A05 PWS Film Processor Maintenance_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventative Maintenance and Unscheduled Service on Radiography Film Processors

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide periodic preventative maintenance (PM) and unscheduled services on film processors utilized for radiography inspection. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform periodic preventative maintenance (PM) and unscheduled services on radiography film processors as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Puget Sound Naval Shipyard non-destructive testing division, Code 135, utilizes three GE

Structurix M ECO film processors to process film produced from critical radiography inspections on US

Navy Ship’s piping assemblies and other shipboard and prefabricated components. This contracting effort provides a means to perform major PM and unscheduled services on the film processors to ensure non-stop work execution of critical radiography inspections to support the mission of the shipyard. It also ensures that the film processors are operating at optimal performance and will produce a high-quality film product, which is critical to ensure the component or assembly inspected is properly evaluated. Per the operating manual for the film processors, General Electric (now Waygate) recommends using only an authorized GE service technician to perform major maintenance every 2 to 6 months. Code 135 currently has a contract in place for the PM on the film processors that will expire August of 2025. The existing contract is N4523A20D5700 and Code 135 requests that an IDIQ contract be awarded to continue providing mission critical maintenance and unscheduled services for the film processors.

1.3 Objectives:

1.3.1 Perform preventative maintenance on film processors used for radiography inspection

1.3.2 Perform unscheduled troubleshoot and repair services on film processors used for radiography inspection

1.4 Scope: Services to be performed are preventative maintenance, troubleshooting, and repair on three GE

Structurix M ECO film processors utilized by the NDT quality inspection division at PSNS to process film used to perform radiography inspection.

1.5 Period of Performance: The ordering period for this contract shall be for a maximum 5 years from date of contract award.

1.6 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work under this contract shall be performed at government facilities located at Puget Sound Naval Shipyard, 1400 Farragut Avenue, Bremerton, WA 98314, inside of the Controlled

Industrial Area and at Puget Sound Naval Detachment (N35620) NASNI Coronado BLDG 73 (Roe Street

Access) San Diego, CA 92135

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0720

– 1600, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas Day and New Year's Day (curtailment). Necessary services/frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

1.8 Security Requirements: Contractor Employees, to gain access to the government facility identified in paragraph 1.7.1 to perform work under this contract, shall comply with the Badging and Access Requirements

Attachment to the solicitation/contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Special Qualifications: The Contractor shall be authorized by Waygate (GE) to perform maintenance and repair services on General Electric Structurix M ECO film processors. The Contractor shall also be an authorized Waygate dealer and have access to OEM parts for the aforementioned film processors. The

Contractor shall also have a minimum of 5 years’ experience in preventative maintenance and repair of film processors and have ISO 17025 accreditation or equivalent.

1.10 Safety Requirements: The contractor shall provide the government with a lockout/tagout procedure to perform work according to this PWS. The Contractor shall not perform any servicing or maintenance on the radiography film processors and associated systems where the unexpected energizing, start up or release of stored energy could occur and cause injury or damage. The equipment shall be isolated in accordance with the contractor’s lockout/tagout procedures and lockout/tagout will be coordinated with Shop 06 through the

TPOC as necessary. Personnel shall not be considered protected until hazardous energy control procedures have been performed. Protection from electrical hazards, including arc flash, shall comply with all applicable regulatory standards and invoked methods.

1.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR

Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.12 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including

Government drawings, designs, specifications; monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

CORS:

Government Technical Points of Contact (TPOC): The TPOC(s) monitor all technical aspects of the contract and assists in contract administration. The TPOC is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of

Government furnished property; and provide site entry of Contractor personnel.

The TPOC(s) are NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

TPOCS:

1.13 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.13.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2 SPECIAL DEFINITIONS:

CLIN – Contract Line Item

GE – General Electric

GPC – Government Purchase Credit Card

ISO – International Organization for Standardization

MSDS – Material Safety Data Sheet

NDT – Non-Destructive Testing

NASNI – Naval Air Station North Island

PM – Preventative Maintenance

PSNS – Puget Sound Naval Shipyard

PWS – Performance Work Statement

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Code 135 already has a waste stream for the HazWaste that will be generated when the contractor performs PM, therefore C/135 will properly dispose of HazWaste generated by the contractor.

