A05_PWS.pdf

Performance Work Statement

Little Rockies Recreation Maintenance

1. SCOPE OF WORK: The contract is to provide services to the Camp Creek Campground, Horse Corral Campground/Camp Host Area, Buff’s Day Area, Montana Gulch Campground, and Dry Fork Kiosk. The contractor is to provide management, supervision, labor, equipment and tools, supplies and materials, except for specified Government-furnished property, required to effectively, efficiently and satisfactorily perform the recreation site maintenance, including maintenance of the surrounding area, specified in the contract.

2. DESCRIPTION OF WORK: The Contractor shall provide management, supervision, labor, equipment and tools, supplies and materials, except for specified Government-furnished property, required to effectively, efficiently and satisfactorily perform the recreation site maintenance, including maintenance of the surrounding area, specified herein. Services under this contract shall be subject to inspection by a Project Inspector (PI) and approval by the Contracting Officer's Representative (COR).

3. LOCATION OF WORK: Camp Creek Campground/Horse Corral Campground/Camp Host Area, and Buff Day Area are located approximately 50 miles southwest of Malta, Montana and one mile northeast of Zortman, Montana. Montana Gulch Campground is located approximately 65 miles southwest of Malta, Montana and one mile west of Landusky, Montana. The Dry Fork Kiosk is located 48 miles southwest of Malta and 7 miles south of Zortman at the intersection of Highway 191 and Dry Fork Road. All sites are in the Little Rocky Mountains.

A. Camp Creek Campground Work area is approximately 8 acres and consists of camping, picnic and parking areas. Appurtenances include 2 concrete vault toilets, 18 wood/concrete picnic tables, 15 fire rings, 16 garbage cans, 2 aluminum water fountains, 1 horseshoe/cornhole game area, 1 kiosk, 1 fee collection station, several signs, approximately 1300 lin. ft. of graveled pathways and approximately 1.0 mile of roadway adjoining the site. The area to be maintained is shown on the included Camp Creek/Montana Gulch Rec. Area Maintenance 2025 drawings package titled – Camp Creek Campground (sheet

4) and Camp Creek Campground Mowing (sheet 8).

B. Horse Corral Campground/Camp Host Area Work area is approximately 1 acre and consists of camping, picnic, corral area, and parking areas.

Appurtenances include 1 concrete vault toilets, 7 aluminum picnic tables, 5 fire pits, 4 garbage cans, 1 water fountain, 1 kiosk, 1 fee collection station, and signs. The Camp Host area consists of 1 frost free hydrant, 1 fire pit, 1 garbage can, and a camp trailer if a host is present. If a host is present, the host will be responsible for maintaining the host site. The contractor will still be responsible for mowing the host site. If no host is present the maintenance contractor will be responsible for the host site. The areas to be maintained are shown on the drawings package titled – Horse Corral Campground (sheet

6) and Horse Corral Campground Mowing (sheet 10).

C. Buff’s Day Area Work area is approximately 2 acres and consists of picnic and parking areas, 1 concrete vault toilet, 4 wood/concrete/aluminum picnic tables, 2 fire pits, 2 BBQ grills, 2 garbage cans, 1 water fountain, 1 volleyball court, 1 horseshoe/cornhole game areas, signs, and approximately 0.3 miles of roadway adjoining the site. The area to be maintained is shown on the drawings package titled – Buff’s Day Use (sheet 5) and Buff’s Day Use Mowing (sheet 9).

D. Montana Gulch Campground Work area is approximately 3 acres, and consists of 1 vault toilet, 1 fee collection station, 1 kiosk, 14 picnic tables, 11 fire rings, 6 garbage cans, signs, 500 linear feet of pathways, and approximately 1.0 mile of roadway adjoining the site. No potable water is available at this site. The area is to be maintained is shown on the drawings package titled – Work Area 2 (sheet 3) and Montana Gulch Campground Mowing (sheet 11).

E. Dry Fork Kiosk Work area consists of 1 kiosk, signs, and 2 garbage cans. The work is shown on the Little Rockies Recreation Maintenance Contract Map.

4. WORK WEEK AND WORK SHIFT: The various phases of recreation site maintenance shall, at a minimum, be carried out to meet the standards set forth in Section 17 – Quality Assurance Surveillance Plan. The work shall be performed during daylight hours.

