A06_Rachel_Carson_Specs_06-28-22_VOL_1.pdf

RACHEL CARSON NATIONAL WILDLIFE REFUGE

Project No. 5R-ME-770-100.00

Volume 1 of 2

SPECIFICATIONS

Multi-Purpose Facility Kennebunk, Maine

Prepared By:

Prepared For:

United States Fish and Wildlife Service Northeast Region 5 300 Westgate Center Drive Hadley, Massachusetts 01035

June 28, 2022

U.S. Fish and Wildlife Service

MULTI-PURPOSE FACILITY PROJECT NO. 5R-ME-770-100.0

U.S. FISH AND WILDLIFE SERVICE

KENNEBUNK, MAINE

TABLE OF CONTENTS PAGE - 1

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

010000 SEALS PAGE

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012200 UNIT PRICES

012300 ADDITIVES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

014300 ENVIRONMENTAL PROTECTION

014535 SPECIAL INSPECTIONS (WITH SCHEDULE ATTACHED)

015000 TEMPORARY FACILITIES AND CONTROLS

015639 TEMPORARY TREE AND PLANT PROTECTION

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

019000 GENERAL SAFETY REQUIREMENTS

019113 GENERAL COMMISSIONING REQUIREMENTS

DIVISION 02 - EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

031000 CONCRETE FORMING AND ACCESSORIES

032000 CONCRETE REINFORCING

033000 CAST-IN-PLACE CONCRETE

DIVISION 04 - MASONRY

042200 CONCRETE UNIT MASONRY

DIVISION 05 - METALS

051200 STRUCTURAL STEEL FRAMING

053100 STEEL DECKING

055113 METAL PAN STAIRS

055213 PIPE AND TUBE RAILINGS

TABLE OF CONTENTS PAGE - 2

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY

061600 SHEATHING

061753 SHOP-FABRICATED WOOD TRUSSES

064023 INTERIOR ARCHITECTURAL WOODWORK

064116 PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS

064216 FLUSH WOOD PANELING

066400 PLASTIC PANELING

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

071326 SELF-ADHERING SHEET WATERPROOFING

072100 THERMAL INSULATION

072119 FOAMED-IN-PLACE INSULATION

072500 WEATHER BARRIERS

073113 ASPHALT SHINGLES

074646 FIBER-CEMENT SIDING

075323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING

076200 SHEET METAL FLASHING AND TRIM

077100 ROOF SPECIALTIES

078413 PENETRATION FIRESTOPPING

078443 JOINT FIRESTOPPING

079200 JOINT SEALANTS

079219 ACOUSTICAL JOINT SEALANTS

DIVISION 08 – DOORS AND WINDOWS

080152 WOOD WINDOW REPAIRS

081416 FLUSH WOOD DOORS

081433 STILE AND RAIL WOOD DOORS

085200 WOOD WINDOWS

086300 METAL FRAMED SKYLIGHTS

087111 DOOR HARDWARE (DESCRIPTIVE SPECIFICATIONS)

088000 GLAZING

088100 FIRE-RATED GLASS AND FRAMING SYSTEMS

DIVISION 09 - FINISHES

092116.23 GYPSUM BOARD SHAFT WALL ASSEMBLIES

092900 GYPSUM BOARD

093013 CERAMIC TILING

095113 ACOUSTICAL PANEL CEILINGS

096400 WOOD FLOORING

096513 RESILIENT BASE AND ACCESSORIES

096516 RESILIENT SHEET FLOORING

096543 LINOLEUM FLOORING

096813 TILE CARPETING

096816 SHEET CARPETING (AREA RUGS)

098433 SOUND ABSORBING WALL UNITS

099113 EXTERIOR PAINTING

TABLE OF CONTENTS PAGE - 3

099123 INTERIOR PAINTING

099300 STAINING AND TRANSPARENT FINISHING

DIVISION 10 - SPECIALTIES

101419 DIMENSIONAL LETTER SIGNAGE AND LOGO

101423.16 ROOM-IDENTIFICATION PANEL SIGNAGE

102113.19 PLASTIC TOILET COMPARTMENTS

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

104413 FIRE PROTECTION CABINETS

104416 FIRE EXTINGUISHERS

DIVISION 11 - EQUIPMENT

111136 VEHICLE CHARGING EQUIPMENT

113013 RESIDENTIAL APPLIANCES

DIVISION 12 - FURNISHINGS

122413 ROLLER WINDOW SHADES

