A05_PWS_Seeding_Lee_Deer_Cr_Sowbelly_Fires.pdf

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

SEEDING LEE, DEER CREEK, AND SOWBELLY FIRES

WHITE RIVER FIELD OFFICE (WRFO)

UNCOMPAHGRE FIELD OFFICE (UFO)

BUREAU OF LAND MANAGEMENT - COLORADO

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide broadcast seeding of the Lee Fire, Deer Creek Fire, and Sowbelly fires as depicted on the attached maps, and provided shapefile/KML file. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform seeding of the Lee, Deer Creek, AND Sowbelly fires as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

Work under this Contract is located in Western Colorado

• Lee Fire- burned approximately 138,000 acres in central Rio Blanco County approximately 6-20 miles west of the town of Meeker, CO.

• Deer Creek Fire- burned approximately 17,000 acres in Utah and Western Montrose County approximately 5 miles west of the town of Paradox, CO.

• Sowbelly Fire-burned approximately 2,200 acres in Western Delta and Mesa Counties approximately 17 miles west of the town of Delta, CO.

• The work locations are shown on attached maps. Shapefiles as well as KML files of the identified seeding units in each fire are provided in the solicitation package.

1.3 Objectives: Uniformly broadcast government provided seed mixes on the identified areas depicted on attached maps.

Item Seeding Unit Acres to be seeded Elevation Est. Lbs.

Seed

Est.

Pounds

Per Acre 1 Lee Fire Stabilization Seeding 17,376 6,000-8,000 feet 208,300 12.0 2 Lee Fire Wildlife Seeding 6,365 6,000-7,000 feet 81,500 12.8 3 Deer Creek Seeding 800 7,400 feet 9,350 11.7 4 Sowbelly Seeding 992 6,800-7,500 feet 13,550 13.7

1.4 Scope: The Contractor shall furnish application equipment, supplies, and materials except for specified Government furnished property to seed designated burned areas with BLM supplied seed at the rates specified using appropriate application equipment and delivery methods to achieve uniform seed distribution across the identified areas in each fire. Apply mixed seed at a uniform rate per horizontal acre, minimizing drift outside of treatment boundaries.

All seed (government furnished) for the project will be transported to the Contractor’s designated staging area/landing facility by BLM personnel as coordinated between the Contracting Officer’s Representative (COR), Project Inspector (PI) and the contractor.

• The Lee Stabilization and Deer Creek seed mixes are available immediately for bulk density testing.

The Lee Wildlife and Sowbelly seed mixes will not be available for bulk density testing until 1/10/2026. Due to logistical hurdles in acquiring and mixing the volume of seed, should mixed seed become available sooner the PI will notify the contractor immediately and make the seed mixes available for testing.

1.5 Period of Performance: The contractor may start as soon as the award is made and shall be completed not later than 3/2/2026.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Seed strips shall be distributed in such a manner as to secure as high a uniformity of seed distribution. Such distribution shall not vary more than 10 percent above or below the average distribution of seed per unit of surface specified for the area concerned. Electronic mapping data shall be provided and displayed to the Government on request. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Each piece of equipment used for seeding furnished by the Contractor shall be capable of electronically mapping application routes to ensure seed is applied evenly and completely and at the specified rates. After the completion of the project, shapefiles/maps of application routes shall be submitted to BLM Uncompahgre Field Office.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Work of recognized holidays is at the contractor’s discretion however they shall notify the PI’s of the plan so that they can be available as needed.

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, during daylight hours seven days a week if needed to achieve the stated period of performance except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed on the identified seeding units in the Lee, Deer Creek, and Sowbelly fires.

1.6.6 Type of Contract: The government intends to make award of a Commercial Firm-Fixed-Price Service Contract pursuant to FAR 12 and FAR 13 including agency supplements.

1.6.7 Security Requirements: N/A

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. The Contractor may leave their equipment at the work site however, the Contractor shall be responsible for the equipment if it should be lost, stolen, vandalized, or damaged.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current certifications for all equipment utilized during the execution of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government:

Contracting Officer:

Name: Chau Nguyen E-mail: cnguyen@blm.gov Phone: (303) 239-3678

Contracting Officers Representative:

Name: Angela Lossaso E-mail: alosasso@blm.gov Phone: (970) 240-5390

Project Inspectors for this contract will be:

Lee Fire Natalie Pawlikowski Email: npawlikowski@blm.gov Phone: (970) 878-3810

Deer Creek and Sowbelly Fires Ken Holsinger Email: kholsing@blm.gov Phone: (970) 240-5389

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during all on-site performance periods and between 08:00am to 05:00pm MT, Monday - Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: N/A

1.6.13 Contractor Travel: Contractor will not be provided specific cost reimbursement for travel and incorporate all travel costs into the unit level pricing of allocable line items.

1.6.14 Other Direct Costs: All direct costs incurred by the contractor should be included in the bid price for this contract.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BLM Bureau of Land Management CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DIAR Department of the Interior Acquisition Regulation DOI Department of the Interior FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Materials: The Government will provide:

• Aerial photos and work location maps of the project areas and will contain GPS coordinates.

• Geospatial shapefiles and KML files are included in the solicitation package.

• The Government will provide all seed required for the performance of the work. The seed is pre-mixed and provided in 50 lb. sacks.

