personnel the Government would consider key on this IDIQ contract, and whether or not these would be consistent across all Task Orders issued.

Response: This is a performance-based acquisition; therefore, it is up to the individual offerors to propose the number and roles of personnel designated as key personnel. It is also up to the offerors to determine whether it would be consistent across all Task Orders.

32. RFP Section - 22.0 Information System Security Requirements and 23.0 Information Security Requirements, Paragraph - N/A, Page - 35-37: The contractor is required to establish minimum security controls in accordance with FISMA, NIST 800-53, and NIST 800-53A. If the offerors systems do not meet these requirements, will the Government consider providing GFEs to perform all work involving Treasury information?

Response: No, the Government will not be furnishing the offeror with laptops.

33. RFP Section 3.0 Place of Performance: “The contractor shall provide at least three (3) contractor employees to provide support services on site at TEOAF Headquarters in Washington, D.C. Metro Area”. What skill sets are required for the three (3) contractor employees that will be providing support service? Also, can you define support services? “Additional location may potentially be throughout the United States and as well as all U.S Territories and Overseas. In such instances, each task order issued to the Contractor shall specify the place of performance”. For budget formulation purposes, can you provide a comprehensive list of potential sites to be visited during the period of performance of the contract, prior to contract execution?

Response: Attachment #9 provides labor categories and the required skill sets for each category. The support services have been defined in the IDIQ PWS and Attachment #8 Task Order Performance Work Statement. Each task order will include the place of performance. The government does not know in advance of all sites that will require a visit, but some of the cities are Dayton, New Jersey; Miami, Florida; Laredo, Texas; and Riverside California.

34. RFP Section 3.0, Paragraph 1, 2 & 3 Pages 20-21: Will this contract reimburse travel home on weekends, or as an alternative, reimburse weekend expenses at per diem rates?

Response: No.

35. RFP Section 8.0 Subcontractor Personnel, Paragraph 1, Page 28: it noted the “Contractor shall furnish the Treasury with the name of all firms to be used as subcontractors for each type of work to be performed prior to performing any work under this contract”. Should the names of the subcontractor firms be provided with the proposal to include the type of work performed or can this information be provided once awarded contract?

Response: The names of the subcontractor firms must be provided with the proposal to include the type of work performed.

36. Section 3.0 Place of Performance, paragraph 1, Page 16: You noted that three Contractor employees are required to be located at the TEOAF Headquarters in Washington, D.C Metro Area. Is one of the three Contractor employees the Program Manger position?

Response: The Program Manager must be located within the local commuting area (a 50-mile radius of TEOAF Headquarters) and report to TEOAF Headquarter as needed.

PART 5: PROPOSAL INSTRUCTIONS AND EVALUATION METHODS

37. RFP Section 5.1 Past Performance Evaluation, Paragraph 2, page 89: Since we are a relatively small 8(a) firm with limited experience on large projects will the IRS revisit the exclusion of past performance for sub-contractors?

Response: The Government will only consider past performance of the prime contractor.

38. RFP Section 5.2.1 Factor 5 – Past Performance, page 81, last paragraph, states, “The Offeror will then have the reference return the completed past performance questionnaire to the Offeror in a sealed envelope. The sealed envelope will be included with the Offeror’s Past Performance proposal when the proposal is submitted as indicated.” Would the Government please consider allowing the past performance references to email or fax the complete questionnaires directly to the IRS as opposed to the contractor submitting them in a sealed envelope as part of the proposal submission?

Response: The solicitation states the following: “In the event that the Offeror is unable to obtain a completed past performance survey, the Government reserves the right to contact the references provided or any other available resource to obtain the information.”

39. RFP Section 3.1.1 Technical Approach, page 87, second paragraph states, “The Government will not consider the experience of the offeror’s subcontracting partners, key personnel, or other information that is not part of the offeror’s past/present performance.” Would the Government please consider allowing the experience of the offeror’s subcontracting partners to be included in the past performance references?