123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS

123661.16 SOLID SURFACING COUNTERTOPS

DIVISION 14 – CONVEYING EQUIPMENT

142600 LIMITED-USE/LIMITED-APPLICATION ELEVATORS

DIVISION 22 - PLUMBING

220513 COMMON MOTOR REQUIREMENTS FOR PLUMBING EQUIPMENT

220517 SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220518 ESCUTCHEONS FOR PLUMBING PIPING

220519 METERS AND GAGES FOR PLUMBING PIPING

220523.12 BALL VALVES FOR PLUMBING PIPING

220523.14 CHECK VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221116 DOMESTIC WATER PIPING

221119 DOMESTIC WATER PIPING SPECIALTIES

221123.21 INLINE, DOMESTIC-WATER PUMPS

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

221319.13 SANITARY DRAINS

221413 STORM DRAINAGE PIPING

221423 STORM DRAINAGE PIPING SPECIALTIES

223100 DOMESTIC WATER SOFTENERS

223200 DOMESTIC WATER FILTRATION EQUIPMENT

223300 ELECTRIC, HYBRID, DOMESTIC-WATER HEATERS

224213.13 COMMERCIAL WATER CLOSETS

224213.16 COMMERCIAL URINALS

224216.13 COMMERCIAL LAVATORIES

TABLE OF CONTENTS PAGE - 4

224216.16 COMMERCIAL SINKS

224223 COMMERCIAL SHOWERS

224500 EMERGENCY PLUMBING FIXTURES

224716 PRESSURE WATER COOLERS

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230517 SLEEVES FOR HVAC PIPING

230518 ESCUTCHEONS FOR HVAC PIPING

230519 METERS AND GAUGES FOR HVAC PIPING

230523.12 BALL VALVES FOR HVAC PIPING

230523.14 CHECK VALVES FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230548.13 VIBRATION CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230719 HVAC PIPING INSULATION

230800 COMMISSIONING OF HVAC AND PLUMBING

230923.11 CONTROL VALVES

232113 HYDRONIC PIPING

232116 HYDRONIC PIPING SPECIALTIES

232123 HYDRONIC PUMPS

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233723 HVAC GRAVITY VENTILATORS

237223.19 PACKAGED INDOOR FIXED PLATE ENERGY RECOVERY UNITS

238126 SPLIT-SYSTEM AIR-CONDITIONERS

238132 SPLIT INVERTOR AIR-TO-WATER HEAT PUMP

238219 BLOWER COIL UNITS

238236 FINNED-TUBE RADIATION HEATERS

238239.16 PROPELLER ELECTRIC UNIT HEATERS

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260523 CONTROL-VOLTAGE ELECTRICAL POWER CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260543 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260800 COMMISSIONING OF ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

260943.23 LIGHTING CONTROL SYSTEMS

262416 PANELBOARDS

262726 WIRING DEVICES

262813 FUSES

TABLE OF CONTENTS PAGE - 5

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

263100 PHOTOVOLTAIC SYSTEMS

263213.14 DIESEL ENGINE GENERATORS

263600 TRANSFER SWITCHES

265119 LED INTERIOR LIGHTING

265213 EMERGENCY AND EXIT LIGHTING

DIVISION 27 - COMMUNICATIONS

271100 COMMUNICATIONS EQUIPMENT ROOM FITTINGS

271116 COMMUNICATIONS RACKS, FRAMES, AND ENCLOSURES

271513 COMMUNICATIONS COPPER HORIZONTAL CABLING

274116 INTEGRATED AUDIO-VIDEO SYSTEMS AND EQUIPMENT

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283100 INTRUSION DETECTION

284621.11 ADDRESSABLE FIRE-ALARM SYSTEMS

DIVISION 31 - EARTHWORK

311000 SITE CLEARING

312000 EARTH MOVING

DIVISION 32 - EXTERIOR IMPROVEMENTS

321216 ASPHALT PAVING

321400 UNIT PAVING

323113 CHAIN LINK FENCES AND GATES

323223 SEGMENTAL RETAINING WALLS

329113 SOIL PREPARATION

329200 TURF AND GRASSES

329300 PLANTS

DIVISION 33 - UTILITIES

331113 POTABLE WATER SUPPLY WELLS (WITH WATER TEST RESULTS

ATTACHED)

