A1_SOW_Chapel Marriage Retreat.pdf

STATEMENT OF WORK (SOW)

VANDENBERG AIR FORCE BASE CHAPLAIN CORPS

Chapel Marriage Retreat

1. PURPOSE

The purpose of this requirement is to obtain conference facilities, lodging, meals, and associated support services necessary to conduct a Chapel-sponsored Marriage Retreat for military members and their spouses. The retreat is designed to strengthen marital relationships, improve family resiliency, and enhance mission readiness by providing relationship enrichment and educational opportunities in an off-site environment conducive to participant engagement.

2. OBJECTIVE

The Government seeks a venue capable of hosting approximately 50 participants in a retreat setting that provides lodging, meeting space, meals, and support services within a single location.

3. PLACE OF PERFORMANCE

The contractor shall provide facilities within a 3.5 hour drive of Vandenberg SFB in California.

The location shall be capable of supporting all lodging, meeting, dining, and event requirements identified in this SOW.

4. PERIOD OF PERFORMANCE

The retreat will occur one weekend (Friday check-in through Sunday check-out) between June and July 2026, dependent upon availability.

5. PERFORMANCE REQUIREMENTS

5.1 Meeting Facilities

The contractor shall provide:

• One primary meeting room capable of accommodating approximately 50 participants.

• Tables and chairs sufficient for all attendees.

• Access to restroom facilities.

• Meeting room access for up to 12 hours per day from 08:00am to 08:00pm.

• Set-up and teardown services.

• Space is suitable for instructional presentations, group discussions, and marriage enrichment activities.

5.2 Audio Visual Support

The contractor shall provide:

• Projection equipment.

• Projection screen.

• Sound system suitable for the meeting space.

• Internet access for presenters.

• Technical support as required.

5.3 Lodging

The contractor shall provide overnight lodging accommodations for approximately 25 couples.

Lodging shall include:

• 25 Private guest rooms with at least 1 king-size bed per room.

• On-site check-in/check-out services.

• Parking accommodations.

5.4 Meals and Refreshments

The contractor shall provide 4 individual meals for 50 personnel, consisting of the following:

• Two separate breakfasts on Saturday and Sunday from 08:00am-09:00am

• Morning Refreshments (Coffee, Tea, Baked goods) on Saturday 08:30am- 12:00pm

• One lunch on Saturday June from 12:00pm-01:00pm

• Light Refreshments/hors d’oeuvres on Friday from 04:30pm-05:00pm

• One dinner on Friday from 06:00pm-08:30pm

• Continuous nonalcoholic beverage service during meeting hours.

5.5 Event Coordination

The contractor shall provide:

• A designated person of contact for event coordination.

• Coordination support before and during the retreat.

• Assistance with room setup modifications.

• Coordination of meal service schedules.

6. PERFORMANCE OUTCOMES

The contractor shall provide an environment that:

• Supports uninterrupted retreat activities.

• Accommodates all participants at a single location.

• Allows participants to remain on-site for lodging, meals, and instructional sessions.

• Provides a setting conducive to relationship building, reflection, and group engagement.

7. GOVERNMENT RESPONSIBILITIES

The Government will provide:

• Facilitators and instructors.

• Curriculum materials.

• Participant roster.

• Event agenda.

8. JUSTIFICATION FOR RETREAT ENVIRONMENT

The venue must provide an integrated lodging and conference environment that minimizes travel between events, maximizes participant attendance, and supports the objectives of the Marriage Retreat. The location should provide a professional setting that fosters communication, relationship development, resiliency, and participant engagement throughout the event.