Response: The Government will only consider past performance of the prime contractor.

40. Can we submit relevant past performance from the last 5 years rather than 3 years?

Response: The Government can only consider past performance within the last three years.

41. With respect to Section 5.4.2 – Tab B: Task Order Pricing – please provide the level of effort required for each deliverable, if performed previously.

Response: See Attachment #3 for historical level of effort information.

42. RFP Part 5, Section 2.0, Page 76: Is this a single award, or will multiple awards be made?

Response: There will be a single award made.

43. RFP Evaluation of Offerors, Section 3.1.2, Page 87: Section 3.1.2 describes the evaluation factor for the Management/Staffing Approach. What is the difference in weight or score between the Management Approach versus the Staffing Approach?

Response: There is no difference. It’s one factor.

44. Section 4.2, Paragraph 3, Page 79: Regarding the requirement for the Key Personnel, it appears that you require resumes not to exceed two pages is it correct that you prefer to receive one page with the resume on the front and back?

Response: Correct.

45. What is the minimum number of Past Performances that can be submitted?

Response: There is no minimum. Any offeror who does not have past performance will be rated as neutral.

46. Should the resumes in included in Volume I, under Tab B – Management/Staffing Approach? If so, will the resumes count against the page limit?

Response: All resumes should be included in Volume I, Tab B. The solicitation states that resumes do not count against the page limit.

47. Section 5.2.1 Factor 5 – Past Performance, Paragraph 1, Page 81: If submitting proposal with subcontracting firm is it permissible to submit along with the proposal a Past Performance Reference Form (Att. #6) and Past Performance Survey Form (Att. #7) for the subcontracting firm?

Response: The Government will only consider the past performance of the prime contractor.

48. Section 5.2.1, Paragraph 1, Page 81: Can the past performance also include past performance of the individual officers of the company?

Response: No.

49. Do resumes need to be provided of all the key personnel? What is the maximum length of the resumes or that resume section?

Response: Yes, resumes need to be provided for all key personnel. The maximum resume length is two pages.

50. Section 4.2, Paragraph 3, Page 79: Is there a limit to the number of resumes and Key Personnel which can be submitted with the proposal?

Response: No.

PART 6: ATTACHMENTS

ATTACHMENTS 1&2

51. For Attachment 1: Does Task Order #1 represent tasks that are expected to begin on October 1, 2012 and represent expected recurring work for each of the option years?

Response: Yes.

52. Attachment 1 and Attachment 2: Are travel costs listed on Attachments 1 and 2 capped at the amount indicated?

Response: Yes.

53. Attachment 1 IDIQ Price Model, CLIN 01-1A, Monthly Contract Invoice Review and Cost Analysis only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of GP contractor invoices that would need to be reviewed on a monthly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: The Government receives 1-2 invoices a month.

54. Attachment 1 IDIQ Price Model, CLIN 01-1B, Monthly Risk Management only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of Adverse Incident Reports provided by the GP COR that would need to be reviewed on a monthly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: On average there are four new adverse incidents per month for General Property.

55. Attachment 1 IDIQ Price Model, CLIN 01-1C, Quarterly Contract Revenue Testing only has a Unit Quantity of 4 for quarterly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each quarter, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of auctions being held by the GP contractor that would need to be reviewed on a quarterly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: 1 auction per quarter at a location to be determined by the Government.

56. Attachment 1 IDIQ Price Model, CLIN 01-1D, Yearly Contract Inventory Testing of General Property only has an Annual Quantity of 1 for annual service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each year? If not, would the Government please provide an estimate of the sample size for each location? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: Depending on commodity and location, approximately 5% of inventory will be sampled per location. The General Property contract currently has over 57,000 line items with over 62,000 pallets in storage.

57. Attachment 1 IDIQ Price Model, CLIN 01-1E, Quarterly Assessment of General Property Destructions only has a Unit Quantity of 4 for quarterly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each quarter, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of destruction and recycling vendors that would need to be identified on a quarterly basis, and how long the visits to the two non-CSF storage facilities are estimated to be? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: The contractor shall visit one destruction location and one recycling location. The Government will identify these locations TBD.

