A04_STATEMENT_OF_WORK.pdf

RICH April 17, 2026

RICHMOND NATIONAL BATTLEFIELD PARK

Richmond, Virginia

Replace HVAC Unit #A at Maintenance Shop

PROJECT MANUAL

Summary of Work

NATIONAL PARK SERVICE

April 17, 2026

STATEMENT OF WORK

Replace HVAC Unit #A at Maintenance Shop

1990 Maintenance Way, Richmond, VA 23231 Richmond National Battlefield Park (RICH)

Virginia

PART 1 - GENERAL

1.01 DESCRIPTION OF WORK

A. This contract provides for the replacement of one existing system. The unit being replaced is a 4-ton HVAC Trane air handler with heat strips (up-flow, multi speed), and Trane heat pump. Newly installed equipment will be connected to an existing thermostat control system. All new equipment should be from the same manufacturer and fully compatible with all components in the system.

1. The building is a one-story office and shop building. The structure was built in 1960.

2. The building will be occupied during this contract.

B. The contract work includes:

Base Work:

Replacement of existing split system with the new 4-ton heat pump and compatible multi position air handler.

The air handler requires heating elements of 10kw.

New air handlers must be tied in with existing ductwork which may require some modification and add-ons.

The new heat pump must be mounted to a new pedestal.

Existing Line set for units must be flushed and new equipment tied into existing line set if size is in accordance with manufacturer. If line set is not appropriately sized, a new line set must be installed.

Once new units are installed proper charge of refrigerant must be confirmed in accordance with manufacturer.

Ensure equipment breakers and disconnects are rated to manufacturers specifications.

All units must have appropriate disconnects with line voltage monitoring and surge protection.

All equipment must be of the same manufacturer and fully compatible with all features.

All installations must be to industry standard including nitrogen pressure tests for leak tests and braising, pulling of vacuum line set to sub-500-micron level.

All removed equipment must be disposed of properly.

All removed refrigerants must be recovered and disposed of by all applicable regulations.

C. All work will be performed under a single contract.

D. Work and materials shall adhere to the following mitigations:

1. All Parts and Equipment must operate effectively and efficiently together.

2. Materials shall be stored at work location.

1.02 LOCATION AND ACCESS

A. The project site is located at 1990 Maintenance Way, Richmond, VA 23231. Attachment A

1.03 CONTRACTOR-FURNISHED ITEMS

A. The Contractor shall furnish all necessary supervision, personnel, equipment, transportation, materials, and incidentals required to complete the contract requirements.

B. Contractor shall provide proof of liability insurance for all personnel working in completion of this project.

1.04 WORK CONDITIONS AND LIMITATIONS

A. FACILITY USE

1. There are open public restrooms within the work location.

B. REQUIRED PERFORMANCE PERIOD

1. Work performance period is to be determined; all work shall be performed between 7 AM – 4:00 PM.

C. CONTRACTOR’S USE OF PREMISES

1. Confine on-site material storage, equipment and vehicle parking, and staging to paved parking areas or other areas specifically designated by the Contracting Officer’s Representative (COR).

2. Keep job site clear of trash and debris. Dispose of any trash, debris and other unusable material legally at authorized facilities on non-Federal land.

D. FIELD VERIFICATION

1. The measurements and quantities specified are estimates and provided for information only. The Contractor must verify all locations, dimensions and conditions affecting the work.

1.05 QUALITY ASSURANCE

A. All proposed materials and methods must meet or exceed the current local, state, and federal codes, standards, and regulations applicable to the contract work.

B. All personnel performing work shall be fully qualified and experienced in the type of work they will execute.

1.06 WARRANTIES

A. Building components: Minimum 1-year warranty against defects and a minimum 5-year compressor warranty. Provide a minimum 5-year warranty for workmanship.

B. Prior to beginning work, report to the COR any conflict in warranty requirements, work scheduling or material availability before proceeding with the work.

1.07 MATERIAL HANDLING

A. Deliver materials to the job site as per COR instructions. Comply with all manufacturers’ recommendations for storage, protection and handling.

PART 2 - MATERIAL

2.01 GENERAL

A. Use new materials except as otherwise approved by the Contracting Officer (CO).

2.02 REQUIRED SUBMITTALS AND APPROVALS

A. LIST OF REQUIRED SUBMITTALS

1. Contractor Liability Insurance

2. Warranty Information

B. CHANGES TO MATERIAL REQUIREMENTS

1. Any proposed changes by the Contractor to the construction materials shall be submitted in writing to the

COR

PART 3 - EXECUTION OF WORK

3.01 GENERAL

A. SERVICE INTERRUPTION

1. Indicate by work schedule expected periods of construction to avoid conflict with operations.

B. SITE INVESTIGATION

1. The Contractor is responsible for investigating site conditions in the vicinity of the required work for any hazards or obstacles which may increase time or cost of the work.

C. CHANGES TO CONSTRUCTION METHODS

1. Any proposed change by the Contractor to the specified construction methods and manufacturer’s instructions must be submitted in writing to the CO along with the justification for the proposed change.

Approval from the CO is required for changes in specified construction methods.

D. PROTECTION OF WORK SITE

1. Work site is protected and has fencing.

2. Maintain the work area and approaches clean and free from trash and debris to reduce interference with ongoing maintenance operations.

3. Provide a safe bypass for NPS employees, and contractor’s personnel.

3.02 PROJECT CLOSEOUT

A. CLEANUP

1. Remove all tools, equipment, excess materials, construction debris, and trash from the project site. Leave project site clean and ready for use at the time of final inspection.

2. Legally dispose of all excess and unusable materials at authorized disposal facilities.

B. FINAL INSPECTION AND ACCEPTANCE OF WORK

1. When all work including any site restoration and cleanup has been completed, the Contractor shall contact the COR to arrange the final inspection.

2. The Contractor shall be notified of any deficiencies found during the final inspection. After all deficiencies have been corrected and all required closeout submittals have been forwarded to the COR, the CO will issue a letter of final acceptance and request the release of claims.

C. CLOSEOUT SUBMITTALS

A. Provide to the COR the following closeout submittals and any other closeout submittals required by the CO:

1. Cut-Sheet Binder: Submit one binder with all manufacturer product information, O & M and cut-sheets for all materials installed under this contract. Label binder with project title and include one “contents” page.

PART 4 – PAYMENT

1. Final payment shall be processed upon confirming all noted contractor performance deficiencies have been satisfactorily corrected.

Statement of Work (SOW)

Attachment A

Project Site Map

1990 Maintenance Way, Henrico, Virginia 23231

Attachment B

Photos of Existing Conditions

Outdoor Unit

Outdoor Unit MFG Tag

Indoor Unit

Indoor Unit

Indoor Unit MFG Tag