A1 - USACE Nashville District CAD Vectorization Services PWS_10 Feb 26.pdf

PERFORMANCE WORK STATEMENT (PWS)

U.S. ARMY CORPS OF ENGINEERS – NASHVILLE DISTRICT

CAD VECTORIZATION SERVICES

1.0 General Statement

This is a Firm Fixed-Priced, five-year, Multiple Award Blanket Purchase Agreement (BPA) entitled CAD Vectorization Services. Requests for services will be made via a Call utilizing the pricing in this Agreement. The Period of Performance will be 5 years from the date of award.

Multiple Award BPAs The Government anticipates a target of two (2) but no more than three (3) Master Blanket Purchase Agreements (BPAs) to be awarded as a result of this solicitation. The Government does not guarantee any minimum quantity of orders under this BPA.

Ceiling Price The total ceiling for all BPAs awarded, combined, is $300,000.00 over a five-year ordering period. This ceiling is the maximum aggregate value of all orders that can be placed against all BPAs (shared) and is not a guarantee of orders. All call orders placed on the BPA will be over $2,500. Call orders are anticipated to be between $2,500 and $7,500. No single call order issued under this BPA will be greater than $20,000. See Paragraph 11.0 for further information on call orders.

Ordering Procedures The Government will provide all BPA holders a fair opportunity to be considered for each call order, in accordance with Federal Acquisition Regulation (FAR) 8.405-3. Individual call orders will be placed on a Firm-Fixed-Price basis. As a need arises, the Contracting Officer will issue a Request for Quote (RFQ) to all BPA holders with a specific performance work statement.

1.1 The Contractor shall provide all personnel, equipment, tools, materials, software, supervision, and other items and services necessary to perform CAD services as defined in this Performance Work Statement (PWS) Nashville District US Army Corps of Engineers (USACE).

Drawing types include civil, structural, mechanical, and electrical disciplines. The focus of the requirement is accurate, high production CAD work services and should not be confused with design services.

1.2 Services are not required to be performed at a physical USACE project site and rather will be performed at the Contractor’s place of business. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

2.0 Definitions

Throughout this agreement terms are defined as follows:

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): The Government employee who has been authorized in writing by the KO as the Contracting Officer’s Representative, acting within the limits of their designated authority.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Government.

3.0 Government Shall Furnish

3.1 Electronic drawing files may be delivered to the contractor in the following formats - Tagged Image File Format (TIFF), Portable Document Format (PDF), Portable Network Graphics (PNG), Joint Photographic Experts Group (JPEG/JPG), CAD files (.DGN and .DWG), or photograph. These files may also include redlines.

3.2 DoD SAFE and/or box services for file transfer between Government and Contractor.

4.0 Contractor Shall Furnish

The Contractor shall furnish all labor, equipment, and software necessary to perform the work required under this performance work statement. Contractor’s software shall remain current with the Government’s version of the following CAD software throughout the duration of the contract: Bentley MicroStation CONNECT, AutoCAD 2023, and AutoCAD 2025. Contractor shall provide a software list (brand, software, and version) for approval prior to beginning this contract. Any changes to the software list throughout the period of this contract shall be submitted to the COR.

4.1 The CAD services listed in section 9.0.

4.2 Quality control of CAD services (see paragraph 10.3).

4.3 Means of communication with the Government including email, phone call, web conference, and DoD SAFE and/or box file transfer systems. The Government may require periodic coordination meetings by teleconference or web conference.

5.0 Insurance Certificates

Proof of Insurance shall be submitted to the contracting office within five days after both parties have signed the agreement. Insurance shall be updated annually and kept current through the life of the agreement. Could put “Proof of insurance will be determined on a call order basis. In the event the Contractor is required to perform any work on a Government installation under an order placed against this agreement, the Contracting Officer will notify the Contractor of any required insurance coverage (such as Commercial General Liability and Worker's Compensation) at the time the order is placed."

6.0 Letter of Authority

The Contractor shall provide and maintain throughout the life of the agreement, an up- to-date Letter of Authority outlining the individuals and the authorities granted within their company to negotiate and act as the signatory any call order issued under this BPA. This Letter of

Authority shall contain the typed signature block, handwritten signature, and contact information for everyone granted authority with identification of the authority granted them.

This Letter of Authority shall be signed by the individual who signed the agreement.

7.0 Subcontracting

The Contractor shall notify both the Contracting Officer and the COR in writing, of any work to be subcontracted. Compliance with the provisions of this agreement by subcontractors shall be the responsibility of the Contractor.