331415 SITE WATER DISTRIBUTION PIPING

333000 FACILITY SEPTIC SYSTEMS

334200 STORMWATER CONVEYANCE

334600 SUBDRAINAGE

END OF TABLE OF CONTENTS

SEALS PAGE 010000 - 1

SECTION 010000 - SEALS PAGE

Tyler Barter, Licensed Architect Paul J. Miller, P.E., Civil Engineer

Christine Lyle, P.E., Mechanical Engineer Kelly O’Brien, P.E., Electrical Engineer

David N. Martin, P.E., S.E. Structural Engineer Kerry S. Peiser, PLA, Landscape Architect

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Future work.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Rachel Carson National Wildlife Refuge, Multi-Purpose Facility. Project No. 5R-ME-770-100.0.

1. Project Location: 188 Brown Street, Kennebunk, Maine.

B. Owner (Government): U.S. Fish and Wildlife Service, 300 Westgate Center Drive, Hadley, MA 01035.

1. Contracting Officer: As identified in Solicitation and/or Award documents.

2. Contracting Officer’s Representative: Keith Davis, (413) 253-8638, keith_davis@fws.gov.

C. Architect: Kerry Peiser, Project Manager, Oak Point Associates, 231 Main Street, Biddeford, ME 04005, (207) 283-0193, kpeiser@oakpoint.com.

mailto:keith_davis@fws.gov mailto:kpeiser@oakpoint.com

SUMMARY 011000 - 2

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Renovation of and addition to an existing residential structure to provide an administrative and visitor contact facility. The work includes building construction and renovation and all associated site improvements and utility upgrades.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 FUTURE WORK

A. The Contract Documents include requirements that will allow Government to carry out future work following completion of this Project; provide for the following future work:

1. Photovoltaic power generation (bid additive items).

1.6 ACCESS TO SITE

A. Contractor may purchase materials immediately after Award of Contract and store materials on site in locked containers that must be provided by the Contractor.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to disturbed areas indicated on Civil Drawings.

2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Government Occupancy: Government will occupy the site and existing adjacent garage buildings during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not

SUMMARY 011000 - 3

to interfere with Government's day-to-day operations. Maintain existing exits and driveways unless otherwise indicated.

1. Notify Government not less than 72 hours in advance of activities that will affect Government's operations.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours:

1. For construction of the Multi-Purpose Facility, hours are 7:00 am to 5:00 pm, M-F.

2. Weekend hours are not permitted on a regular basis but would be considered under extenuating circumstances. Weekend work must be approved in advance by the Contracting Officer.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two days in advance of proposed utility interruptions.

2. Obtain Contracting Officer's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption with Government.

1. Notify Contracting Officer not less than two days in advance of proposed disruptive operations.

2. Obtain Contracting Officer's written permission before proceeding with disruptive operations.

E. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Government's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Government's representative.

SUMMARY 011000 - 4

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

UNIT PRICES 012200 - 1

SECTION 012200 - UNIT PRICES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for procedures for submitting and handling Change Orders.

2. Section 014000 "Quality Requirements" for field testing by an independent testing agency.

1.3 DEFINITIONS

A. Unit price is an amount incorporated into the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the Part 3 "Schedule of Unit Prices" Article contain requirements for materials described under each unit price.

UNIT PRICES 012200 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Unit Price No. 1: Replacement of Rotten Sill

1. Description: Remove and replace additional rotted wood sill in portions of the building concealed by walls and other obstructions. Work includes required shoring of the existing wall to support floor and roof loads, removal and replacement of sheathing for access for full removal of rotted wood sill plate and replacement with an equivalent size following wood construction requirements on structural drawing S-001 and detail

4/SB505.

2. Base Bid quantity is 50 linear feet.

3. Unit of Measurement: Linear Foot of wood sill replaced.

B. Unit Price No. 2: Replacement of Rotten Roof Sheathing

1. Description: Remove and replace rotted roof sheathing. Work includes removal and replacement of 5/8” plywood sheathing.