Federal holidays: Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day and Thanksgiving Day.

5. CONTRACTOR-FURNISHED EQUIPMENT AND SUPPLIES:

The Contractor shall be required to furnish all management, supervision, labor, supplies, tools and equipment to complete the work described in this contract.

A. TOOLS AND EQUIPMENT: The Contractor shall furnish all tools and equipment, except for government-furnished property set forth in section 6, necessary to carry out the requirements of this contract. Tools and equipment shall be of the type and size customarily used in high quality work of this kind. These tools and equipment shall be maintained by the Contractor at his/her expense and shall meet the approval of the CO or COR.

B. SUPPLIES: The Contractor shall furnish all supplies, except for government-furnished property set forth in section 6, necessary to carry out the requirements of this contract. Contractor-furnished materials and supplies used by the Contractor in this contract shall be subject to acceptance by the Contracting Officer (CO). The use of “green” or environmentally safe products are required unless otherwise justifiable. The government has the right to approve or reject any supply with a request for a substitute. Please see “Greening” documents for further information on Greening requirements. Cleaning products shall be kept tightly sealed in labeled containers. Combustible materials or products which may create a fire hazard shall not be used or stored at the work site.

Acids, caustic or other injurious chemicals shall not be used or stored at the work site. If any other property is to be stored at the work site, this property shall be stored at an area designated by the CO.

C. HAZARDOUS MATERIALS: The Contractor shall submit Global harmonizing System for all cleaning supplies stored at the work site to the COR.

The Contractor shall keep SDS sheets posted by the stored cleaning supplies and is responsible to inform her/his employees.

6. GOVERNMENT-FURNISHED PROPERTY:

A. EQUIPMENT: Garbage cans will be furnished by the Government.

B. MATERIALS AND SUPPLIES: Bio Bacterial Packets, to be used in the vault toilets, will be furnished by the Government. All property shall be used in accordance with the manufacturer's recommendations.

The Contractor shall notify the COR when supplies become low, giving adequate time to replenish them.

C. UTILITIES: Water is available at the Host Site, Camp Creek Campground, or at the Horse Corral Campsite. No water is available at the Montana Gulch Campgrounds. The contractor will have to haul water from one of the other sites to the Montana Gulch Campground.

7. DUMPSTER SITES: All material removed from the work site during cleaning operations shall be disposed of in a commercial / community / public dumpster site approved by the Contracting Officer Representative. The Contractor shall be responsible for the payment of any fees required with no additional cost to the Government.

8. WATER SYSTEM MAINTENANCE: The Contractor shall be issued a curb stop key to operate the water systems located in the Camp Creek Campground/Horse Corral Campground/and Buff Day Area sites. When the Contractor is on site and ambient air temperature is below 35 degrees Fahrenheit, the Contractor shall turn off the water at the curb stop valves adjacent to all four (4) water fountains and notify the BLM by the end of business or by 10:00 a.m. the following morning that the water has been turned off.

The Contracting Officer or COR will give directions on when the water is to be turned back on. When the pipeline or appurtenances show evidence of leakage, the Contractor shall turn off the water to the appurtenance or portion of the pipeline containing the leak and notify the Contracting Officer. The Contracting Officer or COR will notify the contractor when the water is to be turned back on.

9. MOWING: The contractor shall furnish all necessary mowing equipment, fuel, oil, and maintenance to accomplish the job. Mowed grass shall be no higher than 4 inches above the soil. Any additional mowing needed due to above average vegetative growth shall be ordered by the C.O. and shall be completed within one week of being ordered. Mowing shall be done when the ground is dry enough to support a mower without leaving ruts in the surface.

10. CONTRACTOR LIAISON/SUPERVISION: The Contractor shall have a Project Supervisor (Supervisor) on duty during all operations of this contract.

The Supervisor shall have the authority to make decisions on behalf of the Contractor; and, be able to read and speak English. The Contractor and/or the Supervisor shall contact the COR to discuss the conduct of the work and alleviate any minor misunderstandings that may arise during the performance of the work, and be available to take immediate action to have identified deficiencies corrected.