8.0 Performance Standards and Requirements

The Contractor shall vectorize by drafting and/or update Government furnished resource materials (outlined in Section 3.1) using AutoCAD 2023 software and shall make them available for the Government to download. Electronic files of the drawings or sketches will be delivered to the contractor for vectorizing. These files may also include redlines for incorporation. Existing CAD files requiring updating will be delivered to the contractor in Bentley MicroStation CONNECT or AutoCAD format with the accompanying electronic file including the redlines.

All drawings shall conform to the current USACE CAD standards seen in Section 8.3, these will also be furnished by the Government at the time a call is placed. Vectorized files returned to the Nashville District will be named according to the resource drawing name in the border. If the resource drawing is a sketch with no name in the drawing, the vectorized drawing will use the name of the resource drawing electronic file name.

8.1 Border and Models should be referenced into the Sheet. The Sheet or Border should never be scaled to the Model. General outline for sheets, border, and graphics requirements is provided in the A/E/C Computer-Aided Design (CAD) Standard Release

6.2 (ERDC/ITL TR-24-3) pages 9, 28-29. Further supplements can be provided by the Government.

8.2 Some drawings/models might contain redline markups for incorporation in the final drawings. Unless otherwise determined after award and mutually agreed upon by contractor and Government the following convention for markups shall be followed:

Notes to the drafter will be made in green ink.

Yellow highlighter shall be used by the contractor to track completion of redlines on the redline drawing.

Notes or comments back to the Government from the contractor shall be made in green ink.

An electronic copy of the completed redline drawings shall be sent back to the

Government in TIFF of PDF format.

Paperless notes and highlighting are approved.

Contractor shall notify Government of unclear or ambiguous drawing/model redlines within three days of receipt of drawings.

8.3 Typical turnaround time for drawings shall be 10 business days and longer, depending on order size. With orders over 20 drawings, a timeline may be developed to highlight what drawings need to be delivered first. A Price Schedule will be sent with each order, see Attachment A1.

8.4 Contractor produced or modified drawings or models shall match the original files including dimensional accuracy and the original title blocks unless otherwise noted. TrueType fonts shall be used unless otherwise specified. If an existing CAD file being worked on does not comply with the CAD standards of this contract, only the areas affected by the contractor’s updates need to be changed to comply with the CAD standards. File naming conventions shall match the original file names furnished by the Government unless otherwise noted. Drawings containing attached or embedded Microsoft Excel spreadsheets shall be updated in Microsoft Excel as shown by the redlines. All drawings shall be vector drawings; hybrid or raster images are not acceptable.

8.5 All electronic copies of drawings shall become the property of the Government. The information developed, gathered, assembled, and reproduced by the Contractor or their associates, in fulfillment of the contract requirements as defined in or related to this performance work statement, shall become the complete property of the Government.

Therefore, the Contractor shall not use/release the information for any purposes at any time without the written consent of the KO. All drawing and information contained therein shall be treated as Controlled Unclassified Information (CUI) as defined by the Government.

8.6 The following guidelines describe what is considered adequate for CAD services under this contract. The Contractor, through innovation, technology, or other means, shall perform the necessary CAD services to meet the quality and performance standards required by the contract.

The following guidelines are for reference only and results shall be the determining factor for the success or failure of this contract. Performance shall be based on the Contracting Officer’s, or their designated representative’s, evaluation of performance and quality results, not the method of performance.

9.0 CAD Services

This section contains general services and work requirements that are applicable to the CAD work covered by this contract.

General CAD services required include:

• Vectorize by drafting resource material, including drawings or sketches (2D), by using requested CAD software, AutoCAD 2023. The base files will be in PDF or TIFF format (or possibly PNG or JPG) and be based either on existing Government drawings or hand sketches. Sizes will vary from ANSI A (8.5 in x 11 in) to ANSI F (28 in x 40 in) and standard sizes in between.

• Incorporate redlines markups in PDF or TIFF format into a vectorized CAD file The redlines will be generated by the Government and follow the format described above. Sizes will vary from ANSI A (8.5 in x 11 in) to ANSI F (28 in x 40 in) and standard sizes in between.

• Convert MicroStation CONNECT.dgn file format to AutoCAD .dwg file format (version to be determined in the

• Form).

• All files shall be saved as an AutoCAD 2023 .dwg or later version.

• Redrawing the source material in whatever border size that is presented.

• Provide transfer of electronic CAD files via email or DoD SAFE and/or box, as requested.

