A1 ITB S-63400-00005723 Dining Hall Window Restoration Silver Falls State Park Youth Camp.pdf
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- Solicitation number
- S-63400-00005723
- Issued by
- Marion County, Oregon
About this file
This document is Addendum #1 to Invitation to Bid (ITB) S-63400-00005723 issued by the Oregon Parks and Recreation Department (OPRD) for the restoration of the North Elevation Windows at the Silver Falls Youth Dining Hall located at Silver Falls State Park. The addendum modifies the solicitation document to clarify that prevailing wages (BOLI) are required for this project, regardless of the total project cost. The project scope includes the complete restoration of all windows and screens on the North Elevation of the Dining Hall building, using best historic preservation practices. Bids are due by April 6, 2023 at 2:00 PM, and prospective bidders have until March 30, 2023 at 2:00 PM to submit written questions or protests regarding this addendum.
The addendum also provides OPRD's responses to questions asked during the mandatory pre-bid conference held on March 23, 2023, which clarify details such as acceptable work hours, use of fencing and plywood, replacement glass, and the extent of wood repair required. The project is located in Marion County and the City of Sumpter, Oregon.
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Addendum #1 ITB S-63400-00005723
Date: March 27, 2023
Oregon Parks and Recreation Department
ADDENDUM #1
ITB S-63400-00005723
OPRIS: 9297
Dining Hall Window Restoration Silver Falls State Park Youth Camp
This addendum modifies the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.
Deleted language is shown within [brackets]. New language is show in Bold and Underlined.
New Attachments or Sections deleted in their entirety and replaced will not show [brackets] or Bold and Underlined, they will be labeled, “REVISED XXXXXXX.”
ADDENDUM
1. This Project WILL require Prevailing Wages (BOLI). It has been determined this project is a part of a larger public improvement project, and does qualify for BOLI Prevailing Wage requirements regardless of the project total cost. All references in the ITB that are marked [Required only if Bid exceeds $50,000] shall be removed.
ITB CLOSING DATE AND TIME:
Remain unchanged: April 6, 2023, 2:00 PM
Prospective Bidders have until the Question Deadline on March 30, 2023 at 2:00 PM to submit written questions or protests regarding this Addendum.
This addendum constitutes a MATERIAL CHANGE to the solicitation. Its receipt by the Bidder is to be acknowledged per Section H of the ITB.
Addendum prepared by:
Julie L. Cone julie.cone@oprd.oregon.gov
End of Addendum #1
OPRD CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS
The following provides OPRD’s answers to questions asked during the Mandatory Pre-Bid conference held on March 23, 2023. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.
1. QUESTION: With the site being occupied, what hours can we perform work onsite?
RESPONSE: You can perform work onsite between 8 am and 6 pm, 7 days a week. Project Manager must receive 24 hours notice when Contractor schedules to be onsite.
2. QUESTION: Can we put up fencing inside the building to block off project?
RESPONSE: Yes, fencing is acceptable. Contractor shall submit their plan to protect their work to the Project Manager for review and approval.
3. QUESTION: Will there be other repairs such as siding?
RESPONSE: No. The project includes full restoration of the windows on the interior and exterior of the building, but does not include any siding repair.
4. QUESTION: What wood repair will there be?
RESPONSE: The wood repair shall consist of jams and sashes only. There shall be minimum use of epoxy.
5. QUESTION: Will plywood be acceptable for temporary fill while windows are removed?
RESPONSE: Yes, plywood is an acceptable fill material.
6. QUESTION: Do you want modern float glass used as replacement glass?
RESPONSE: Yes, modern float glass is acceptable as replacement glass.
7. QUESTION: The assessment Attachment C describes 4 sashes at each window. The assessment also describes some windows as needing no work. What work are we doing?
RESPONSE: This project is the complete restoration of all windows and screens on the North
Elevation. There are 4 operable sashes and 2 fixed sashes at each bay. Use best historic preservation practices to completely restore and refinish all windows and screens in this area. Attachment C provides an idea of what damage was seen, and what hardware was missing at the time of the assessment. It should be used as a reference only and not a description of work required for this project. The end result of this project is to have all windows on the North Elevation completely restored, operable as designed, and with appropriate hardware and screens.
CLARIFICATION
1. This ITB covers the complete restoration of identified windows, including screens, at the Youth Camp as stated in Attachment A Technical Specifications, Section 011100 Summary of Work, 1.2 Description of Work and Attachment B Plans, Sheets A101 and A103.
Attachment C Additional Information contains the 2018 Window Assessment Report as additional reference information only.
END OF CLARIFICATIONS
| ITB CLOSING DATE AND TIME: |
| Remain unchanged: April 6, 2023, 2:00 PM |
| Prospective Bidders have until the Question Deadline on March 30, 2023 at 2:00 PM to submit written questions or protests regarding this Addendum. |
| julie.cone@oprd.oregon.gov |
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