A04_Warm_Springs_Water_Testing_Amended_SOW_0001.pdf

1 of 4 pages

Statement of Work For Water Testing, domestic and EPA NPDES permit requirement discharge water testing at Warm Springs National Fish

Hatchery

Location:

Warm Springs National Fish Hatchery

1 Fish Hatchery Road Warm Springs, OR 97761

2 of 4 pages

1.0 – General Information

The facility at Warm Springs National Fish Hatchery (Oregon), a unit of the Fish and Wildlife

Service (FWS) requires water testing of its discharge monthly as a requirement for its NPDES permit for reporting on EPA Net-DMR system to monitor discharge into the public waters of the

United States. It also requires testing of domestic water quarterly since the facility is open to the public.

2.0 – Scope

For the services of water testing as required by NPDES permit specifications, and at frequency as required by permit specification and various quarterly and annual domestic water testing.

3.0 – Blanket Purchase Agreement Period

The blanket purchase agreement period is 12 months (base) with the option to extend for 4 additional 1-year periods.

The anticipated period of performance is anticipated to last from August 4, 2023 to August 3, 2024

4.0 - Current Protocol for EPA Net DMR reporting

Samples done each month are collected by hatchery staff and picked up by the Vendor. Each month three sites are sampled. Two Ammonia tests are done, three Total Suspended Solids tests, three

Settleable Solids tests and two pH tests are done monthly. Additional samples are taken in April from a fourth site when fish are released. The April release test include one of each of the listed tests. Quarterly, potable water tests are conducted for Total Coliform bacteria test are done at up to

7 locations on station, and annually nitrate, nitrite, and copper tests are completed on the potable water system.

5.0 – Pricing

Price will be reflected in the actual bid with no changes without notification from points of contact listed in 12.1

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

8.0 - Delivery Days and Times

Specific services to the Warm Springs National Fish Hatchery are the pickup of samples from the refrigerator in the feed room of the Nursery in the Main Hatchery Building. This is done on the second Tuesday of the month. All samples are collected by hatchery personnel, labeled appropriately, and placed in the refrigerator for pickup. If for any reason the pickup is delayed, advanced notice should be given to the hatchery. If the hatchery cannot meet the pickup, advanced notice will be provided to the Vender and a new date and time of pickup rescheduled. The hatchery staff and Vender will communicate to ensure the proper number of appropriate samples containers are on hand for the samples. The containers costs and shipping should be included as part of the cost charged for the tests. Analysis and results should be reported, via email, to the hatchery staff once completed by the contractor, preferably before the 20th of the following month, the reporting deadline for EPA Net-DMR.

9.0 - Delivery and Unloading

Not Applicable

9.1 - Service Locations

Pickup location: Feed room of Nursery in Main Hatchery Building.

Address: Warm Springs National Fish Hatchery

1 Fish Hatchery Road

Warm Springs, OR 97761

Mailing Address: PO Box 790, Warm Springs OR 97761

10.0 - Non-conformance

11.0 – Payments

The Service Provider shall be registered in the System for Award Management (SAM) in order to participate in this testing requirement. The SAM can be found at https://www.sam.gov. Payments will be made via Electronic Funds Transfer using the data within the SAM registration database.

The Service Provider is also required to be registered in the Invoice Processing Payment Platform

System (IPP) in order to submit electronic invoices. Any questions regarding this billing system should go to the Customer Support for the IPP directly at telephone: 866-973-3131 or by email:

ippgroup@bos.frb.org. The contractor must submit any and all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP that matches and supports what is being invoiced.

If the services rendered fall under micro purchase amounts of $2,500 for services Government Purchase Card may be utilized by authorized callers.

12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

12.1 Terry Freije, Hatchery Manager: Warm Springs NFH: 541-553-1692

12.2 FWS Contracting Officer: Oscar Orozco Oscar_orozco@fws.gov

3 of 4 pages https://www.sam.gov/ mailto:ippgroup@bos.frb.org

4 of 4 pages

Quote Schedule

Facilities Water Testing and Waste Water Testing

Warm Springs National Fish Hatchery, Warm Springs, Oregon

BEFORE SUBMITTING QUOTES, quoters should carefully read Government Standard forms, the contract general provisions, additional general provisions, labor standards, wage rates, technical specifications, visit the site of the proposed work and familiarize themselves with the local conditions affecting the work. (See General Provisions, “Site Investigations and Conditions affecting the work”.) QUOTE ITEM ESTIMATED UNIT

NO. DESCRIPTION UNIT PRICE AMOUNT

1. Monthly Discharge Testing $

Above Intake:

Ammonia-N

Total Suspended Solids

Settleable Solids by Volume

Hydrogen Ion(pH)

Fish Ladder:

Total Suspended Solids

Settleable Solids by Volume

Abatement Pond

Ammonia-N

Total Suspended Solids

Settleable Solids by Volume

Hydrogen Ion(pH)

Release Outfall (once annually)

Ammonia-N

Total Suspended Solids

Settleable Solids by Volume

Hydrogen Ion(pH)

2 Quarterly wastewater sampling Quarterly

For Total Chromogenic Test

(Coliforms) from up to 7 locations:

Quarters #2

Quarters #3

Quarters #4

Restroom Sink-Breakroom

Water Fountain-Lobby

Sink-Feed Bldg.

Sink-Generator Bldg.

3 Testing for Nitrate, Nitrite, and Annual

Copper of Potable(domestic) water