• Provide final drawings in a PDF file in addition to electronic CAD files, as requested.

• All lines and text to be drawn in color 252 and ByLevel for CONNECT, line weight of 1 or ByLayer for AutoCAD and at line weight of .25

• No Stacked fractions

• All dimensions aligned and above the dimension line

• Dimensions to be put on a dim style. No broken dimensions or leaders

• All arrow terminators for dimensions and leaders for callouts to be filled, be 1/16” wide and 3/16” long (a ratio of 1.5 length and .5 width)

• CONNECT centerlines are line style 4, AutoCAD centerlines are line type

014200-914

• CONNECT hidden lines are line style 2, AutoCAD hidden are line type 014200- 913

• CONNECT object lines are line style 1, AutoCAD object lines are line type 0 or continuous

• All text to be in Arial (Regular) font

• Text height and width for notes, dimension text, callouts for ANSI D-sized borders to be 3/32”, and for all larger border sizes (ANSI E and F), text shall be 1/8”

• Text height and width for view titles and headings to be 3/16” for ANSI D-sized borders, and for all larger border sizes (ANSI E and F), text shall be 1/4”

• Electrical components/devices to be on level/layer named E-DIAG-GRPH

• Electrical text only to be on level/layer named E-ANNO-TEXT

• Mechanical components and text to be on an “M” level/layer

• Structural components and text to be on an “S” level/layer (all architectural elements like concrete outlines or walls to be placed on the “S” level/layer and not “A” layer)

• All text for general notes or border text to be on a “G” level/layer

• All text with leaders is to be dynamically justified

• No periods after any abbreviation

• All objects should be dimensioned with one dimension style and with annotative scale on.

• All lines in one-line schematics and diagrams are to be smart-lines.

• All models to be drawn in model space at one-to-one scale.

10.0 Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the contract is delivering the results specified in the contract.

Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

10.1 Performance Requirements Summary (PRS) Table

The table below illustrates the performance objectives and standards criteria against which the Contractor’s performance will be evaluated:

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standards

Allowed Number of Deficiencies

Method of Surveillance

Validated Complaints

Vectorize by Drawing is fully vectorized, 1 every 10 100% drafting functional, and editable in drawings, not Surveillance 1 per government specified CAD software to exceed 5% (Each group.

provided format. All attributes are of substantive drawing).

resource present. Drawing conforms content of material (3.1) to CAD standards. Adequate drawing.

(2D), 8.1 communication performed in timely manner. Meets PWS requirements.

Incorporate Redline markups fully 1 every 10 100% scanned incorporated. Drawing is drawings, not Surveillance 1 per redlines in fully functional, and editable. to exceed 5% (Each group.

government All attributes are present. of substantive drawing).

provided Drawing conforms to CAD content of resource standards. Adequate drawing.

material (3.1) communication performed in to a timely manner. Meets PWS vectorized requirements.

drawing (2D), 8.3

10.2 Surveillance

100% surveillance with periodic inspections by the COR, in addition to complaints from Government personnel under this contract, will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control Inspector (QCI) for correction.

10.3 Quality Control (QC)

Quality control of the drawings vectorized, whether vectorizing existing drawings or incorporating red lines, shall be in compliance with the drawing standards associated with the Call.

10.4 Unacceptable Performance

When performance is determined unacceptable, as defined in the PRS, the COR will notify the Contractor’s representative that performance is unacceptable and provide written documentation. Disputes in surveillance shall be referred to the Contracting Officer.

Examples of deficiencies include, but are not limited to:

a. Failure to provide editable drawings.

b. Failure to provide drawings in the specified timeframe.

c. Failure to conform to CAD standards.

10.4.1 Correction of Unacceptable Performance

The COR will notify the KO of less than acceptable performance. If any of the services do not conform to contract or agreement requirements, the Government may require the Contractor to perform the services again in conformity with the agreement requirements and at no additional cost to the Government. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to the agreement requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with the agreement requirements, the Government may use one of these methods to resolve the deficiency:

(1) By contracted procurement or otherwise, perform the services and charge to the

Contractor any cost incurred by the Government that is directly related to the performance of such service.

(2) Issue a Cure Notice.

(3) Terminate the Agreement for Government Convenience.

(4) Terminate the Agreement for Cause.

10.4.2 Correction of Non-Performance of Work

The Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after the non-compliance has been observed by or reported to and verified by the COR.

If the Contractor fails to perform or re-perform the services required by a Call, the Government may also choose to assign the work to another party. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this agreement determined by the Government to be unsatisfactory.