58. Attachment 1 IDIQ Price Model, CLIN 01-1F, Quarterly Aging Analysis of General Property (Optional Task) only has a Unit Quantity of 4 for quarterly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each quarter, or in total for the fiscal year? If not, would the Government please provide an estimate of the amount of SEACATA data that would need to be obtained on a quarterly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: The General Property contract currently has over 57,000 line items.

59. Attachment 1 IDIQ Price Model, CLIN 01-2A, Monthly Contract Invoice Review and Cost Analysis only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of RP contractor invoices that would need to be reviewed on a monthly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: The Government receives 1-2 invoices a month.

60. Attachment 1 IDIQ Price Model, CLIN 01-2B, Monthly Risk Management only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of Adverse Incident Reports provided by the RP COR that would need to be reviewed on a monthly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: The Government receives approximately 4 new adverse incidents per month for Real Property.

61. Attachment 1 IDIQ Price Model, CLIN 01-2C, Quarterly Contract Revenue Testing only has a Unit Quantity of 4 for quarterly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each quarter, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of auctions being held by the RP contractor that would need to be reviewed on a quarterly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: Currently there are approximately 11 auctions per month, but the requirement is to only review 1-3 auctions per quarter.

62. Attachment 1 IDIQ Price Model, CLIN 01-2D, Quarterly Audit Reconciliation of all TFF Agency Seized Real Property only has a Unit Quantity of 4 for quarterly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each quarter, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of seized real property records submitted by ICE, IRS, and USSS that would need to be reviewed on a quarterly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: The agencies submit approximately 10-20 pages for the reconciliations.

63. Attachment 1 IDIQ Price Model, CLIN 01-3A, Monthly Review of TEOAF’s Obligations, Reimbursables and Expenditures only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of TEOAF obligation, expenditures, and reimbursables that would need to be reviewed on a monthly basis? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Government Response: The Government has provided historical level of effort information in Attachment #3 and the level or staffing support is at the discretion of the offeror

64. Attachment 1 IDIQ Price Model, CLIN 01-3B, Monthly Review of TFF Agency Obligations, Reimbursables and Expenditures only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the number of TFF participating agencies’ obligations, expenditures, and reimbursables that would need to be reviewed on a monthly basis, and an estimate of the monthly sample size for the review of agencies’ expenditures, reimbursements, and expenditures? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Government Response: The Government has provided historical level of effort information in Attachment #3 and the level or staffing support is at the discretion of the offeror

65. Attachment 1 IDIQ Price Model, CLIN 01-3C, Monthly Audit Testing of TFF Agency Mandatory Expenditures only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the amount of audit testing that would need to be performed on a monthly basis? Also, please advise which Task in Section C.3 PERFORMANCE REQUIREMENTS in the Performance Work Statement this CLIN applies to? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: This task has been REMOVED.

66. Attachment 1 IDIQ Price Model, CLIN 01-3D, Monthly Audit Testing of TFF Agency Asset Tracking System only has a Unit Quantity of 12 for monthly service, and does not provide the number of labor hours required for the task. Would the Government please provide the number of labor hours required for this task each month, or in total for the fiscal year? If not, would the Government please provide an estimate of the amount of audit testing that would need to be performed on a monthly basis? Also, please advise which Task in Section C.3 PERFORMANCE REQUIREMENTS in the Performance Work Statement this CLIN applies to? The way the task is written now is open ended, and we would have difficulty in pricing this task.

Response: This task has been REMOVED.

67. What does the government expect for the level of effort for the firm fixed price CLINs on Attachment 1 - IDIQ Price Model?

Response: See Attachment #3 for historical level of effort information.

68. Attachment 1, Base Year: We would like to confirm that according to the Att.1 IDIQ the travel is already set at $200,000 for base year.

· On Attachment 1 – IDIQ Price Model?

