A04_Statement_of_Work.pdf

Statement of Work

Monitoring and Testing of Fire and Security Alarms

Timucuan Ecological and Historic Preserve

1. Project Overview

1.1. This Scope of Work (SOW) outlines the requirements and expectations for the fire and security alarm system testing and monitoring services for Timucuan Ecological and Historic Preserve (TIMU). The Contractor shall provide all labor, equipment, materials, supplies, and supervision to inspect, test, certify and monitor the security and fire alarm systems within TIMU. The goal is to ensure effective operation, monitoring, and response to fire and security alarm events. The anticipated award date is March 2026, for a base period, plus four

(4) one (1) year option periods to be exercised at the discretion of the Government. The option years will be:

Base Year – March 2026 – March 2027 Option Year 1- March 2027 – March 2028 Option Year 2- March 2028 – March 2029 Option Year 3- March 2029 – March 2030 Option Year 4- March 2030 – March 2031

1.2. Structures to be monitored:

1.2.1. 13165 Mount Pleasant Road, Jacksonville, FL 32225

1.2.1.1. Timucuan Headquarters (Fire and Security)

1.2.1.2. Timucuan Curatorial (Fire and Security)

1.2.2. 12713 Fort Caroline Road, Jacksonville, FL 32225

1.2.2.1. Fort Caroline Visitor Center and Ranger Office (Fire and Security)

1.2.2.2. Fort Caroline Maintenance and Quarters 2 (Fire)

1.2.2.3. Quarters 4 (Fire)

1.2.3. 9953 Heckscher Drive, Jacksonville, FL 32226

1.2.3.1. Broward House (Fire)

1.2.4. 11654 Fort George Road, Jacksonville, FL 32226

1.2.4.1. Crabtree Residence (Fire)

1.2.5. 11676 Palmetto Avenue, Jacksonville, FL 32226

1.2.5.1. Kingsley Plantation Main House (Fire and Security)

1.2.5.2. Kingsley Plantation Kitchen House (Fire and Security)

1.2.5.3. Kingsley Plantation Lodge (Fire and Security)

1.2.5.4. Kingsley Plantation Johnson Barn (Fire)

2. Objectives

2.1. To provide 24/7 monitoring of fire and security alarms.

2.2. To ensure prompt notification to emergency services and stakeholders in the event of an alarm.

2.3. To maintain compliance with local fire and security regulations.

3. Scope of Services

3.1. System Monitoring

3.1.1. Monitor all fire and security alarm signals in real-time.

3.1.2. Utilize a centralized monitoring station with trained personnel.

3.1.3. Log all events, including alarms, system tests, and maintenance activities.

3.2. Alarm Response

3.2.1. Immediate notification to the appropriate emergency services (fire department, police).

3.2.2. Contact designated personnel at TIMU upon alarm activation.

3.3. System Testing

3.3.1. Conduct regular yearly tests on all systems.

3.3.2. Coordinate inspections with qualified technicians to ensure systems are functioning correctly.

3.3.3. Provide a detailed report of testing activities.

3.4. Support

3.4.1. Offer ongoing technical support for any inquiries or system issues.

3.5. Reporting and Documentation

3.5.1. Maintain comprehensive records of all alarms, responses, maintenance activities, and correspondence.

3.6. Compliance and Standards

3.6.1. Ensure that monitoring services comply with NFPA (National Fire Protection

Association) guidelines and local laws.

3.6.2. Maintain certifications and standards for monitoring personnel as required.

3.7. Emergency Procedures Development

3.7.1. Collaborate with Timucuan Ecological and Historic Preserve to establish and periodically review emergency response procedures.

3.8. Project Duration

3.8.1. The monitoring services will commence in March 2026 (as early as possible) and will be reviewed annually for performance evaluation and contract renewal.

4. Deliverables

4.1. 24/7 monitoring service with documented response protocols.

4.2. Monthly monitoring reports.

4.3. Records of all alarms, responses, and maintenance activities.

4.4. Yearly Testing of all systems.

5. Responsibilities

5.1. Service Provider: Responsible for monitoring and reporting.

5.2. Client: Responsible for providing access to the premises and systems, ensuring park personnel are trained, and communicating any changes to the system.

6. Acceptance Criteria

6.1. Timely and accurate responses to all alarm activations.

6.2. Compliance with industry standards and local regulations.

6.3. Positive feedback from Timucuan Ecological and Historic Preserve on service effectiveness and support.

7. Budget and Payment Terms

7.1. Yearly billing cycle

This Scope of Work serves as a foundational document to ensure clarity in expectations and responsibilities related to fire and security alarm system monitoring services.

Building Panel SF FMSS Timucuan HQ DMP XR150DNFC-R 5374 11903

Curatorial Building

DMP XR150DNFC-R

(security and smoke alarm) and NFW2-100 (fire suppression) 4000 89296

Fort Caroline Visitor Center and Ranger Station DMP XR150DNFC-R 5188 1083 Fort Caroline Maintenance and Quarters 2 DMP XR150DNFC-R 2340 12864 Quarters 4 MS-5UD 1429 12817 Broward House DMP XR150DNFC-R 3439 93706 Crabtree Residence DMP XR150DNFC-R 3800 Kingsley Plantation Main House DMP XR150DNFC-R 3300 11909 Kingsley Plantation Kitchen DMP XR150DNFC-R 1794 11910 Kingsley Plantation Lodge DMP XR150DNFC-R 6482 11913 Kingsley Plantation Johnson Barn

Silent Knight Intelliknight 5700 1200 25722

Buildings and Equipment

1. Timucuan Preserve HQ (13165 Mount Pleasant Road)

TIMU HQ

2. TIMU Curatorial (13165 Mount Pleasant Road)

TIMU Curatorial

3. Fort Caroline Visitor Center and Ranger Station (12713 Fort Caroline Road)

Fort Caroline Visitor Center and Ranger Station

4. Fort Caroline Maintenance and Quarters 2 (12713 Fort Caroline Road)

Fort Caroline Maintenance and Quarters 2

5. Quarters 4 (12173 Fort Caroline Road)

Quarters 4

Quarters 4

6. Broward House (9953 Hecksher Drive)

Broward House

7. Crabtree Residence (11654 Fort George Road)

Crabtree Residence

8. Kingsley Plantation Main House (11686 Palmetto Ave)

Kingsley Plantation Main House

9. Kingsley Plantation Kitchen House (11686 Palmetto Ave)

Kingsley Plantation Kitchen House

10. Kingsley Plantation Lodge (11676 Palmetto Avenue)

Kingsley Plantation Lodge

Kingsley Plantation Lodge

11. Kingsley Plantation Johnson Barn (11686 Palmetto Ave)

Kingsley Plantation Johnson Barn