3.2 Facilities: NA

3.3 Utilities: The Government will provide electrical and water supply for the contractor to be able to perform services requested on PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to perform the work to this

PWS.

3.4 Equipment: The Government will provide access to three GE Structurix M ECO Model 5203/300 film processors for the contractor to be able to perform preventative maintenance and unscheduled services on.

The film processors are listed below:

S/N 1756, Asset 4523A16500 (PSNS)

S/N 1763, Asset 4523A17179 (PSNS)

S/N 1758, Asset 4523A17182 (NASNI)

3.5 Materials: The Government will provide the parts listed under paragraph 5.2 during preventative maintenance in the event that any of these parts have to be replaced.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PW. This shall include the chemicals required to perform maintenance per this

PWS.

4.3. Equipment: NA

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for periodic preventative maintenance (PM) and unscheduled services on three GE Structurix M ECO Model 5203/300 radiography film processors. The preventative maintenance service and the emergency service shall each be allotted an 8-hour performance period, not to include time to get visitor badge for access to shipyard to ensure enough time to perform services. All maintenance and unscheduled visits shall be authorized by task order issued by PSNS

Contracting Office.

5.2. Preventative Maintenance:

Contractor Shall:

5.2.1. Identify all hazardous material needed to perform maintenance via CHMI PSNS/IMF

5090-132 a minimum of 10 business days prior to any work performed on PWS

5.2.2. Perform preventative maintenance on one of two film processors located at PSNS semi-annually as directed by task order

5.2.3. Perform preventative maintenance on the film processor located at NASNI as directed by task order

5.2.4. Include the following parts in the maintenance service to be replaced as determined by the technician performing the maintenance.

CM9.5220.1680.1 Scanning Roller

CM9.5200.5150.1 Rubber Roller

CM9.5200.5119.0 Plain Shaft Bushing

CM9.5200.5260.0 Plain Shaft Bushing

CM9.5203.5858.0 Curved Plate for Nova Processor

CM9.5270.1151.0 Bearing Housing

CM9.5200.6106.2 Worm Gear, Green

CM9.5200.6107.1 Worm Gear

CM9.5203.5660.0 Rubber Roller

CM9.5200.5131.1 Bevel Gear, 24T

CM9.5203.7250.0 Temperature Limited Wired

CM9.7070.7070.1 Centrifugal Pump**Replaces CM9.5230.7480.0**

CM9.7070.7080.0 Replenishment Pump

CM9.0342.1531.0 Ball Valve

CM9.0426.6452.0 Temperature Limiter Use CM9.0482.6029.0

CM9.5203.7322.0 Varistor Bottom SL2214007

CM9.0451.9720.0 .3A 3X32 Fuse

CM9.0452.3057.0 62mA Fuse

CM9.0451.9720.0 .3A 3X32 Fuse

CM9.0452.3151.0 8A Fuse

CM9.0451.9727.0 FUSE 1.25A Fuse

CM9.0451.9705.0 FUSE 6.25A 6,3X32

CM9.7070.5859.0 GUIDE PLATE

6. Perform all PM actions identified on the Processor Maintenance Checklist in the Operating Manual for the Structurix M ECO (Type 5203/300) Rev 2.08

7. Ensure that upon completion of maintenance, processor can produce a quality image and is running at optimal performance as verified by Code 135.

8. Submit the following documents to the COR or TPOC within 2 business days of PM completion:

Completed Processor Maintenance Checklist

Field report stating results of PM with any follow on action needed or recommended

Usage Report identifying the chemicals and quantities used during maintenance

5.3. Unscheduled Service (Emergency Visits)

Contractor Shall:

Perform unscheduled visits to troubleshoot film processors at NASNI or PSNS when they fail in service or produce poor quality film

Submit quote to COR for any repair parts needed to repair film processor

Note 1: Repair visit shall be authorized by PSNS contracting department via a separate task order if repair cannot be completed on troubleshoot visit

Note 2: Repair parts shall be purchased via GPCC or modification to contract

Perform unscheduled visits within 10 business days of notification via task order by PSNS contracting office