· On Attachment 2 – Task Order

· Are the Labor Hours and Unit Quantities shown in the pricing tables in the provided documents Att_1_TO_Price_Model and Att_2_TO_Price_Model the recommended hours and units for the work on this contract? Are these fixed numbers or can these be decreased or increased as part of our price proposal?

Response: See Attachment #3. The labor hours provided are fixed.

ATTACHMENT 4

ATTACHMENT 8

72. Section C.3.1.2 and C.3.2.2: The Performance Requirements indicate that the contractor shall review and perform analysis of all GP and RP contractor invoices and supporting documentation. Is there to estimate the volume of invoices and supporting documentation that the contractor will be required to review?

Response: For General Property 1-2 invoices per month. The size of their submission is approximately two hundred pages of invoice supporting documentation with only a sample being chosen for review. For Real Property 1-2 invoices per month. The size of their submissions is approximately thirty pages of supporting documentation per invoice. Invoices are submitted electronically.

73. Section C.3.1.4 and C.3.2.4 indicate that the contractor will be responsible for monitoring and tracing all collected revenue from each auction. Is there to estimate the total transaction volume that the contractor will be required to review?

Response: General Property historical auction data can be found at http://www.treasury.gov/auctions/treasury/gp/bidresults.html

74. Section C.3.1.5, Subsection d. indicates that the contractor shall also conduct a 100% inventory reconciliation. Is there to estimate the total inventory volume that the contractor will be required to review?

Response: There are approximately 900 lines of GFE/GFP inventory volume for the General Property contract.

75. The Performance Requirements indicate that the contractor shall select representative samples for certain testing procedures (C.3.1.5 subsection a. for yearly inventory testing and C.3.1.5 subsection b. for seizure files). Are there any additional guidelines that can be provided to the contractor that specify acceptable sample selection criteria (e.g. judgmentally, statistically, or randomly selected) or will the contractor be required to assess the appropriate representative sample on a case by case basis?

Government Response: Guidance will be given to the Contractor prior to each inventory and file reviews by the GP COTR. In addition, while on site performing the review, the Contractor will also be encouraged to use judgment in selecting the overall appropriate sample of inventory and files to review.

76. Part C.3.1.5: “Inventory testing….Contractor Storage Facilities and vehicle storage locations….For budget formulation purposes, can you provide a comprehensive list of potential sites to be visited during the period of performance of the contract, prior to contract execution? Will inventory testing occur at the various locations simultaneously?

Response: The government does not know in advance of all sites that will require a visit, but some of the cities are Dayton, New Jersey; Miami, Florida; Laredo, Texas; and Riverside California. It is possible that inventory testing can occur at various locations simultaneously at the discretion of the Government.

77. Section C.3.1.5, Paragraph (s) 1-4, Page(s) 7-8: How much High Risk Property must be reviewed and what is the nature of such property?

Response: High Risk Property can include jewelry, coins, DVD players and other high value items.

78. Reference: RFP Section C.3.1.2, Paragraph(s) 1, Page(s) 6: The RFP mentions that each invoice has a summary and detailed cost breakouts. How are the detailed costs broken out and what is the volume of data that will need to be reviewed?

Response: For RP – 1-2 invoices per month. The size of their submissions is approximately thirty pages of supporting documentation per invoice, and the detailed costs are broken out by agency.

79. Reference: RFP Section C.3.1.2, Paragraph(s) 1, Page(s) 6: For the deliverable report, are the costs billed to date broken out beyond fiscal year, agency and contractor?

Response: Yes, the costs billed are broken out beyond fiscal year, agency and contractor. The report follows the format of the GP Contractor’s invoice.

80. RFP Section C.3.1.3, Paragraph(s) 1-5, Page(s) 6-7: Our understanding is that each Adverse Incident will be reported in a Flash Report, at least one Quarterly Report, a Final Report and potentially an Interim Final Report. Is that correct?

Response: Yes, the GP contractor is responsible for reporting the incident in a Flash Report to the Government and then the offeror is responsible for producing the Quarterly Report, Draft Final Report and Final Report.

