Performance Work Statement HAAS HS-4R Milling Machine

Equipment Repair 16 Oct 2026

1.0 Scope/Background

This Statement of Work (SOW) establishes the requirements for repair of one Government-owned Haas HS-4R milling machine, Serial Number 2052422, located at Marine Depot Maintenance Command Pro-duction Plant (PPB) Barstow, BLDG. 638, Yermo Annex, Yermo, California 92398. In addition, this SOW defines the minimum requirements, replacement parts, on-site service, core return preparation, docu-mentation, and functional testing necessary to meet this solicitation.

The required repair includes the furnishing and installation of Haas/OEM-approved repair parts identi-fied for the machine, including the Side Mount Tool Changer (SMTC) M-code relay triac service kit, I/O printed circuit board assembly, and Maincon PCB retrofit for ColdFire processor. The contractor shall provide qualified technician labor to install the new boards/components, prepare applicable failed core components for return, and test machine functions after repair.

This requirement is limited to repair of the identified Haas HS-4R milling machine and does not include unrelated repairs, facility modification, machine relocation, full machine rebuild, operator training, full preventive maintenance, or additional parts/services not expressly authorized by the resulting contract.

The Haas HS-4R milling machine is required to support Production Plant Barstow’s depot-level mainte-nance and production mission. The machine is used in the processing, repair, overhaul, inspection and repair only as necessary (IROAN), service-oriented assembly/repair, and fabrication support of various end items, components, parts, secondary reparables, and ancillary equipment routed throughout PPB’s industrial maintenance process. Maintaining this equipment in an operational status is necessary to sup-port continued production capability, reduce delays to supported workloads, and enable PPB to meet Marine Corps mission requirements.

2.0 Applicable Documents

Department of Defense Directives 4715.1 OPNAVINST 5100.23 (series), Navy Occupational Safety and Health Program Manual MCO 5100.29 (series), Marine Corps Safety Program MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order NAVMC DIR 5100.8, MARCOR OSH Program Manual ANSI/NEMA ICS 1 General Standards for Industrial Machinery ANSI Publication C2 National Electric Safety Code NFPA Publication No. 70. National Electric Code NFPA 79 Electrical Standards for Industry Machinery

2.1 Commercial Specifications

Manufacturer specifications, service procedures, safety precautions, and applicable technical guidance for the Haas HS-4R milling machine / Serial Number 2052422.

Haas HS Series Service Manual 96-9010g, Rev G, June 2003, or current applicable Haas technical guidance for the machine configuration and repair scope.

3.0 Requirements

For the following equipment, Haas HS-4R milling machine / Serial Number 2052422, the contractor shall perform the following repair services, provide the required repair parts, prepare applicable core exchange items for return, and provide service documentation describing the work performed.

3.1 Repair

The contractor shall repair the Haas HS-4R milling machine / Serial Number 2052422 to restore the machine functions affected by the failed or defective control/electrical components identified for replacement. The contractor shall provide all labor, material, tools, test equipment, diagnostic equipment, travel, and supervision necessary to perform the repair.

The contractor shall furnish and install the following new OEM and/or OEM-remanufactured parts:

Item Part Number Description Quantity Core

1 93-32-3087C SVC KIT SMTC

MCODE RELAY

TRIAC

1 EA No

2 93-6442 I/O PCB AC CCA 1 EA Yes

3 93-6405 RETROFIT,

MAINCON PCB

FOR COLDFIRE

PROC

1 EA Yes

The contractor shall remove and replace the required components in accordance with applicable manufacturer procedures, including appropriate machine safety precautions, electrical cabinet precautions, electrostatic discharge precautions for PCB handling, labeling and reconnection of leads/cables, and verification of machine configuration or parameters as required for the repair. No substitute, aftermarket, or non-OEM parts shall be installed unless authorized in writing by the Government technical acceptance.

The contractor shall not perform additional repairs or install additional parts outside the scope of this SOW. If additional machine faults, damage, or required corrective action are discovered during performance, the contractor shall notify the Government Technical Point of Contact and provide written findings and recommendations for Government review.

3.2 Qualifications and Post-Repair Testing

For purposes of this SOW, no formal machine calibration, geometric alignment, or production certification is required. The contractor shall instead perform post-repair functional testing necessary to verify the installed parts and affected machine functions operate in accordance with applicable Haas/manufacturer requirements. Functional testing shall be limited to the repair scope.

3.2.1 Contractor and Technician Qualifications

The contractor shall be the OEM, OEM-authorized service provider, Federal Haas Factory Outlet, or otherwise authorized/certified technical representative qualified to service Haas CNC equipment and install Haas/OEM-approved control/electrical components. Personnel performing the repair shall be trained, qualified, and experienced in Haas CNC machine service, control board replacement, electrical cabinet safety, machine parameter/configuration requirements, and post-repair functional testing.

The contractor shall provide documentation or written confirmation demonstrating that the contractor and assigned technician(s) are authorized, certified, or trained to perform the required Haas HS-4R repair services before work begins. This confirmation may be provided through contractor service documentation, manufacturer/OEM authorization, technician certification, or other evidence deemed acceptable by the Government technical POC.