• All seed (government furnished) for the project will be transported to the Contractor’s designated staging area/landing facility by BLM personnel or its partners as coordinated between the Contracting Officer’s Representative (COR), Project Inspector (PI) and the contractor.

• Seed will be available for delivery Monday through Friday 8:00 am to 5:00 pm except holidays.

• Unit boundaries will be provided in electronic shapefiles. Boundaries will not be marked on the ground.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide all labor, transportation, tools and equipment necessary to perform the requirements of this contract. Contractor shall provide a communication system so that contractor personnel engaged in the project at different locations can communicate at all times with each other.

Each piece of equipment used for seeding furnished by the Contractor shall be capable of electronically mapping application routes to ensure seed is applied evenly and completely and at the specified rates. After the completion of the project, shapefiles/maps of application routes shall be submitted to Ken Holsinger BLM Uncompahgre Field Office.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all labor, materials, equipment, permits, and expertise for the removal, transportation, temporary storage, and disposal of materials identified in this document.

5.2. APPLICATION –Apply mixed seed at a uniform rate per horizontal acre, minimizing drift outside of treatment boundaries. Seed strips shall be distributed in such a manner as to secure as high a uniformity of seed distribution. Such distribution shall not vary more than 10 percent above or below the average distribution of seed per unit of surface specified for the area concerned.

Electronic mapping data shall be provided and displayed to the Government on request. Seed application rate per acre is outlined below.

Seed Application Rate Per Acre Item No. Unit Name Estimated Pounds Per Acre

1 Lee Fire Stabilization Seeding 12 2 Lee Fire Wildlife Seeding 12.8 3 Deer Creek Seeding 11.7 4 Sowbelly Seeding 13.7

• Seed openings of the distribution mechanism shall be inspected at sufficient intervals to ensure proper functioning and even distribution of seed.

• Where skips or insufficient application are documented during “on the ground inspections” by the

COR, retreatment will be required at no extra cost to the Government.

• Acceptance will be based upon the satisfactory completion of the requirements identified in this document.

• The COR and the Contractor will agree daily upon the quantity of seed used/acreage seeded and both sign-off on the inspection form.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

• Protection of the Environment (40 CFR), Dated 13 March 2024

• Federal Transportation Regulation (41 CFR), Dated 1 July 2021

• Occupational Safety and Health Standards (29 CFR 1915), Dated 13 March 2024

• 518 DM 1 - Comprehensive Waste Management, Dated 3 March 1994

• 518 DM 2 - Compliance with Waste Management Requirements, Dated 30 June 1994

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment 4/Technical Exhibit 4 – Vicinity and Location Maps for Lee, Deer Creek, and Sowbelly

Fires.

7.5 Attachment 5/Technical Exhibit 5 – KML and Shapefiles of all seeding units

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall seed identified stabilization areas of the Lee fire.

Apply Lee Fire Stabilization seed mix at a rate of 12 bulk pounds/acre at a uniform rate per horizontal acre, minimizing drift outside of treatment boundaries. Seed strips shall be distributed in such a manner as to secure as high a uniformity of seed distribution.

Distribution shall not vary more than 10 percent above or below the average distribution of seed per unit of surface specified for the area concerned. Electronic mapping data shall be provided and displayed to the Government on request.

On the ground random sampling of seeding units and analysis of contractor provided mapping data.

PRS # 2

The contractor shall seed identified wildlife areas of the Lee fire.

Apply Lee Fire Wildlife seed mix at a rate of 12.8 bulk pounds/acre at a uniform rate per horizontal acre, minimizing drift outside of treatment boundaries. Seed strips shall be distributed in such a manner as to secure as high a uniformity of seed distribution.

Same as PRS #1. Same as PRS #1.

PRS # 3

The contractor shall seed identified areas of the Deer Creek fire.

Apply Deer Creek seed mix at a rate of 11.7 bulk pounds/acre at a uniform rate per horizontal acre, minimizing drift outside of treatment boundaries. Seed strips shall be distributed in such a manner as to secure as high a uniformity of seed distribution.

Same as PRS #1. Same as PRS #1.

PRS # 4

The contractor shall seed identified areas of the Sowbelly fire.

Apply Sowbelly seed mix at a rate of 13.7 bulk pounds/acre at a uniform rate per horizontal acre, minimizing drift outside of treatment boundaries. Seed strips shall be distributed in such a manner as to secure as high a uniformity of seed distribution.

Same as PRS #1. Same as PRS #1.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan Provided upon delivery of quotation; provided 5 working days prior to implementation of proposed changes.

Provide 1 copy via e-mail.

The contractor shall provide their quality control plan as a Adobe (.pdf) file

Provide via e-mail to all points of contact indicated in paragraph 1.6.11.

Shapefiles/maps of application routes

Lee Fire-Daily Deer Creek and Sowbelly within 24 hours of completion of the project.

Provide 1 copy via e-mail.

ESRI shapefile or

KML

Project Inspectors indicated in paragraph 1.6.11.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME ESTIMATED QUANTITY

1 Lee Fire Stabilization Seeding 17,376 Acres

2 Lee Fire Wildlife Seeding 6,365 Acres

3 Deer Creek Seeding 800 Acres

4 Sowbelly Fire Seeding 992 Acres

TECHNICAL EXHIBIT 4

MAPS