81. RFP Section C.3.1.3, Paragraph(s) 1-5, Page(s) 6-7: Does the GP contractor submit these reports via the database mentioned in the deliverable description or will the offeror be required to enter the data from each Adverse Incident Report into the database?

Response: The offeror is responsible for entering the adverse incident information into a database that will be provided to them by the Government.

82. RFP Section C.3.1.4, Paragraph(s) 1, Page(s) 7: Approximately how many auctions will the offeror be asked to observe and how long do they typically last?

Response: The offeror will be responsible for observing 1 General Property auction per quarter and the auction lasts two days.

83. RFP Section C.3.1.4, Paragraph(s) 1, Page(s) 7: On average, how many transactions take place between the GP contractor and the National Finance Center per auction?

Response: General Property historical auction data can be found at http://www.treasury.gov/auctions/treasury/gp/bidresults.html

84. RFP Section C.3.1.4, Paragraph(s) 1, Page(s) 7: The PWS states that auctions are held bi-monthly, does that mean twice per month or once every two months?

Response: General Property live auctions are held every other month at three facilities for a total of eighteen auctions per year; however, the offeror will be responsible for observing 1 General Property auction per quarter and the auction lasts two days.

85. RFP Section C.3.1.5, Paragraph(s) 1-4, Page(s) 7-8: How many Contractor Storage Facilities and subcontractor operated storage facilities will the offeror be expected to test each year?

Government Response: 4.

86. RFP Section C.3.1.5, Paragraph(s) 1-4, Page(s) 7-8: What is involved in preparing the SEACATS data prior to each trip?

Response: The offeror needs to request the information from the Government one week in advance to the trip. The data will be sent to the offeror via email.

87. RFP Section C.3.1.5, Paragraph(s) 1-4, Page(s) 7-8: How much inventory is maintained at each facility? How many Seizure files are maintained at each facility?

Response: The General Property contract currently has over 57,000 line items with over 62,000 pallets in storage.

88. RFP Section C.3.1.5, Paragraph(s) 1-4, Page(s) 7-8: How much High Risk Property exists that requires review?

Response: The high risk property fluctuates, but on an example of a high risk review would be reviewing 2300 items at the Riverside, CA warehouse.

89. RFP Section C.3.1.6, Paragraph(s) 1, Page(s) 8: How many destruction and recycling vendors are currently being used?

Government Response: There are approximately five destruction and recycling vendors that are currently being used for the General Property contract.

90. RFP Section C.3.1.6, Paragraph(s) 1, Page(s) 8: Approximately what volume of assets are destroyed or recycled in a six month period?

Response: Approximately 700,000 lbs are destroyed or recycled each month.

91. RFP Section C.3.1.7, Paragraph(s) 1, Page(s) 9: Does SEACATS have the reporting capability to generate lists of aging property or will data analytics be required to find aging assets?

Response: Data analytics will be required by the offeror to find the aging assets.

92. Reference: RFP Section C.3.2.3, Paragraph(s) 1-3, Page(s) 10: Our understanding is that each Adverse Incident will be reported in a Flash Report, at least one Quarterly Report, a Final Report and potentially an Interim Final Report. Is that correct?

Response: Yes, the RP contractor is responsible for reporting the incident in a Flash Report to the Government and then the offeror is responsible for producing the Quarterly Report, Draft Final Report and Final Report.

93. Reference: RFP Section C.3.2.3, Paragraph(s) 1-3, Page(s) 10: Does the GP contractor submit these reports via the database mentioned in the deliverable description or will the offeror be required to enter the data from each Adverse Incident Report into the database?

Response: The offeror is responsible for entering the adverse incident information into the database that will be provided to them by the Government.

94. Reference: RFP Section C.3.2.4, Paragraph(s) 1, Page(s) 10: On average, how many transactions take place between the GP contractor and the National Finance Center per auction?

Response: 1-2 transactions.