CDRL A001 - Contractor Service Report / Technician Qualification or Certification Confirmation

3.2.2 Post-Repair Functional Testing

The contractor shall perform functional testing of the repaired Haas HS-4R milling machine to verify that the replaced components are installed correctly and that the affected machine functions respond as required. Functional testing shall include, power-on verification, review of alarms, verification of control/board operation, verification of SMTC/M-code relay triac-related function, and basic machine operational checks necessary to confirm the contracted repair has been completed. The functional testing must be performed in the presence of a Government assigned employee from MDMC to verify the results and accept the results. If all listed parts are installed but the affected functions still do not work, the contractor will diagnose the issue and provide a quote for materials and labor to repair and obligation will be considered complete.

3.3 Documentation

The contractor shall provide documentation describing the repairs performed on the Haas HS-4R milling machine / Serial Number 2052422. Documentation shall include, at a minimum, the date(s) of service, technician name(s), machine model and serial number, parts installed, work performed, functional checks completed, core items removed/prepared for return, and any remaining deficiencies or recommendations. For core exchange items, the contractor shall identify and document the removed core components, provide prepaid shipping label, return authorization, or other documentation needed to return the cores in accordance with Phillips/Haas requirements. The contractor shall notify the Government if any issue may prevent timely return of required cores within 5 days and the contractor is responsible for any core charge if a return is late or rejected core components

3.4 Contractor Responsibility

The contractor shall be responsible for providing all labor and material necessary to perform the repair and functional testing. The contractor shall provide all required replacement parts, tools, diagnostic equipment, test equipment, personal protective equipment, supervision, transportation, and technical expertise needed to complete the repair.

The contractor shall comply with all applicable installation access, safety, security, and worksite requirements. The contractor shall be responsible for safe work practices when performing electrical/control cabinet work and shall protect Government property from damage caused by contractor performance. The contractor shall remove contractor-generated packaging, debris, and incidental waste from the immediate work area upon completion of service.

The contractor shall only remove failed components required for core exchange from Government property from the installation unless specifically authorized by the Contracting Officer or authorized Government representative. Failed core components removed from the machine shall be prepared for return in accordance with the core exchange requirements and Government direction.

4.0 Government Furnished Property

The Government-owned Haas HS-4R milling machine, Serial Number 2052422, and Government-owned components removed from the machine remain Government property. The Government will provide the Contractor access to the machine and existing installed utilities at the Government facility solely as necessary to perform the authorized repair. The Government does not intend to furnish separate contractor tools, diagnostic equipment, test equipment, personal protective equipment, replacement parts, consumables, or other equipment for Contractor use.

The Contractor shall exercise reasonable care of Government property, use such property only as necessary for contract performance, and promptly notify the Government of any loss, damage, destruction, or other discrepancy. Government-owned property shall not be removed from the installation except when specifically authorized by the Contracting Officer or as required for the authorized return of failed core components in accordance with the contract and applicable core-exchange requirements.

Applicability of FAR Part 45 and FAR 52.245-1 will be determined and administered by the Contracting Officer in accordance with applicable FAR and DFARS requirements, including DFARS 245.107. Nothing in this Statement of Work constitutes a blanket determination that the Haas HS-4R milling machine, removed components, or other Government property furnished or made available for the repair is incidental to the place of performance under FAR 45.000(b)(5), nor does this Statement of Work waive any Government property accountability requirements included in the resulting contract or order.

Normal access to Government work areas, installed utilities, and other site facilities necessary to perform the on-site repair does not authorize the Contractor to use, remove, modify, or assume accountability for Government property beyond the requirements and permissions established by the resulting contract or order.

5.0 Quality Program

The contractor shall establish and maintain a quality program or quality process sufficient to ensure the Haas HS-4R repair is performed by qualified personnel, with correct OEM or OEM-approved parts, in accordance with manufacturer requirements, applicable service procedures, and accepted CNC machine service practices. The contractor shall ensure all installed parts are properly handled, installed, and functionally tested in the presence of an assigned Government employee of MDMC before completion of service. The contractor shall document completion of the repair, functional testing, and any remaining deficiencies. Workmanship shall be professional, complete, safe, and suitable for returning the machine to operational use for the affected repair. Any defect in workmanship caused by contractor error shall be corrected in accordance with the warranty terms and conditions of the contract/order.

6.0 Data Deliverables

Data Deliverables shall be submitted to the Government in accordance with Contract Data Requirements List (CDRL). An electronic copy of each data deliverable shall be submitted to the Government Technical Point of Contact and/or Contracting Officer as required by the contract/order.

CDRL Title Data Item Description

(DID)

Delivery

A001 Certificate of Compliance DI-MISC-81356A Provided before service begins

7.0 Performance of Work

The contractor shall complete the repairs within 60 calendar days after award. The contractor must give a scheduling notice no sooner than 7 calendar days in advance of their planned start of work date. The contractor will be authorized to perform their work Monday through Thursday between the hours of 0700 and 1600. No work will be performed on federal holidays. If the contractor has parts delays greater than 14 calendar days, they must report them within 96 hours of receiving the estimated delivery date.

8.0 Technical Point of Contact

Technical: Luke Wirick Phone: 760-447-8237 Email: luke.wirick@usmc.mil