11. DAMAGE LIABILITY: The Contractor shall, without additional expense to the Government, be responsible for all damage to persons and property that occurs as a result of his negligence in connection with the performance of work under this contract, and shall be responsible for the proper care and caution of all work performed. Damage to property, Federal or private, which occurs as a result of the Contractor’s operations, or of the actions of his agents, subcontractors, or employees, shall be repaired or replaced by the Contractor at his expense.

12. CONTRACT LIMITS: The attached maps indicate the general area that is to be serviced. They do not necessarily depict the specific size of area to be cleaned or serviced.

13. SAFETY: The Contractor shall use all necessary precautions for the control and safety of the Contractor or personnel physically working on this contract. All work shall comply with all OSHA, State, and Federal Safety Rules and Regulations. Safety hazards and/or any major damage caused by vandalism or an act of nature shall be reported to the BLM immediately upon detection.

14. LOST AND FOUND: The Contractor shall give all articles found to the Campground Host or, in the absence of a host, to a BLM employee.

15. DEFINITIONS:

A. CLEAN: Clean, as used in this contract, is the removal of any foreign materials or matter, including but not limited to, food, grease, candy and gum spots; tobacco products, spittle and ashes;

trash, litter and debris; gravel, dirt, mud, dust, snow and ice;

insects/insect specks and cobwebs; scuff marks; human waste; oil or grease spots; graffiti; and partially burned wood in order to leave surfaces free from dirt or impurities and residue.

B. SWEEP: Sweep, as used in this contract, is the removal of all foreign materials or matter, including but not limited to, trash, litter and debris; gravel, dirt, mud, dust, snow and ice; insects and cobwebs; and tobacco products and ashes to leave surfaces free from residue.

C. WASH: Wash, as used in this contract, is the removal of all foreign materials or matter, including but not limited to, food, grease, candy and gum spots; tobacco products, spittle and ashes; trash, litter and debris; dirt, mud and dust; insect specks and cobwebs; scuff marks, human waste; oil or grease spots; and graffiti in order to leave surfaces free from dirt, impurities and residue.

D. RINSE: Rinse, as used in this contract, is the cleaning to remove all foreign materials or matter, including but not limited to, detergent, impurities and residue.

E. DISINFECT: Disinfect, as used in this contract, is the application of a disinfectant, in accordance with the manufacturer’s recommendations, to thoroughly purify objects.

F. DISPOSE: Dispose, as used in this contract, is the transfer of unwanted objects and waste, including but not limited to, garbage, trash, litter and debris; ashes; and limbs, to an approved dumpster.

G. REPLENISH: Replenish, as used in this contract, is the re-filling to full capacity, of a specified item.

H. BRUSH: Brush, as used in this contract, refers to scrubbing with a brush to remove all foreign materials or matter, including but not limited to, grease, grime, baked on food particles and residue.

I. CONTRACTING OFFICER REPRESENTATIVE: The BLM will designate a qualified Contracting Officer Representative (COR) to assist the Contracting Officer (CO). They will serve as the primary contact for this contract and perform or oversee inspections.

J. PROJECT INSPECTOR: A Project Inspector (PI) may assist the COR.

They serve as the contact in the COR’s absence and may perform inspections.

16. CONDUCT OF WORK: Conduct of work shall indicate deliberate effort to produce first quality results. The Contracting Officer may require, in writing, that the Contractor remove from the work site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

A. This is a performance-based service contract where the requirements are written with results in mind. The Contractor is to meet the standards set forth below in Section 19 – Recreation Area Maintenance Requirements set forth in this Performance Work Statement.

B. Examples of unacceptable work: Gravel, dirt, mud or debris on concrete surfaces (kiosk pad, and toilet floors) and failure to sweep concrete and rinse with water (disregard rinsing when temperature is below freezing); dust and/or cobwebs on restroom ceilings, overheads and/or windowsills; dirt, dust, mud, snow, or waste on restroom walls, floors and doors and lack of application of the following in the order listed: detergent solution and water rinse (sweep in lieu of washing when temperature is below freezing); residual excretions on restroom floors and/or inside and outside of toilet lids, seats and risers and lack of application of the following in the order listed: detergent solution, water rinse and disinfectant (alcohol-based when temperature is below freezing); failure to replenish toilet paper in restrooms; loose wastepaper and/or litter in the work area and/or inside restrooms; lack of bio bacterial chemical in vault; failure to empty garbage cans and/or lack of plastic garbage sacks in cans; failure to remove graffiti on facilities, structures or concrete; failure to wash picnic tables with soapy water and rinse with water; failure to clean drinking fountain basins and spouts with potable water, removing any objectionable materials;

