A06_BPA_Ordering_Guide.pdf

BLANKET PURCHASE AGREEMENT

U.S. FISH AND WILDLIFE

(1) Description of agreement:

This is a Blanket Purchase Agreement for water testing services for the Warm Springs National Fish Hatchery located at 1 Fish Hatchery Road Warm Springs, Oregon 97761

The Blanket Purchase Agreements contract will be for a five-year period effective upon date of award.

(2) Extent of obligation:

There is no minimum or maximum guarantee amount under this BPA. This BPA does not obligate funds. Funds will only be obligated on each Order. A BPA is an agreement, not a contract, between the government and the contractor in which neither party is under contractual obligation until an authorized Call (or order) is received and accepted. The act of receiving and accepting an authorized Call creates a contract obligation, which will remain in effect for the duration of work required under the accepted Call. Calls are authorized when they are placed against this BPA by authorized personnel, against authorized line items.

The Government is obligated only to the extent of authorized purchases actually made under the BPA by authorized individuals, and then only to the extent that they are delivered and acceptable to the government. The contractor is cautioned that acceptance of calls from personnel other than those authorized herein may jeopardize payment.

(3) Purchase limitation.

NOT TO EXCEED CEILING: The maximum award amount shall not exceed $250,000 throughout the life of each

BPA.

MAXIMUM ORDER LIMITATION: The maximum order limit is $10,000.00 per call.

MINIMUM ORDER: The minimum order limit is $10.00 per call.

Individual orders placed by an ordering official who is not a Contracting Officer (CO) shall not exceed the micro-purchase threshold of $10,000 for supplies or $2,500 for services. Only authorized ordering officials are designated to make requests for delivery under the micro-purchase threshold using the GPC as the method of payment.

http://www.fws.gov/

(4) Individuals authorized to purchase under the BPA.

All USFWS Warranted Contracting Officers are authorized to place calls under this BPA and authorized ordering officials are designated to use the GPC as the method of payment for purchases below the Micro-purchase threshold for services and commodities.

Authorized ordering officials for BPA:

1. Program Leader: Terry Freije

(5) Delivery tickets. Delivery Tickets or sales slips for this BPA shall contain the following minimum information:

(i) Name of supplier/contractor

(ii) BPA number

(iii) Date of purchase/delivery

(iv) Purchase number

(v) Itemized list of supplies furnished

(6) Invoices.

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

Payments will follow IPP electronic payment instructions for BPA Calls. All invoices shall be prepared without the assessment of any local or state taxes. The USFWS is 100% tax exempt. All invoices shall be submitted to U.S. Fish and Wildlife Service, address in the Statement of Work (11. Payments).

Payment requests must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) for all deliveries above the micro purchase threshold.

(7) Ordering Procedures

When a need arises, each contractor with a valid BPA will be contacted for their current price list by an individual authorized to make purchases under this BPA. The order or Call will be awarded to the vendor with the lowest price that can meet the delivery time specified. Standard quoted prices from the vendor may be subject to revision by each BPA Vendor at the request of the BPA vendor. Contracting Officers or Specialist shall contact the CO to verify remaining ceiling and to be added to the call log when placing orders.

(8) Roles and Responsibilities

The BPA Contracting Officer (CO) has the overall responsibility for managing and administering the BPA to include:

• Providing administrative procedures guidance for placing orders

• Conducting annual review of the BPA

AUTHORIZED PERSONNEL issuing Individual Calls are responsible for the following:

• Ensures BPA Call requirements are within the BPA scope, rates and terms

• Accomplish day‐to‐day surveillance of contractor performance

• Inform the CO of any potential performance problems

BPA CONTRACTOR RESPONSIBILITIES

The Contractor under this BPA is responsible for the following:

• Meeting the requirements set forth in the Statement of Work, Ordering Instructions and Terms and Conditions of the BPA

• Submitting quarterly itemized invoices for all Calls currently in progress

(9) BPA Administration

The CO is responsible for administration and management of the BPA. Under no circumstances shall any understanding, agreement, modification or any other action in deviation from the terms and conditions of the BPA be effective or binding upon the Government. The CO is available to answer questions concerning planning and developing BPA Calls, review and approval procedures, and can provide overall guidance, oversight and general information regarding this BPA.

The Contractor and the Authorized Officials are to notify the CO with any personnel changes listed in the contract. The Contracting Officer (CO) is the ONLY official authorized to change any terms and conditions of the BPA. All administration associated with individual BPA Calls will be performed by the Personnel issuing the BPA Call.

Additionally, all official BPA Call files will be maintained at each ordering office.

CONTRACTOR LIABILITY: The Government shall only be responsible for Allowable charges on authorized BPA calls placed by BPA callers, within caller’s specified dollar limitations. Responsibility for charges other than those cited as ”Allowable Charges” under this agreement shall be a matter between the contractor and the person (s) that initiated the call that was not allowable because they were not an authorized BPA caller or it was not within their dollar limitation. Under no circumstances, shall the BPA caller, the USFWS, or any other activity of the Department of the Interior be liable for such charges.

Contracting questions regarding the BPA shall be directed to the assigned Specialist or Contracting Officer. The CO is the only one authorized to make changes under these BPAs.

Any change will be issued in the form of a Modification to the existing Agreements.

(10) Terms and Conditions Accompanying this Agreement

A. Authority

This BPA has been prepared in accordance with the requirements of Federal Acquisition Regulation Part 13.303.

B. Professional Conduct Expectations

1) Confidentiality of Services.

The Contractor shall exercise the utmost discretion regarding all matters relating to the duties and functions of this BPA. The contractor shall not communicate to any person or organization any information known to them because of their performance of services under this agreement that have not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting officer. These obligations do not cease upon the expiration or termination of this agreement.

All documents and records generated during the performance of work under this agreement shall be for the sole use of and become the exclusive property of the U.S. Government.

Furthermore, no article, blog, text message, book, pamphlet, recording, broadcast, speech, television or radio appearance, address or interview, film or photograph concerning any aspect of work, to include the identity of individuals, performed under this agreement shall be published or disseminated through any media or third party without the prior written authorization of the Contracting Officer.

2) Social Media

The Contractor may not post, publish, or otherwise disseminate photographs, materials, or narrative descriptions on social media from any assignment under this Agreement.

C. Consequences for Unacceptable Performance or Conduct

Failure to meet Government expectations, as stated in section (B) above and as listed below, may result in loss of assignment opportunities, termination of an assignment in progress, or termination of the Agreement for cause. The Government determines how to address instances of unacceptable performance or conduct based on the circumstances and the potential and actual impact of each instance including, but not limited to:

1. Fails to offer most favored customer pricing

2. When the Contractor consistently provides poor service.

3. If the Contractor files fraudulent claims

6. If the Contractor demonstrates improper business practices or personal conflicts of interest.

D. BPA Termination

The BPA may be terminated under the following circumstances:

1) By either party with 30 days written notice. In the event of termination, delivery or performance of outstanding orders may continue for a period agreed upon by both parties, after which time any remaining services will be considered cancelled