10.4.3 Performance Standard

Recurring defects are not permitted for any of the above service items. No defect is recorded against the Contractor's performance if the defect is immediately corrected. However, if this same situation occurs again during the agreement period, an incident will be recorded and reported to the KO for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions- Commercial Products and Commercial Services (November 2023).

11.0 General

11.1 Calls for Service

Work under this agreement is scheduled to commence in accordance with the issued Call. Calls will be issued when CAD vectorization services available under this agreement become known and needed. Calls are issued via a Call Order form provided as Attachment A2 – Call Order Form. Calls must be placed by an Authorized Ordering Individual which will be a USACE Nashville District Contracting Officer. Calls are not to be received by the Contractor from individuals who are not designated as Authorized Ordering Individuals. The Authorized Ordering Individuals may be changed by the Government at any time with an updated list provided to the Contractor.

11.1.1 All call orders placed on this BPA will be over $2,500. Call orders are anticipated to be between $2,500 and $7,500. No single call order issued under this BPA will be greater than $20,000.

11.1.2 For Calls over $2,500, the requirement will be competed amongst all BPA Contractors.

On Calls over $2,500, payments will be processed through the USACE Finance Center using receiving reports and take up to 30 days for payments to be paid.

11.2 Measurement and Payment for the Price Schedule

11.2.1 Priced Items for services with the unit of measure of EACH - “EA” shall be measured for payment based on the number of each drawing performed. The price and payment shall be compensation for labor, materials, and equipment to perform CAD vectorization services as specified for each unit item.

11.3 Invoicing for Work

The Contractor may invoice USACE for work performed at the conclusion of CAD vectorization services. Invoices shall be submitted based upon the information contained in the Call and upon the dollar value of the Call.

11.4 Service Contract Act (SCA)

The Service Contract Act (SCA) applies to this Blanket Purchase Agreement (BPA), and the clause at FAR 52.222-41, Service Contract Labor Standards, is incorporated herein by reference.

As services under this BPA will be performed remotely, the specific Department of Labor (DOL) Wage Determination will be determined on an individual order-by-order basis. The following process shall apply to all orders (also known as "calls") expected to exceed $2,500:

1. When providing a quote for an order, the Contractor shall identify the specific location

(including county and state) where the service employee(s) will be physically performing the work for that order.

2. The Contracting Officer will use the location provided by the Contractor to obtain the applicable and current DOL Wage Determination for that specific location.

3. This Wage Determination will be incorporated into and made a binding part of the individual order.

The Contractor is required to pay all service employees performing work on an order no less than the wages and fringe benefits applicable to their classification as specified in the Wage Determination attached to that specific order.

11.5 Contract Changes

Changes in scope, time, or deliverables can only be authorized by the Contracting Officer (KO). The Contractor shall notify the KO immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

11.6 Veterans Employment Emphasis for USACE Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S.

veterans while performing under a USACE Contract. While no set- aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant Contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this Contract. The following resources are available to assist USACE Contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

11.7 Points of Contact

Points of contact for each Call, will be established at the time each Call is placed. The COR(s) will be established and communicated to the Contractor following contract award.

11.8 Security Requirements

General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable http://www.vets.gov/ http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets http://benefits.va.gov/vow http://www.uschamberfoundation.org/hiring-our-heroes contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting Trainning (e.g. iWATCH, CorpsWatch, or SEE Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This training identifies behavioral indicators and provides guidance reporting suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The iWatch training for contractors is available on the Nashville District Public Website:

(https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/) Additional Optional Information Regarding Suspicious Activity Reporting is available at:

Corps Watch https://corpslakes.erdc.dren.mil/visitors/corpswatch.cfm; iWatch Army is available at https://www.army.mil/standto/archive/2018/07/25/;

Alabama Suspicious Activity Report: https://app.alea.gov/SAR/ Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx; Tennessee Suspicious Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html; and Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something.

Pre-Screen Candidates Using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/ https://www.army.mil/standto/archive/2018/07/25/ https://app.alea.gov/SAR/ https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html https://www.dhs.gov/see-something-say-something https://www.dhs.gov/see-something-say-something complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

12.0 Attachments

Attachment A1 – Performance Work Statement – LRN CAD Vectorization Services PWS

Attachment A2 – Price Schedule –CAD Vectorization Services

Attachment A3 - USACE LRN CAD BPA Terms and Conditions

Attachment A4 – LRN CAD Vectorization Services BPA_Clauses and Provisions