failure to remove ashes, unburned wood and debris from fire pits and remove grease and food particles from grill and base; failure to stack unburned wood neatly in camping/picnicking areas; failure to remove nails, ropes, etc. from trees and user-built fire rings by scattering rocks and removal of ashes; failure to pick up scattered trash, limbs and debris located within camping areas and dispose of refuse in an approved dumpster; failure to promptly notify the CO of the location of any fallen trees or any signs in need of repair or replacement; failure to remove all debris and litter from the main access roads, foot paths, and parking areas and dispose of in an approved dumpster; and other manifestations of lack of concern or capability of producing first quality work.

C. Repetitive notices of failure to perform shall be considered evidence of noncompliance of the contract and shall be grounds for termination of the contract.

17. QUALITY ASSURANCE SURVEILLANCE PLAN: This contract is a performance-based contract where the monthly payment is dependent on the satisfactory completion of all work requirements. The contractor shall provide and maintain an acceptable inspection system or Quality Control Plan. However, the BLM intends to inspect the conduct of work per the requirements outlined in Section 16 and observations will be documented. Should deficiencies be found, the contractor will receive an email identifying the deficiencies with completion and re-inspection dates. Communication is essential to a successful contract.

The following deductions shall be considered when deficiencies are not addressed timely.

A. For requirements to be completed three times a week:

1. If a deficiency is identified in two consecutive inspections (initial and re-inspection), 15% may be deducted from that month’s invoice. 10% may be deducted for each inspection thereafter until the requirement is met.

2. If that deficiency is identified in three or more non-consecutive inspections in a month, 10% for each inspection may be deducted.

3. Should a trend continue beyond three inspections in a month, contract termination may be considered.

4. In the case of multiple deficiencies, an additional 5% deduction may be assessed for each deficiency.

5. Should no services be provided as scheduled or otherwise agreed upon, 15% per day missed may be deducted.

B. For weekly requirements:

(initial and re-inspection), 25% may be deducted from that month’s invoice. 25% may be deducted for each inspection thereafter until the requirement is met.

2. Should a trend continue beyond two inspections in a month, contract termination may be considered

3. Should no services be provided as scheduled or otherwise agreed upon, 25% per week missed may be deducted.

C. Mowing:

(initial and re-inspection), 30% may be deducted from that month’s invoice.

2. Should the deficiency continue after re-inspection or the service is not provided as scheduled or otherwise agreed upon, the entire invoice for the month the mowing was to be completed may be rejected until mowing requirements are met.

The contractor’s Quality Control Plan shall be in place before the contract starts. Deductions will not be considered the first 45 days of the contract.

18. EVALUATION PROCESS:

Inspections will be performed by the COR or a representative in their absence.

A. Number of Inspections: For the first 45 days of the contract, or as long as is deemed necessary, inspections will occur twice weekly. Once the inspections show a consistent pattern of acceptance, the number of inspections completed will be at the COR’s discretion. To obtain a fair assessment, inspections will occur by noon the day following the scheduled work. For mowing, inspections will occur within three business days of completion.

B. Sample Size: 100% of all work requirements will be inspected using a variety of sampling procedures.

C. Sampling Procedures: Visual observations, random sampling, spot checking, customer feedback or other commercially accepted inspection methods will be used to ensure compliance with the quality standards.

D. Evaluation Procedures: Each campsite will be inspected separately.

E. Analysis of Results. At the end of the month, inspections will be summarized. If a deficiency trend is identified during the month, the contractor shall contact the Contracting Officer prior to submitting an invoice for payment.

19. RECREATION AREA MAINTENANCE REQUIREMENTS: The Contractor shall perform recreation area maintenance at the frequencies described below.

Performance requirements for these services include the following:

FREQUENCY SCHEDULE OF WORK TO BE ACCOMPLISHED:

A. Three times each week - Monday, Wednesday and Friday: In the event a workday falls on a national holiday, perform the work for that day on the next calendar day following the holiday, except Friday. Then perform work for the next scheduled day on schedule.