95. Reference: RFP Section C.3.2.7, Paragraph(s) 1, Page(s) 11: How many records will the offeror be required to review and reconcile? What is the size of each record?

Response: One record per agency to be compared against the main inventory system records. Each record is approximately 10-20 pages per agency records review.

96. RFP Section - Attachment 8, Paragraph - Performance Requirements, Page – 5: In section C.3 Performance Requirements of the Performance Work Statement (PWS), it states the contractor shall be responsible for performing analytical, investigative, and developmental tasks. Can the Government explain what types of investigative tasks are expected to be performed?

Response: “Investigative” has been changed to “research”.

97. RFP Section - Attachment 8, Paragraph - Performance Requirements, Page - 7-8: Will any be outside the continental United States?

Response: No.

98. Performance Work Statement Part C.3.1.4: “Auctions are scheduled to occur on a bi-monthly basis throughout each fiscal year”. Will contractor staff be required to attend these auctions? If so, for budget formulation purposes, can you provide a comprehensive list of potential sites (i.e. cities or even states) to be visited during the period of performance of the contract, prior to contract execution? Are the auctions held simultaneously?

Response: The contractor will be responsible for attending 1GP and 1 RP auction per quarter, but they will never have to attend two simultaneously. The Government does not know in advance which auction will require contractor attendance.

ATTACHMENT 9

99. Reference: RFP Section - Attachment 9, Paragraph - Position 1, Page – 1: Will the Government consider allowing the Program Manager to have all the required Experience except for 5-10 years of asset forfeiture experience if a subject matter expert with the required asset forfeiture experience is also provided?

Response: Yes.

General Questions

100. Is there currently or was there recently an incumbent contractor performing these or similar services for the IRS? If so, is that contractor allowed to submit a proposal for this RFP?

Response: Focal Point Consulting Group is the current incumbent contract. They will be allowed to submit a proposal. The current contract number is TEOAF-11-D-001.

101. What is the anticipated average contract value for each task order that would be issued under this Basic Ordering Agreement?

Response: The resultant contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ), not a Basic Ordering Agreement. The Government will not provide the anticipated average contract value.

102. Will contractors be obligated to bid on all task orders?

Response: The Government will make a single award; therefore, the contractor will be required to submit a proposal for every task order issued under the resultant contract.

103. RFP Section - General, Paragraph - N/A, Page - N/A: Can the Government provide information about the incumbent and the average labor cost for this or similar tasks the last 3 years?

Response: The incumbent contractor’s information has been provided. However, the Government will not provide the average labor costs for the last 3 years.

104. RFP Section General, Paragraph(s) ____, Page(s) _____: Is there an incumbent for this effort? If so please provide contract number and dollar value of effort. The Auditors Opinion on the FY 2011 Financial Statements noted “certain matters involving internal controls over financial reporting that we reported to Management of the Fund in a separate letter dated October 31, 2011.” Please provide either a copy of this letter or a discussion of the issues that the auditors identified as this could impact the level of effort required on certain task orders.

Response: The results of the independent auditors report on Internal Control over Financial Reporting has no bearing on an Offeror’s ability to respond to the solicitation. The results of the FY 2011 audit are found at the following link: http://www.treasury.gov/resource-center/terrorist-illicit- finance/AssetForfeiture/Documents/FY_2011_ACCOUNTABILITY_REPORT_ Final.pdf, however the audit is an internal control audit over the Federal Governments ability to manage the Treasury Forfeiture Fund, and not an internal audit over the Internal Controls contract.

105. Are there two levels of positions or two positions? Could you give me some clarification on the size of the staff support you're trying to fill?

Response: There are two levels of positions. The Government has provided historical level of effort information in Attachment #3 and the level or staffing support is at the discretion of the offeror.

106. Will the government accept labor categories in addition to the two defined?

Response: Yes, as long as they are cross-referenced to the labor categories provided and a justification is provided for proposal alternative categories.

107. What is the total number of FTEs anticipated annually and the most likely or most used…