2. Base Bid quantity is 320 square feet.

3. Unit of Measurement: Square Foot of plywood sheathing replaced.

C. Unit Price No. 3: Replacement of Rotten Wall Sheathing

1. Description: Remove and replace rotted wall sheathing. Work includes removal and replacement of 15/32” plywood sheathing.

2. Base Bid quantity is 160 square feet.

3. Unit of Measurement: Square Foot of plywood sheathing replaced.

ADDITIVES 012300 - 1

SECTION 012300 - ADDITIVES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for Additives.

1.3 DEFINITIONS

A. Additive: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Additives described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each Additive is the net addition to or deduction from the Contract Sum to incorporate Additives into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the Additive into Project.

1. Include, as part of each Additive, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of Additive.

B. Execute accepted Additives under the same conditions as other Work of the Contract.

C. Schedule: A Part 3 "Schedule of Additives" Article is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each Additive.

ADDITIVES 012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ADDITIVES

A. Additive No. 1.

1. Base Bid: Infrastructure including conduit from the basement electrical room to the location on site for the photovoltaic system and a panelboard breaker for connection as described on Civil and Electrical Drawings and Specifications to support "Photovoltaic Collectors."

2. Additive: ADDITION of one (1) 40 kW photovoltaic system as indicated on Civil and Electrical Drawings and Specification 263100 "Photovoltaic Collectors."

B. Additive No. 2.

1. Additive: ADDITION of a second 40 kW photovoltaic system (to provide a total 80 kW system with Additive 1) as indicated on Civil and Electrical Drawings and Specification 263100 "Photovoltaic Collectors."

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

PAYMENT PROCEDURES 012900 - 2

3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

PAYMENT PROCEDURES 012900 - 3

7. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Contracting Officer by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Contracting Officer.

C. Application for Payment Forms: Use forms acceptable to Contracting Officer for Applications for Payment. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

PAYMENT PROCEDURES 012900 - 4

4. Indicate separate amounts for work being carried out under Government-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Contracting Officer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Government.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

PAYMENT PROCEDURES 012900 - 5

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Government.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Sustainable design submittal for project materials cost data.

4. Contractor's construction schedule (preliminary if not final).

5. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

6. Products list (preliminary if not final).

7. Sustainable design action plans.

8. Schedule of unit prices.

9. Submittal schedule (preliminary if not final).

10. List of Contractor's staff assignments.

11. List of Contractor's principal consultants.

12. Copies of building permits.

13. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

14. Initial progress report.

15. Report of preconstruction conference.

16. Certificates of insurance and insurance policies.

17. Performance and payment bonds.

J. Application for Payment at Substantial Completion: After Contracting Officer issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Government occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

PAYMENT PROCEDURES 012900 - 6

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

10. Contractor Release of Claims.

PART 2 - PRODUCTS (Not Used)

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination Drawings.

3. Requests for Information (RFIs).

4. Project meetings.

5. Web-based Project management software package.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

4. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Government's Commissioning Authority.

1.3 DEFINITIONS

A. RFI: Request from Government, Contracting Officer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Submittals shall comply with the requirements of the Section 013300 "Submittal Procedures" and the individual sections specifying the work.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

C. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, in web-based Project software directory, and by each temporary telephone. Keep list current at all times.

D. Provide complete coordination drawings for all building components and systems indicated.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Government's property.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings.

Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Communications, and Security Systems Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor-control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Review: Contracting Officer will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Contracting Officer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Contracting Officer will so inform Contractor, who shall make suitable modifications and resubmit.

9. Coordination Drawing Submittal: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format and PDF format.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

a. Perform three-dimensional component conflict analysis as part of preparation of coordination drawings. Resolve component conflicts prior to submittal. Indicate where conflict resolution requires modification of design requirements by Architect.

4. Contracting Officer will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in AutoCAD format.

c. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Contracting Officer and Architect.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return RFIs submitted to Contracting Officer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Contracting Officer.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow 14 working days for Contracting Officer's response for each RFI.

RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Software log that is part of web-based Project management software with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, within seven days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Contracting Officer, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Government, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises and existing building.

n. Work restrictions.

o. Working hours.

p. Government's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

PROJECT MANAGEMENT AND COORDINATION 013100 - 8

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.