MAY 1 - NOVEMBER 30:

1. Restroom Areas: (5 toilets)

a. Clean toilet facility floors, walls, ceilings, overheads, screens, and windows/sills.

b. Clean and disinfect toilet lids, seats, and risers.

c. Dispose of wastepaper and trash.

d. Replenish toilet paper (graffiti is listed under clean).

2. Camping/Picnicking/Camp Host Areas: (25 Garbage Cans)

a. Garbage shall be removed and disposed of in an approved dumpster site. Garbage cans shall be replenished with contractor furnished plastic trash bags.

3. Drinking Fountains:

a. Drinking fountains, basins, and spouts shall be cleaned.

B. One time each week - Monday: In the event a workday falls on a national holiday, perform the work for that day on the next calendar day following the holiday. Then perform work for the next scheduled day on schedule.

MAY 1 - NOVEMBER 30:

1. Work Areas:

a. Foreign material such as nails, ropes, etc. shall be removed from trees. User built fire rings shall be removed and disposed of.

b. Litter from work areas shall be removed and disposed of in an approved dumpster site.

2. Camping/Picnicking Areas:

a. Loose trash, limbs, and debris located within camping/picnic areas shall be removed and disposed of in an approved dumpster site. The Contractor shall not be required to remove fallen trees but shall immediately notify the CO of their location.

b. The tops and seats of picnic tables shall be cleaned.

Graffiti shall be removed immediately by cleaning.

c. Fire pits, grills, and bases shall be cleaned. Grease, food particles, soot, ashes, unburned wood and debris shall be removed in the cleaning process. Soot and Ash shall not be allowed to fill over half of the storage capacity of fire pits and grills. Grills shall be brushed. Unburned wood shall be stacked neatly near the fire pits. Ash, Soot, and other material shall be removed and placed in designated trash bins.

d. Weeds and grass shall be removed from gravel surfaced areas under and around tables, pathways, vehicle parking areas and camping areas. Gravel surfaced areas shall be smoothed and leveled.

3. Signs:

a. The CO or COR shall be immediately notified of any sign that is unreadable or needs repair or replacement.

4. Roads:

a. Litter shall be removed from road surfaces, shoulders, and ditches. Overhanging brush shall be removed from roads, trails and parking areas. Dispose of litter and brush in an approved dumpster site.

5. Kiosks and Fee Collection Areas:

a. The concrete around the Kiosk and Fee Collection facilities shall be cleaned; if the temperature is below freezing, it shall be cleaned in a matter that is compatible with freezing temperatures (i.e. swept instead of rinsed with water).

b. At the Dry Fork Kiosk, garbage shall be removed weekly and disposed of in an approved dumpster site. Garbage cans shall be replenished with contractor furnished plastic trash bags.

MOWING

C. Five times during work period from May 1 to Nov. 30: Normal mowing times shall be once before Memorial Day, once prior to June 15th, once before the 4th of July, once before August 4th, and once before Labor Day.

MAY 1 - NOVEMBER 30:

1. Montana Gulch Campground The following areas shall be mowed (No other areas shall be mowed unless otherwise specified by COR or PI):

a. Shoulders of roads outlined in the attached map from the entrance cattle guard into and around the camping/picnic areas as indicated.

b. The parking areas, camping/picnic areas, restroom area, fee collection area, and foot paths within the campground.

c. A small amount of pruning may be necessary in order to maintain a clear path for the mower.

2. Camp Creek Campground, Horse Corral Campground, Buff's Day Area and Camp Host Area.

The following areas shall be mowed (No other areas shall be mowed unless otherwise specified by COR or PI):

a. The shoulders of the roads from the kiosk into and around each campground area as outlined in the attached map.

b. The parking areas, camping/picnic areas, Camp Host area, corral area, fountain areas, fee collection area, restroom areas, kiosk area, and foot paths within each campground and Buffs day use site.

c. The volleyball and horseshoe/cornhole game areas within each campground and Buffs day use site.

d. The path from the picnic area to the restroom facility at Buff's Day Area.

e. A small amount of pruning may be necessary in order to maintain a clear path for the mower.