A04_SOW_Turnbull_OfficeShop_GeoSolar_Systems_Repair_FEB_2024.pdf

REPAIR GEOTHERMAL/SOLAR THERMAL SYSTEM

TURNBULL NWR

STATEMENT OF WORK

REPAIR GEOTHERMAL/SOLAR THERMAL SYSTEM AND ADD COOLING/VENTILATION FOR OFFICES

TURNBULL NATIONAL WILDLIFE REFUGE

February 29, 2024

1. GENERAL

The U.S. Fish & Wildlife Service, Turnbull National Wildlife Refuge is in need for construction to address heating and cooling system repairs to the existing solar assisted ground source heat pump and associated distribution system. The existing system has experienced issues in this past year. Repairs, parts replacement, and a few upgrades are desired. Refer to scope below for further information.

2. SCOPE

Provide all planning, design, materials, and labor for the following repairs:

2.1. BASE BID TASK 1: Mobilization and Verification

2.1.1. Site visit to verify existing conditions and to confirm feasibility to proposed modifications.

2.1.2. Locate leak(s) at solar thermal installation.

2.2. BASE BID TASK 2: Refurbish Existing Solar Thermal System

2.2.1. Repair leak(s).

2.2.2 Replace Pump P-2, flush and replace glycol, replace O-rings, repair gaskets in all collector panels.

3.2.2 Add make-up tank reservoir with approximately 6-gallon capacity to maintain pressure in case of future leaks. Include a low-pressure alarm (both auditory and wireless alarms).

2.2.3 Provide training for staff on maintenance of system.

2.3. BASE BID TASK 3: Heating & Cooling for Offices

2.3.1. Calculate heating and cooling loads for the office spaces (Rooms 101 through 104 and Room 106, refer to the attachments).

2.3.2. Remove and dispose of existing HP-4, pump P-3, associated hydronic piping and existing unit ventilators.

2.3.3. Provide new air-source heat pumps with outside air connections via under-window louvers at each unit ventilator location. These units shall be connected to an exterior air-cooled condensing unit to provide heating and cooling to each space.

2.3.4. Provide concrete slab to mount the outside condensers.

2.3.5. Provide training for staff on maintenance of system.

2.4. OPTION A: Replace Building Controls

2.4.1. Replace the existing outdated controls system with a commercial Direct Digital Control (DDC) system with remote (internet) accessibility.

2.4.2. Coordinate remote accessibility requirements with FWS Information Resources and Technology Management (IRTM) group.

2.4.3. Provide training for staff on use of system.

2.5. OPTION B: Provide Make-Up Tank for Geothermal System

2.5.1. Add make-up tank reservoir with approximately 6-gallon capacity to maintain pressure in case of leaks. Include a low-pressure alarm.

2.6. Contractor is responsible for confirming existing equipment and specifying newly installed equipment.

2.7. A certified HVAC technician in the state of Washington shall perform all work. A certified technician that meets all requirements by the equipment manufacturer to maintain all warranties shall perform installation of new equipment.

3. PLACE, DELIVERY, AND PERIOD OF PERFORMANCE

3.1. All construction related work is located at Turnbull NWR.

3.2. Work is to be completed within 120 days of Notice to Proceed (NTP) being issued.

4. DELIVERABLES

4.1. Initial Project Schedule and Work Plan within 15 days of NTP being issued.

4.2. Product submittals for FWS Review & Approval

4.3. Final Product Operations and Maintenance Manuals (O&M)

4.4. Training for staff to include video recording of training

4.5. Closeout Items including as-built drawings

5. INSPECTION AND ACCEPTANCE

5.1. The work shall also be done in accordance with all applicable federal, state, and local codes including the most current edition of the IBC, National Electrical Code (NEC), NFPA 101 Life Safety Code, ADA/ABA, and any other applicable disciplines of the International Code Council, as well as with accepted general industry standards.

5.2. The work shall be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in CFR 52.246-12, “Inspection of Construction”.

6. GOVERNMENT FURNISHED MATERIALS

6.1. USFWS will make available any historical related documents which may be in their possession. See drawings included with the solicitation.

6.2. In addition to the Availability and Use of Utility Services clause Federal Acquisition Regulation (FAR) 52.236-14, the Contractor shall furnish all temporary facilities and utilities needed including: heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. If suitable USFWS water, electric, or other utility is present at the site, it may be used for construction purposes at no cost, only if it does not adversely impact the operations of the station and field station agrees to permit use. The Contractor shall provide and remove any temporary connections required.

6.3. USFWS will not provide any government furnished equipment.

7. AVAILABILITY

7.1. Unless approved by the Refuge or Hatchery Manager, the work week is Monday thru Friday, from 7:30 a.m. until 4:00 p.m., except federal holidays. Work shall be performed during these hours unless prearranged with the Refuge or Hatchery.

7.1. Contractor shall notify the COR a minimum of seven (7) days prior to arrival on-site and/or needing access to any of the buildings.

8. POINTS OF CONTACT/TECHNICAL COORDINATOR

Turnbull NWR Kelly Moroney, Project Leader 541-270-1864 Kelly_moroney@fws.gov

Turnbull NWR Cassandra Roeder, Deputy Project Leader 509-559-3021 Cassandra_roeder@fws.gov

Infrastructure Management Division Caroline Kreiser, COR 916-215-6624 Caroline_kreiser@fws.gov

9. POTENTIAL VENDORS

HydroSci Contact: Greg Rhen 509-570-3553 https://hydrosci.com/